Ref: SCZ-LPG/08-09/ PVC SEALS
To
Date: 11.11.08
Sub: Supply of PVC Seals (Preformed)
Tender No. :8000018-HB-12620, Date:11 .11.08, Due Date: 28.11.08 at 14.30 Hrs.
Dear Sir,
Please quote your most competitive rate for:
Supply of 201 Lakhs pieces of PVC seals (preformed) to various LPG Plants under South
Central LPG Zone
Please find enclosed following document:
1. TENDER DOCUMENTS
2. GENERAL TERMS AND CONDITIONS
3. ANNEXURE-I: FORMAT OF REQUISITION LETTER
5. ANNEXURE-II: DELIVERY SCHEDULE FOR SUPPLY TO THE CONCERNED LPG
PLANT
6. ANNEXURE- III: SPECIFICATION OF PVC SEAL
7. ANNEXURE- IV: DRAWING OF PVC SEAL
8. ANNEXURE- V : PACKING OF PVC SEALS
9. ANNEXURE –VI: ADDRESSES OF THE CONCERNED LPG PLANTS
10. ANNEXURE-VII:DEVIATION SHEET
11. SCHEDULE OF RATES (PRICE BID FORMAT)
Rate and Amount quoted should be Door Delivered price at the respective Plants as per the
delivery schedule mentioned including all Duties & Taxes, Transit Insurance, Packaging &
Forwarding & Freight Charges.
1
Tenderers are required to submit their offer in three parts namely “EMD”, “UN PRICED” &
“PRICED” Bid. Each part shall be submitted in separate envelopes marked “EMD”, “UN PRICED”
& “PRICED” as applicable. All the envelopes, after duly sealed, are to be kept in the large
“COMMON ENVELOPE” and the same is to be submitted at the following address by the due
date.
The Sr. Manager- Engg & Purchase(LPG )
Hindustan Petroleum Corporation Limited,
( A Government of India Enterprise )
South Central LPG Zone,
6th Floor, Varun Towers,
Siripuram Junction, Kasturba Marg
Visakhapatnam - 530 003. (A.P.)
Detailed terms and conditions are enclosed which is to be read before quoting. The terms and
conditions must be signed & stamped as a token of acceptance. No deviation will be accepted.
You are requested to return the complete set (covering letter & attachments) duly signed and
stamped at the end page.
Kindly submit your offer only in the format given by us, tenders submitted in any other format / with
deviations from our tender terms and conditions / with counter conditions / unsolicited offers shall be
rejected and no further correspondence / inquiries on this issue by the tenderer shall be entertained.
No deviation will be accepted. If any deviation to our terms and conditions must be brought out
to our attention separately in the attachment of “Deviation Sheet”(ANNEXURE – VII).
Deviation other than mentioned in Deviation Sheet are not acceptable and liable for rejection.
Delay in reaching the tender for whatsoever reason shall not be considered and late / delayed tender
due to any reason shall be rejected.
Tender received in open envelopes will be rejected.
UN-PRICE BID: The envelope for Un- Price Bid should contain the following documents.
1. TENDER ENQUIRY COVERING LETTER FROM HPCL
2. TENDER DOCUMENTS
3. GENERAL TERMS AND CONDITIONS
4. ANNEXURE-I: FORMAT OF REQUISITION LETTER
5. ANNEXURE-II: DELIVERY SCHEDULE FOR SUPPLY TO THE CONCERNED LPG
PLANT
6. ANNEXURE- III: SPECIFICATION OF PVC SEAL
7. ANNEXURE- IV: DRAWING OF PVC SEAL
8. ANNEXURE- V : PACKING OF PVC SEALS
9. ANNEXURE –VI: ADDRESSES OF THE CONCERNED LPG PLANTS
10. ANNEXURE-VII:DEVIATION SHEET
Signature & Seal of Bidder
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PRICE BID: The envelope for PRICE BID shall contain only the SCHEDULE OF RATES (PRICE
BID FORMAT) and no other document should be kept in that envelope. .
UN PRICE BID will be opened on the due date 28.11.08 at 14.30 hours in presence of the attending
tenderers. Willing tenderers are requested to remain present in the above mentioned office of HPCL
at Visakhapatnam on the due date and time.
UN PRICE BID WILL NOT BE OPNENED IF DD FOR EMD IS NOT ENCLOSED WITH
YOUR TENDER QUOTE.
PRICE BID of only technically qualified parties will be opened.
Please note that your offer should be valid for a period of 90 days from the due date of opening of
the tender/ extended due date of opening of the tender.
In case you are not interested to quote against this tender, kindly send a regret letter confirming
the same.
Thanking you,
Very truly yours
Nirmal Halder
Sr. Mgr. – E&P
LPG SBU- SCZ
Signature & Seal of Bidder
3
GENERAL TERMS AND CONDITIONS
SUBJECT: Supply of PVC Seals (Preformed) to various LPG Plants under South Central
Zone
Tender No. : 8000018-HB-12620 Date: 11.11.08
Due Date: 28.11.08 at 14:30 hrs
1. ACCEPTANCE OF THE OFFER BY THE CORPORATION:
A. Incomplete or conditional submissions and those with deviations/ subjective or counter
conditions/ quantity restrictions or those not accompanied by the requisite documents shall be
summarily rejected and no further correspondence / inquiries on this issue by the tenderer shall
be entertained.
B. Any terms and conditions attached / printed overleaf of the tenderers offer will not be binding on
the Corporation.
C. The corporation is not bound to accept the lowest offer and reserves the right to reject and/ or
place order on any tenderer in the manner considered appropriate by the Corporation.
Corporation reserves the right to reject any Unworkable Offer.
D. Tenderers may have to attend the concerned office of the Corporation for negotiations /
clarifications if required at their own cost, in respect of their quotations without any conditions
from the Corporation.
E. Tender may be cancelled partly or fully at the sole discretion of the Corporation.
2. RATE AND AMOUNT quoted should be on door delivery price at the respective plants as per
the delivery schedule mentioned including all duties & taxes,transit insurance, and packing &
forwarding & freight charges.
3. EARNEST MONEY DEPOSIT (EMD):The tenderer shall submit an Earnest Money Deposit of Rs. 20,000.00 (Rupees Twenty Thousand
Only) by crossed account payee Demand Draft drawn on any Nationalised/ Scheduled Bank in
favour of “HINDUSTAN PETROLEUM CORPORATION LIMITED” payable at
Vishakaptnam.
a) Cheques, Cash, Money Orders, Fixed Deposit Receipts, Bank Guarantees etc. towards EMD
are not acceptable. Similarly request for adjustment against any previously deposited EMD/
Pending Dues/ Bills/ Security Deposits of other contracts etc. will not be accepted towards
EMD.
b) Exemption From EMD:
i) Public Sector Enterprises are exempted from Payment of EMD
The proof that the tenderer is PSE must be submitted along with the offer else their offer is
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Signature & Seal of Bidder
liable to be rejected.
ii) Units registered with National Small Industries Corporation (NSIC) are exempted from
payment of EMD, subject to:
 The unit being registered with NSIC for the item tendered
 Registration Certificate being valid as on date of quotation
 Bid is accompanied by a photocopy of valid NSIC Registration Certificate
C. Registration with DGS&D will not entitle the Tenderer to claim exemption from payment of
EMD
D. The EMD is liable to forfeiture, in the event of:
i) Withdrawal of offers during the validity period of the offer
ii) Non acceptance of orders if and when placed
iii) Non confirmation of acceptance of orders
iv) Any unilateral revision in the offer made by the tenderer during the validity of the offer
v) Nonpayment of Security Deposit against purchase orders within the stipulated period of
15 days from date of placement of purchase order.
EMD will be refunded to all unsuccessful tenderers after the Tendering process is over. For
successful tenderers refund will be made only on payment of Security Deposit against LOI
placed. EMD shall not bear any interest and shall be refunded by Cheque.
4. BUSINESS ALLOCATION:
Order shall be placed on two parties. The order shall be placed on minimum two parties at 60:40
ratio. Quantities being tendered will be distributed to minimum 2 (two) parties and the pattern of
distribution for two vendors will be 60:40 for the L1 and L2 Parties as per ranking.
All the tenderers must be willing to accept part order quantities. HPCL’s decision regarding the
distribution of order quantities shall be final. In case as per original rankings,there is more than
one party in the same rank,the order shall be distributed among the parties (even more than two
parties)as per the following ratios.
A. Two or more parties in the L-1 rank:
In case two or more parties are there in the L-1 rank,HPCL reserves the right to finalise the order
on these parties at the sole desecration.
In the event of having more than one L-1 party,order need not be placed on L-2.
B. Two or more parties in the original L-2 rank:
The procedure followed in case of more than one L-1 party as stated above, shall also be
followed in such cases to the extent possible and required by the corporation.
HPCL reserves the right to cancel the whole tender without assigning any reason.
5. SUBLETTING OF WORK
The work covered under this tender shall not in any manner be transferred, assigned or sublet, by
the successful tenderer directly or indirectly to any firm or company whatsoever.
Signature & Seal of Bidder
5
6. PLANT WISE REQUIREMENT:
SL NO
PLANT NAME
ALLOCATION
1
VISAKH
5000000 ( 50 Lakhs)
2
RAJAHMUNDRY
2800000 (28 lakhs)
3
KONDAPALLY
4800000 (48 lakhs)
4
CHERLAPALLY
7500000 (75 lakhs)
TOTAL NO OF PVC SEALS FOR ZONE
201 Lakhs
NOTE:
HPCL may at its sole discretion reallocate / interchange the quantity among the Plants.
7. TECHNICAL QUALIFICATION OF SUPPLIER.
 The supplier should have valid OITC approval for supply of materials like PVC Seals (as per
specifications / drawings attached) to the Oil Industry LPG Plants.
 The validity of the OITC approval should be throughout the completion of the order.
 Party’s shall submit a copy of the OITC approval along with the un-priced offer
8. TECHNICAL EVALUATION
TENDERERS MUST SUBMIT 20 NOS. PVC SEALS WITH PROPER IDENTIFICATION
MARK FOR OUR TECHNICAL EVALUATION. TENDERS SUBMITTED WITHOUT
PVC SAMPLE SEALS SHALL NOT BE CONSIDERED
These samples will be sending to LERC for testing and Price Bid of only those tenderers whose
samples are cleared by LERC will be considered and opened. Offer of those tenderers whose
sample fails in LERC Tests will be rejected.
9. INSPECTION.
On receipt of each consignment at the location, random samples will be drawn and sent to LPG
Equipment Research Centre (LERC), Bangalore for testing. Payment shall be released only after
getting satisfactory report of the samples tested. If the sample fails the test of LERC, the
manufacturer shall be intimated in writing by the Plant/ Regional Office / Head Office and similar
procedure as indicated under Guarantee Clause shall be applicable.
10. TEST CERTIFICATE:
The supplier will furnish Test Certificate for the supplies of all material along with each
consignment.
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Signature & Seal of Bidder
11. REQUISITION/ WAYBILL/ROAD PERMIT
Tenderers shall follow the delivery schedule mentioned subject to the receipt of requisition letter
along with the way bill/road permit (if applicable) from the Plant. Delivery period will be counted
from the requisition letter date up to the actual date of receipt of the material at the Plant.
Tenderers will directly interact with the individual Plants for sending the Requisitions, Waybills,
and Road Permits etc. The address and contact number of all the Plants are given in
ANNEXURE – VI.
The format of the Requisition Letter is given in ANNEXURE – I.
12. DELIVERY SCHEDULE:
The total quantity is to be supplied to various LPG Plants as per the Plant wise requirements
given in ANNEXURE – II.
The first consignment has to reach our Plant on or before 30 days from the date of the first
requisition placed by the Plants along with the Waybill or Road Permit (where ever applicable).
The second consignment has to reach our Plant on or before 30 days from the date of the second
requisition placed by the Plants along with the Waybill or Road Permit (where ever applicable).
In case of non receipt of requisition letter from Plant supplier shall provide adequate reason for
non receipt of requisition letter from Plant and the same is to be sent to Plant for certification.
Format of requisition is given in the ANNEXURE- I. Tenderer shall attach the original copy of
the requisition letter along with the bill at the time of submission of the bill for payment.
Delivery period will be counted from the date of the requisition letter till the actual date of receipt
of material at the Plant.
The validity of the order will be for six months from the date of P.O. /LOI.
13. FIRM RATE:
The rates shall remain firm during the validity of the Purchase Order and No escalation / deescalation in rates shall be allowed on any account.
14. DELAYED DELIVERY:
In the event of failure to effect deliveries or complete the supplies as per the delivery schedule
mentioned above, then a penalty of 0.5% on the value of the requisitioned quantity for a
particular Plant for every week delay or part there of subject to a maximum of 5% of the basic
value (excluding the taxes and duties) for the undelivered order quantity,shall be deducted. If the
delay goes beyond 5 weeks, HPCL reserves the right to procure such undelivered quantities from
alternate sources at the cost and risk of the successful tenderer and any additional cost / expenses
incurred for such procurement shall be debited to the tenderer and shall be recovered from any
Signature & Seal of Bidder
7
amount due to him from the corporation.
15. PAYMENT TERMS:
Consignment wise payment is allowed.
100% (Hundred Percent) of the consignment value with full taxes and duties will be released on
receipt of material at Plant and against submission of the following document:
1. Bill/ invoice from Party
2. Original Requisition Letter (In case of non receipt of requisition letter from Plant adequate
certification from Plant Manager of the concerned Plant)
3. LERC Test Certificate
Payment will be released from the Disbursement Section of the respective LPG Regional Offices
for the supply made for that particular LPG Plant within 15 days from the date of receipt of the
above mentioned documents.
Documents for payment shall be submitted to Ch./ Sr. Regional/ Regional Manager of the
concerned LPG Regional Office.
16. TAXES, DUTIES, OCTROI ETC.
The Contractor accepts full and exclusive liability for the payment of any and all taxes,
duties, octroi, rates, cess, levies, and statutory payments payable under all or any of the
statutes etc. now or hereafter imposed, increased from time to time in respect of works and
materials.
The rates quoted should be inclusive of all charges, cess, taxes and sales tax on works contracts
wherever applicable.
However, wherever the tax on works contract is applicable and is to be deducted at source, the
same will be deducted from the bills of the Contractor and paid to the concerned authorities. The
proof of such payments of sales tax on works contract will be furnished to the contractor.
Income tax will be deducted at source as per rules at prevailing rates, unless certificate, if any,
for deduction at lesser rate or nil deduction is submitted by the Contractor from appropriate
authority
17. PERFORMANCE GUARANTEE / SECURITY DEPOSIT:
The material shall be guaranteed against manufacturing defects like faulty dimensions, defective
materials and performance for a period of six months from the date of expiry of the Purchase
Order.
In the event of any manufacturing defects being detected within the guarantee period, you will be
directly informed in writing by concerned Plant/Regional/Head Office of the Corporation. Such
intimation will normally be sent by fax/ registered post/ courier service/ ordinary post. You will
have the choice to inspect the material at the concerned office within thirty days of dispatch of
such intimation.
The material identified by the corporation as defective before the expiry of the Agreement period
aforesaid in manufacturing can be returned by the corporation in crushed condition purely at its
discretion at any time to you on freight to pay basis by rail or road. In such cases, the corporation
shall have the right to either:
i) Ask the supplier to replace the defective material by good material at the same price at no
Signature & Seal of Bidder
8
additional cost to the corporation.
ii) Recover the cost of material together with interest at 18% per annum from the date of
payment.
For this purpose the successful tenderer has to submit Composite PBG / SECURITY
DEPOSIT of 10% of the total value of the Purchase Order in the form of account payee
crossed demand draft or in the form of Bank Guarantee from any scheduled Bank (other
than co-operative bank) in favour of Hindustan Petroleum Corporation Ltd. payable at
VISAKHAPATNAM within 15 days from the date of intimation of acceptance of their
tender, failing which “HPCL” reserves the right to cancel the acceptance of tender and
forfeit EMD of the tenderer. The security deposit shall not carry any interest.
18. REFUND OF SECURITY DEPOSIT:
The Corporation shall be entitled without being bound to do so, to adjust the whole or any
portion of the security deposit or revoke the Security Deposit
towards the recovery of any amount due to us from the tenderers. The security deposit or such
portion there of as has not been adjusted towards the recovery of amount due from the tenderer to
us will be refunded within three months of the satisfactory completion of the guarantee period.
No interest will be payable by the corporation to the tenderer on the amount of the security
deposit.
19. SET OFF:
Any sum of money due and payable to the seller (including the security deposit returnable to
him) under the contract, may be appropriated by the Corporation against any claim of the
corporation arising under the contract against the seller.
20. WAIVER:
Any waiver by the Corporation of any delay, breach or default committed by the seller shall not
be deemed to be or considered as estoppels against the corporation nor prevent the corporation
from exercising any of its rights under any of the provisions of this agreement.
21. FORCE MAJEURE:
Any delay in or failure of the performance of either party hereto shall not constitute default
hereunder or give rise to any claims for damage, if any, to the extent such delays or failure of
performance is caused by occurrences such as acts of God or an enemy, expropriation or
confiscation of facilities by Government authorities, acts of war, rebellion, sabotage or fires,
floods, explosions, riots or strikes and beyond the control or capacity of both parties. The
operator shall keep records of the circumstances referred to above and bring these to the notice of
“HPCL” in writing within seven days of occurrence of the events.
22. TERMINATION
Not withstanding anything contained in the Contract, the Corporation shall have the right to
terminate the Contract upon or at any time of the happening of any of the following events:
(a) If the successful tenderer shall commit a breach of any of the terms and conditions of the
contract and fails to remedy such breach within 15 days of receipt of the written notice from the
Corporation in regard there to
(b) (i) On the death or bankruptcy of the successful tenderer if he/she to be an individual.
(ii) On the dissolution of the firm if the successful tenderer happens to be the partnership
firm.
(iii) Liquidation, whether voluntary or otherwise, or the passing of an effective resolution for
winding up of the business of the successful tenderer if it be a company.
(iv) On selling off the facilities or assets to any other individual or company.
Signature & Seal of Bidder
9
(c) If any attachment is levied or continues to be levied for a period of fifteen days or more upon
the effects of the successful tenderer or if any individual or partner of the successful tenderers
firm.
(d) If it is established that the manufacture has been indulging in malpractice/ manufacture of
spurious safety caps/ unauthorized manufacturing of safety caps or on such other grounds that
is considered by the Corporation to be in contravention to the contractual obligation. The
Corporation‘s right to so terminate the contract shall be without prejudice to any other right
and remedy available against the successful tenderer including the right for recovery of
damages if any from the successful tenderer and in the event of the Corporation so
terminating the contract, the Corporation shall not be liable to pay any compensation or
damages in consequence of such termination.
(e) Units must have good track record and clear credential in the past. If any unit is found
indulging in any unauthorized activities at any time, then the Corporation shall have the
liberty to take appropriate action as deemed fit including rejection, termination immediately
on receipt of such information.
(f) During the currency of this Agreement, parties hereto can terminate the agreement either for
breach of any of the terms and conditions of this Agreement or otherwise by giving one
month’s notice in writing. “ HPCL” may terminate the agreement at any stage for reasons to
be recorded in the letter of termination.
23. ARBITRATION:
23.1) All disputes and differences of whatsoever nature, whether existing or which shall at any time
arise between the parties hereto touching or concerning the agreement, meaning, operation or effect
thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether
during or after completion of the contract or whether before after determination, foreclosure,
termination or breach of the agreement (other than those in respect of which the decision of any
person is, by the contract, expressed to be final and binding) shall, after written notice by either party
to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be
referred for adjudication to the Sole Arbitrator to be appointed as hereinafter provided.
23.2) The appointing authority shall either himself act as the Sole Arbitrator or nominate some
officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as owner or
HPCL) or a retired officer of any other Government Company in the Oil Sector of the rank of Ch.
Manager & above or any retired officer of the Central Government not below the rank of a
Director, to act as the Sole Arbitrator to adjudicate the disputes and differences between the
parties. The contractor/vendor shall not be entitled to raise any objection to the appointment of
such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or
shareholder of the owner, another Govt. Company or the Central Government or that he/she has
to deal or had dealt with the matter to which the contract relates or that in the course of his/her
duties, he/she has/had expressed views on all or any of the matters in dispute or difference.
23.3) In the event of the Arbitrator to whom the matter is referred to, does not accept the
appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons
whatsoever, the Appointing Authority aforesaid, shall nominate another person as aforesaid, to act
as the Sole Arbitrator.
23.4) Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the
arbitration from the stage at which it was left by his predecessor. It is expressly agreed between the
parties that no person other than the Appointing Authority or a person nominated by the
Appointing Authority as aforesaid, shall act as an Arbitrator.The failure on the part of the
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Signature & Seal of Bidder
Appointing Authority to make an appointment on time shall only give rise to a right to a
Contractor to get such an appointment made and not to have any other person appointed as the
Sole Arbitrator.
23.5) The Award of the Sole Arbitrator shall be final and binding on the parties to the
Agreement.
23.6) The work under the Contract shall, however, continue during the Arbitration proceedings and
no payment due or payable to the concerned party shall be withheld (except to the extent disputed)
on account of initiation, commencement or pendency of such proceedings.
23.7) The Arbitrator may give a composite or separate Award(s) in respect of each dispute or
difference referred to him and may also make interim award(s) if necessary.
23.8) The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the
parties unless the Sole Arbitrator otherwise directs in his award with reasons. The lumpsum fees of
the Arbitrator shall be Rs. 40,000/- per case for transportation contracts and Rs. 60,000/- for
engineering contracts and if the sole Arbitrator completes the arbitration including his award
within 5 months of accepting his appointment, he shall be paid Rs. 10,000/- additionally as
bonus. Reasonable actual expenses for stenographer, etc. will be reimbursed. Fees shall be paid
stagewise i.e. 25% on acceptance, 25% on completion of pleadings/documentation, 25% on
completion of arguments and balance on receipt of award by the parties.
23.9) Subject to the aforesaid, the provisions of the # Arbitration and Conciliation Act, 1996 or any
statutory modification or re-enactment thereof and the rules made thereunder, shall apply to the
Arbitration proceedings under this Clause.
23.10) The Contract shall be governed by and constructed according to the laws in force in India.
The parties hereby submit to the exclusive jurisdiction of the Courts situated at Visakhapatnam for
all purposes. The Arbitration shall be held at Visakhapatnam and conducted in English language.
23.11) The Appointing Authority is the Functional Director** of Hindustan Petroleum Corporation
Limited.
-----------------------------------------------------------------SIGNATURE AND SEAL OF THE TENDERER
NAME & ADDRESS OF THE TENDERER:
PHONE NO.
:
FAX NO.
:
E-MAIL .
:
ANNEXURE -I
Tender No. : 8000018-HB-12620, Date: 11.11.08, Due Date: 28.11.08 at 14:30 hrs
Signature & Seal of Bidder
11
FORMAT OF REQUISITION LETTER
To
M/s.
Date:
Ref:
Sub: P.O. No. ----------------------- Dated ---------------Dear Sir,
This has reference to the subject Purchase Order. Please dispatch ------------ nos. PVC Preformed
Seals as per the Delivery Schedule as mentioned in the Purchase Order to --------------------- LPG
Bottling Plant. Please find enclosed the Way bill/ Road Permit No. --------------- Valid up to ---------(wherever applicable).
Thanking you,
Very truly yours
Plant Manager
---------------------- LPG Bottling Plant
ANNEXURE -II
Tender No. : 8000018-HB-12620, Date: 11.11.08,
Due Date: 28.11.08 at 14:30 hrs
Signature & Seal of Bidder
12
DELIVERY SCHEDULE FOR SUPPLY TO THE CONCERNED LPG PLANTS
Within 30 Days
from the Date of
First Requisition
placed by the Plant
(NOS)
Within 30 Days
from the Date of
Second Requisition
placed by the Plant
(NOS)
PLANT WISE
TOTAL
(NOS)
2500000
2500000
50 lakhs
1400000
1400000
28 lakhs
2400000
2400000
48 lakhs
CHERLAPALLY LPG PLANT
3500000
4000000
75 lakhs
TOTAL
9800000
10300000
201 lakhs
NAME OF THE PLANT
VISAKH LPG PLANT
RAJAHMUNDRY
LPG
PLANT
KONDAPALLI LPG PLANT
TOTAL QUANTITY TO BE SUPPLIED: 201 Lakhs
NOTE: Above noted quantity are based on full quantity. However quantities may be suitably splitted
between the two parties to ensure distribution of business allocation in the ratio of 60:40 (approx.).
Final delivery schedule will be advised along with Purchase Order.
ANNEXURE –III
Tender No. : 8000018-HB-12620, Date: 11.11.08, Due Date: 28.11.08 at 14:30 hrs
Signature & Seal of Bidder
13
SPECIFICATION OF PVC SEALS
TECHNICAL SPECIFICATION
Preformed PVC Heat shrinkable sleeves for Safety Caps fitted with self Closing LPG
Cylinder valves are to be manufactured as per attached drawing no. LPG/RH/PVCS/01
dated 29.04.2003 with the following amendments,
1.
2.
3.
4.
There will not be any markings of “HP GAS- Your friendly gas” on the collar of the
seal.
There will be double columnar continuous printing of HP GAS Logo & Brand Logo on
either side of the sleeves.
There will be no change in colour of markings as selected earlier, vide notes in the
drawing
All other dimensions, specifications as per drawing shall remain as it is.
With the above, impression of minimum 2 HP GAS Logo & 2 Brand logo shall appear on the
sleeve and 1 or 2 impressions shall get cut either at the top or at the bottom of the
performed seals.
All the tenderers are requested to submit minimum 20 samples along with the UnPrice Bid of the tender which shall be tested by HPCL to confirm meeting our
specifications.
ANNEXURE- 1V
Tender No. : 8000018-HB-12620, Date: 11.11.08, Due Date: 28.11.08 at 14:30 hrs
Signature & Seal of Bidder
14
ANNEXURE-V
Tender No. : 8000018-HB-12620, Date: 11.11.08, Due Date: 28.11.08 at 14:30 hrs
PACKING OF PVC SEALS:
Signature & Seal of Bidder
15
1.
Packing cardboard shall be of 7 Ply constructions.
2.
Seals are to be packed in layer formation. Each layer will be of 1500 seals i.e. 15
stacks of 100 each. Each layer of 1500 seals shall be packed in polythene packs and
stacked one over the other in the cardboard. The top most layer shall have 1000 seals ,
resulting in total 25000 nos. of seals packed in a box.
3.
Each stack of 100 seals shall be provided with end caps. The end caps will be made
from same PVC sheet and will have identical profile so that it can be placed over and below
the seal stacks without causing any damage to seals. Thickness of end caps: 200 microns.
Plant Managers are advised to check the seals consignment when received for packing
material and above pattern of packing .In case of any deviation, same is to be reported to
Zone .
ANNEXURE-VI
Tender No. : 8000018-HB-12620, Date: 11.11.08, Due Date: 28.11.08 at 14:30 hrs
Signature & Seal of Bidder
16
ADDRESSES OF THE CONCERNED LPG PLANTS
------------------------------------------------------------------------------------------------------------------------HINDUSTAN PETROLEUM CORPORATION LIMITED.
VISAKH LPG BOTTLING PLANT,
MALKAPURAM,
VISAKHAPATNAM-530 011.
ANDHRA PRADESH.
TEL PH: 0891-2577960 / 575 / 710
FAX NO: 0891 - 2578158
CONTACT PERSONS: SHRI.GOUTAM MUHURI & SHRI. G. L. NAIDU
------------------------------------------------------------------------------------------------------------------------HINDUSTAN PETROLEUM CORPORATION LIMITED
RAJAHMUNDRY LPG BOTTLING PLANT
KORUKONDA / GOKAVARAM HIGHWAY ROAD,
NEAR VERALANKAPALLI,
POST- GOKAVARAM,
DIST- EAST GODAVARI,
RAJAHMUNDRY - 533 286..
ANDHRA PRADESH. ( About 30 kms from Rajahmundry City)
TEL PH: 0883-2009747 / 2009748
CONTACT PERSONS: SHRI. R. VENU MADHAV
------------------------------------------------------------------------------------------------------------------------HINDUSTAN PETROLEUM CORPORATION LIMITED.
KONDAPALLY LPG BOTTLING PLANT,
IDA, KONDAPALLI,
VIA VIJAYAWADA,
KRISHNA DIST
KONDAPALLY – 521 228.
ANDHRA PRADESH.
TEL PH: 0866-2872208 / 2872329.
FAX NO: 0866-2871552
CONTACT PERSONS: SHRI. SRINIVAS RAO NALLI
------------------------------------------------------------------------------------------------------------------------HINDUSTAN PETROLEUM CORPORATION LIMITED.
CHERLAPALLY LPG BOTTLING PLANT,
POST BAG NO. 2,IDA, CHERLAPALLY,
HYDERABAD – 500 051.
ANDHRA PRADESH.
TEL PH: 040-27263453 / 27262414 / 27262053 / 64586691(D)
FAX NO: 040 - 27261012
CONTACT PERSONS: SHRI. R.S.SRINIVAS
ANNEXURE- VII
DEVIATION SHEET
17
Signature & Seal of Bidder
Tender No.:8000018 - HB - 12620
Date: 11.11.08
Due Date: 28.11.08
S.NO
ITEM
NO
DEVIATION / DESCRIPTION
1
2
3
4
5
6
7
8
9
10
Signature & Seal of Bidder
18
SCHEDULE OF RATES (PRICE BID FORMAT)
SUBJECT: Supply of PVC Seals to various LPG Plants under South Central Zone
TENDER NO.: 8000018 -HB-12620
Date: 11.11.08
DUE DATE : 28.11.08 AT 14.30 HRS
DESCRIPTION
QTY.
LACS
UNIT
201
PER 1000
PIECE
PREFORMED PVC SLEEVES
SUITABLE FOR SAFETY CAPS
FITTED WITH SC VALVE
CYLINDERS CONFIRMING TO
OUR SPECIFICATION AND
DRAWING ATTACHED
RATE PER
THOUSAND
PIECES (RS.)
TOTAL
AMOUNT
(RS.)
Amount in words:
NOTE:
1. Total quantity required is 201 Lac pieces
2. Rate and amount quoted above should be the net door delivered rate (at the respective LPG Plants)
inclusive of packing and forwarding charges, transit insurance and complete free door delivery at
our LPG Bottling Plants inclusive of all tax and duty payments.
3. Location wise rate offer will not be accepted and such offers are liable for rejection
4. Quantity being tendered will be distributed to minimum 2 (two) vendors, and the pattern of
distribution for two vendors will be 60:40 (approx) as per ranking. However, HPCL reserves the
right to allocate the entire quantity to one party for the best interest of HPCL.
5. The rate quoted above shall be valid for 90 days from the due date/ extended due date of tender.
6. The entire quantity shall be executed over one year period of placement of the purchase order.
However the upliftment shall be as per the requirement and HPCL does not guarantee upliftment
of the full ordered quantity
7. The location wise requirement is based on the best estimation only and HPCL reserves the right to
take delivery at any of the plants indicated.
Signature & Seal of the Vendor
NAME OF THE TENDERER:
SUBJECT: Supply of PVC Seals to various LPG Plants under South Central
Signature & Seal of Bidder
19
Zone
TENDER NO.8000018 -HB-12620
DUE DATE: 28.11.08 AT 14.30 HRS
Date: 11.11.08
LIST OF APPROVED PVC SEALS MANUFACTURERS
UNDER SPEED POSTING
M/s Aruna Industries,
W/308, TTC Industrial area,
Opp. Anthony Garage
Thane Belapur Road,Rabale,
NAVI MUMBAI –400 701
Phone No. 022-2769 4019, 2 7640317 (Mobile :09820428339, Suresh)
M/s Plastic International,
B/13, Nanddham Industrial Estate,
Marol, Andheri ( E),
MUMBAI – 400 059
Phone No. 28506413/0798/2683,
Mobile : 9822124412/9823090401/9820045562
e-mail : nikhau@bom5.vsnl.net.in
M/s Garware Engineering Ltd.
W – 42 (H), MIDC, Ambad,
NASIK – 422 010
MAHARASHTRA
Contact Person : Amol Khandekar
M/s Prathima Extrusion Pvt., Ltd.,
Office : Prathima House, 6-3-252/2/6, IST Floor,
Naveen Nagar, Erra Manzil,
HYDERABAD-82
Phone No.: 24078844/5662(O), 24075754(F)
e-mail : htpankaj@bom7.vsnl.net.in
SUBJECT: Supply of PVC Seals to various LPG Plants under South Central
Signature & Seal of Bidder
20
Zone
TENDER NO.8000018 -HB-12620
DUE DATE: 28.11.08 AT 14.30 HRS
Date: 11.11.08
LIST OF APPROVED PVC SEALS MANUFACTURERS
UNDER SPEED POSTING
M/s Ameet Polyfilms,
Plot No. G-23, MIDC Area,
Satpur, NASHIK – 422 007 ( MAHARASTRA )
Phone No. : 0253 350618/353618(O), 0253 351438(F)
M/s Golden Plasticap,
255, Avanashi Road,
B.R.Puram, Peelamedu,
COIMBATORE – 641004
Phone No : 0422 573706
M/s Bose Enterprises
17/ IB /1, K B Sarani (Mall Road),
Dum Dum, Kolkata – 700 080
Ph. No. 033-25595228 (PP), 25595190 (Resi.)
Mob. Nos. : 9830581866 / 9830262446
M/s Techno Industries
AE 456, Salt Lake City,
Kolkatta – 700 064
M/s Heeshi Tubes,
462 E/4D, Shriram Bhavan
N.P. Marg, Opp. Gujrat Club,
Kings Circle,
Matunga – 400 019
M/s Allampally Polyfilms,
Post Box No. 63, House No.7/102,
Puthan Vedu, Palace Road
ALUVA – 683 101, KERALA
Phone No.: 0484 622920, 635382 (O)
e-mail : albros@md4.vsnl.net.in
SUBJECT: Supply of PVC Seals to various LPG Plants under South Central
Signature & Seal of Bidder
21
Zone
TENDER NO.8000018 -HB-12620
DUE DATE: 28.11.08 AT 14.30 HRS
Date: 11.11.08
LIST OF APPROVED PVC SEALS MANUFACTURERS
UNDER SPEED POSTING
M/s SPL Plastic
E-20/B, CIDCO Indl. Estate
Kuruchi, Coimbatore – 21
Tamil Nadu
M/S. SRI VASAVI POLYCAP INDUSTRIES,
8-3-343/B/10A, VISWAKARMA NAGAR,
OPP.TO METER FACTORY,
ERRAGADDA, HYDERABAD-18
ANDHRA PRADESH
M/S. MSA SHRINK PACK LTD.,
17, TYPE-III INDUSTRIAL ESTATE,
PRASHANTI NAGAR, KUKATPALLI,
HYDERABAD-500 072
ANDHRA PRADESH
Signature & Seal of Bidder
22