LONDON BOROUGH OF RICHMOND UPON THAMES Minutes of the meeting of the Governing Body of Windham Nursery School held at the school on Monday 24 June 2013 at 6.30 p.m. Present: Katherine Theobald (Chair) Jo Berry Juliet Cassidy Dan Evans Anne Fouché Mark Given Sylvia Hayes Alex Hardy Maggie Stovold (Headteacher) Henry Willmington Also attended: Beryl Hawkins (Clerk to the Governors) ___________________________ 1. APOLOGIES Apologies were received from Cherry Baker and Steve Tedbury. 2. DECLARATIONS OF INTEREST There were no declarations of interest. 3. VETTING AND BARRING CHECKS ON SCHOOL GOVERNORS The governing body noted that: The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) merged to become the Disclosure and Barring Service (DBS) from September 2012. Under the new vetting and barring scheme, as the role of governor did not count as Regulated Activity governors were not entitled to automatic checking against the barred lists and Governor Support were therefore unable to carry out the checks. Schools could however carry out their own checks – an administration fee would be payable by the school. Governor Support continued to recommend that all governors coming into school were covered by a current CRB/DBS check and listed on the single central record in school. The DBS advice was that it governors only needed to be checked if their role involved going into classrooms or having contact with children. Governor Support would still ask governors to complete the declaration form stating that they were not disqualified from being a governor. Whether or not checks were carried out, the school should be conducting risk assessments for volunteers and governors who visit the school. In response to a question from a governor, Sylvia Hayes confirmed that risk assessments were always carried out on parent volunteers. The governing body agreed that, in line with their decision of 3 February 2011, governors did not need to undergo a DBS check but that any governor who had a CRB/DBS certificate should supply the date and issue number to Sylvia Hayes. 4. MINUTES The minutes of the meeting of the governing body held on 12 March 2013 were confirmed and signed. Governors checked progress against agreed action. 5. REPORT OF THE HEADTEACHER The reports of the headteacher dated May and June 2013 were received (copies in the minute book), including: 240613MinutesApproved.docx 11/7/13 Approved 10/10/13 1 a report from Maggie Stovold on a Learning Walk carried out on 16 April 2013 to monitor the development of independence skills in the Jigsaw provision an evaluative report from Sara Bromfield on the ‘mud kitchen’ – a Forest School activity. Arising from the report: 5.1 School Development Planning Day The governing body noted that the SDP day took place on 3 June 2013 and that evaluation and input from the day was being used to draw up a new SDP (see also Minute 10). 5.2 Quindrat Training The governing body noted that 16 delegates attended the ICAN training hosted by Windham as a result of the school’s successful bid to Education Richmond. 5.3 Exit Questionnaires It was noted that Exit questionnaires would be sent to parents in early July. The governing body agreed that it would useful to publicise the Parent View website so that the views of current or recent parents of children at the school were reflected in the data. 5.4 School Travel Plan The governing body noted that the school once again had a fully accredited school travel plan. 5.5 Jigsaw Jo Berry updated governors on the progress of Jigsaw children. It was noted that: All children had made progress; the least able had made good progress. Progress gradings were decided by Sara Bromfield. Pupils graded as Outstanding would have made about 24 progress points. The tracking system was easy to use and helpful. 5.6 Richmond in Bloom Governors were impressed with the prize winning entry by a Windham pupil in the Richmond in Bloom painting competition. 5.7 Curriculum Butterflies had emerged from the caterpillars delivered to school earlier in the month and were on display in the meeting room. A slide show on the forest school was running throughout the meeting. 5.8 Mainstream Transition The governing body noted that: The Windham welcome booklet would be given out at the open day and parents who did not attend would receive a copy at the home visit; a similar booklet was produced for Jigsaw children. The school was full for September 2013 and was expecting one fulltimer, two-looked after children and one child with a statement. Jigsaw was also full for September. The school had been strict in applying the criteria for full-time places. All reports were ready for transition and staff would hold transition meetings with staff from mainstream primary schools on the evening of 25 June 2013. Two pupils attending the unit had started aged three and would therefore be staying on for a second year. 240613MinutesApproved.docx 11/7/13 Approved 10/10/13 2 In answer to a question from a governor Maggie stated that the looked after children would place an additional workload on the school, but that she did not anticipate any issues with regard to their education while at Windham. The governing body was concerned to note the difficulty experienced by parents of pupils from Jigsaw in obtaining a school place after leaving Windham, with specialist in-borough providers refusing to offer places. 5.9 Exclusions, Bullying and Racist Incidents It was noted that there had been no exclusions or bullying or racist incidents since the last meeting. 5.10 Incident involving a Child attending Crofters The governing body noted details of an incident involving a Crofters child and a child attending the nursery and their younger sibling. The governing body noted that action taken by the school, the positive outcomes from the incident and the gift of £100 from the parent of the Windham child, which would be donated to Sparkle Time for resources. 5.11 Positive Handling Policy The governing body approved the school’s policy on Positive Handling (previously circulated). 5.12 Long Service Award The governing body congratulated Sylvia Hayes on completing 25 years’ service at the school. 5.13 Children’s Centre Ofsted Inspection The governing body noted that an Ofsted inspection for children’s centres within the Quindrat would take place on 26 and 27 June 2013 and that Maggie would be required to meet the inspector. 5.14 Destinations of Leavers The governing body noted which schools pupils would transfer to in the autumn term: Marshgate Darell The Queen’s Holy Trininy Kew Riverside 16 12 or 13 12 7 3 Sheen Mount Thompson House Broomfield House Waiting list 1 1 1 1 5.15 Open House It was noted that a member of staff from Crofters had entered the premises in the Open House scheme and that Windham staff would be in school on Saturday 21 September 2013 to welcome visitors. 5.16 Play and Observe Sessions In answer to questions from governors Maggie stated that: The Play and Observe sessions had been running for six years. The percentage of parents attending in 2013 (82%) was low compared to previous years; in some years attendance had been 100%. 5.17 Home–School Agreement The governing body noted that the school would be reviewing its home–school agreement with a view to better management of two-way expectations, with particular reference to the regular attendance of pupils. The governing body suggested that it might be helpful to review use of the term ‘nursery’ when referring to the nursery school as parents could be given the impression that the school was a day nursery. 240613MinutesApproved.docx 11/7/13 Approved 10/10/13 3 6. LINK INSPECTOR’S VISIT The governing body noted that: Elaine England, the school’s Link Inspector, was currently interim headteacher at Nelson Primary School; Keith Tysoe was the named inspector for Windham for the summer term; the inspector visit for the summer term had been cancelled; there were no issues arising from the changes; and Elaine England was expected to return as the school’s link inspector in the autumn term 2013. 7. CURRICULUM AND STANDARDS GROUP 7.1 The governing body received (copies in the minute book): discussion points from the Curriculum and Standards Group meeting held on 22 March 2013 Documents that formed the basis of discussion at the meeting: o A report from Sara Bromfield o Appendix 1 to Sara’s report – programme for extended group 2013 o Sara’s role at Windham 2013. 7.2 The governing body noted that the Group had arranged a meeting for 2 July 2013 and that Jess Craig and Fiona Dodd had joined the Group. 8. FINANCE, PREMISES AND PAY COMMITTEE The minutes of the meetings of the Committee held on 22 March and 14 May 2013 were received (copies in the minute book). Juliet Cassidy reported on the meeting held on 17 June 2013. 9. FINAL BUDGET PLAN 2013/14 The governing body received the final draft budget plan and a sheet comparing the final plan and the approved draft. It was noted that: Setting the final budget plan had been difficult due to the late notification by the local authority of final balances for the previous year. The final carryover of £145,989 was average for the school. The final budget plan for included funding for the ‘lead teacher’ role to continue for one day a week after Sara Bromfield’s retirement. The increase in rates would be reimbursed by the local authority. Juliet and Maggie answered governors’ questions. It was noted that: No response had been received from the Department for Education relating to the school’s carryover and research by Dan Evans had established that it was similar to that of other stand-alone nursery schools. Capital income of £4,466 for 2013/14 had been unexpected. The capital reserve from previous years was needed for essential works such as roof repairs. Estimated income from the Rocking Horse Club (included at I07) assumed take up of 28 places. Signature of the final budget plan was required by the end of June. On a borough-wide level schools that had bought into a new maintenance contract, including Windham, were experiencing unexpected charges for works orders: an additional allocation had been included in the plan to cover the possibility of these costs having to be met by the school. 240613MinutesApproved.docx 11/7/13 Approved 10/10/13 4 Costs relating to the shared site were about £14,000 over estimate in 2012/13; Sylvia Hayes and Steve Llewellyn were continuing to monitor costs and Rob Henderson from the local authority had agreed to underwrite any overspending on the premises as a result of children’s centre activities. The governing body approved the final budget plan. 10. REPORTS FROM GOVERNORS’ VISITS The governing body received a comprehensive report from Cherry Baker on her attendance at the INSET (inservice training) day on 3 June 2013; the day included a practical session on Jabadao techniques for movement and a school development session involving staff in planning for the next SDP. 11. GOVERNORS’ ANNUAL REPORT TO PARENTS The governing body received and approved the 2013 governors’ annual report to parents, subject to the inclusion of pictures, to be added by Sylvia Hayes, updating of governors’ profiles and any minor amendments emailed to Sylvia by 5 July 2013. It was noted that the report took into account the statutory requirements relating to content. 12. REPORT OF THE DIRECTOR OF EDUCATION, CHILDREN’S AND CULTURAL SERVICES The report of the Director of Education, Children’s and Cultural Services was received. Arising from the report: 12.1 Equalities Maggie agreed to review the statement on the school website to ensure that it continued to meet statutory requirement. MS 12.2 Consistent Financial Reporting (CFR) Sylvia Hayes confirmed that the school had submitted the CFR return to the local authority by the due date of 31 March 2013. 13. GOVERNING BODY SELF-EVALUSTION The governing body considered a self-evaluation proforma (previously circulated) produced by North Yorkshire County Council. It was agreed that the document provided a useful description of the role of governors and good examples of evidence. It was agreed that the governing body was generally effective. The governing body discussed areas where governors felt that improvements or further evidence might be needed: Strategic role – involvement in establishing a 3-5 year strategic plan and shaping the direction of the school In response to a governors’ suggestion Maggie stated that as each cohort was different it would be difficult to create a three-year curriculum plan. The governing body agreed that its involvement in strategic planning was evident in reshaping the 15-hour provision and in the implementation of the Early Years Single Funding Formula. Strategic role – meetings focus on strategic, not operational, issues It was noted that links to the school development plan provided evidence of governors’ focusing on strategic rather than operational issues. Critical Friend role – Knowledge of the quality of teaching and quality of monitoring systems in place It was noted that information about internal staff development was included in the headteacher’s report. Governors were asked to say if they felt that they did not receive enough information in the headteacher’s report or if they did not know enough about each of the areas in the document to be able to answer to Ofsted. All governors 240613MinutesApproved.docx 11/7/13 Approved 10/10/13 5 A governor asked where he could find information about the complaints procedure. It was noted that the procedure was available on the school website, Katherine Theobald was the named governor, and that any complaints were usually resolved by Maggie. 14. TRAINING No governors reported on training attended. 15. FORWARD PLANNING The governing body reviewed progress against the work calendar. Arising from the review: Maggie agreed to forward to Dan Evans and Alex Hardy an email to Keith Tysoe and Simon James, Educational Psychologist, who were responsible for making decisions about special educational provision. MS Information about the Rocking Horse Club had been given to parents in the welcome packs; requests for places were arriving and the school was asking for deposits; parents were beginning to expect a charge for the provision. Governors were invited to the PSFA end-of-term barbecue on 19 July 2013 from 7 to 10 p.m. 16. PERFORMANCE MANAGEMENT Katherine Theobald reported that she had met with Maggie Stovold for her mid-year performance management review. Maggie reported that mid-year reviews had been carried out for all staff as needed and that annual appraisals would take place in October. 17. FUTURE MEETINGS The governing body confirmed future meeting dates: Agenda Despatch Thursday 10 October 2013 26/9/13 Tuesday 19 November 2013 5/11/13 Wednesday 29 January 2014 15/1/14 Thursday 27 March 2014 13/3/14 Tuesday 20 May 2014 29/4/14 Monday 23 June 2014 9/6/14 ________________________ Reports to Clerk 25/9/13 4/11/13 14/1/14 12/1/14 28/4/14 6/6/14 The meeting ended at 7.55 p.m. Windham Nursery School Governing Body Minutes Action Sheet Minute reference Action required By whom and when 12.1 Equalities Review equality statement on school website 13 Governing Body Selfevaluation Request information from school All governors as necessary Immediate 15 Forward Planning Forward email sent to Keith Tysoe and Simon James to Dan Evans and Alex Hardy 240613MinutesApproved.docx 11/7/13 MS Immediate MS Immediate Approved 10/10/13 6