PURCHASING, PAYROLL AND DISBURSEMENTS
PROCUREMENT OFFICE
The Procurement Office is responsible for the purchase of supplies, materials, equipment
and services for the various schools, colleges and other units within the University.
Additionally, it oversees and administers the purchasing card (P-card) program and the
fuel card program.
Summary of Major Accomplishments
Order Activity
The total dollar amount for formal orders increased from $155,849,350 to $164,398,690,
and the total number of formal orders issued increased from 26,359 to 29,938 when
comparing Fiscal Year 2009 to Fiscal Year 2010.
Support Functions
The Procurement Office staff provided information regarding the campus entry system
and purchasing policies and procedures to University personnel through one-on-one
training and small group sessions. In October, the Procurement Office participated in the
University System of Georgia Regional Small and Minority Business Expo to foster
relationships with these classifications of vendors. Additionally, the University of
Georgia held its second annual Minority and Small Business Expo in November in the
Grand Hall of the Tate Student Center. The event is part of UGA’s effort to increase the
amount of business conducted with local small and/or minority-owned businesses. More
than 200 vendors met with representatives from 75 University departments and 12 local
agencies. In addition to hosting this Expo, Procurement staff held two sessions on “How
to Do Business with UGA” during the event. In May 2010, UGA Procurement staff
presented this same information at an Athens-Clarke County event and at a UGA Small
Business Development Center event.
Purchasing Card
The purchasing card (P-card) program saw a decrease in the number of cards, the number
of transactions processed on the cards, and in the total amount spent. The decrease in card
numbers is attributed to ongoing reaction to changes in P-card policy and procedure as a
result of House Bill 1113 and Department of Administrative Services and Board of
Regents policies, as well as to the functionality of the new UGAmart system. While
fewer cards resulted in fewer transactions, budget reductions also contributed to reduced
expenditures. The fiscal year began with 1,366 cards in the program and ended with
1,334 cards. During the fiscal year, cardholders initiated 113,450 transactions totaling
$28,870,564. This equates to a 3.7% decrease in transactions and a 4.9% decrease in
dollar value. The office continues to offer training on P-card policy and procedures plus
training on the Web-based reconciliation system for purchasing card transactions. The
Department of Administrative Services State Purchasing Division’s Process Improvement
and Audits Department conducted a purchasing card review at UGA in March/April
2009. The Purchasing Card Audit Final Summary Report dated March 22, 2010 states
that “the University of Georgia’s management of the purchasing card program is sound in
every area.”
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Procure-to-Pay and Vendor Database
During FY 2010, the new procure-to-pay system, formally known as UGAmart, was
released across campus. By May 2010, all UGA units had received training on use of the
system. In conjunction with UGAmart, the new vendor database is being utilized.
Vendors are recorded in the new database and passed into UGAmart for potential order
issuance. The database contained 316 vendors at the beginning of the fiscal year and that
number had grown to 2,549 by the end of the year. During the fiscal year, the staff
processed 9,404 orders totaling $34,435,870 in the UGAmart system. This activity
accounts for 31.4% of the total orders processed by Procurement and 20% of the dollars
issued against purchase orders.
Recycled Paper
The State Purchasing Department’s Official Memorandum No. 93-009 provided that each
agency of state government must meet a target of 95% for annual aggregate of recycled
paper purchased for printing, writing and computer usage. The University of Georgia
purchased 100% of its total annual aggregate paper requirements containing recycled
fiber in FY 2010.
Purchasing Authority
Effective July 1, 2009, the DOAS State Purchasing Department granted an increase in
delegated purchasing authority to state agencies and universities. Procurement’s
delegated purchasing authority increased to $250,000 for requests for proposals (RFP)
and an unlimited dollar designation was granted for request for quotes (RFQ). The state’s
competitive bid threshold remained at $5,000. The moratorium implemented by the
Governor’s Office on the purchase of motor vehicles remained in place. The DOAS State
Purchasing Division’s Process and Audits Department conducted a Compliance –
Delegated Purchasing Authority Validation Review in March/April 2009. While UGA
has received the draft response and responded to DOAS SPD, the final report of this
review has not yet been issued.
Procurement-Issued Purchase Orders
Formal orders include those issued on field purchase orders through the University’s
Procurement Office and those issued on state purchase orders by State Purchasing against
requisitions from the Procurement Office (excluding verbal and petty cash orders issued
by University departments). Activity for the past 10 years is shown in the following chart.
F-83
FORMAL PURCHASING DOLLARS
Millions of Dollars
$180
$160
$140
$120
$100
$80
$60
$40
$20
$0
$123
2001
$135
2002
$112
$117
$117
2003
2004
2005
$165
$165
$156
$164
2007
2008
2009
2010
$131
2006
Fiscal Year
The number of formal orders increased from 26,359 to 29,938. The following chart
indicates the number of formal purchases made over a 10-year period.
Thousands
NUMBER OF FORMAL PURCHASES
60
50
40
30
20
10
0
56.2
50.6
41.1
2001
2002
2003
38.6
2004
33.5
2005
29.8
27.7
26.4
26.3
2006
2007
2008
2009
29.9
2010
Fiscal Year
Supply Contract Releases
The dollar amount of purchases made under supply contracts increased 4.4% from
$40,637,800 to $42,408,076, while the number of individual contract purchases increased
from 10,546 to 14,473. The following chart shows the dollar value of supply contract
orders. (Additional information may be seen in Exhibit 1.)
F-84
Millions of Dollars
SUPPLY CONTRACT DOLLARS
50
43.7
35.8
40
36.8
39.5
37.4
2004
2005
2006
42.5
41.5
40.6
42.4
2007
2008
2009
2010
30.8
30
20
10
0
2001
2002
2003
Fiscal Year
Unauthorized Purchases
The Procurement Office has the responsibility for screening payment requests to ensure
that all are within the limits delegated to University departments. In FY 2010 there were
171 unauthorized purchases, an increase of 61% when compared to FY 2009 (106). All of
the 171 transactions were violations of the University’s rules and regulations. A report on
unauthorized purchases is included in Exhibit 2.
Emergency Orders
The number of emergency order transactions decreased from 3,347 to 2,927. The
percentage of emergency orders to formal orders decreased from 12.7% to 9.8% in FY
2010. A comparison of the volume of emergency transactions for the past 10 years is
shown in the following chart.
NUMBER OF EMERGENCY ORDERS
5000
4000
3000
2000
1000
0
4149
3427
2001
2519
2275
2002
2003
2004
3003
2964
3059
2005
2006
2007
3456
3347
2008
2009
2927
2010
Fiscal Year
The dollar volume of emergency orders decreased, as did the percentage of the dollar
volume of emergency orders to the total dollar volume of formal orders, dropping from
6.2% to 4.0%. This comparison for the past 10 years follows.
F-85
EMERGENCY ORDER DOLLARS
Millions of Dollars
12
9.0
10
8
6.8
6
4
3.6
3.6
2001
2002
9.8
7.4
6.8
5.6
4.6
4.3
2
0
2003
2004
2005
2006
2007
2008
2009
2010
Fiscal Year
Construction
The University Procurement Office bids and awards construction contracts and issues
field purchase orders on certain construction contracts awarded by the Board of Regents
and funded through the University. In FY 2010 the University’s authority for local
administration of construction contracts remained at $5,000,000. A comparison of
construction awards for the past five years follows. Figures for minor construction orders
($5,000 or under) have been omitted.
Fiscal
Year
Number of Construction
Contracts Awarded
Dollar Amount of Construction
Contracts Awarded
2006
175
$18,082,357
2007
341
$55,388,883
2008
250
$29,005,150
2009
255
$31,770,175
2010
278
$42,162,046
A listing of construction contracts of $25,000 or more for the fiscal year is shown in
Exhibit 3.
SUMMARY OF FY 2011 GOALS
Pursuing Cost Savings
As always, a major goal of the Procurement Office is to pursue cost savings for the
campus. By analyzing expenditures to ascertain trends, savings can be realized through
strategic sourcing initiatives and the development of agency contracts for like or similartype items. This goal will be greatly facilitated through the implementation and ongoing
use of UGAmart. Procurement will strive to increase the number of agency contracts and
obtain catalog pricing from agency contract vendors to facilitate an enriched shopping
F-86
environment within UGAmart. Agency contracts traditionally provide cost savings to the
University through aggregation of spend, resulting in discounted pricing from the
vendors. UGAmart provides an online shopping experience populated with contract items
allowing the University to direct more spend to established contracts and obtain greater
value through a side-by-side comparison of products. The department will continue to
provide data to DOAS State Purchasing as that office pursues strategic sourcing on
statewide contracts.
UGAmart
The goal is to increase utilization of UGAmart by campus and to discontinue use of the
old system to the greatest extent possible. Procurement currently rejects purchase
requests generated in the old system if the vendor is available within UGAmart. The goal
is to have all purchase requests submitted through UGAmart by the end of Fiscal Year
2011. Once this goal is achieved, the old procurement system will be abandoned. The
staff will continue to develop user guides to be posted along with video training and
tutorials for campus users.
Vendor Database
The staff is working to increase the number of suppliers in the new vendor database in
order to increase utilization of UGAmart. The current input process is time-consuming
and labor-intensive, and an effort is underway to enable online data entry by suppliers.
Procurement is working in conjunction with Accounts Payable and Enterprise
Information Technology Services on this project. The staff will work with campus and
vendors to upload additional vendors into the new vendor database and sync them to
UGAmart.
P-Card Changes
The department will continue to provide P-card and WORKS training on a monthly basis
as well as to meet unique individual needs. P-card policies and procedures will be
updated as needed, and the staff will continue to monitor transactions to ensure ongoing
compliance with the P-card policies and procedures. In accordance with DOAS and BOR
policy, P-card refresher training will be conducted during FY11. The staff will meet with
State Purchasing Department representatives as needed.
Training
Procurement will continue to avail itself to training offered by the DOAS State
Purchasing Department (SPD). Procurement staff holding a “professional” title will be
taking classes and exams to strive towards SPD certification.
Promoting Business with Small and Minority Owned Businesses
Procurement will host the UGA Small and Minority Business Expo III within FY11. The
department also plans to hire a business development coordinator to enhance awareness
of small and minority vendors across campus.
F-87
Statistical Information
The following exhibits depict Procurement activities during the fiscal year:
Exhibit 1 - Report of Supply Contracts for FY 2010
Exhibit 2 - Report of Unauthorized Purchases During FY 2010
Exhibit 3 - Report of Construction and Public Works Contracts of $25,000 or more for
FY 2010
Exhibit 4 - FY 2010 Purchasing Volume in Dollars
Exhibit 5 - FY 2010 Purchasing Volume by Orders
Organizational Chart
F-88
EXHIBIT 1
REPORTS OF SUPPLY CONTRACTS
For the Fiscal Years 2009 – 2010
I.
FY 2009
FY 2010
Percentage
Change
8,479
406
0
1,462
199
0
10,546
6,689
378
0
1,286
169
0
8,522
-21%
-7%
0%
-12%
-15%
0%
-19%
40%
42%
37,626,618
357,169
0
1,701,446
952,567
0
40,637,800
26,201,489
373,014
0
2,291,916
930,812
0
29,797,231
26%
16%
Comparative Volume:
Number of Contract Releases
Procurement
Campus Scientific Stores
Central Office Supply
Central Research Stores
Physical Plant
Printing Department
Total Number of Releases
Number of Releases as a
Percentage of Total Formal Orders
Dollar Amount of Contract Releases
Procurement
Campus Scientific Stores
Central Office Supply
Central Research Stores
Physical Plant
Printing Department
Total Dollar Amount of Releases
Dollar Amount as a Percent
of Total Formal Orders Dollars
-30%
4%
0%
34%
-2%
0%
-26%
EXHIBIT 2
Report of Unauthorized Purchases
Description
No. of Unauthorized Purchases
No. of Unauthorized Purchases as a
Percentage of Total Purchases
Dollar Amount of Unauthorized Purchases
Dollar Amount of Unauthorized Purchases as
a Percentage of Total Dollar Purchases
Average Dollar Amount of Unauthorized
Purchases
FY 2009
106
.05%
FY 2010
171
.09%
% Increase/Decrease
61%
80%
964,271
.4%
1,585,024
.74%
64%
85%
9,097
9,269
1%
*Note: Unauthorized purchase data was not maintained for the months of July and August 2009.
F-89
EXHIBIT 3
page 1 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
A & D Painting, Inc.
Albion Scaccia
Enterprises LLC
All About Asphalt
Contract
Amount Project Description
$87,795.00 Interior Painting, Rooker Hall
$1,997,756.00 Lamar Dodd School of Art Ceramics Building
*$40,000.00 Unit Cost Asphalt Repairs, Various
All Painting Contractors
$64,290.00 2010-2011 Interior Painting Services, Family and Graduate
Housing and Greek Park
Anderson Development
& Construction
$33,890.00 Entrance Sign and Roadside Piers, UGA Golf Course
Athens-Clarke County
Unified Government
$389,293.00 Remove 5” Existing Deteriorated Asphalt, Pave and Install
Traffic Markings for East Campus Road and Hooper Street
The Athens Line, LLC
$91,904.00 Furnish and Install Track Repairs and Concrete Panels at
Two Campus Railroad Crossings
Art’s Way Scientific
Banner Security Systems,
Inc.
Belfor Environmental,
Inc.
Bezalel, Inc.
$1,133,556.00 Modular Swine Buildings, Double Bridges Farm Livestock
Facility
$27,785.21 Upgrade Security System at UGA Intellicenter,
Lawrenceville, Georgia
*$40,000.00 Unit Cost Contract for Asbestos Abatement, Flooring Only,
Various Locations
$82,870.00 Cabin Exit Doors, Rock Eagle 4-H Center (Phase III)
Bilmar Corporation
*$40,000.00 Unit Price Contract for Asbestos Flooring Abatement,
Various Locations
Bilmar Corporation
*$40,000.00 Unit Price Contract for Asbestos Abatement, Various
Locations
Bon Building Services,
Inc.
$107,985.00 Hastings Building Renovation, Rock Eagle 4-H Center
Bona Fide Construction
$44,678.00 Re-roof, J.W. Fanning Institute
Bone Dry Roofing Co.
$36,495.00 Re-roof, Vet Med 6
F-90
EXHIBIT 3
page 2 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Bone Dry Roofing Co.
Contract
Amount Project Description
$202,300.00 Re-roof, Performing Arts Center
Bone Dry Roofing Co.
$208,000.00 Re-roof, Poultry Science Building
Brasfield & Gorrie, LLC
$7,265,000.00 Central Energy Plant, NW Precinct
BOR Project #J-154
Brunswick Glassworks,
Inc.
$37,500.00 Replacement of All Glass Windows, Marine Extension
Service, Brunswick Station
Busker Communications,
Inc.
$82,838.47 Wireless Backbone Installation, Russell Hall
Carroll Daniel
Construction Co.
Certapro Painters
Certified Finishes, Inc.
Chesser Kennedy
Builders, Inc.
$354,265.00 Supplies, Labor, Material Required for Replacement of
Bulkheads, Ramsey Center Swimming Pool
$45,498.00 Exterior Repairs and Painting, Mary Lyndon Hall
$276,000.00 Carpet and Vinyl Replacement, Rooker Hall
$76,743.00 Furnish and Install Landscaping, Greek Park
Dale Construction Co.
$199,000.00 Furnish and Install Labor, Materials and Equipment for
Water Main Replacement (Phase III), Rock Eagle
DSI Construction Group
$970,000.00 Fourth Floor Renovation, Journalism
Driver Construction Co.
$122,430.00 Furnish and Install Renovations, Areas 2, 3 and 5, Dawson
Hall
Driver Construction
Company, Inc.
$449,974.00 HVAC Upgrade and Additions, Church Hall
Dusty Greer Roofing
$269,000.00 Furnish and Install Re-roof, Hodgson School of Music
E. Sam Jones Distributor,
Inc.
$181,000.00 Furnish and Install Lighting Upgrades, South Campus
Parking Deck
The Earth Comfort
Company
$298,585.00 Furnish and Install Geothermal Heating and Air
Conditioning System, Marine Extension Service,
Brunswick, Georgia
F-91
EXHIBIT 3
page 3 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Elevator Service
Company
Contract
Amount Project Description
$28,696.00 Furnish and Install Elevator Door Restrictors, Various
Locations
Engineered Restorations,
Inc.
$113,740.00 Distressed Masonry Repairs, Caldwell Hall
Garrard Construction
Group, Inc.
$244,500.00 Furnish and Install Renovations to Room 225, Driftmier
Engineering Center
Garrett Paving Company,
Inc.
*$40,000.00 Unit Cost Asphalt Repairs, Various Locations
Georgia Atlantic
Contractors, Inc.
$27,203.00 Furnish and Install Vault Hatch for Fuel Tank #2, Central
Steam Plant
Georgia Atlantic
Contractors, Inc.
$35,374.00 Furnish and Install Directional Boring, Various Locations
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$51,200.00 Furnish and Install New Sidewalk, Coverdell Building
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$67,929.00 Furnish and Install Renovations to Prepare for Fume Hood
and Casework, Athens, Georgia
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$68,924.00 Furnish and Install Renovations to Men’s and Women’s
Locker Rooms, Ramsey Center
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$74,218.00 Renovations, Room 1602, Miller Plant Science Building
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$75,000.00 Furnish and Install New Switch Gear, Forestry III
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$76,500.00 Furnish and Install Renovations to WUGA Control Room
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$100,000.00 Furnish and Install New Switch Gear, Poultry Science
TASK ORDER RELEASE
F-92
EXHIBIT 3
page 4 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Georgia Atlantic
Contractors, Inc.
Contract
Amount Project Description
$225,000.00 Renovations for Jewelry Department
TASK ORDER RELEASE
Georgia Atlantic
Contractors, Inc.
$269,693.00 Furnish and Install Maintenance Building, State Botanical
Garden Horticulture Complex
TASK ORDER RELEASE
Grosch Drilling
$29,671.00 Furnish and Install Material and Labor to Reline 400 Feet
of Well Casting, Air-blast Well Screening, Install New
Pump, Inspect and Repair Pump Shafting
Gwinnett Sprinkler Co.,
Inc.
$84,900.00 Fire Sprinklers, Science Library
Gwinnett Sprinkler Co.,
Inc.
$159,000.00 Fire Sprinkler Levels 1 & 2 - Science Library
Harrison & Harrison, Inc.
$70,902.00 Furnish and Install Demolition of Phi Delta Theta
Houston Asphalt Paving
& Sealcoating
$31,512.00 Asphalt Paving and Vicinity Maintenance, Rock Eagle 4-H
Center
Johnson Construction
Ext., Inc.
$41,407.00 Renovate Shop Area and Bathroom, Building 5714,
Savannah, Georgia
Johnson Controls, Inc.
$176,854.30 Furnish and Install 150-Ton Chiller, Plant Sciences
Building, Tifton
Kevin Price General
Contractors, Inc.
KR-Witwer, Inc.
Mann Mechanical Co.,
Inc.
$1,395,077.00 Furnish and Install Swine Unit, Double Bridges Farm
Livestock Facility
$244,700.00 First Floor Renovation and Modernization, Hill Hall
$4,368,000.00 NW Precinct Utility Infrastructure
Martin Mechanical Co.,
Inc.
$715,000.00 Furnish and Install Steam Pit Insulation, North Campus
Martin Mechanical Co.,
Inc.
$759,367.00 HVAC Upgrades, Animal Dairy Science - Rhodes Building
F-93
EXHIBIT 3
page 5 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Martin Mechanical
Contractors, Inc.
McLendon Enterprises,
Inc.
Contract
Amount Project Description
$1,287,000.00 Furnish and Install Condensate Replacement Boiler Plant
to MH-149
$88,273.00 Grading and Asphalt Paving, Vidalia Onion Vegetable
Research Center
Melton Painting Co.
$109,000.00 Zolatone Treatment of Cabinets, Creswell Hall
Membrane Systems, Inc.
$221,606.00 Roof Repairs and Replacement, Hill Community
Membrane Systems, Inc.
Midwest Maintenance,
Inc.
$48,851.00 Furnish and Install Partial Re-roof, Thomas Textile
Building
*$40,000.00 Unit Price Roof Maintenance as Required, Various
Locations
MNG Construction, Inc.
$31,515.00 Repair Various Buildings Damaged By Tornado in Plains,
Georgia
Morris Construction
$26,250.00 Dining Hall Life Safety Upgrades, Wahsega 4-H Center
Multiplex, LLC
$19,096.00 Furnish and Install Renovations to Lab 303A, Pharmacy
TASK ORDER RELEASE
Multiplex, LLC
$25,600.00 Chi Phi Demolition
TASK ORDER RELEASE
Multiplex, LLC
$27,825.00 Demolition and Asbestos Abatement, Animal Psychology
Lab Annex
TASK ORDER RELEASE
Multiplex, LLC
$29,927.46 Furnish and Install Building Demolition, Waddell Street
TASK ORDER RELEASE
Multiplex, LLC
$30,000.00 Furnish and Install New Bathrooms in Room 150, Dance
TASK ORDER RELEASE
Multiplex, LLC
$30,366.00 Demolition and Asbestos Abatement, Museum of Natural
History Annex A
TASK ORDER RELEASE
Multiplex, LLC
$30,450.00 Painting, Tate Center Parking Deck
F-94
EXHIBIT 3
page 6 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Multiplex, LLC
Contract
Amount Project Description
$30,918.60 Furnish and Install Resilient Flooring, Family Housing
Building N
TASK ORDER RELEASE
Multiplex, LLC
$35,161.69 ACM Survey, Management Plan and ACM Abatement, Phi
Chi Fraternity
TASK ORDER RELEASE
Multiplex, LLC
$40,000.00 HVAC Upgrades, Vet Med Swine
TASK ORDER RELEASE
Multiplex, LLC
$43,128.00 Electrical Labor, Family Housing Building N
TASK ORDER RELEASE
Multiplex, LLC
$44,000.00 Furnish and Install Expanded Kitchen, McPhaul Center
TASK ORDER RELEASE
Multiplex, LLC
$46,965.62 Furnish and Install 108 New Bronze Windows, Family
Housing Building N
TASK ORDER RELEASE
Multiplex, LLC
$48,519.45 Provide Electrical Labor, Family Housing Building N
TASK ORDER RELEASE
Multiplex, LLC
$50,000.00 Furnish and Install Structural Repairs at South Campus
Parking Deck
TASK ORDER RELEASE
Multiplex, LLC
$54,026.00 Furnish and Install Renovations to Rooms 126, 150 and
152, Riverbend Research North
TASK ORDER RELEASE
Multiplex, LLC
$55,000.00 Renovations to Labs 351, 353 and 353A, Biological
Science Building
TASK ORDER RELEASE
Multiplex, LLC
$58,103.00 Additional Cost to Complete Corridors, 1324 Lumpkin
Street
TASK ORDER RELEASE
Multiplex, LLC
$75,000.00 Furnish and Install Structural Repairs, Geology
Hydrothermal
TASK ORDER RELEASE
F-95
EXHIBIT 3
page 7 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Multiplex, LLC
Contract
Amount Project Description
$75,558.00 Furnish and Install Sprinkler System and Fire Main, Family
Housing Building N
TASK ORDER RELEASE
Multiplex, LLC
$78,470.00 Furnish and Install Demolition, Chi Phi Fraternity
TASK ORDER RELEASE
Multiplex, LLC
$85,295.70 Furnish and Install Coil Banks, Aderhold Hall
TASK ORDER RELEASE
Multiplex, LLC
$71,390.00 Furnish and Install Demolition of Pi Kappa Alpha
Multiplex, LLC
$91,648.20 Furnish and Install Electrical Labor, Family Housing
Building N
TASK ORDER RELEASE
Multiplex, LLC
$117,057.27 Furnish and Install Renovations, Vet Med 11
TASK ORDER RELEASE
Multiplex, LLC
$650,000.00 Furnish and Install Renovations, 1324 S. Lumpkin St
TASK ORDER RELEASE
Multiplex, LLC
$723,000.00 H-Wing Lab Renovations, Building #1070, College of
Veterinary Medicine
TASK ORDER RELEASE
The NDM Group
$167,800.00 Furnish and Install Replacement Dorm Room Front Panels,
Windows, Entrance Doors, Skidaway Marine Extension,
Savannah, Georgia
Nicros, Inc.
$150,000.00 Design and Construction of New Rock Climbing Wall,
Ramsey Center
TASK ORDER RELEASE
O’Neal Constructors,
LLC
Oconee Construction
Services
One Stop Environmental,
LLC
$1,672,240.00 Design/Build Contract to Build NanoTech Cleanroom at
Riverbend South
$535,000.00 Renovation of WNEG Studio, College of Journalism First
Floor
CONSTRUCTION MANAGEMENT AGREEMENT
$49,450.00 Asbestos Abatement and Selective Demolition, Family and
Graduate Housing Building P
F-96
EXHIBIT 3
page 8 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Operational Security
System, Inc.
Contract
Amount Project Description
$32,505.20 Furnish and Install Building Security and Access Control
System
Operational Security
Systems
$40,000.00 Furnish and Install Building Security and Access Control
System
Operational Security
Systems
$51,924.00 Furnish and Install Security and Access Control System,
State Botanical Garden Horticulture Complex
Overhead Door Company
of Atlanta
$57,775.00 Door and Windows Renovation, Rock Eagle Gas Building
Padgett Quality
Construction
$29,658.00 Repairs to Blackshank Pack House, Tifton, Georgia
Phillips Brothers
Contracting
$58,700.00 Bathtub Replacement, Rooker Hall
Phillips Brothers
Contracting
$197,400.00 Blackshank Pavilion Renovation Project, Tifton
Piedmont Water
Company
$139,834.00 Waste Water Treatment Facility Disinfection System, Rock
Eagle 4-H Center
Poultry Technical
Services, Inc.
Premier Elevator
Quality Construction by
McLeroy, Inc.
$42,000.00 Furnish and Install Ventilation and Correct Electrical Code,
Poultry Brooding House H
$349,867.00 Upgrade Three Elevators for River’s Crossing, Building
2639
$1,163,000.00 Parking Improvements, Griffin Campus
RACO General
Contractors, Inc.
$394,120.00 Renovations at Poultry Diagnostic Research Center
Ray L. Sims General
Construction
$437,384.00 Renovations to Auditorium Room 100, Forestry II Building
1140
Ray L. Sims General
Construction
$41,965.00 Façade Repairs, Russell Hall
F-97
EXHIBIT 3
page 9 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
RWI Fence Company
Contract
Amount Project Description
$37,238.00 Furnish and Install Exterior Pre-fabricated Structural Steel
Stair System, Central Steam Plant
Site Engineering, Inc.
$175,300.00 Road Storm Drainage and Roadway Repairs, East Campus
Skyline Construction
Services, Inc.
$39,460.00 Furnish and Install Re-roof, Veterinary Medicine 10
Southeastern Contracting
Services
$64,414.00 Student Ticket Gate Improvements, Sanford Stadium
Southern Flooring &
Interiors
$42,425.00 Summer Carpet Replacement, Brumby Hall
Stiles Heating & Cooling,
Inc.
$282,700.00 Furnish and Install Air Handling Unit Replacements,
Georgia Center
Stiles Heating & Cooling,
Inc.
$224,000.00 HVAC Upgrades and Additions, Hill Hall
Stiles Heating & Cooling,
Inc.
$460,000.00 HVAC Upgrades and Additions, Mell and Lipscomb Halls
Stiles Heating & Cooling,
Inc.
$528,850.00 CVM Anatomy Lab HVAC Replacement, Veterinary
Building #10
ThyssenKrupp Elevator
$238,187.00 Upgrade Elevators, Main Lobby of Georgia Center
ThyssenKrupp Elevator
$121,000.00 Furnish and Install Elevator Modernization, Forestry
Resources Four
Traditional Contractors,
Inc.
$385,510.00 Renovations of Bulldog Café, Tate Student Center,
Building #672
Trane
$56,392.00 Furnish and Install Repair of Two Chillers at Ramsey
Center
Trison Group
$29,811.96 HVAC Demo and Installation: Soil Lab, Redding Building,
Griffin Campus
TASK ORDER RELEASE
Trison Group
$205,810.17 Install Chiller, Redding Building, Griffin
TASK ORDER RELEASE
F-98
EXHIBIT 3
page 10 of 10
PROCUREMENT OFFICE
Report of Construction and Public Works Contracts Over $25,000 in FY 2010
Executed Agreements Over $25,000
Contractor’s Name
Trison Group
Contract
Amount Project Description
$25,280.00 Supervision, Labor and Material for Envirotron
Condensing Units Installation
TASK ORDER RELEASE
Trison Group
$35,312.01 Furnish and Install Installation Finishes, Facilities
Building, Griffin, Georgia
TASK ORDER RELEASE
Trison Group
$49,798.21 Renovations to Environmental Rooms, Melton Building,
Griffin, Georgia
TASK ORDER RELEASE
Trison Group
$52,468.50 First Floor Ceiling Replacement, Redding Building, Griffin
TASK ORDER RELEASE
Trison Group
$53,040.04 Demo Walls and Plumbing, New Wall Finishes, Wood
Blocking, Patch Floor Penetrations
TASK ORDER RELEASE
Tristar of America
$58,000.00 Furnish and Install Demolition of Tau Epsilon Phi
Turner Construction
Urban Metropolitan
Development
$776,108.00 Reed Plaza** Utility Relocation
$63,314.00 Asbestos Abatement and Selective Demolition, Family
Housing Building N
Weatherproofing
Technologies, Inc.
$213,617.51 Renovations, 2nd Floor of Aderhold Hall
(Statewide contract)
Whiting-Turner
Contracting Company
$650,000.00 Labor and Materials for the Skills Alcoves Camera Capture
System
Whitsel Construction
Services
$715,000.00 Renovation and ADA Upgrades, President’s House, 570
Prince Avenue
*Not to Exceed
**Wording on original contract documents refers to this location as “Reed Alley”; per UGA Public Affairs, name
has been changed to Reed Plaza.
F-99
EXHIBIT 4
FY 2010 PURCHASING VOLUME BY TYPE OF ORDER
Total Dollars: $248,158,312
Cash
<$500
1.8
Supply Contract
42.4
Other
Procurement
79.7
P-Card
28.9
Books &
Perishables
8.4
Construction
42.2
Check Request
44.7
MILLIONS OF DOLLARS
F-100
EXHIBIT 5
FY 2010 PURCHASING VOLUME BY TYPE OF ORDER
Total Orders: 195,956
Other
Procurement
15.2
Construction
.3
Check Request
36.1
Books &
Perishables
2.2
P-Card
113.5
Supply Contract
14.4
Cash < $500
14.3
Thousands of Orders
F-101
PAYROLL AND PAYABLES DIVISION
PROCUREMENT OFFICE
Procurement Officer
Annette Evans
Assistant
Donna Dorsey
Admin Assoc II
Vacant
Assistant Procurement Officer
Chad Cox
F-102
Sr. Procurement Specialist
Claire Boyd
Sr. Procurement Specialist
Jessica Beri
Assistant
Christy McLendon
Procurement Specialist
Angela Varnes
Procurement
Specialist
Elizabeth Lemerande
Assistant
Cynthia Eklund
Assistant
Vacant
P-card Administrator
Jill Haag
Procurement Specialist
Lauren Muth
Assistant
Vacant
P-card Administrator
Lynn Stephens
Procurement
Specialist
April McMillan
Assistant
Josephine Westman
Procurement
Specialist
Katy Stephens
Assistant
Don Layton
Assistant
Vacant
Procurement
Specialist
Deanna Wang
Procurement
Specialist
Amanda Pruitt
Assistant
Vacant
Assistant
Kristen Ball