1
Student Policy & Procedures Handbook
Faculty of Social
Work
Saskatoon Campus
WE HOPE THIS HANDBOOK WILL BE A USEFUL TOOL TO ALL!
UR Self Service
UR Self-Service is the University of
Regina’s secure web-based program
used by students to: 1) obtain and/or
provide confidential, personal information;
and 2) register in Social Work courses.
To access a pdf ‘UR Self-Service Guide
to
Registration’
go
to
http://www.uregina.ca/student/registrar/re
gistration/index.html and to access a
“step-by-step video guide on course
registration through UR Self Service” go
to
http://www.uregina.ca/futurestudents/adm
itted/UR-self-service.html
Note: If problems are encountered with
login to UR Self-Service, please call
Information Services Help Desk at 306585-4685 anytime Monday through
Thursday between 8:30 a.m. and 10 p.m.
(closed over lunch); Friday from 8:30 a.m.
to 5 p.m.; Saturday from 11 a.m. to 5 p.m.
and Sunday from 1 p.m. to 5 p.m.
Student Medical and
Dental Coverage
University of Regina Faculty of Social
Work has medical and dental coverage
through Student Care.
For more
information, please go to
http://www.ihaveaplan.ca/rte/en/University
ofReginaFirstNationsUniversityURSU_He
alth_WhosCovered_AboriginalStudents
Student Performance of
Professional
Responsibilities
Social Work is a professional degree.
Therefore all Social Work students are
expected to demonstrate professional
attitude and behaviours, both inside
and outside the classroom. This
expectation adheres to standards set
out in the Canadian Association of
Social Work Education’s Code of
Ethics, which undergirds the Faculty
of Social Work’s Student Performance
of Professional Responsibilities
Policy. Failure to conduct oneself in a
professional manner may result in
discontinuation from the Social Work
program. For access to the full policy,
go to:
http://www.uregina.ca/socialwork/program
s/bsw/performance-eval.html
Students Requiring
Accommodations in Class
The University aims to provide services
that will enable students who require
accommodations to approach their
SEPTEMBER 2015
studies with minimal difficulty.
services are facilitated by:
These
Centre for Student Accessibility; Room
251, Dr. William Riddell Centre; Tel:
(306) 585-4631
Students who require accommodations
must contact the Student Accessibility
Office every semester, and as early as
possible. To view the policy, refer to the
U
of
R
website:
www.uregina.ca/studserv/disability/index.
shtml
.
Student Email Accounts in
UR Self-Service
An email account and user name is
automatically assigned to students when
they are admitted to the U of R. The
University asks all students to check
their uregina email accounts daily.
Students have the option to forward their
U of R email account to an email address
that is checked regularly; however, some
email providers are not compatible with U
of R webmail resulting in undelivered
emails. A reminder that the UR SelfService email is the main university email
account and is not linked to the UR
Courses email account. More information
is
available
online
at
www.uregina.ca/webmail/
or
www.uregina.ca/compserv/helpdesk/stud
entinfo/index.shtml
2
Confirmation of Enrollment
Saskatoon Social Work students may
obtain a “Confirmation of Enrollment” in
University of Regina courses by
accessing UR Self-Service. This printer
friendly confirmation of enrollment notice
is designed to serve most purposes for
which students need to prove that they
are currently enrolled. Saskatoon Social
Work students must use the Confirmation
of Enrollment, along with a U of R photo
ID if available, to access U of S services.
Student Photo ID Cards
A U of R Photo ID card is a student’s
permanent University of Regina
identification and remains in effect
throughout the student’s academic
studies at the U of R. There is no charge
to U of R students for the first card and a
minimal replacement cost for lost or
stolen cards. It is not mandatory for off
campus students to have a photo ID card
but it is strongly recommended. Photo ID
cards will supplement the confirmation of
enrollment (see above for more
information) simplifying access to U of S
services as well as for examination
purposes & security. Fall semester photo
sessions will be scheduled in late
September or early October; winter
semester photo sessions will be
scheduled in late January or early
February.
Saskatoon Campus Social
Work Student Society
(SWSS)
For more information on the Saskatoon
Social Work Student Society (SWSS),
please see the website at
www.uregina.ca/socialwork/involved/stude
nt-soc/index.html (under the ‘Get Involved’
tab) or contact the student society via
email at
swss.saskatoon@gm
ail.com
To receive weekly email announcements from the
Saskatoon Student Society, please email
swss.saskatoon@gmail.com and ask to be
included in the email distribution list. The email
announcements highlight upcoming events,
meetings, community activism, job postings and
other important information for students.
UR Guarantee
WWW.UREGINA.CA/URGUARANTEE
UR Guarantee Program will support
students through every step of their
University of Regina experience. UR
Guarantee provides students with
access to academic supports, services
and leadership opportunities, as well as
ways to get involved within your
Campus and community. New students
(and those with less than 30 credit hours),
who
participate in UR Guarantee, and who do
not secure career-related employment
within six months of graduation, will be
eligible to return to the University of
Regina for another year of undergraduate
classes free of charge (tuition and course
fees).
Join SWSS – Social Work
Student Society – Saskatoon
& U of R Faculty of Social
Work on Facebook!
2015 Executive (left to right)
Brett Hickie (Communications Director)
Katlyn Kolendreski (Vice President)
Riley Gilroyed (Communications Director)
Natalya Mason (President)
Adijat Adekunle (Director of Finance)
3
CAMPUS L
CAMPUS LIFE
Advocacy, Understanding and
Empowerment
Classroom 2
Saskatoon Campus
What you need to know!
Saskatoon Campus is a Scent Free
Zone
Security at the Atrium
Student Success Centre
In the event of an emergency during
regular office hours throughout the week,
please contact security at 306-933-8176
(cell 306-221-7268). In the event of an
emergency after hours, please call 306933-8115 or 306-933-5774.
The Student Success Centre at the U of
R has a number of services available to
Saskatoon Social Work Students. These
services include:
Sharing of Knowledge
1) Utilize an online writing tutor by
sending your draft paper to
writing@uregina.ca; comments will be
returned to student within 3 to 5 days.
2) Various online workshops are
available at
http://www.uregina.ca/student/ssc/aca
demic-success/online-workshops.html
3) Face-to-face workshops held in
Saskatoon once per semester (usually
in October and February). Topics
include: academic writing, time
management, reading and note
taking.
Student Advising
It is the student’s responsibility to ensure
that the courses for which they register
meet the requirements of their program.
To do so, students are encouraged to
review the U of R Undergraduate
Calendar
(http://www.uregina.ca/student/registrar/c
alendars-schedule.html) and to meet with
an academic program advisor on a yearly
basis. The academic program advisors in
Saskatoon are Rachel Clare
(Rachel.clare@uregina.ca) and Sally
Machibroda
(Sally.Machibroda@uregina.ca). Rachel
can be reached at 306-664-7371 and
Sally can be reached at 306-664-7373.
Use of Atrium, Innovation Place
The Faculty of Social Work’s space and
relationships to others at Innovation Place
are very important to the University of
Regina.
Thank you to everyone for
respecting property and for being good
neighbors.
The Atrium is open from 7:30
a.m. to 5:30 p.m. throughout
the week. SW students have
access to Faculty of
Social Work offices
and classrooms and
to public areas only.
Other areas are
available upon written
request, for one time
use only, at a minimal
fee.
For more
information,
please see the
Faculty of Social Work
Student Services office or
call 306-664-7370.
Photocopying
The Faculty of Social Work photocopier is
not available for student use. Fee for
service photocopying is available through
The Atrium Business Center (Imprimis
4
Secretarial Services), Suite 105, Atrium
building (306-934-8377). Note that all
requests for printing from flash drives
and/or scanning will be denied.
Textbooks
Textbooks for face-to-face SW courses in
Saskatoon are purchased either at U of S
Bookstore (www.uofsbookstore.com for
book search) or through Turning the Tide
Bookstore (located at 615 Main St.).
Textbooks for First Nations University
courses are purchased at the U of S.
Textbooks for other U of R courses (e.g.
online, televised) are purchased from the
U of R Bookstore, via UR Self-Service.
Tuition Fees
Tuition fees are due on the first day of
lectures. Students will not receive
statements of account but may obtain
amounts owing from ‘Login to UR SelfService’. A methods of payment
summary is available online at
http://www.uregina.ca/fs/.
Enrollment Limits/Class Waitlists
The average SW course enrollment is 36
students, with some exceptions.
To
exceed these enrollment limits, students
must first check to see if a waitlist has
been established (see ‘search for classes’
in UR Self-Service).
To exceed enrollment in a course that has
a waitlist, students must first place
themselves on the waitlist. If a space in
class does not become available and
students are not able to register for the
course, please follow the procedures
outlined below after the waitlists are
deleted. Waitlists are deleted on the first
day of the semester.
To exceed enrollment in a course that
does not have a waitlist, students must
follow these procedures:



Student completes student portion
of ‘Registration Permit Override’
available
online
at
http://www.uregina.ca/socialwork/p
rograms/bsw/Student-Forms.html
Student takes override form to first
class.
If instructor’s approval is granted,
obtain the instructor’s signature on
the override form. Return the
signed form to the SW Student
Services office asap.

This is not a registration form and
you may be required to register in
the class!
Instructors will not grant permission
verbally or prior to the first day of class.
instructions outlined on the bulletin board
in the student lounge.
Audio Visual Needs
Students enrolled in courses where
recording is required will have access to
audio visual equipment (1 TV, 1 VCR & 1
camcorder) located in the Audio Visual
Lab. Please reserve equipment/room by
indicating your name, date, time &
equipment required on the sign-up
sheet/binder, located in the computer lab.
Phone in reservations will not be
accepted.
MORE CAMPUS LIFE
Entry into the Audio Visual Lab is not
available after 4:30 p.m.
Distributing Personal Information
SW Student Services office staff will not
distribute student and instructor phone
numbers or addresses. Instructors may
be contacted at the phone number(s)
listed on their course outline. Student
phone numbers must be obtained in class
with the student's permission.
Parking
Student parking is available via two
options. The first option is to purchase a
monthly parking pass for the SW student
parking lot (located near Preston Ave).
Parking passes are available from
Innovation Place Administration Office,
102 – 15 Innovation Boulevard (The
Galleria); 306-933-6609.
The second
option is to use the metered parking stalls
located by each building at Innovation
Place. Metered rates are a nominal fee
for a maximum of 8 hours.
Special needs’ parking is available in the
marked parking stalls on the east and
west sides of the Atrium.
Wireless Internet Access
Saskatoon Campus has wireless access
under the name uofrWPA.
To use
wireless access, please follow the
Group Work
5
Access Cards
All Social Work students, enrolled in
Saturday or evening classes between 5
and 10 p.m. throughout the week, require
an access card to gain entry to the east
door of the Atrium. Access cards are
available from Innovation Place
Administration Office, 102 – 15 Innovation
Boulevard (The Galleria). A minimal,
refundable deposit is required.
Returning of Final Papers/Exams
Final student papers are made available
for pick up from the file cabinet in the SW
general office, after the marks are posted
in UR Self Service. Student papers will
be held for two months and then
destroyed. Student exams (available for
viewing purposes only) will be held for a
period of six months, at which time they
are destroyed.
Scholarships/Awards
Change Mailing
Address/Telephone/Name/Email
There are a number of
scholarships/awards available to Social
Work students. For more information on
scholarship applications, go online to
http://www.uregina.ca/socialwork/scholars
hips/index.html; or email
scholarships@uregina.ca. For online
tutorials on completing scholarship and
award applications, please go online to
http://www.youtube.com/universityofregin
a
Students are asked to update their
mailing or business address and
telephone number via UR Self-Service. If
a change in email is required, contact
Registrar’s Office at 306-585-4127. If a
change in name is required, please
complete a ‘Change of Name’ form,
copies available on cabinet in classroom
area. Please note official, certified
documentation must accompany the
name change form.
Emergency Preparedness
Please be aware that emergency
preparedness procedures for
emergencies, such as fire evacuation,
natural disasters or bomb threats, are
outlined in the Student Lounge and in the
Saskatoon campus general office area. If
an emergency occurs, students are asked
to follow directions in accordance with
these procedures.
U of S Services
Recreational Facilities
AVAILABLE TO U OF R SW STUDENTS WITH RESTRICTIONS
Saskatoon U of R Social Work students have access to U of S
services, as described below. Confirmation of Enrollment (see
page 2 of this document) is required and a U of R Photo ID (also
on page 2) is recommended in order to obtain services. If you
encounter difficulties obtaining any U of S services, please contact
Sally, as soon as possible, at 306-664-7373.
U of S Library Use
In addition to U of R library holdings, Saskatoon Social Work
students have access to U of S library holdings. Keep in mind that
U of S does not have a SW program and therefore, SW library
holdings are limited. Please see “Access to Library” section for
more information.
City Transit Semester Passes
Students who are not members of USSU, and do not pay U of S
union fees, are unable to access the U-Pass bus pass. However,
students may access Saskatoon City transit semester passes, at
a student discount, from the U of S Information Kiosk, located in
Place Riel.
U of R students may be granted access to the Physical Activity
Centre by purchasing a reduced monthly membership, along with
proof of enrollment in SW courses (see Confirmation of
Enrollment on page 2).
6
Access to Library
ABSTRACTS/DATABASES/JOURNALS
U of R Library training sessions are
held at the Saskatoon Campus each
semester. Watch for posters and
announcements.
Saskatoon Social Work students have
access to library holdings at both the
University of Regina and University of
Saskatchewan, as outlined below:
University of Regina Library Use
Saskatoon SW students have access to
online U of R library holdings at
http://www.uregina.libguides.com/social_
work In addition, students may view
library video tutorials at
http://www.uregina.ca/library/services/vid
eo_tutorials/index.html
The most frequently used library
resources & services are:
WEBVOYAGER
The University of Regina has a library
program called WEBVOYAGER, which
enables students/instructors to view
listings of all the resources and
publications available at the U of R
library. Off-campus students may access
the WEBVOYAGER catalogue on the
web at http://voyager.uregina.ca and use
U.READ to obtain copies.
U.READ
U.READ is a U of R library service for
distance education students. By using
the toll-free number or by e-mail, requests
may be made for specific books,
photocopies of journal articles, reference
assistance and other library resources
and services. The toll free number is 1800-667-6014; e-mail address is
uread@uregina.ca Material is mailed
directly to the student with return postage
paid by U.READ. Make the requests as
detailed as possible to avoid delays giving
full titles, authors, ISBN numbers and any
other pertinent information.
Please allow a minimum of 1 week to
receive the material.
Currently registered SW students have
access to abstracts, journals and
databases through the U of R but must
first contact U.READ to obtain a barcode.
If an abstract, database or journal is not
available in full text, students should
contact U.READ and a full text version
will be mailed/emailed.
A commonly used library resource is
Social Work Abstracts. SW Abstracts is a
database that is produced by the National
Association of Social Workers, Inc. and
provides an index and abstracts to social
work and related journals, from 1977 to
current. It includes over 25,000 records
on a wide range of topics. Many of these
abstracts, databases and journals are
available by electronic format in full text at
http://voyager.uregina.ca or in hard copy
by contacting U.READ.
U of S Library Use
U of R Social Work students have access
to U of S library services, including
borrowing privileges and database/journal
access. However, library borrowing
privileges may be limited and/or database
or journal access may be restricted. In
addition, it is important to note that the U
of S does not offer a SW program so may
have fewer resources in the area of
Social Work.
SW students wishing to use the U of S
library must:

provide a Confirmation of Enrollment
and U of R photo ID if available (see
page 2)

attend a library orientation at the start
of a semester, if student is a first time
user of the U of S library. Contact the
reference desk at the U of S main
library for orientation dates and times.
Saskatoon SW students also have
access to other library holdings such
as:
COPPUL CARD
Currently registered U of R students may
borrow materials in-person from other
university libraries throughout Canada.
Students/instructors will need to obtain a
COPPUL card before travelling to other
institutions.
COPPUL cards may be
obtained by contacting U.READ.
It is recommended that
SW students use
Webvoyager to obtain a
catalogue listing of U of
R resources including
books, articles,
databases & journals by
going online to
www.uregina.ca/library
and then use U.Read (or
in person at the U of S if
resources available) to
obtain the book or
copies of articles,
databases & journals.
7
Student Loan
Forms &
Authorization
The Financial Aid Office is the main contact in regards to student
loans. Student loan applications and other student loan forms,
such as dual registration forms, are available online at
http://www.uregina.ca/safa/studentassistance/sk-loans.html
Students may contact them directly at:
Financial Aid Office; Room 207
Admin Humanities Building
University of Regina
Regina, SK; S4S 0A2
Phone (306) 585-4325
student.loans@uregina.ca
Other Course Options
OTHER UNIVERSITIES – LETTER OF PERMISSION
REQUIRED
A number of universities offer courses that, once completed, can
be transferred to the U of R. General University studies courses
can be taken through Athabasca University and the University of
Waterloo. In addition, University of Waterloo also offers courses
that transfer in specifically as social work courses. It is required
for students to have a Letter of Permission prior to registering in a
course at another University. Please email Sally at
sally.machibroda@uregina.ca to obtain additional information on
the Letter of Permission.
Distance Learning Opportunities
Distance Learning Opportunities are available in various formats
ranging from online, televised, blended or face-to-face through the
regional colleges and SIAST campuses. A listing of U of R
distance learning courses is available online at:
http://www.uregina.ca/cce/distance-online/index.html
Transfer Credit
Evaluation
For a listing of transfer credit course equivalents from another
university to the U of R, go online to
http://www.uregina.ca/student/registrar/transfer-credit/transfercredit-course-equivalents.html - select the previous educational
institution from the menu bar. If a course does not appear, then it
has not previously transferred over and will need to be evaluated
to determine if it meets the criteria for transfer.
Course material for most distance learning courses (including
course outlines, notes, examples and quizzes) is delivered via UR
Courses. Textbooks are obtained from the U of R Bookstore
through UR Self-Service. More information regarding UR
Courses is available online at: http://www.uregina.ca/urcourses
(select student tab on the left hand side for a guide).
Televised courses are broadcast from Regina to receiving sites
throughout the province. The receiving site in Saskatoon is Sask
Polytechnic ( Kelsey campus). Students communicate with
instructor and distant classmates through a chat link, e-mail or
telephone.
Important Deadline
Dates
Important deadline dates, including the deadline date to add or
drop courses without penalty, are available online at:
http://www.uregina.ca/student/registrar/registration/academicschedule.html
8
Additional information can be found in the University of
Regina calendar as follows:
Link to http://www.uregina.ca/student/registrar/calendarsschedule.html Select Academic Calendar (Undergraduate):
Registration
Registration Permit-Overrides – section 3.2.2
Dates of Registration – section 3.3.2
Registration Time-Ticket – section 3.3.3
Waitlists – section 3.3.4
Course Load – section 3.4
Withdrawal from the University – section 3.6
Medical or Compassionate Withdrawal – section 3.7
Changes of Name – section 3.13
Confirmation of Registration – section 3.14
Social Work
Residence Requirement – section 17.3.1
Transfer Credit – section 17.3.2
Courses Taken at Other Post-Secondary Institutions after
Admission to the Faculty – section 17.3.2.1
Policy on Prior Learning Assessment and Recognition – section
17.3.3
Academic Advising – section 17.4.1
Probation and Discontinuance (minimum GPA in SW courses
must be 70%) – section 17.5.2
Time Limit and Graduation Requirements – section 17.6.1
Completion Date for Discontinued Programs – section 17.6.2
Policy Regarding Stale Dated Courses – section 17.6.3
SW Practicum (including application deadlines) – section 17.8.1
Fees
Statement of Account – section 4.4
Undergraduate Tuition and Fees – section 4.5
Course fees – section 4.5.2
Payment of Tuition and Fees – section 4.7
Late Payment – section 4.10
Automatic Refunds for Registration Changes – section 4.12
Application for Adjustment of Fees – section 4.13
Calendar of Saskatoon Events
A calendar of Saskatoon events is posted online at
http://www.uregina.ca/socialwork/learn-close/saskatoon/index.html
Attendance, Evaluation, Discipline and
Appeals
Responsibilities of Students – section 5.1
Responsibilities of Instructors – section 5.2
Attendance – section 5.3
Deferral of Final Examination and/or Term Work – section 5.7
Applying for Deferral Beyond the End of the Semester - section
5.7.4
Supporting Documentation - section 5.7.5
Maximum Length of Deferral – section 5.7.7
Grading of Deferrals – section 5.7.9
Grading System and Descriptions – section 5.9
Alphabetical Grades (e.g. NP; No Paper = 40%) – section 5.9.1.2
Calculation of Grade Point Averages – section 5.9.2
Types of GPA Calculation – section 5.9.3
Reassessment of Grades – section 5.10
(Reassessment) While the Course is in Progress – section 5.10.1
(Reassessment) When the Course is Finished – section 5.10.2
Deadline for Requesting a Reassessment – section 5.10.2.3
Repeating Courses – section 5.11
Probation and Discontinuance (RTD and MW) – section 5.12.3
Probation (University) – section 5.12.4
Process for Clearing Probation – section 5.12.5
MW or Must Withdraw from University – section 5.12.6
Faculty and Program Probation and RTD – section 5.12.8
Student Behaviour – section 5.13
Academic Misconduct (Academic Integrity, Cheating, Plagiarism)
– section 5.13.2
Non-Academic Misconduct – section 5.13.3
Penalties – section 5.13.4
Appeals and Petitions – section 5.14
Financial Aid (also see student loan section in this
document)
Government Student Financial Assistance for Saskatchewan
Residents – section 7.5
University of Regina Emergency Loans – section 7.7
Saskatoon Campus Hours of Operation
8:30 to 12 noon & 1:00 to 4:30 p.m.
Monday to Friday, with the exception of statutory and university
holidays.
If the office is to be closed for any reason within regular office
hours, a notice will be posted on the general office door.
Faculty of Social Work
Saskatoon Campus
University of Regina
153 – 111 Research Drive
Atrium Building, Innovation Place
Saskatoon, SK.
S7N 3R2
How to Reach Us:
For Faculty and Staff Directory go online to
http://www.uregina.ca/socialwork/faculty-staff/index.html