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THE GULF COAST CENTER
Regular Board of Trustees Meeting
The Board of Trustees of the Gulf Coast Center will have its regular monthly meeting at 6:30 p.m. on
Wednesday, March 28, 2012 at the Southern Brazoria Community Service Center located at 101 Tigner,
Angleton, TX. (979) 848-0933. If you need additional assistance to effectively participate in or observe
this meeting please contact the Executive Director’s office at (409) 763-2373 at least 24 hours prior to the
meeting so that reasonable accommodations can be made to assist you.
1. CALL TO ORDER: ………………………………. Gerald Mitchell, Board Chair
2. CITIZENS’ COMMENTS:
3. BOARD MEMBERS’ REPORTS:
4. PROGRAM PRESENTATION: IDD 6 Month Status Report – Pat Wareing, Chief Operating
Officer
5. ACTION ITEMS:
a. Review and approval of previous meeting minutes: February 22, 2012. (Pg. 1-7)
b. Consider the approval of the February 2012 check register.
c. Consider the approval of the policy revisions to Section 7. Medication and other Treatments of
the Gulf Coast Center Policy Manual. (Pg. 8)
MH ADULT SERVICE ACTION ITEMS:
d. Consider approval of the amendment with Nortek Medical Staffing Inc. to provide
telemedicine provider services for designated Center clinics.
Term: April 1, 2012 – August 31, 2012.
Service Area: MH Services
County of Service: Galveston and Brazoria.
Rate of Reimbursement: $130/hr. (including new evaluations and follow-up)
Description: Nortek is a current contractor with the Center which provides screening and locating of medical
doctors for temporary and permanent assignments. The doctor currently assigned by Nortek is available to provide
telemedicine services on an as needed and emergency basis providing coverage for Center Psychiatrist summer PL
scheduling.
e. Consider ratification of the new agreement with Tri-County Services for veterans outreach
services.
Term: March 1, 2012 – August 31, 2012.
Service Area: MH Services
Rate of Reimbursement:
County of Service: Galveston and Brazoria
$26/hr. + mileage reimbursement ($.555) total amount not to exceed $19,000)
Description: Tri-County will be providing regional veteran liaison services on behalf of Spindletop, Tri-County,
Bluebonnet Trails, Gulf Bend and Gulf Coast Center including establishing peer to peer support groups, community
networking and other coordinating activities.
IDD ADULT SERVICES ACTION ITEMS:
f. Consider the ratification of the 1st Amendment to the FY12 IDD Provider Services Network
Agreement with Martha Allen for the provision of occupational therapy services for both
general revenue and HCS funded services.
Term: September 1, 2011 – August 31, 2012.
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Service Area: IDD Adult Services
County of Service: Galveston
Reimbursement Rate: Funding Source: General Revenue: Assessment/Evaluation Rate = $150; Treatment Rate =
$100/session
Funding Source: HCS: OT Services = $68.97
Description: Martha Allen has been providing OT services for referred consumers since the inception of open
enrollment in 2004.
g. Consider the approval of the new IDD Provider Services Network Agreement with Brazosport
Rehabilitation and Wellness, LLC. for the provision of speech and language pathology,
physical therapy, and occupational therapy services.
Term: April 1, 2012 – August 31, 2012.
Service: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: As established for IDD Network.
Description: Brazosport Rehab is located in Lake Jackson and is a new provider joining our IDD Network of
providers
h. Consider the ratification of the new IDD Provider Services Network Agreement with Better Life
HealthCare, Inc. for the provision of day habilitation services.
Term: March 1, 2012 – August 31, 2012.
Service: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: As established for IDD Network.
Description: Better life is a new provider joining our IDD Network of providers in the area of day habilitation.
i. Consider the approval of the new IDD Provider Services Network Agreement with Behavior
TLC for the provision of behavioral therapy services.
Term: April 1, 2012 – August 31, 2012.
Service Area: IDD Adult Services
County
County of Service:
Galveston and Brazoria
Reimbursement Rate: Funding Source: General Revenue: Assessment/Evaluation Rate = $315; BCBA hrly rate =
$105; Therapist hrly rate = $35.
Funding Source: HCS Behavioral Therapy = $72.15.
Description: Behavior TLC is a new provider joining our IDD Network of providers in the area of behavioral
therapy.
j. Consider the approval of the new IDD Provider Services Network Agreement with Bay Area
Speech Language Learning Associates, Inc. for the provision of speech and language
pathology as well as occupational therapy services.
Term: April 1, 2012 – August 31, 2012.
Service Area: IDD Adult Services
County of Service: Brazoria and Galveston.
Reimbursement Rate: Funding Source: General Revenue: OT or SLP Assessment/Evaluation Rate = $150;
Treatment rate = $100 per session.
Funding Source HCS: OT Rate = $68.97/hr.; SLP Rate = $69.78/hr.
Description: Bay Area Speech Language Learning Associates, Inc. is a new provider joining our IDD Network of
providers in the area of behavioral therapy.
k. Consider the ratification of the new non-traditional provider agreement with Meranda Arvidson
for the provision of respite and/or community support services.
Term: February 25, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Galveston
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Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD Services.
NTP is made up of individual family members, friends, neighbors and others who provide respite and/or community
support services (this is new to the agreement) for families and consumers.
l. Consider the ratification of the new non-traditional provider agreement with Wesley
Mullenhour for the provision of respite and/or community support services.
Term: February 22, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD Services.
NTP is made up of individual family members, friends, neighbors and others who provide respite and/or community
support services (this is new to the agreement) for families and consumers.
m. Consider the ratification of the new non-traditional provider agreement with Maria Dejulian for
the provision of respite and/or community support services.
Term: February 29, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD Services.
NTP is made up of individual family members, friends, neighbors and others who provide respite and/or community
support services (this is new to the agreement) for families and consumers.
n. Consider the ratification of the new non-traditional provider agreement with Stephanie Allison
for the provision of respite and/or community support services.
Term: March 1, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD Services.
NTP is made up of individual family members, friends, neighbors and others who provide respite and/or community
support services (this is new to the agreement) for families and consumers.
o. Consider the ratification of the new non-traditional provider agreement with Martha Aguilar for
the provision of respite and/or community support services.
Term: March 9, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD Services.
NTP is made up of individual family members, friends, neighbors and others who provide respite and/or community
support services (this is new to the agreement) for families and consumers.
CONNECT TRANSIT SERVICE ACTION ITEMS:
p. Consider approval of the new Interlocal Agreement with The City of League City to secure
local support for the park and ride services.
Term: 36 Months
Service Area: Connect Transit
County of Service: Galveston
Description: Federal funding to support the Victory Lakes Park and Ride comes through the Federal Transit
Administration’s direct allocation of annual formula funds (Section 5307). The Center is a direct recipient of those
funds and has made a portion of the annual allocation available to the park and ride service. The City will be
invoiced in the amount of $5,000 per month for its local support of the League City Park and Ride service in an
amount not to exceed $60,000 annually.
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q. Consider approval of the new Interlocal Agreement with The City of League City to secure
local support for the Job Access Reverse Commute (JARC) and New Freedom funding to
support continuing transit access to jobs, medical and other venues, for citizens who live within
Galveston County and the Houston urbanized area.
Term: 36 Months.
Service Area: Connect Transit
County of Service: Galveston
Description: Federal funding support for the support of JARC and New Freedom related services comes through the
Houston-Galveston Area Council in coordination with Houston METRO. The Center will utilize state and local
share resources to support the non-federal costs of the program. The amount of federal funding available for the
three (3) year duration of the program is $222,900. The City will be invoiced monthly in an amount based upon
actual ridership, for the first year of Taxi voucher service, not to exceed $8,500, for its fair share of JARC and New
Freedom provided services.
r. Consider approval of the construction change orders related to the Victory Lakes Park and
Ride as follows:
 Change order no. 2 finalizes and documents a 33 day extension related to ductbank
re-design. The additional Native Services labor cost for installation of the electrical
ductbank will be offset with the credit for electrical conduit materials that were
ultimately not used for the ductbank installation.
Total cost not to exceed: $33,054.00.
 Change order no. 3 finalizes all cost associated with pavement stripping and signage.
Total cost not to exceed: $23,905.00
 Change order no. 4 finalizes all cost associated with building primary power, building
Telecon, League City CRF Fees, omitted fixtures, and transplant 57 trees.
Total cost not to exceed: $7,726.00
s. Consider the approval of the new agreement with Harris County to provide RIDES program
non-emergency transit services in the Center’s service area.
Term: June 1, 2912 – May 31, 2013.
Service Area: Connect Transit
City
County of Service: Pearland, Friendswood and League
Reimbursement Rate: All taxi trips are capped at $48.00 per one way trip (metered cost of the one way trip
provided plus a 15% delivery fee)
Additional costs: $6.00 for no shows, $5.00 for rider cards and replacements, $0.35 per transaction.
Description: RIDES offers non-emergency alternate transportation services to elderly, disabled and low-income
residents of Harris County who are unable to access alternate transportation for medical trips, work trips and other
essential needs trips to remain independent in the community. The service will be provided utilizing taxicompany(s) that is currently under contract with Harris County through the RIDES program. The program
anticipates a trip volume of approximately 200 non-emergency trips per month. The one year budget for the
program is estimated at $101,312.66.
LEASE ACTION ITEMS:
t. Consider ratification of the MOU and renewal lease with the Salvation Army for office space
currently located at 2228 Broadway, Galveston, TX 77550 which will subsequently relocate to
601 51st Street, Galveston, TX 77551.
Term: March 1, 2012 – August 31, 2012
Lease Amount: $200/Month.
FACILITY AND ASSET SERVICES ACTION ITEMS:
u. Consider the approval to declare surplus and disposal of Vehicle 8293, a 2003 Ford E450 with
over 152,910 miles with repair costs no longer cost-effective for continued use.
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v. Consider the approval to declare surplus and disposal of Vehicle 8294, a 2003 Ford E450 with
over 167,753 miles with repair costs no longer cost-effective for continued use.
6. PENDING ACTION ITEMS:
Pending action items are those items which were on a prior board agenda but not completely resolved. The items may be
listed for update or final action by the Board.
7. EXECUTIVE DIRECTOR’S CALENDAR: Mike Winburn
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Review of the financial report. (Pg. 9-11)
Grant activity update.
Presentation and review of state comparative reports. (Pg. 12-14)
Review and discussion of ETBHN activities and updates.
Review of Texas Council Community MHMR Center Activities and Updates.
TCRMF Board of Directors Quarterly Update.
Legislative Committee Update.
HUD Coalition Update.
FY12 2nd Quarter Investment Report. (Pg. 15-16)
Financial/Administrative Updates.
 Pay Pal – Receipt of Payment.
 ADP Employee Self Serve Module Implementation.
 Retirement Update.
 Facility Updates.
k. FY12 2nd Quarter Board Review Reports. (Pg. 17-19)
l. Audit Comparative Review Reports. (Pg. 20-23)
m. Presentation of calendar of upcoming events.
 NAMIWalk – April 14th, 2012 - 10 a.m.; Alvin Community College.
 Staff Spring Fling – May 4th, 2012 – 11 a.m.; Lone Oak Ranch
 Texas Council Annual Conference – May 30th – June 1st, 2012
- Renaissance Hotel – Austin, TX
8. ADJOURN