PURCHASING, PAYABLES AND DISBURSEMENTS
PROCUREMENT OFFICE
The Procurement Office is responsible for the purchase of supplies, materials,
equipment and services for the various schools, colleges and other units within the
University. Additionally, it oversees and administers the purchasing card (P-card)
program and the fuel card program.
Summary of Major Accomplishments
Order Activity
The total dollar amount for formal orders increased from $164,398,690 to $180,392,793
and the total number of formal orders issued increased from 29,938 to 39,952 when
comparing Fiscal Year 2010 to Fiscal Year 2011. The increase in the number of orders
is partially a result of a change in procedure under the new purchasing system. New
orders for ongoing maintenance and lease agreements were issued rather than
processing a renewal as a purchase order correction.
Support Functions
The Procurement Office staff provided information regarding the campus entry system
and purchasing policies and procedures to University personnel through one-on-one
training and small group sessions. In October, the Procurement Office participated in
the University System of Georgia South Regional Small and Minority Business Expo to
foster relationships with these classifications of vendors. Additionally, the University of
Georgia held its third annual Minority and Small Business Expo in March in the Grand
Hall of the Tate Student Center. The event is part of UGA’s effort to increase the
amount of business conducted with local small and/or minority-owned businesses.
Approximately 120 vendors met with representatives from 60 campus units and
community agencies. In addition to hosting this Expo at UGA, Procurement staff held
three informational sessions: 1) “How to do Business with UGA”; 2) “How to Register
in Team Georgia Marketplace”; and 3) “Construction and Architectural/Engineering
Firm Selection Process” during the Expo. In May 2011, UGA Procurement staff
presented “How to Do Business with UGA” at a UGA Small Business Development
Center event.
Purchasing Card
The purchasing card (P-card) program saw a decrease in the number of cards, the
number of transactions processed on the cards and in the total amount spent. The
decrease in card numbers is attributed to ongoing reaction to changes in P-card policy
and procedure as a result of House Bill 1113 and Department of Administrative
Services and Board of Regents policies, as well as to the functionality of the new
UGAmart system. While fewer cards resulted in fewer transactions, budget reductions
also contributed to reduced expenditures. The fiscal year began with 1,366 cards in the
program and ended with 1,249 cards. During the fiscal year, cardholders initiated
107,066 transactions totaling $28,010,880. This equates to a 5.6% decrease in
transactions and a 2.9% decrease in dollar value. The office continues to offer training
F-85
on P-card policy and procedures plus training on the Web-based reconciliation system
for purchasing card transactions.
Procure-to-Pay and Vendor Database
During FY 2011, the new procure-to-pay system, formally known as UGAmart, became
the official purchasing system for the University with only limited use of the old
system. All UGA units received training on use of the system in the prior fiscal year. In
conjunction with UGAmart, the new vendor database is being utilized. Vendors are
recorded in the new database and passed into UGAmart for potential order issuance.
The database contained 2,549 vendors at the beginning of the fiscal year, and that
number had grown to 7,029 by the end of the year.
Purchasing Authority
The delegated purchasing authority from DOAS State Purchasing Department remained
the same during FY 2011. Procurement’s delegated purchasing authority was $250,000
for requests for proposal with an unlimited dollar designation for requests for quote.
The state’s competitive bid threshold remained at $5,000, and the moratorium
implemented by the Governor’s Office on the purchase of motor vehicles remained in
place. The DOAS State Purchasing Division’s Process and Audits Department
conducted a Compliance – Delegated Purchasing Authority Validation Review in
March/April 2009. UGA received a letter of suggestion in lieu of a final report since
extensive time elapsed between the audit and the report.
Procurement-Issued Purchase Orders
Formal orders include those issued on field purchase orders through the University’s
Procurement Office and those issued on state purchase orders by State Purchasing
against requisitions from the Procurement Office (excluding verbal and petty cash
orders issued by University departments). Activity for the past 10 years is shown in the
following chart:
FORMAL PURCHASING DOLLARS
Millions of Dollars
$200
$150
$135
$112
$117
$117
2003
2004
2005
$165 $165 $156 $164 2007
2008
2009
2010
$180 $131 $100
$50
$0
2002
2006
Fiscal Year
F-86
2011
The number of formal orders increased from 29,938 to 39,952. The following chart
indicates the number of formal purchases made over a 10-year period:
Thousands
NUMBER OF FORMAL PURCHASES
60
50
40
30
20
10
0
50.6
41.1
2002
2003
39.9
38.6
33.5
2004
2005
29.8
27.7
26.4
26.3
2006
2007
2008
2009
29.9
2010
2011
Fiscal Year
Supply Contract Releases
The dollar amount of purchases made under supply contracts increased 12.7% from
$42,408,076 to $47,810,068, while the number of individual contract purchases
increased from 14,473 to 22,091. The following chart shows the dollar value of supply
contract orders (additional information may be seen in Exhibit 1):
Millions of Dollars
SUPPLY CONTRACT DOLLARS
60
50
40
30
20
10
0
35.8
2002
30.8
2003
36.8
39.5
37.4
2004
2005
2006
42.5
41.5
40.6
42.4
2007
2008
2009
2010
47.8
2011
Fiscal Year
Unauthorized Purchases
The Procurement Office has the responsibility for screening payment requests to ensure
that all are within the limits delegated to University departments. In FY 2011 there were
153 unauthorized purchases, a decrease of 10% when compared to FY 2010 (171). A
F-87
report on unauthorized purchases is included in Exhibit 2.
Urgent Orders
The number of urgent order transactions increased from 2,927 to 4,513. The percentage
of urgent orders to formal orders increased from 9.8% to 11.3% in FY2011. This
increase is partially attributed to a change in the purchasing system. The old system did
not allow statewide contract purchase orders to be marked as urgent upon release,
whereas the new system does allow this process. A comparison of the volume of urgent
transactions for the past 10 years is shown in the following chart:
NUMBER OF URGENT ORDERS
4513
5000
4000
3000
2000
1000
0
3427
2519
2275
2002
2003
2004
3003
2964
3059
2005
2006
2007
3456
3347
2008
2009
2927
2010
2011
Fiscal Year
The dollar volume of urgent orders increased, as did the percentage of the dollar volume
of emergency orders to the total dollar volume of formal orders, rising from 4.0% to
4.6%. The comparison for the past 10 years follows:
URGENT ORDER DOLLARS
Millions of Dollars
12
9
10
8
6.8
6
4
3.6
9.8
7.4
6.8
8.3
5.6
4.6
4.3
2
0
2002
2003
2004
2005
2006
2007
Fiscal Year
F-88
2008
2009
2010
2011
Construction
The University Procurement Office bids and awards construction contracts and issues
field purchase orders on certain construction contracts awarded by the Board of Regents
and funded through the University. In FY 2011 the University’s authority for local
administration of construction contracts remained at $5,000,000. A comparison of
construction awards for the past five years follows. Figures for minor construction
orders ($5,000 or under) have been omitted.
Fiscal
Year
Number of Construction
Contracts Awarded
Dollar Amount of Construction
Contracts Awarded
2007
341
$55,388,883
2008
250
$29,005,150
2009
255
$31,770,175
2010
278
$42,162,046
2011
231
$34,785,751
A listing of construction contracts of $25,000 or more for the fiscal year is shown in
Exhibit 3.
SUMMARY OF FY 2012 GOALS
Pursuing Cost Savings
As always, a major goal of the Procurement Office is to pursue cost savings for the
campus. By analyzing expenditures to ascertain trends, savings can be realized through
strategic sourcing initiatives and the development of agency contracts for like or similar
type items. This goal will be greatly facilitated through the implementation and ongoing
use of UGAmart. Procurement will strive to increase the number of agency contracts
and obtain catalog pricing from agency contract vendors to facilitate an enriched
shopping environment within UGAmart. Agency contracts traditionally provide cost
savings to the University through aggregation of spend resulting in discounted pricing
from the vendors. UGAmart provides an online shopping experience populated with
contract items allowing the University to direct more spend to established contracts and
obtain greater value through a side-by-side comparison of products. The department
will continue to provide data to DOAS State Purchasing as that office pursues strategic
sourcing on statewide contracts.
UGAmart
The staff will continue to develop user guides to be posted along with video training
and tutorials for campus users.
F-89
Vendor Database
The staff continues working to increase the number of suppliers in the new vendor
database in order to facilitate utilization of UGAmart. The current input process is timeconsuming and labor-intensive, and an effort is underway to enable online data entry by
suppliers. Procurement is working in conjunction with Accounts Payable and Enterprise
Information Technology Services on this project. The staff will work with campus and
vendors to upload additional vendors into the new vendor database and sync them to
UGAmart.
P-Card Changes
The department will continue to provide P-card and WORKS training on a monthly
basis, as well as to meet unique individual needs. P-card policies and procedures will be
updated as needed, and the staff will continue to monitor transactions to ensure ongoing
compliance with the P-card policies and procedures. In accordance with DOAS and
BOR policy, P-card refresher training is ongoing. The staff will meet with State
Purchasing Department representatives as needed.
Training
Procurement will continue to avail itself to training offered by the DOAS State
Purchasing Department (SPD). Procurement staff holding a “professional” title will be
taking classes and exams to strive towards SPD certification or to retain their
certification.
Promoting Business with Small and Minority-Owned Businesses
Procurement continues to strive to gain exposure to small and minority businesses. The
department also plans to hire a business development coordinator to enhance awareness
of small and minority vendors across campus.
Statistical Information
The following exhibits depict Procurement activities during the fiscal year:
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 5
- Report of Supply Contracts for FY 2011
- Report of Unauthorized Purchases During FY 2011
- Report of Construction and Public Works Contracts of $25,000 or
more for FY 2011
- FY 2011 Purchasing Volume in Dollars
- FY 2011 Purchasing Volume by Orders
Organization Chart
F-90
EXHIBIT 1
REPORTS OF SUPPLY CONTRACTS
For the Fiscal Years 2010 – 2011
I.
FY 2010
FY 2011
Percentage
Change
12,640
378
0
1,286
169
0
14,473
21,899
0
0
0
192
0
22,091
73
-100%
0%
-100%
14%
0%
53%
48%
55%
38,812,334
373,014
0
2,291,916
930,812
0
42,408,076
46,647,630
0
0
0
1,162,438
0
47,810,068
26%
27%
Comparative Volume:
Number of Contract Releases
Procurement
Campus Scientific Stores
Central Office Supply
Central Research Stores
Physical Plant
Printing Department
Total Number of Releases
Number of Releases as a
Percentage of Total Formal Orders
Dollar Amount of Contract Releases
Procurement
Campus Scientific Stores
Central Office Supply
Central Research Stores
Physical Plant
Printing Department
Total Dollar Amount of Releases
Dollar Amount as a Percent
of Total Formal Orders Dollars
20%
-100%
0%
-100%
25%
0%
13%
EXHIBIT 2
Report of Unauthorized Purchases
Description
FY 2010
FY 2011
No. of Unauthorized Purchases
171
153
No. of Unauthorized Purchases as a
.09%
.07%
Percentage of Total Purchases
Dollar Amount of Unauthorized Purchases
1,585,024 1,301,613
Dollar Amount of Unauthorized Purchases as
.74%
.48%
a Percentage of Total Dollar Purchases
Average Dollar Amount of Unauthorized
9,269
8,507
Purchases
% Increase/Decrease
-10%
-22%
-18%
-35%
-8%
*Note: Unauthorized purchase data was not maintained for the months of July and August 2009 (FY 2010).
F-91
EXHIBIT 3
Page 1 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Above and Beyond
Professional Services
$65,045.00 Exterior Painting and Pressure Washing
$76,716.00 Interior Painting, Building 1512
$31,400.00 $241,853.00 $739,207.00 $60,000.00 $100,000.00 All Painting
Contractors, Inc.
All Painting
Contractors, Inc.
Anderson
Development &
Construction, Inc.
Anderson
Development &
Construction, Inc.
Anderson
Development &
Construction, Inc.
Athens-Clarke County
Unified Government
Dept. of Public Works
Bilmar
Bona Fide
Construction and
Renovation
Bona Fide
Construction and
Renovation
Bona Fide
Construction and
Renovation
Bon Building
Services, Inc.
Project Description
Interior Painting, Family and Graduate
Housing
Fire Truck Access Improvements at the
Davison Life Sciences Complex
Furnish and Install Chilled Water Extension,
Snelling Hall to Georgia Center
Ground Floor Renovation of Tanner Building
Construction Management Agreement
Repair and Repave Green Park Drive and
Parking Area E-12
$40,000.00
*Unit Cost Contract, Asbestos Abatement
$44,677.80 $124,900.00 $38,899.00 $274,969.00 F-92
Re-roof J.W. Fanning Institute, BOR Building
#1675
Window Renovation and Storm Sash
Installation, Candler Hall
Rock Eagle Senior Pavilion Outdoor Dining
Renovation
Rock Eagle Sutton Hall Renovation, Phase 1
EXHIBIT 3
Page 2 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Bone Dry Roofing Co.
$115,500.00
Bone Dry Roofing Co.
Bone Dry Roofing Co.
$208,000.00 Bone Dry Roofing Co.
$202,300.00 Bone Dry Roofing Co.
Bone Dry Roofing Co.
Bone Dry Roofing Co.
Brasfield & Gorrie,
LLC
Brasfield & Gorrie,
LLC
CDB Construction,
Inc.
CDB Construction,
Inc.
Dalton Carpet
DSI Construction
Group
DSI Construction
Group
DSI Construction
Group
Contract Amount Project Description
Rock Eagle Talmadge Auditorium Re-roof
$36,495.00 $219,000.00
Furnish and Install Labor and Materials to Reroof Vet-Med 6 - BOR Building #1073
Furnish Labor and Materials to Re-roof
Poultry Science - BOR Building #1013
Furnish and Install Re-roof, Performing Arts
Center
Partial Re-roof, Ramsey Center
$117,500.00
Re-roof Peabody Hall
$141,000.00
Partial Re-roof, Brooks Hall
$330,491.00 Hull Street Realignment, Contract A
$350,000.00 $32,414.00 $58,414.00 $263,900.00 $330,200.00 $1,500,000.00 $62,700.00 F-93
Expansion of Vision Clinic at University
Health Center
Countertop Replacement, Building 1512
Live-In Staff Apartment Renovation, Boggs
Hall
Furnish and Install Flooring and Wall
Covering for the Georgia Center, Building
1640
Ground Floor Renovation of Park Hall
Construction of Childcare Center, Health
Sciences Building
Construction Management Agreement
Live-In Staff Apartment Renovation, Morris
Hall
EXHIBIT 3
Page 3 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Dusty Greer Roofing
$269,000.00 $113,740.00 $181,000.00 $894,250.00 $360,156.19 $27,807.50 $46,500.00 $99,160.69 $264,210.50 $299,500.00 $27,683.00 $26,570.00 $158,934.00 Engineered
Restorations, Inc.
E. Sam Jones
Distributor
E. Sam Jones
Distributor
Essential Energy
Services
Federal Signal
Corporation
Fortis Contracting
Group LLC
Fortis Engineering
Solutions, LLC
Fortis Engineering
Solutions, LLC
Garrard Construction
Group Inc.
Garrison Construction
Co., Inc.
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
F-94
Project Description
Re-roof Hodgson School of Music
Caldwell Hall Masonry Distress Repairs
ARRA Lighting Upgrades - South Campus
Parking Deck
ARRA Furnish and Install Lighting Upgrades,
Main and Science Libraries
ARRA Lighting Upgrades - Griffin Campus,
22 Buildings
Furnish and Install Outdoor Warning Siren
Aderhold Hall Smoking Pavilion and Concrete
Paving
Rock Eagle Water Main Replacement, Phase
IV
Rock Eagle Water Treatment Building
Renovations for Food Science Building
Teaching Labs
Clear-Span Steel Shelter for Plant Genetics
Resources Conservation Unit
Furnish and Install Concrete Cutting and
Coring
Task Order Release
Furnish and Install Electric Labor - Family
Housing Building P
Task Order Release
EXHIBIT 3
Page 4 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Georgia Atlantic
Contractors
$588,899.00 $28,526.00 $25,377.00 $128,404.00 $76,350.00 $31,031.00 $54,574.00 $34,448.00 $160,798.00 $100,921.00 $1,140,847.00 Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
F-95
Project Description
Improve Fire Truck Access, Pedestrian
Amenities and Storm Water Management in
Performing and Visual Arts Center Quad
Install Owner Furnished UPS and Additional
Work
Task Order Release
ADA Ramp and Railing
Task Order Release
Furnish and Install Exterior and Interior
Renovation
Task Order Release
Remove and Replace HVAC System, Room
101, Thomas Street Art Building
Task Order Release
Renovations for Jewelry Department
Task Order Release
Repair Metal Panels and Add HVAC System,
Radiation Storage Building
Task Order Release
Furnish and Install Equipment Room and
Install Satellite Dish
Task Order Release
Furnish and Install Plumbing and Sewer
Repairs at Sanford Stadium
Task Order Release
Furnish and Install New Pre-Engineered Metal
Building, Center for Applied Isotope Studies
Task Order Release
Furnish and Install Storm Sewer Repairs,
Grounds Department
Task Order Release
EXHIBIT 3
Page 5 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Georgia Atlantic
Contractors
$107,849.00 $89,532.00 $48,242.00 $247,354.00 $79,487.00 $372,451.00 $901,700.00 Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Georgia Atlantic
Contractors
Gwinnett Sprinkler
Company
Hill Company
Industrial Mechanical,
Inc.
John F. Pennebaker
Co., Inc
John F. Pennebaker
Co., Inc
John F. Pennebaker
Co., Inc
Project Description
Furnish Electrician Labor at Family Housing
Building P
Task Order Release
Install Cooling Fans for Greens for University
Golf Course
Task Order Release
Maintenance Upgrade, 1st and 2nd Floors of
Four Towers
Task Order Release
Renovations, Alpha Chi Omega
Task Order Release
Renovations to Suite 143 and Room 135,
Journalism
Task Order Release
Carpet and Painting Throughout Building,
Rivers Crossing
Task Order Release
Psychology - Journalism Buildings Fire
Protection Sprinkler System
$99,046.69
De-humidification Equipment - Creswell Hall
$40,000.00 **Unit Cost Contract, Asbestos Abatement
$106,199.00 $738,000.00 $980,868.00 F-96
Furnish and Install Emergency Cooling for
UPS Rooms, Boyd Grad
ARRA Furnish and Install Riverbend, Vet
Med, Science Buildings Chilled Water
Improvements
ARRA Furnish and Install Griffin Campus
Melton Building HVAC Upgrades
EXHIBIT 3
Page 6 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Johnson USA
$105,700.00 $860,000.00 $2,275,000.00 $1,125,000.00 $203,480.00 $28,656.00 $58,000.00 $715,000.00 MCG Mechanical, Inc.
$409,100.00 Melton Painting, Inc.
$172,680.00 $103,041.00 Partial Re-roof of Moore College
$120,000.00 Re-roof McPhaul A-D Buildings (Total of 4)
$48,851.00 Juneau Construction
Company
Juneau Construction
Company
Juneau Construction
Company
Klein Contracting
Corp
L.A. Brett & Sons,
Inc.
Malone
Design/Fabrication
Martin Mechanical
Contractors, Inc.
Midwest Maintenance,
Inc.
Midwest Maintenance,
Inc.
MSI
F-97
Project Description
Furnish and Install Electrical Switchboards,
Journalism and Psychology Buildings
HVAC Renovations for Payne Hall
Renovation of the Mary Lyndon Residence
Hall
Construction Management Agreement
Masters Hall Renovations for the Georgia
Center (Building #1640)
Furnish and Install Re-roof, Ramsey
Volleyball Area
Irrigation Installation, Midville
Design and Construction of a New Trophy
Display Case for the Swim/Dive Team at the
UGA Ramsey Center
ARRA Steam Pipe Insulation - North Campus
HVAC System Replacement for the Law
Library Annex (Building No. 0043)
Zolatone Treatment of Cabinets, Creswell and
Russell Halls
Furnish and Install Partial Re-roof, Science
Library
EXHIBIT 3
Page 7 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Multiplex, LLC
$43,734.00 Multiplex, LLC
$113,000.00 Multiplex, LLC
$101,236.00 Multiplex, LLC
$32,936.00 Multiplex, LLC
$110,214.00 Multiplex, LLC
$47,071.00 Multiplex, LLC
$26,982.00 Multiplex, LLC
$31,645.00 Multiplex, LLC
$26,803.00 Multiplex, LLC
$104,499.00 Multiplex, LLC
$25,510.00 F-98
Project Description
Furnish and Install New Window, Family
Housing Building P
Task Order Release
Furnish and Install Pavilion Behind Building
P, Family Housing
Task Order Release
HVAC Upgrade
Task Order Release
Furnish and Install Structural Repairs and
Additional Work
Task Order Release
Furnish and Install Sprinkler System,
Underground Main, Asphalt Repair, 6" Water
Tap, and Concrete Cutting/Coring
Task Order Release
Furnish and Install Re-roof, Ag Services Lab
Task Order Release
Furnish and Install HVAC Rezoning at Grad
Studies
Task Order Release
Furnish and Install Coils at Ramsey Center
Task Order Release
Furnish and Install Plumbing Upgrades at
Crop and Soil Greenhouse
Task Order Release
Furnish and Install Replacement Carpet at
Tate Center
Task Order Release
Furnish and Install ADA Sidewalk, Central
Campus
Task Order Release
EXHIBIT 3
Page 8 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Multiplex, LLC
$228,992.00 Multiplex, LLC
$32,630.00 Multiplex, LLC
$37,677.00 Multiplex, LLC
$120,956.00 Multiplex, LLC
$221,010.00 Multiplex, LLC
$900,000.00 Multiplex, LLC
$34,410.00 Multiplex, LLC
$78,704.00 Multiplex, LLC
$64,600.00 Multiplex, LLC
$36,000.00 Multiplex, LLC
$37,158.00 F-99
Project Description
Furnish and Install Remove and Replace Roof,
Oglethorpe Dining
Task Order Release
Furnish and Install High Performance Fume
Hood, Chemistry
Task Order Release
Re-roof Poultry Diagnostic Research Center
Tech Services Building
Task Order Release
HVAC Upgrade, Wood Utilization Lab
Task Order Release
Remove and Replace Roof at Oglethorpe
Dining
Task Order Release
Renovation of 1324 South Lumpkin for the
International Education Department
Construction Management Agreement
Landscaping, Family Housing Office
Task Order Release
Correct Moisture Problems at the Center for
Applied Technologies
Task Order Release
Furnish and Install Renovations to Rooms
401, 403 and 415, Aderhold Hall
Task Order Release
HVAC Controls Upgrade, East Campus
Housing
Task Order Release
Renovations to Journalism Building, Room
309
Task Order Release
EXHIBIT 3
Page 9 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Multiplex, LLC
$52,696.00 Multiplex, LLC
$115,477.00 Multiplex, LLC
$49,081.00 Multiplex, LLC
$658,000.00 $40,430.00 Premier Elevator Co.
$224,000.00 R. L. Construction
$195,435.00 Rob Griggs
$36,000.00 $139,598.00 $63,945.00 $53,943.00 $2,187,196.00 Poultry Technical
Services, Inc.
Safe Aire Heating &
Cooling Co., Inc.
Sams Co Heating &
Air, Inc.
Smith Steel Structures,
Inc.
Spacesaver Storage
Systems, Inc.
F-100
Project Description
Renovations to Rooms 22C and 29, Ecology
Building
Task Order Release
HVAC Upgrade at Poultry Diagnostic
Research Center
Task Order Release
Renovation and Conversion to a Server Room
at the Psychology Building, Room 127
Task Order Release
Renovations to Thomas Street Art Complex
for Jewelry and Metals (Building Nos. 2600,
2606 and 2680)
Furnish and Install Ventilation and Correct
Electrical Codes, Poultry Brooding House E
Furnish and Install Elevator Modernization, 2
Traction Elevators at Psychology
Marine Extension Dormitory Storefront
Replacement, Skidaway Island
Furnish and Install Crushed, Ground Concrete
on Animal Science Drive at the Animal and
Dairy Science Farm
Tifton BSL III Lab HEPA Filtration System
Fresh Air Equipment Installation, Creswell
Hall
Three Lean-to-Shelters for the Vidalia Onion
Research Center
Furnish and Install Steel Shelving and
Mechanical Guide System, Special Collections
Library
EXHIBIT 3
Page 10 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Southern Flooring &
Interiors, Inc.
$344,899.00 $86,772.00 $571,711.76 Strack, Inc.
$467,900.66 Structural Resources
$58,500.00 $631,782.00 $73,523.90 $121,000.00 $259,600.00 Trison Group, Inc.
$41,982.02 Trison Group, Inc.
$31,540.91 Trison Group, Inc.
$29,887.42 Southern Roof and
Wood Care, Corp.
Stiles Heating &
Cooling, Inc.
Suncoast Restoration
and Waterproofing
Sylvania Lighting
Services
ThyssenKrupp
Elevator
ThyssenKrupp
Elevator
TMS South, Inc.
$21,025.00
F-101
Project Description
Carpet/Vinyl Replacement, Building 1512
Re-roof Buildings 100, 200 and 300 at Jekyll
Island 4-H Center
Vet Med Building #10 CVM Anatomy Lab
HVAC Replacement
River Road Sanitary Sewer Rehabilitation,
Lines A, B and C
Accessible Route Improvements, Various
Locations
UGA Parking Deck Restoration
ARRA Lighting Upgrades - Georgia Center
and Veterinary Medicine Animal Quarters
Furnish and Install Elevator Modernization,
One Traction Elevator, Forestry
Furnish and Install Elevator Modernization,
Two Hydraulic Elevators, Conner Hall
Shower Door Installation, Brumby Hall
Install Elevator at the Cowart Building per
UGA Drawings and Specifications
Task Order Release
Demolition and Construction of Redding
Building Labs 268 and 219, Griffin Campus
Task Order Release
Demolition and Installation of New Floor
Coverings and Base at the Cowart Building,
Griffin Campus
Task Order Release
EXHIBIT 3
Page 11 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount Trison Group, Inc.
$32,661.91 Trison Group, Inc.
$29,551.43 Trison Group, Inc.
$35,483.87 Trison Group, Inc.
$30,837.01 TSAV
$195,700.00 $83,616.19 $30,129.97 $106,649.40 $173,200.25 $101,800.00 Tyson Steel Building
Products
Tyson Steel Building
Products
Tyson Steel Building
Products
Unified Government
of Athens-Clarke
County
WBM Construction,
Inc.
F-102
Project Description
Demolition and Construction of Labs 252, 120
and 118 in the Redding Building
Task Order Release
Remove and Re-install Gypsum Board Walls,
ACT Ceilings, Repaint Area, Add Doors,
Relocated Sprinkler Lines, and Remove/Reinstall Floor, Griffin Campus
Task Order Release
Demolition and Installation of New Metal
Roof for Mule Barn
Task Order Release
Renovations in the Stuckey Building, Rooms
136-139, 141-143, and 146-148
Task Order Release
Fine Arts Theater Performance Audio and
Video System
Furnish and Install Chicken House Shelter in
Plains
Furnish and Install Pre-Engineered Metal
Equipment Storage Shelter for the NW
Georgia Research and Education Center in
Rome
Furnish and Install Warehouse Facility in
Plains
Assorted Materials for Roadway, Sidewalk
Crossing, Drainage and Traffic Control Signal
Upgrades at Intersection of CloverHurst Ave.,
Finley St. and University Court
Jekyll Island 4-H Center Dormitory Window
Replacement
EXHIBIT 3
Page 12 of 12
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2011
Executed Agreements Over $25,000
Contractor’s Name
Contract Amount WBM Construction,
Inc.
$49,800.00 $63,255.42 $78,049.00 $1,313,922.00 $487,961.00 $698,000.00 Weatherproofing
Technologies, Inc.
Webster Construction
Company
Whiting-Turner
Contracting Company
Whiting-Turner
Contracting Company
Woodwind
Construction
Company
**Not to Exceed
F-103
Project Description
Bathtub Replacement, Building 1512
Furnish and Install New Storage Building at
the Ramsey Center Under DOAS EZIQC
Contract #GA01-111908-WTI-2010
Furnish and Install Phase II Upgrade of the
Commodity Feed Storage Shelter, Building
No. 4789
Renovation of 3rd Floor of the Pharmacy
Facility
Construction Management Agreement
Improvements to Directional Airflow at ABSL and BSL 3AG Labs, Animal Health
Construction Management Agreement
Hull Street Realignment, Contract B
EXHIBIT 4
FY 2011 PURCHASING VOLUME BY TYPE OF ORDER
Total Dollars: $270,370,216
Cash
<$500
2.9
Supply Contract
47.8
Other
Procurement
97.8
P-Card
28.0
Construction
34.8
Books &
Perishables
8.1
Check Request
50.9
MILLIONS OF DOLLARS
F-104
EXHIBIT 5
FY 2011 PURCHASING VOLUME BY TYPE OF ORDER
Total Orders: 208,244
Other
Procurement
17.7
Construction
0.2
Check Request
44.3
Books &
Perishables
1.7
P-Card
107.0
Supply Contract
22.1
Cash < $500
15.2
Thousands of Orders
F-105
PURCHASING, PAYABLES AND DISBURSEMENTS
PROCUREMENT OFFICE
ORGANIZATION CHART
Procurement Officer
Annette Evans
Assistant
Donna Dorsey
Admin Assoc II
Sarah ConkinAnderson
Assistant Procurement Officer
Chad Cox
Sr. Procurement
Specialist
(Vacant)
Sr. Procurement
Specialist
Jessica Beri
Sr. Procurement
Specialist
Claire Boyd
Pcard Administrator
Jill Haag
Assistant
Christy McLendon
Pcard Administrator
Lynn Stephens
Assistant
(Vacant)
Procurement
Specialist
Angela Varnes
Procurement
Specialist
Elizabeth Lemerande
Associate Procurement
Specialist
Don Layton
Procurement Specialist
Lauren Muth
Procurement
Specialist
(Vacant)
Procurement
Specialist
Katy Stephens
Associate Procurement
Specialist
Josephine Westman
Associate Procurement
Specialist
Krista Casto
F-106
Associate
Procurement
Specialist
Kristen Miller
Procurement
Specialist
Deanna Wang
Procurement
Specialist
Amanda Pruitt