Creating a Memorandum
A memorandum, commonly referred to as a "memo," is a written letter intended
for in-house use only; memos are not intended for use outside of the
organization. Memos, like letters, have standard formatting elements.
Memo Formatting
There are a variety of formats for office memorandums: professional, elegant, or
contemporary. The format that is selected should be reflective of the type of
organization.
The memorandum always contains the heading "Memorandum," or "Interoffice
Memorandum." "Memo" can be used if the chosen format is contemporary. The
heading should be noticeably larger than the rest of the memo text. The
organization's logo can be added to the top of the memo for organization
identification.
The following items should appear below the memo heading:
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TO > Who the memo is being written to
cc > (courtesy copy) Who the copy of the memo is being sent to, if
applicable
FROM > Who wrote the memo
DATE > Current date
SUBJECT > The subject of the memo
Place a bottom border under SUBJECT. The content, or body, of the memo is
typed below the border. The body should be typed in single spacing and double
spaced between the paragraphs. Quadruple space after the body and type the
memo writer's name.
Signature Line
As in a business letter, the writer of the memo must sign his name above his/her
typewritten name.
Reference Initials
If the memo is typed by a person other than the memo writer, reference initials
should be used. The memo writer's initials are typed in all uppercase followed by
a colon. The typist's initials are typed directly after the colon (no space after the
colon). (i.e., GWB:tlc)
Memorandum Example
Click on "Memorandum Example" for an example of a memo.
Memorandum Wizards
Microsoft Office Word has a wizard that assists in the creation of different memo
formats.
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Go to file…new
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Next, a New Document pane will appear on the right side of the screen. Click in
the search box and type Memorandum
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You will then have several types of
memo’s to choose from