FUNDRAISING
MANUAL
get your flock together and give
a quack about cancer!
Support the Duck Stop Cancer
@supporttheduck
@paresearchfoundation
THANK YOU for choosing to
Support the Duck to Stop Cancer
This manual contains everything your team needs to start FUNdraising!
We all know someone who has been affected by cancer, 1 in 2 Australian men and 1 in 3 Australian
women will be diagnosed with cancer by the age of 85 – truly devastating statistics. The PA Research
Foundation aims to reduce these statistics through the Support the Duck Stop Cancer campaign.
Thanks to medical research over the past decades, many cancers are now treatable, and there are
more diagnostic tools available to prevent otherwise deadly cancers, so many patients can now live
long and healthy lives. However there is still a long way to go on our mission to stop cancer - but,
together with your support we can continue to raise funds for our dedicated medical research teams.
Y​ ou can be a part of the next cancer breakthrough by Supporting the Duck. It might just save the life
of someone you know and love.
A collection of Non-Motorised Team Challenge ducks
Your Team’s
Fundraising Plan
To help get your team get waddling
and raise your minimum race entry
goal of $1000 here are some easy
steps to follow!
Set a clear and ambitious fundraising
goal. The easiest way to achieve your
goal is to break it down into smaller
totals.
Teams need to fundraise $1,000
to qualify. To make your target
achievable try breaking it down into
smaller goals.
For example from a team of ten, each
person only needs to raise $100! Or if
your are trying to reach $2,000 its only
$200 per person.
A very fast looking Motorised Team Challenge duck!
Be realistic and keep it simple in choosing your fundraising events. Pick ones that you will enjoy organising
and use your own interests
Make a plan. Give the team plenty of time to get organised and work out what kind of budget and things
you’ll need for your activities.
Promote. Tell anyone you can think of about your fundraising activities. Share your activities online and
throughout your community.
Enjoy your activity. Have fun! You’ve all put a lot of effort into organising your activity so this is the part
where you see all your hard work come together.
Collect your funds. Make sure you bank all your funds collected. Let supporters know that donations over
$2 are tax de-DUCK-tible.
Thank Everyone. Make sure at the end of your fundraising you thank everyone who supported or donated
to you. Something simple like a short email will do and make them feel appreciated.
When you reach your fundraising target then Congratulations! But don’t stop there... every cent that you
raise goes towards life saving cancer research.
Who You Can Ask
Here’s a list to get you thinking about who you can ask to Support your Duck.
Family Friends
Neighbours
Local businesses and shops you frequent Children’s acquaintances
Community Groups
Workplace
Your Online Fundraising Page
An online fundraising page allows you to spread the word further, inspire more support and raise more
funds to Support the Duck.
During the Team Registration process, your page was created automatically for you. Keep your details
handy so you can logon during the Team Challenge and personalise your page with your fundraising
journey update.
Like a Facebook page, you can update it with photos, videos, and posts and share it with your friends and
family. Your supporters will be able to make a donation and leave messages of support.
Fundraising Activities
Here are some fast, easy and simple fundraising ideas to help you reach your fundraising goal.
Raffle/Auction – Put together a wine hamper, dinner for two, gift vouchers and talk to your local businesses
to throw some surprises in.
Mini Duck Race – Host your own Duck Race and sell ducks.
Matched Giving – Challenge your employer to match what you raise.
Go Yellow For a Day – Ask everyone to get dressed up and donate for this privilege.
Trivia/Games Night – Host a trivia, quiz or bingo night! Charge a fee per person to participate.
Yellow Shake Collection – Get permission from your work, local pub or community group and get dressed
up in yellow and walk around with a money box to collect donations.
High Tea/Sausage Sizzle – Host a dinner party, sausage sizzle, morning tea or a wine and cheese night at
work, home or with your community group. Ask people for a donation to come along.
Give it up – Ask people to donate to you for each day, week or month you go without something such as
lollies, chocolate, alcohol, coffee or even talking!
Guessing Games – Hold a guessing competition. For example the weight or number of jelly beans in a jar
Ugly Duckling Competition – Match the baby, childhood or pet photo to the correct person. Charge a
guessing fee.
Team members watch the river as their duck races by
Promoting your Fundraising Efforts
The more ways your team promotes their fundraising efforts, the more ways people can support your
duck so you can reach your fundraising target!
The easiest and fastest way to promote your fundraising is online and through social media.
Facebook
Update your Facebook status with your online fundraising page link, paste your link on your friends’ walls
or create an event and invite all your friends to join.
Twitter
Tweet your online fundraising page link and ask your followers to re-tweet.
YouTube
Create a video about what you are doing and upload it. Videos are a great emotive way for you to share
your cause and you can share it through your other social networks.
Blog
A blog is a really great way to give more detail about what you are doing and why. Share stories and
pictures to keep your followers updated with your progress.
Email
Send an email to all your contacts and ask for their support. Ensure there is a link to your online fundraising
page on your email signature.
There are many other ways to promote your fundraising efforts so here are a few ideas.
Send a text Put posters up Add a message to your voice mail Hand out flyers
Contact your local newspaper
Promote through your works internal communications
One of our quacktackulat 2014 flocks
Sponsorship
Sponsorship involves asking for
contributions from individuals, clubs
or businesses that have a bigger giving
capacity.
Gifts in kind can be used to directly
support your fundraising target and
donated goods or services can be used
as prizes for raffles and auctions.
Proud Team Challenge supporters standing with their duck
Tips for Sponsorship
Be prepared when you first approach
someone. Put together a letter that
says what you are doing and why and
make your request in person or on the
phone.
Don’t be discouraged if you get a few
no’s.
Emphasize that a gift in kind is tax de-DUCK-tible.
Follow up those who are interested but unable to get involved at the present time.
Offer to put your potential sponsors name and logo on your fundraising promotions.
Please use your Authority to Fundraise Card as supporting documentation for your fundraising efforts.
Banking your Funds
The funds you raise can be banked directly through your online fundraising page via credit card. Those
that donate online will automatically receive a receipt.
Alternatively you can return your funds to the PA Research Foundation so they can be banked and added to
your team’s fundraising total.
Please make sure to include your details, reference your Community Fundraiser Number (CFN) and that all
funds are returned or banked by Friday 16th October (so the Top Fundraising Team can be calculated!). If
you are unsure of your CFN then make sure you get in touch with us!
Bank Deposit
Name: PA Research Foundation Operating Account Bank: Commonwealth Bank of Australia
Account Number: 1039 3277 BSB: 064-000 Reference: Community Fundraising Number
Cheque or Money Order
Made payable to PA Research Foundation and returned to PA Research Foundation, 199 Ipswich Rd,
Woolloongabba, QLD 4102.
If you have any questions about banking your funds, visit the Fundraising Extras section online at
supporttheduck.org.au or please call (07) 3176 2359.
Your Race Duck - Ducking it out
When is comes to getting your duck race ready, the river is the limit! You can either go all out by adding a
motor, jet engines, wings and propellers or get your duck glammed up and watch it glide along. To make
sure your duck is the quack of the town here are a few tips on ducking out your duck.
Dress your duck up, paint it, pluck it, stuff it and fluff it up however you like.
Make sure it’s water proof so it can’t leak and sink and that it’s balanced.
Give your duck a test run at your local pool or pond to see how it floats and it’s not too heavy.
Guidelines
Now comes the fun part - you get to enter your giant rubber race duck in the Motorised or NonMotorised race. You MUST use the race duck supplied, not any other duck.
MOTORISED - Category A – Remote Power, Category B – Human Power
A duck is classified as Motorised if it has any form of external power attached to it. It cannot be a
combination of Category A and B e.g Duck attached to a jetski.
• Category A – Remote Power: any Duck that has a motor attached and/or uses a remote control.
• Category B – Human Power: any Duck that requires a person to physically move it.
Motorised Race Rules - Motorised Ducks will race along a 100m straight stretch in time trials. The top 5
fastest Ducks will go through to the final with the winning duck the first one across the line. Teams will have
the option to test their ducks on the water during the day.
NON-MOTORISED - A duck is classified as Non-Motorised when it has no extra power attached. All NonMotorised ducks are eligible to win the Best Dressed Duck Prize
Non-Motorised Race Rules - Non-Motorised Ducks will race in a long inflatable pool in the team area. The
first duck to wade across the finish line wins.
Remote Powered Motorised Team Ducks
Non-Motorised Team Ducks
At the End
Firstly, congratulations for all your team’s
fundraising! At the end, the most important
thing is to thank everyone who donated,
sponsored and supported you. After you have
wrapped up don’t forget to:
Thank everyone
Bank your funds
Return the donor receipt form
Start thinking about your next fundraising
activity!
Checklist
We have put together a checklist to make
sure you haven’t gone quackers and forgotten
anything!
Human Powered Motorised Team Duck
Make sure your team has reached the $1000 minimum fundraising target to qualify.
Nominate your duck in either the Motorised (Power or Human) or Non-Motorised category.
Nominate a Team Captain.
Make sure you bring hats, sunscreen, chairs, picnic blankets and a tent for shade (no bigger than 3 x 3
and it must be free standing).
Supplies for the day – there will be plenty of food and drink stalls there on the day and we will provide
you with lunch and drinks for your team but you are welcome to bring extra food and an esky (no alcohol
allowed, there is a licensed area on site).
Don’t forget your duck!
And last but not least, don’t forget all your team members, supporters and duck race spirit!
Contact Informaton
If you have any more questions about fundraising or would like more information, please don’t hesitate
to contact us:
Team Challenge Information
General Information
P: (07) 3176 5024
P: (07) 3176 2359
E: teamchallenge@supporttheduck.org.au
F: (07) 3176 7303
E: general@supporttheduck.org.au
W: supporttheduck.org.au
Support the Duck Stop Cancer
@supporttheduck
@paresearchfoundation
FUNdraising Responsibilities
Using the PA Research Foundation’s name and logo.
We welcome the use of the Foundation’s name, logo and emblem on any communications or material
produced for your fundraiser. However, prior consent must be sought out to ensure the name of the
Foundation is used in a reputable way without reducing respect for the cause. Teams can only sell or licence
any good bearing the name or logo of the PA Research Foundation after receiving consent.
Your responsibilities as a fundraiser
Fundraising activities will be conducted in the team’s name, who will be solely responsible for managing
the fundraisers in an appropriate and responsible way.
Teams must request approval for the use of our name on any communications and cannot under any
circumstances use our photos or logo without permission.
Teams holding all funds raised from the public on behalf of the PA Research Foundation need to make
sure that the funds are kept in a secure place.
No door-to-door, street or telephone approaches made to the general public for donations in connection
with the event.
Children under the age of 16 years of age must be accompanied by an adult when collecting donations.
The team agrees to release the PA Research Foundation to the fullest extent permissible under law for
all claims and demands of any kind associated with fundraising activities and indemnify the PA Research
Foundation for all liability or costs that may arise in respect to any damage, loss or injury occurring to any
person or property in any way associated with the event caused by your breach of these responsibilities or
your negligence.
We reserve our right to terminate our support for the fundraising activity/event at any time if it appears
that there is a likelihood of the organiser failing to meet any of the above responsibilities.
The best of the best - 2014 finalists in the Remote Powered Motorised Team Duck
Title
First Name
Surname
Address
Please note: Only donations of $2 or more are tax de-DUCK-tible.
Suburb
State
Postcode Contact No.
Amount $
Please record donor details on this form for any individual receipts that you need & return to the PA Research Foundation at the end of your event. We will
send receipts directly to these donors using the details provided below, so please ensure they are accurate & complete.
Address:................................................................................... Suburb:............................................................ State:.............................. Postcode:........................
Name:…………………..................................................................................….. Contact phone no (daytime):............................………...................................…….
Donor Receipt Form
General Information
P: (07) 3176 2359
F: (07) 3176 7303
E: general@supporttheduck.org.au
W: supporttheduck.org.au
Team Challenge Information
P: (07) 3176 5024
E: teamchallenge@supporttheduck.org.au
Support the Duck Stop Cancer
@supporttheduck
@paresearchfoundation