M I N UTES
District Governing Board
Friday, January 14, 2011
Originating at:
Also Available via Interactive Television at:
10:00 a.m.
Neal Campus Kingman Room #508
North Mohave Campus
Lake Havasu Campus
Bullhead City Campus
Room #103
Room #508
Room #508
(Action Items are in bold print)
I.
Call to Order (Julie Bare, Secretary)
Dr. Bare called the meeting to order at 10:00 a.m.
II.
Pledge of Allegiance
III.
Oath of Office (Bare)
Governing Board Policy 1.035 (ARS 38-231) that states any newly elected or appointed members of the
Governing Board shall be sworn in at the meeting following their election or appointment.
Dr. Bare administered the oath of office to Mr. Vance Miller and Mr. Travis Lingenfelter.
IV.
Roll Call (Amy Curley, Executive Assistant)
Julie Bare
Kathy Hodel
Travis Lingenfelter
Vance Miller
Judy Selberg
V.
Present
Present
Present
Present
Present
Naming of 2011 Officers (Bare)
In January, the MCCCDG elects members of the Board to the offices of president and secretary for the
calendar year. It is customary to nominate one or more candidates; nominations need not be seconded. A
vote will be taken on each nominee in the order in which they were nominated, until one is elected. The
officer-elect takes possession of his office immediately.
Kathy Hodel nominated Dr. Julie Bare for the office of President and Dr. Judy Selberg for the office of
Secretary.
Dr. Julie Bare was elected to the office of President of the Board for calendar year 2011.
Dr. Judy Selberg was elected to the office of Secretary of the Board for calendar year 2011.
VI.
Approval of Meeting Minutes (Bare)(Appendix 1)
The draft minutes of the November 12, 2010 regular MCCCDGB meeting were presented in
Appendix 1.
Kathy Hodel moved, Judy Selberg seconded, to approve the minutes of the November 12, 2010
regular meeting as presented in Appendix 1. Without further discussion the motion carried.
Mr. Miller abstained as he was not present at the November 12, 2010 regular meeting.
VII.
Audience of Any Citizen (Bare)
[NOTE: This is an opportunity for any citizen to address the Board on any matter of concern to the
citizen. The Board will listen to the remarks, but may not respond or answer questions. Unless the
matter is already on the agenda for action, no action can be taken other than to instruct staff to include the
matter on a future agenda. The President of the Board may limit the time for individual presentation and
may limit the total time for all presentations. Citizens wishing to comment will be limited to one
opportunity to speak. During Interactive Television (ITV) meetings, the chair will query each campus for
those who wish to speak.]
Dr. Bare queried each campus individually. There were no citizens wishing to address the Board on any
campus.
VIII.
Board Reports (Bare)
A. Association of Arizona District Governing Boards (Judy Selberg)
Dr. Selberg reported that she attended the January AADGB, which was held in Phoenix, in
person. The Association focused on the planning of a “Community College Day” at the State
legislature. The Arizona Community College President’s Council (ACCPC) has been asked
to finalize a date at its January 20, 2011 meeting. The Association developing a plan to ensure
that faculty, staff and students attend in significant numbers. The event will be a “Lunch on
the Lawn” so that legislators can conveniently attend.
Dr. Selberg stated that the AADGB website (www.aadgb.org) is up and that it is a valuable
resource for trustees. There are links on the website to both the member college’s website as
well as legislative updates.
The Association discussed the “Getting AHEAD” project and expressed concern over the
project’s focus on baccalaureate degrees and the impact that will have on community
colleges. The Association feels that community college students pursuing certificates and
associate degrees are valuable and not to be discounted.
Dr. Selberg announced that the president of Yavapai College had retired and the college is
conducting a presidential search. The representative from the Graham County district failed
to win reelection due to a misuse of credit card scandal. As the Pima County Community
College District is not a member of AADGB, there was little to no discussion of the shooting
that occurred on January 8 in Tucson.
B. Institutional Review Board (IRB) Policy, First Reading (Bare)(Appendix 2)
Dr. Cundiff stated that in a number of instances, Mohave Community College utilizes students,
faculty and staff as a part of its ongoing educational research, data collection and statistical analysis.
In order to comply with Federal policy in this regard, the college is required to create, maintain and
utilize an Institutional Review Board, (IRB) when undertaking research utilizing human subjects,
including developing data with regard to class and statistical analysis. Once the recommendation
becomes policy then the procedural document, already vetted by the President’s Council can be
affirmed and fully utilized as operating procedure.
This was the first reading of the policy. The policy will return to the Board for a decision on February
11, 2011.
C. Governing Board Workshop Scheduling (2011 President)
The Board, in coordination with staff, decided to schedule the workshop on Monday January
31, 2011 in Kingman from 9:00 a.m. to 12:00 p.m. Exact location will be provided to the
Trustees by the Office of the President when determined.
D. Association Community
President)(Appendix 3)
College
Trustees
(ACCT)
Governance
Institute
(2011
Dr. Kearns announced his recommendation that Mr. Miller and he attend the ACCT’s 2011
Governance Leadership Institute on the University of Nevada, Las Vegas campus from March 16 to 18,
2011. The Institute will focus on proven practices that strengthen the Board/CEO relationship, help
trustees accept responsibility for holding one another accountable, and provide tools and techniques
to the officers of the Board. The other members of the Board are welcome to attend. Dr. Selberg stated
that she found last year’s institute very worthwhile and would like to attend this year’s event. Staff
was directed to contact the trustees to confirm whether they would be attending or not.
IX.
President’s Report (Dr. Michael Kearns, President)
A. Strategic Plan Year-One Report (Kearns)(Appendix 4)
B. Faculty Council Report (Clark Brown, Faculty Council President)
Mr. Clark reported that since the adoption of the faculty constitution in September the Faculty Council
has met three times. The council has made significant strides in involving faculty in the governance
structure of the college, which is essential to accreditation. It has been very positive to have a
representative body where faculty can distill issues and concerns for formal presentation to the
administration. From the perspective of the administration, it has been positive to have a collective
body to which it can address matters that relate to faculty.
The Faculty Council has also formed the following standing committees which seek to address
particularly important aspects of instruction:
1) Professional Development
2) New Faculty Mentorship
3) Faculty Guide
4) Faculty Evaluation:
5) Nominations
One other important thing accomplished is a faculty site on the Angel Learning Management System.
The site allows all the faculty from anywhere on the internet to access Faculty Association resources,
provide feedback on proposals, and participate in faculty discussions.
The President asked for a discussion to be initiated to gain feedback on faculty thoughts on the gun
law bills being proposed in the state legislature. There was a wide range of comments from
“absolutely opposed” to “absolutely in favor”, and they were about equally represented. One
interesting thing I discovered from the feedback and other conversations about the topic was the
number of faculty and staff that have concealed weapons permits.
C. December Training Week (Jennie Dixon, Director)(Appendix 5)
Ms. Dixon reported that the annual December Training Week took place December 13 – 17, 2010, the
last week before Mohave Community College closed for Winter Break, while the college was closed to
the public. All resident faculty and permanent staff had the opportunity to sharpen skills, participate
in focused planning, and partake of personal and professional growth opportunities. The event is
currently in the evaluation process and is open for employee input for improvement in future years.
D. Physical Therapist Assistant Program (Kearns)
Rhonda Schnabl, Director of the PTA program, reported that on April 28, 2010, the PTA program
received initial accreditation, with a commendation for thoroughness, from the Commission on
Accreditation for Physical Therapy Education (CAPTE). The commendation for thoroughness is a
significant notation from CAPTE. It was recently communicated to the program that MCC’s PTA selfstudy will be used as a model for new programs that are submitting their individual initial selfstudies. This comparison isn’t based on format or programmatic issues, but is related to the method in
which the evaluative criteria were completely addressed to the satisfaction of the commissioners.
E. Welding Program and Lab Facilities (Kearns)
Andra Goldberg, resident faculty and CTE coordinator, reported that a revision of the Welding
Program is in process and will be fully implemented for Fall 2011 classes. The new program will align
with the American Welding Society (AWS) certifications. The college is following the SENSE (Schools
Excelling through National Skill Standards Education) program which aligns industrial education
with secondary and postsecondary institutions. The program is designed to build on Tech Prep and
dual-enrollment credits earned in high school for transfer into community college Career and
Technical Education (CTE) pathways. The SENSE program follows the AWS certification outcomes
and competencies in the welding skills sets. By aligning the curriculum at Mohave Community
College with the AWS certifications – students will earn a certificate from MCC and a certificate from
AWS that is accepted worldwide because of the standards incorporated into their program. MCC
congratulates Mr. Buddy May, Resident Welding Faculty, for obtaining his Certified Welding
Educator and Assistant Certified Welding Inspector certificates from AWS in December.
14 new or revised courses will be added to the Welding Curriculum. The Invertec V350-Pro equipment
that has recently been purchased for the welding classes is efficient, lightweight and portable. They are
the best choice for students in training. The Invertec’s are also energy efficient and should save 88% of
the energy consumed by older machines. The machines are rugged, durable, and require very low
maintenance. In December, the WAVE JTED board approved the expenditure of $21,010 for sharing
in the cost of two Multi-Process Stick and TIG Welder six packs.
F.
Community College State-Level Council Reports (Kearns)(Appendix 6)
1.
2.
3.
4.
Joint Presidents’ Council
P-20 Council (6a)
Getting AHEAD Project (6b)
Arizona Community College Presidents’ Council
a. ACCPC Legislation
b. 2020 Community College Vision (6c)
G. Legislative Update (Kearns)(Appendix 7)
1. State (7a)
2. Federal (7b)
H. State Budget Update (Kearns)(Appendix 8)
I.
X.
1.
JBLC Monthly Highlights (8a)
2.
Brookings Mountain West/Morrison Institute Report (8b)
Update of Current Events (Kearns)
Instruction and Student Services (Chuck Spotts, VP of Instruction and Student Services)
A. Health Information Technology (HIT) Program (Danette Bristle, Spotts)(Appendix 9)
Ms. Bristle reported that the Health Information Technology for Economic and Clinical Health
(HITECH) is part of the American Recovery and Reinvestment Act of 2009 and was enacted on Feb. 17,
2009. The HITECH Act seeks to improve health care quality, safety and efficiency through the
promotion and financial support of health information technology (HIT) and the electronic exchange
of health information. To assure the workforce is properly trained to use health information
technology, Mohave Community College administrators recommend the development of a HIT
program of study.
Health Information Management is a career choice for individuals who would like to work in the
healthcare industry but not directly with patients. Medical records and health information technicians
electronically assemble patients' health information including medical history, symptoms,
examination results, diagnostic tests, treatment methods, and all other healthcare provider services.
Technicians organize and manage health information data by ensuring its quality, accuracy,
accessibility, and security. Technicians regularly communicate with physicians and other healthcare
professionals to clarify diagnoses or to obtain additional information.
Mr. Miller pointed out that in his experience these types of positions are trained internally and asked if
that was because no such program existed previously. Ms. Bristle responded that currently there are
no similar programs available in Mohave County and that rural areas are two to three years behind
urban areas in program development. The program is designed to have 30 students enrolled.
Judy Selberg motioned, Vance Miller seconded, to approve the implementation of a Health
Information Technology Program as outlined in Appendix 9. Without further discussion the
motion carried.
B. Higher Learning Commission (HLC) Report (Tracy Gift, Self-Study Coordinator)
Ms. Gift reported that current planning activities for the upcoming accreditation visit include:
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Committee membership lists were updated.
Shared network drives were developed for each of the committees.
Criterion 1 membership has broken down into various sub-committees; they will meet again in
January to share information.
Criterion 2 has been communicating via e-mail.
Criterion 3 membership has met monthly during the fall semester and they are doing activities
through the Angel Learning Management System.
Criterion 4 has a new leader, Dr. Mike Rourke.
Criterion 5 is compiling stakeholders’ contact information as the groundwork for a survey that is
ready to be vetted by the Steering Committee.
The Focus Group committee has met to review the proposed documents to be used during the
focus group sessions. They are planning a training session for early spring semester.
Several members of the Website Committee have put together the HLC web pages. The link is
www.mohave.edu/hlc.
C. President’s Challenge (Rourke)
Dr. Rourke reported that on November 5, 2010, The Chronicle of Higher Education announced that 71
college leaders across the country promised to take specific steps to gather more evidence about
student learning, to use that evidence to improve instruction, and to give the public more information
about the quality of learning on campuses. This pledge was made through a venture known as the
President’s Alliance for Excellence in Student Learning and Accountability. The pledge is supported
by four presidential commitments:
1. Improving the gathering of evidence about student learning outcomes
2. Expanding the use of evidence on student learning outcomes to improve programs and practices
3. Expanding the reporting on student learning outcomes on- and off-campus to ensure transparency
and accountability
4. Expanding the noteworthy work on your own campus to other institutions
Through membership in the alliance, MCC will have the ability to share and refine current practices
and measures and develop new and better ones. The college is dedicated to making sure it fulfills the
crucial promises it makes to its students and society. Participation in this national effort will
contribute to more enlightened curricular policy decisions that keep improved learning at the center of
decision-making and resource allocation.
Kathy Hodel moved, Vance Miller seconded, to support the College’s participation the President’s
Alliance Pledge. Without further discussion, the motion carried.
D. Distance Education (Diana Stithem, Dean)
1. Resident Faculty Survey (Stithem)
Dr. Stithem reported that in the late fall, 2010, all resident faculty and a small sampling of associate
faculty were surveyed regarding their perceptions about MCC online courses and why students
take them. Most resident faculty completed at least part of the survey; about 50 percent of the
associate faculty sample completed the survey. Results have not been fully tabulated, but indicate
a general consensus that MCC students take online classes for convenience, personal scheduling
needs (demands of family and job), and lack of availability of desired courses on ground.
Almost all participating faculty, resident and associate, identify the absence of face-to-face
interaction as something students wish for, but are willing to sacrifice for the convenience of online
courses. Participants who identified themselves as resident faculty who do not teach online were
the most critical of online course rigor.
2. Embedded Librarian Project (Timmann/White)
Claudia Timmann, Director of Library Services, and Dave White, Distance Education Academic
Chair, reported that the Mohave Community College library has rich resources for accessing online
databases, e-journals, and other research tools; however, a 2009 review of the distance education
and library services showed them functioning as two separate and discrete entities.
Strategically, MCC Distance Education needed to bring the two together so that online students
and faculty alike would benefit from the services offered to ground-based MCC students and
faculty, including course-based, meaningful library instruction. A team with members from MCC
Distance Education, Library Services and Instruction outlined an embedded librarian project that
would integrate library resources and provide information literacy resources related directly to a
specific course.
In early 2010, the team developed project criteria and proposed a budget to pilot an embedded
librarian program in online English 101 classes during the 2010 academic year. In August 2010, Dr.
Rose Reigle, DE resident English faculty member, joined the team to flesh out course-related
assignments, including pre- and post-information literacy assessments. Dr. Reigle also worked
directly throughout the semester with the MCC associate faculty teaching online ENG 101 courses
and with the three ALA- (American Library Association) qualified “associate” librarians who were
placed directly in the individual online courses.
The first semester of the pilot successfully implemented a working embedded librarian model and,
based on pre- and post-assessment data, increased student information literacy learning. MCC DE
will continue the project in the spring for all ENG 101 online courses and will add ENG 102 online
courses. To support this larger group of students, the MCC Lake Havasu City Campus and
Bullhead City Campus librarians will join the three returning “associate” embedded librarians.
3. Rural Utilities Service Distance Learning and Telemedicine (Brandon Warner, Specialist)
Brandon Warner reported that MCC is launching its United States Department of Agriculture Rural
Utilities Service Distance Learning and Telemedicine grant-funded rural course delivery program
(RUS) beginning the week of Jan. 18, 2011. The grant provided for the purchase of interactive
television (ITV) equipment for 10 rural sites in the MCC service area. This semester five main
campus ITV courses will be extended to some of the fire station and Native American RUS sites.
Courses include: Estimating for Residential and Commercial Building (3 credits), Foundations of
Chemical Dependency (3 credits), and three one-credit Child Development Associate pathway
courses.
E. Community College Surveys on Student Engagement (Terry Kelly)(Appendix 10)
Terry Kelly, Director of Title II, reported that in the spring of 2010, Mohave Community College
participated in the Community College Survey of Student Engagement (CCSSE). CCSSE provides
information about effective educational practice in community colleges and assists institutions in
using that information to promote improvements in student learning and persistence. CCSSE’s goal is
to provide member colleges with results that can be used to inform decision-making and target
institutional improvements. Student engagement, or the amount of time and energy students invest in
meaningful educational practices, is the underlying foundation for CCSSE’s work. CCSSE is designed
to capture student engagement as a measure of institutional quality.
The Community College Faculty Survey of Student Engagement (CCFSSE) elicits information from
faculty about their perceptions regarding students' educational experiences, their teaching practices,
and the ways they spend their professional time—both in and out of the classroom.
F.
Mohave Accelerated Schools Intergovernmental Agreement (Spotts)(Appendix 11)
Mr. Spotts reported that in conjunction with the county’s high schools, the college provides Dual
Enrollment programs that give qualified high school students the opportunity to pursue higher
education courses at the same time they are completing their high school requirements. Such
programs are subject to the terms of the statewide intergovernmental agreement (IGA) completed
between the college and each high school. In addition to the agreements approved by the governing
board in Oct. 2010, the college has entered into its first agreement with Mohave Accelerated Schools.
Judy Selberg moved, Kathy Hodel seconded to approve an Intergovernmental Agreement between
the Mohave County Community College District and Mohave Accelerated Schools as presented in
Appendix 11. Without further discussion, the motion carried.
XI.
Technical Support Services (Francisco Porras, Associate VP for IT)(Appendix 12)
XII.
Administrative Services (H. Lynn Cundiff, Vice President for Administration)
A. Memorandum of Understanding Between Mohave Community College and Western Arizona
Vocational Education Joint Technological Education District for the Use of Welding Equipment
(Cundiff)(Appendix 13)
Dr. Cundiff reported that in October of 2010, Mohave Community College entered into an IGA with
the Western Arizona Vocational Education Joint Technological Education District (JTED). In
November of 2010, the Mohave Community College Board approved the purchase of a large amount
of welding equipment for the welding program upgrade. The majority of the cost of the new
equipment was provided by federal Perkins funds but approximately $42,000.00 was approved by the
Board in excess of the Perkins funds and was to be funded by college monies. In December, the
college met with JTED administration to propose a joint funding and ownership agreement for this
particular equipment. The equipment purchased by these funds includes 12 welding machines for use
by the college program which includes dually enrolled students from the JTED program. Due to state
of Arizona statutes, an addition to the original IGA must be approved by the Board. The IGA
provides for the JTED to pay to MCC approximately $21,000 to purchase half of the noted equipment.
The JTED will own half of the equipment, which will be housed at the college for welding program
use, and provides for future dissolution of the equipment due to age or other significant events.
Travis Lingenfelter moved, Vance Miller seconded, to approve a Memorandum of Understanding
in conjunction with the Intergovernmental agreement between Mohave Community College and
Western Arizona Vocational Education Joint Technological Education District for the Use of
Welding Equipment. Without further discussion, the motion carried.
B. MCC 2009-2010 Annual Financial Audit (Cundiff)
Dr. Cundiff reported that Mohave Community College has received the final audit for the 2009-2010
fiscal year. The college was recently notified that its annual audit has been finalized and accepted by
the Auditor General's Office. Mohave Community College was the first District in the State to
complete final submittal of all audit requirements and the attached published financial reports have
been distributed. The audit reflects a financially strong year for the college as revenue remained strong
and expenses were held below budgeted levels in anticipation of potential state funding reductions.
There were no major findings or issues noted by the auditors in their review of the college financial
records and documents. Only one area was noted in the audit for improved controls and that issues
deals with grant reporting. The college must ensure that required periodic grant reporting is
completed according the established grant timelines in all instances. Improved communication and
understanding of grant requirements as well as recorded reporting dates will promptly address this
issue in a proactive fashion. In summary, the 2009-10 audit was very successful as no major issues
were noted and all issues have been addressed. The college is very pleased with the progress it has
made with its financial issues, documentation and business processes during the past year.
C. Financial Report (Cundiff)(Appendix 14)
1.
Assessed Values/Tax Rates (14a)
Dr. Cundiff explained that property taxes are levied by several districts within Mohave
County such as the county, fire departments, school districts and the community college. As
property values rise and fall, so do the tax rates that are levied by each district. The fluctuation
of the rate corresponds to the value so that the dollar amount paid by property owners and
received by the taxing district remains steady. The property valuation for fiscal year 11-12 will
be sent to the college in February as the first notification with possible revisions through April.
Mohave Community College is projecting a rate increase in the range of 0.1500 to remain level
or up to 0.1634 to obtain a 2% increase, which is the maximum increase by law.
2.
Monthly Reports (14b)
Dr. Cundiff presented the financial reports for month ending Nov. 31 and Dec., 31
2010 in Appendix 14B.
D. Human Resources Report (Cundiff) (Appendix 15)
Dr. Cundiff presented the human resources report for month ending November 31 and
December 31 2010 in Appendix 15.
Kathy Hodel moved, Judy Selberg seconded, to approve the Human Resources report for month
ending November 31 and December 31 2010 as presented in Appendix 15. Without further
discussion, the motion carried.
XIII.
Next Meeting (2011 President)
The next meeting of the Mohave County Community College District Governing Board is scheduled to be
at 10:00 a.m., Friday, February 11, 2011, originating from the Bullhead City Campus.
XIV.
Adjournment (2011 President)
Dr. Bare adjourned the meeting at 12:42 p.m.