ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
CONSTITUTION, BYLAWS AND RULES OF PRODEDURE
PHI BETA SIGMA FRATERNITY, INC.
Kappa Alpha Sigma Chapter
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
1
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
The Preamble
WHEREAS, We, the Members of the Phi Beta Sigma Fraternity, Incorporated form and establish the Kappa
Alpha Sigma Chapter, chartered in the city of Stone Mountain, GA and operating in Dekalb County, Georgia, for
the purpose of assembling collegiate graduates in the fellowship of the principles of Phi Beta Sigma Fraternity,
Incorporated as embodied in its constitution, to develop the ideals of Brotherhood, Scholarship, and Service And
exemplify the principles contained in the motto Culture for Service and Service for Humanity. Now, THEREFORE,
we bind ourselves to carry out these objects and agree to abide by the following Constitution, Bylaws, and Rules
of Procedure.
ARTICLE I—NAME AND OBJECT
Section 1.
This chapter shall be known as Phi Beta Sigma Fraternity, Incorporated Kappa Alpha
Sigma Chapter, a.k.a. Kappa Alpha Sigma aka The Stone Mountain/Decatur Alumni
Chapter (SMDAC), hereinafter referred to as “The Chapter.” Its objectives shall be to
advance the ideals of Brotherhood and Service; promote Education and Scholarship;
develop an appreciation of our Culture and to foster such programs as may be
indicated by these objects.
ARTICLE—II MEMBERSHIP
Section 1.
Section 2.
Section 3.
Section 4.
The Chapter shall accept for membership all duly qualified men who reside in the City
of Stone Mountain, Decatur, and DeKalb County as well as neighboring counties:
hereinafter referred to as “The Greater Atlanta Area.” and that meet any and all
requirements established by The Chapter.
No person who is, or has been a member of another intercollegiate fraternity other than
an honorary or professional fraternity, shall be eligible for membership in this Chapter.
No member or policy, written or unwritten, of the Chapter discriminates against any
other person on the basis of race, creed, color, sex, age, national origin, disability,
and/or sexual orientation.
The financial roster as prepared by the financial secretary shall at all times designate
the membership of The Chapter.
ARTICLE III—OFFICERS, TERMS OF OFFICE , REMOVAL OF OFFICERS
Section 1.
Section 2
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
Section 9.
Section 10.
Section 11.
Section 12.
The elected officers of The Chapter shall be The President, The 1st Vice President,
The 2nd Vice President, The Recording Secretary, The Corresponding Secretary, The
Treasurer. The elected officers shall be designated members of the Executive
Committee.
The Executive Committee will appoint the chairmen of the following standing
committees, Director of Bigger & Better Business, Director of Education, Director of
Social Action, with a majority vote of present and voting members ratification.
There shall be an Executive Board composed of the elected officers of The Chapter
and the chairmen of the standing committees.
The president shall, with the consent of The Chapter, appoint a
Parliamentarian/Sergeant at Arms
The officers with the exception of the Parliamentarian shall be nominated at the First
meeting of The Chapter during the month of October. The election will be held at the
first chapter meeting in December.
No officer, with the exception of the Treasurer and Parliamentarian, may serve more
than two successive terms.
The president, with the advice and consent of the Executive Board, may appoint such
other officers as The Chapter may decide by resolution.
The term of office of an elected officer shall begin with the installation of such officer
and shall end with the installation of his successor, which shall occur at the last chapter
meeting of the calendar year.
The Chapter may remove any officer from the Executive Board for misfeasance,
malfeasance, or nonfeasance in office or for conduct which tends to hold The Chapter
or The Fraternity up to ridicule or contempt, or which tends to bring discredit upon The
Fraternity or The Chapter; provided that written charges shall have been served upon
such member, and provided further that he shall have been given at least fourteen
days to answer such charges prior to any such removal.
No officer shall be removed under the provisions of this article unless his removal shall
have been agreed to by at least two-thirds (2/3) of The Chapter (present and voting)
after a personal hearing has been granted.
Any officer removed under this article shall thereafter be ineligible to hold office in The
Chapter for a period of two years.
Any officer may voluntarily resign from the position without future penalty of ineligibility
to hold office.
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
2
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
ARTICLE IV—EXECUTIVE BOARD
Section 1.
Section 2.
The Executive Board shall be responsible for the transaction of routine business
between the regular meetings of The Chapter. The Executive Board shall be
empowered to act, on behalf of the Chapter, in situations of emergency; provided that a
full and complete report is made to The Chapter of such action at the next regularly
scheduled meeting, and provided further that no action taken by the Executive Board
be contrary to any expressed policy of The Chapter
The term of office of the members of the Executive Board shall be concurrent with the
terms of the elected or appointed office
ARTICLES V—SUSPENSION OF MEMBERS & CHAPTERS
Section 1.
Section 2.
Section 3.
(a) The Executive Board may suspend any member of the Chapter from the Chapter
for misfeasance, malfeasance or nonfeasance, or for conduct tending to hold the
Fraternity or chapter up in Ridicule or contempt, or tending to bring discredit upon the
Chapter or Fraternity provided that written charges against such member or chapter
shall be served upon. Such persons shall be given fourteen days from the date of
service of such written charges to file a written answer with the Executive Board by
submitting a copy of such answer to the President and to the First Vice-President at the
time of the filing of his written answer, to answer such charges, and provided further,
that no person shall be removed from office unless such removal shall be concurred in
by at least two-thirds present and voting of the membership of the Chapter.
(b) The Executive Board shall advise such persons of their rights to appeal any
decision of the Executive Board by filing such appeal in writing to the next meeting of
the chapter through the chapter secretary at least fourteen (14) days before the date of
the next meeting. Such member shall have the right to appear in person before the
Grievance Board in connection with such appeal.
Any member of the Chapter or member of an advised undergraduate chapter of this
Chapter or an advised undergraduate chapter may be suspended or expelled from The
Chapter upon charges preferred against them in accordance with Section 3 below.
Where charges against such persons are preferred to the Executive Board by an officer
or member of the Chapter, the Executive Board may suspend such member from the
Chapter or advised chapter until the next Chapter meeting, and recommend to the
Chapter that such member or advised chapter be suspended or expelled. Unless the
Executive Board shall recommend to the Chapter that such members or advised
chapter be suspended or expelled, the suspension of such members or advised
chapter shall terminate at the end of the last day of the month.
Any member of the Chapter or member of an advised undergraduate chapter of the
Chapter or an advised undergraduate chapter of the Chapter may be placed on
probation upon charges preferred against them. Where charges against such persons
are preferred to the Executive Committee by an officer or member of the Chapter, the
Executive Committee may place a member or member of an advised undergraduate
chapter of this Chapter or an advised undergraduate chapter of this Chapter on
probation with specific limitations as detailed out by the Executive Committee or
Chapter such member or advised chapter until the next Chapter meeting, and
recommend to the Chapter that such member or advised chapter be placed on
probation under the guidelines of the limitations. Unless the Executive Committee shall
recommend to the Chapter that such members or advised chapter be placed on
probation, the probation of such members or advised chapter shall terminate at the end
of the last day of the month.
ARTICLE VI—MEETINGS
Section 1.
Section 2.
Section 3.
The Chapter shall hold meetings at such time and place as it shall from time to time
determine; provided that any regular meeting may be suspended by majority vote.
A special meeting of The Chapter may be called by the president upon five(5) days
notice to the membership. A special meeting shall be called, by the president, in like
manner, upon request of a majority of the members of The Chapter.
The executive board shall meet during the week prior to the monthly meeting or as
arranged by a majority of the executive board members.
ARTICLE VII—PROGRAMS AND PROJECTS
Section 1.
Section 2.
Section3.
The national programs of The Fraternity in which The Chapter shall participate are
Bigger and Better Business, Education, and Social Action.
The Chapter shall conduct least one activity designed to highlight each of the national
programs during each calendar year.
A calendar of Official Chapter Events shall be developed outlining specific programs
which the chapter has committed to do annually. This calendar is to be published no
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
3
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
Section 4.
later than the first meeting of January. Any official chapter event not listed at the time of
calendar publishing must be approved by the Executive Board and voted on by the
chapter a minimum of two meeting dates prior to the scheduled event.
The Chapter reserves the right to adopt any additional programs as the Chapter sees
prudent provided it has been approved by a simple majority of the Chapter present and
voting.
ARTICLE VIII-POWERS
Section 1.
Section 2.
Section 3.
Section 4.
The Chapter, subject in all respects to the authority of the Conclave and the Region,
shall retain the authority, a two-thirds vote (2/3), to suspend members from the Chapter
for a period not to exceed beyond the next Conclave or Regional Conference (which
ever occurs first); provided that written charges shall have been served upon the
member by The Chapter and the member shall have been given at least fourteen days
to answer such charges in a full hearing before The Chapter.
Formal written notice shall be conveyed to both the national office and the regional
office indicating the details of any suspension imposed by The Chapter upon one its
members.
The Chapter shall have the authority to remove any suspension which it imposes
provided that written notice such action is made to both the national office and the
regional office.
The Chapter shall maintain good standing within The Fraternity by the consistent
execution of the programs of The Fraternity; provided that the chapter submits a formal
report both to the regional conference and to the national office when requested, and
provided further that The Chapter shall make provision for the attendance of its
representative at each National Conclave, Regional and State Conference. The
Chapter shall maintain its financial responsibility to The Fraternity as a pre-requisite for
its continued operation.
ARTICLE IX—QUORUM
Section 1.
Five financial members of The Chapter shall constitute a quorum for the transaction of
business at any regular or special meeting.
ARTICLE X—PARLIMENTARY AUTHORITY
Section 1.
Robert’s Rules of Order, Newly Revised shall serve as the parliamentary authority for
The Chapter.
ARTICLE XI--CONFLICTS
Section 1.
Whenever there exists a conflict between this Constitution and either the Regional
Constitution or the National Constitution of The Fraternity the provisions of this
Constitution shall be amended.
ARTICLE XII-ZETA PHI BETA SORORITY, INC.
The Founders of this Fraternity having assisted in the organization and establishment
of a sister organization Zeta Phi Beta Sorority, Inc. and having fostered a close
relationship with said sorority the promotion of fellowship and cooperation with all
Chapters in the Greater Atlanta Area is the official policy of the Chapter.
ARTICLE XII-AMENDMENTS
Section 1.
Section 2.
This Constitution may be amended by a Majority vote of the financial members
(present and voting) at a regular meeting of The Chapter, next following the regular
meeting at which such amendment has been read and a copy thereof provided for the
recording secretary.
The president, acting as agent for The Chapter, shall provide written notice of any
changes in the body of The Constitution of The Chapter within thirty days to both the
regional office and the national office.
Bylaws
ARTICLES I—DUTIES OF OFFICERS
Section 1.
President:
a. Serve as Chapter Chief Executive Officer
b. Serve as presiding officer at all general and Executive Committee Meetings
c. Shall see that the meeting be conducted with decorum and discipline and
shall exercise due care that his attitude be at all times fair and impartial.
d. Coordinate the functions of all officers and committees, with the exception
of the nominating committee.
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
4
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
e. Appoint committees to address items beyond the scope of The Chapter’s
standing committees.
f. Ensure that the organization is operated in conformity with the principles set
forth in the National, Regional , State and Chapter Constitution and Bylaws..
1st Vice President:
a. Perform all duties of the President in the event of absence, death,
disablement, or removal from office
b. Serve as an ex-officio member of all committees
c. Serve as Chairman of Intake for the Chapter
2nd Vice President:
a. Perform all duties of the 1st Vice President in the event of absence, death,
disablement, or removal from office
b. Head or supervise such committees as designated by the bylaws.
c. Serve as Chairman of undergraduate advisor team
The Recording Secretary
a. Shall keep the minutes of the meeting of The Chapter and the Executive
Board.
b. Taking care to record the maker and the seconding voice of all motions as
well as the record of the outcome of all votes.
c. He shall notify all committees of their appointments and the assignment of
business.
d. He shall sign all official documents when requested.
The Corresponding Secretary
a. Shall receive and present to The Chapter all correspondence of all media
types.
b. Shall be charged to respond to all necessary correspondence in a timely
manner and shall seek guidance from The Chapter when the mandate of
The Chapter does not cover the text of the correspondence.
The Treasurer
a. Shall receive all funds on behalf of The Chapter.
b. He shall keep a complete record of all funds received, carefully noting
under what budget the funds are received.
c. He shall keep a complete record of the budgets and expenditures of the
various committees and officers.
d. Shall deposit such funds in a bank chosen by the Executive Board and
agreed to by The Chapter.
e. He shall keep a complete record of all disbursements and shall make such
disbursements as designated by The Chapter or the Executive Board after
receiving signed vouchers.
f. He shall keep an accurate record of all bills received by The Chapter.
g. Shall at all times keep an accurate account of members dues and update
the financial roster accordingly.
ARTICLE II—MEETINGS
Section 1.
Section 2.
Section 3.
The Chapter shall hold its regular meeting at 2:00pm on the second Saturday of each
month. The executive committee members shall be considered excused only if a
statement is conveyed to the corresponding secretary prior to the meeting for inclusion
in the reason for the absence of the officer who has submitted it.
The Executive committee will meet at 7:00pm on the Tuesday immediately preceding
each scheduled chapter meeting. The meeting will be open to all financial brothers but
will not be conducted on the formal rules of order and only the members of the
Executive board will participate in any votes.
Two unexcused absences by any member of the executive committee will
automatically prompt a performance review of that individual by the executive board to
include any disciplinary action necessary.
ARTICLE III—FINANCIAL STATUS
Section 1.
Section 2.
Section 3.
Section 4.
The financial year within The Chapter shall begin on January 1st and shall end on
December 31st of each year.
The financial year within The Fraternity shall begin on January 1st and shall end on
December 31st of each year.
The Chapter shall establish whatever payment plan it feels acceptable for the regular
collection of chapter dues as established in the Rules of Procedure; and shall have the
authority to prohibit any member who is not current, according to that rule, from
participation within The Chapter.
The Chapter shall respect the right of any member who resides within the immediate
area of The Chapter and who has satisfied his regional and national dues to participate
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
5
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
with The Chapter in general fraternal activities, but shall not extend regular voting
privileges to such a member within The Chapter.
Section 5.
The Chapter shall not accept an application of transfer unless the applicant can provide
evidence of current financial status with the fraternal body or unless such dues as may
be necessary accompany any transfer request.
Section 6.
The Chapter shall reserve the right to prohibit any member from activities within the
territory under which it is chartered unless or until it has been established that such a
brother is financial and has agreed to abide by this Constitution.
Section 7.
The sum of $200.00 shall be levied upon each member of The Chapter as chapter
dues. In addition to the chapter dues, each member shall be assessed current national
dues and regional dues and state dues.
Section 8
Transmittal of Dues
Section 8a.
Members of The Chapter shall transmit to the treasurer all national and
regional dues for the succeeding year on or before November 30th so that the
treasurer may transmit all such funds to the national office on or before
December 31st .
Section 8b.
Members of the chapter shall transmit to the financial secretary all chapter
dues for the succeeding year by the second Saturday of December. Any
member submitting his chapter dues later than the second week of January
shall be assessed a 10% late fee. An additional 5% will be assessed every
chapter meeting thereafter up to a maximum dues payment of $240.00. Any
request for waver of late fees must be presented to the executive board no
later than the first of January.
Section 9.
The Chapter treasurer shall transmit all necessary national chapter dues to the national
office not later than December 31 so that The Chapter neither suffers penalty nor loses
its right to vote in national or regional meetings.
Section 10.
Any member submitting his national and regional dues later than February 15th shall
be charged an additional 10% so that the proper dues plus penalty may be transmitted
to the national office.
Section 11.
The Chapter officers, acting on behalf of The Chapter, shall restrict all men who visit
The Chapter or The Institution professing membership in The Fraternity if they cannot
produce a financial card or cannot be verified by a current brother.
Section 12.
Only members who are financially paid on the National, Regional, and Chapter levels
will have power to vote and run for elected offices or chair a committee.
ARTICLE IV—COMMITTEES
Section 1.
Section 2
Section 3.
The president, acting on behalf of The Chapter, shall establish the following standing
committees:
a. The Bigger and Better Business Committee
The Bigger and Better Business Committee shall design such
programs as may promote and foster ideas for the effective
organization, improvement, and expansion of business and the
dissemination and propagation of information for the advancement of
sound business principles and practices. The committee shall assist
the membership in the preparation and updating of personal
resumes.
b. Education Committee
The Education Committee shall design such programs as may
promote academic, economic, industrial, and business education.
The Sigma-Beta Club shall be a major program of the Education
Committee.
c. Social Action Committee
The Social Action Committee shall design such programs as may
promote the social welfare and full participation of all persons within
the society. The committee shall carry out such programs as may
provide needed social services. The committee shall maintain a
close working relationship with the appropriate campus and city-wide
social action organizations.
Each committee chair will be nominated by the president and approved by a vote of the
other elected chapter officers. The President will vote only if there have been two
deadlocks in the voting. After appointment ratification, each committee head will
present a written outline of suggested activities for that calendar year to the executive
board before the second meeting of that year. The standing committee heads will
report directly to the 2nd Vice President.
The president, acting on behalf of The Chapter, shall establish the following
committees on or before the occasion of the first regular chapter meeting of each year:
a. Budget Committee
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
6
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
The Budget Committee shall be composed of the 1st vice president,
the treasurer/the financial secretary, and two members at large of
the chapter. This committee shall review the requested budgets of
all officers and program directors prior to their submission to the full
executive board. The committee shall make such recommendations
as it may feel justified in relation to the feasibility of funding any
particular program when the program is presented either to the
executive board or to the chapter. The committee shall be charged
with the development of a working chapter budget based upon the
regular participation of The Chapter within The Fraternity and the
programs of The Institution.
b. Fraternal Relations Committee
The Fraternal Relations Committee shall foster and maintain a close
relationship between The Chapter and the various brother chapters
within The Fraternity. The committee shall be charged with the
responsibility to assist members of Zeta Phi Beta Sorority and to
cooperate, whenever possible, with members of other fraternal
organizations.
c. Membership Committee
The Membership Committee shall develop all necessary
procedures, in accordance with the rules of the regional conference
and the conclave, for the orientation of new members. The
committee shall structure all necessary interviews, recommend the
appropriate names to the chapter for acceptance, and coordinate
the day-to-day scheduling of the intake process.
d. Social Affairs Committee
The Social Affairs Committee shall coordinate all social affairs
within The Chapter, taking special care to involve the various
members in social activities designed to foster a greater feeling of
brotherhood in the fraternity.
e. Grievance Committee
The Grievance Committee shall be composed of the Second Vice
President, three members of the Chapter and one member of an
advised undergraduate chapter. It shall review all grievance/offense
referred to the Executive Board for disposition. It shall review all
requests for suspension or expulsion of members and for
disciplinary action against chapters and or members, and report its
findings and recommendations to the Executive Board for
disposition. Recommendations from the committee are binding on
the Executive Board to the extent that any action taken can not
exceed the recommendation.
e. Graduate Advisor Committee
Graduate Advisor Committee shall work together with the
committee head, the Graduate Advisor to help manage and guide
the undergraduate chapters under the Chapter’s jurisdiction. This
committee will make regular reports to the chapter and will serve as
the primary point of contact with the school and all other officials
Fraternity or non-fraternity related.
ARTICLE V—MEMBERSHIP INTAKE
Section 1.
Section 2.
The Chapter shall, in accordance with national and regional rules, and acting through
its membership committee, provide for the logical orientation of prospective members.
The Chapter shall not permit its members to engage in any form of harassment or
brutality against members of the Crescent Club, nor shall The Chapter allow any other
persons under its control to engage in any form of brutality or harassment against
members of the Crescent Club.
ARTICLE VI—DELEGATES
Section 1.
Section 2.
The president shall attend or see that a representative attends all official regional and
national conferences at which representation is required.
The chapter delegate shall be required to prepare a full report of each meeting
attended. The report, which shall be in writing, shall be entered on the minutes and
made available to the appropriate committees.
ARTICLE VII—RESPONSIBILITIES OF VICE PRESIDENTS
Section 1.
The Second Vice President shall be responsible for the supervision, as executive
coordinator, of all committees within The Chapter which relate to general fraternity
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
7
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
Section 2.
Section 3.
Section 4.
programs. He shall be specifically responsible for the committees on Bigger and Better
Business, Education, and Social Action.
The First Vice President shall be responsible, as executive coordinator, of all
committees within The Chapter which relate to the business of The Chapter itself. He
shall be specifically responsible for the committees on the budget, the fraternal
relations committee, the membership committee and the social affairs committee.
The First Vice President and the Second Vice President shall assume supervision, as
executive coordinators, of such other committees as the president may designate from
time to time.
The presence of either the First Vice President or the Second Vice President shall in no
way limit or prohibit the designated committee or its chairmen from the full exercise of
their respective duties.
ARTICLE VIII—AFFILIATE ORGANIZATIONS
Section 1.
Section 2.
The Chapter shall establish the following affiliate organizations under its charter:
a. Sigma-Beta Club
The Sigma-Beta Club shall be designated as the official high school
affiliate organization under the authority of The Chapter. The
Sigma-Beta Club shall seek to identify young men of high school
age, and through consistent association with members of The
Chapter, develop both their academic and their social adjustment
within society. The Director of the Sigma-Beta Club will report
directly to the 2nd Vice President.
The Chapter shall support the programs and activities of the following Organizations:
a. Zeta Phi Beta Sorority Incorporated
The Chapter shall at all times assist and supplement the programs
of Zeta Phi Beta Sorority, Incorporated. The members of Zeta Phi
Beta sorority, incorporated shall be given a place of high honor at all
times and members of The Chapter shall seek to protect and
provide moral support for both the members of Zeta Phi Beta
Sorority, Incorporated and their programs.
b. The National Pan-Hellenic Council
The Chapter shall at all times seek to support the activities and the
programs of The National Pan-Hellenic Council. The Chapter shall
maintain its financial responsibility to the National Pan-Hellenic
Council.
ARTICLE IX—APPOINTED CHAIRMEN
Section 1.
The president shall appoint the following coordinators, advisors, liaison officers, and
special designates at or before the first meeting of The Chapter:
a. Advisor of the Undergraduate Chapter
Advisor of the undergraduate chapter shall serve as the principal
contact person between The Chapter and its sponsoring
undergraduate chapters and shall attend all regular meeting of the
undergraduate chapter and shall see that the interests and views of
The Chapter are well represented. The Advisor will be the
committee chair of the graduate advisor committee. The committee
will report to the 2nd vice president.
b. Liaison to Zeta Phi Beta
The Liaison to Zeta Phi Beta Sorority, Incorporated shall maintain a
close working relationship with both his counter-part and the
general membership of the sister chapter of Zeta Phi Beta Sorority,
Incorporated. He shall attend such meetings of Zeta Phi beta
Sorority, Incorporated as may be desirable to the sister
organization.
ARTICLES X—FUND TRANSFERS
Section 1.
All fund transfers within The Chapter shall be documented by signed voucher;
a. The Treasurer shall receive all funds from members and committee
chairmen and shall transfer such funds, in return for a signed voucher, to the
Treasurer; after noting under which budget the funds are received.
b. The Treasurer shall issue checks to cover such bills as are authorized by
the Executive Committee. In all cases he shall receive from the Financial
Secretary a signed voucher debiting the proper chapter budget account prior
to the issuance of any check.
ARTICLE XI—RULES OF PROCEDURE
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
8
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
Section 1.
The Rules of Procedure shall stand amended by a simple majority vote taken at a
regular meeting of The Chapter.
ARTILCE XII—AMENDMENTS AND REVISIONS
Section 1.
Section 2.
These Bylaws may be amended by a two-thirds majority of the financial members of
The Chapter, without prior notice provided that subsequent notice of the change is
registered with the regional office.
The chapter shall automatically review these Bylaws at the beginning of each calendar
year to ascertain whether there is a need for revision.
ARTICLE XIII—FUNDS AND FOUNDATIONS
Section 1. Educational Fund
There is hereby established the Educational Fund. It shall be administered by
the Director of Education. It shall be funded by the amounts allocated from
each member's dues as determined by the Chapter. At the end of each
calendar year the accumulated interest on such fund shall be withdrawn and
placed in the Scholarship Fund established in paragraph 2 below.
Section 2. Scholarship Fund
There is hereby established the Scholarship Fund. It shall be funded by the
interest withdrawn from the Educational Fund as provided for in paragraph 1
above, together with such other funds as may from time to time be provided
by resolution of the Chapter. There shall be awarded an annual scholarship
grant to be paid from the Scholarship Fund upon recommendation from the
Director of Education and approval of the Executive Board and Chapter.
Section 3. Sigma Beta Club Foundation
There is hereby established the Sigma Beta Club Foundation. Sigma Beta
clubs shall carry out the goals and objectives set forth by the Foundation
through a International Programmatic Thrust involving the International
Programs and Projects of Phi Beta Sigma Fraternity.
Section 4 – Investment Fund
There is hereby established the Investment Fund which will consist of
a maximum of 10% of the chapter’s treasury balance at the end of the
calendar year with a minimum of $1,000. The fund is for the purpose
of long term investment towards the purpose that will be decided upon
by the executive board. A management team will be chosen by the
Executive Board and headed by the Treasurer of the subsequent
calendar year. The management team will be charged with
recommending investment option that will be presented to the body.
The body will decide upon the appropriate investment option by the
March chapter meeting by the latest of the subsequent year. If the
minimum threshold is not available by the end of the calendar year, no
investment will be made.
Rules of Procedure
Rule 1. The following agenda shall stand adopted:
•
Call to Order
•
Moment of Silence
•
Roll Call/Intro of Visiting Brothers
•
Minutes of the Previous Meeting
•
Officer Reports (Elected)
•
Committee Reports
•
Affiliate Organizations Report
•
Unfinished Business
•
New Business
•
Informal Discussion (Good and Welfare)
•
Adjournment/ Fraternity Hymn
Rule 2.
Any member who offers a motion shall be permitted to speak in favor of that motion before any
concurring or opposing position is heard.
Rule 3.
No member shall be permitted to speak more than once on a particular motion until all other
brothers have had an opportunity to speak on the matter.
Rule 4.
The Chair shall entertain, as much as is possible, alternating views on any particular question.
Rule 5.
The Secretary shall produce a typed copy of the minutes within one week of each meeting and
shall, within budget limitations, provide copies for the Executive Board, who shall forward to be
placed on the Chapters website.
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
9
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
Rule 6.
Rule 7.
Rule 8
All committee chairmen shall make their reports in writing to the Executive Board, who shall
forward to be placed on the Chapters website.
All officers shall remain responsible for duties assigned to them and accepted by them in the
presence of The Chapter regardless of whether they are able to attend the meeting at which
their report is due. Officers who anticipate absence shall provide the secretary with their report
prior to the meeting.
Any Official Chapter business will be communicated through the correspondence secretary
through the best available media.
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
10
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
CONSTITUTIONAL AMENDMENTS
AMENDMENT 1-
Amendment to Bylaws Article 3 Section 7
The sum of $200.00 shall be levied upon each member of The Chapter
as chapter dues. In addition to the chapter dues, each member shall be
assessed current national dues and regional dues and state dues.
Amendment to Bylaws Article 3 Section 8b
Members of the chapter shall transmit to the financial secretary all
chapter dues for the succeeding year by the second Saturday of
December. Any member submitting his chapter dues later than the
second week of January shall be assessed a 10% late fee. An additional
5% will be assessed every chapter meeting thereafter up to a maximum
dues payment of $260.00. Any request for waver of late fees must be
presented to the executive board no later than the first of January.
Voted into action July 12, 2008 during a regular meeting of the chapter, effective August 9,
Bylaws Article 3 Section 7 and 8 b
AMENDMENT 2 -
Amendment to Bylaws Article 3 Section 12
Only members who are financially paid on the National, Regional, and
Chapter levels (which will be referred to as being fully financial), will
have power to vote and run for elected offices or chair a committee.
Only fully financial members will have the ability to nominate another
member for a elected office. Any newly elected officer or committee
chair must be fully financial by the last day of February of the year in
which they will serve.
Voted into action October 10, 2009 during a regular meeting of the chapter, effective
November 14, Bylaws Article 3 Section 12.
AMENDMENT 3-
Amendment to Preamble Article 3 Section 3
There shall be an Executive Board composed of the elected officers of
The Chapter, Immediate Past President and the chairmen of the
standing committees.
Amendment to Bylaws Article 1 Section 7
Immediate Past President – Advisor to the Executive Board. He will
not be a voting member of the Executive Board
Voted into action December 5, 2009 during a regular meeting of the chapter, effective
December 5, Preamble Article 3 Section 3 and Bylaws Article 1 Section 7.
AMENDMENT 4-
Amendment to Preamble Article 3 Section 5
The officers with the exception of the Parliamentarian shall be
nominated at the First meeting of The Chapter during the month of
October. The election will be held at the first chapter meeting in
November.
Voted into action September 10, 2011 during a regular meeting of the chapter, effective
September 10, 2011, Preamble Article 3 Section 5
AMENDMENT 5-
Addition to Bylaws Article 13, new Section 4
There is hereby established the Investment Fund which will
consist of a maximum of 10% of the chapter’s treasury balance
at the end of the calendar year with a minimum of $1,000. The
fund is for the purpose of long term investment towards the
purpose that will be decided upon by the executive board. A
management team will be chosen by the Executive Board and
headed by the Treasurer of the subsequent calendar year. The
management team will be charged with recommending
investment option that will be presented to the body. The body
will decide upon the appropriate investment option by the March
chapter meeting by the latest of the subsequent year. If the
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
11
Revision OCT.2009
ΦΒΣ | ΚΑΣ CHAPTER CONSTITUTION
minimum threshold is not available by the end of the calendar
year, no investment will be made.
Voted into action March 10, 2012 during a regular meeting of the chapter, effective March
10, 2012, added to Bylaws Article 13 Section 4.
Phi Beta Sigma Fraternity, Inc.
Kappa Alpha Sigma Chapter
12
Revision OCT.2009