Microsoft Business Solutions–Solomon
®
Financial Management Sample Reports
Release 6.0
Copyright
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Publication date
March, 2005
Contents
General Ledger Sample Reports..................................................................3
Trial Balance............................................................................................................... 4
Detail General Ledger................................................................................................. 6
Chart of Accounts......................................................................................... .............. 8
Subaccounts.................................................................................................. ............ 10
GL Transactions........................................................................................................ 12
Budget Distribution................................................................................................... 14
GL Batch Register..................................................................................................... 16
GL Edit...................................................................................................................... 18
Accounts Payable Sample Reports.................................................... ....... 20
Cash Requirements................................................................................... ................ 21
Check Preview............................................................................................ .............. 23
Vendor Trial Balance................................................................................................ 25
Vendor Period Trial Balance.................................................................... ................ 27
Vendor History.......................................................................................................... 29
Aged AP.................................................................................................................... 31
Period Sensitive Aged AP......................................................................................... 33
Check Reconciliation............................................................................... ................. 35
1099 Preview............................................................................................ ................ 37
Document History..................................................................................................... 39
Accounts Receivable Sample Reports....................................................... 41
Period Sensitive Aged AR....................................................................... ................. 42
Customer Trial Balance.......................................................................... .................. 44
Customer period Trial Balance.............................................................. ................... 46
Account Distribution................................................................................................. 48
Sales Analysis by Salesperson.................................................................. ................ 50
Cash Manager Sample Reports................................................................. 52
Daily Cash Balance................................................................................................... 53
Bank Reconciliation.................................................................................................. 55
Financial Statement Translation Sample Reports.......................... ........ 57
Worksheet List.......................................................................................... ................ 59
Translated Trial Balance Preview............................................................................. 60
Definition Exception Report.................................................................... ................. 62
Translation Proof Report........................................................................................... 64
Payroll Sample Reports..................................................................... ........ 66
Labor Distribution......................................................................................................67
PR Transaction...........................................................................................................69
Financial Management Sample Reports
Page 1
Account Distribution................................................................................................. 71
Workers’ Compensation Report............................................................. .................. 73
Earnings & Deductions............................................................................ ................. 75
Check Reconciliation................................................................................ ................ 77
Adv. PR Batch Register............................................................................ ................ 79
Shared Information Sample Reports........................................................ 81
Flexkey Definitions................................................................................................... 82
Flexkey Tables........................................................................................... ............... 84
Multi-Company Sample Reports...................................................... ........ 86
Multi-Company Definition....................................................................... ................ 87
Currency Manager............................................................................. ........ 89
Unrealized Gains & Losses....................................................................................... 90
Financial Management Sample Reports
Page 2
General Ledger Sample Reports
This section includes information about the most common General Ledger reports.
Samples of each report are also included.
•
•
•
•
•
•
•
•
Trial Balance
Detail General Ledger
Chart of Accounts
Subaccounts
GL Transactions
Budget Distribution
GL Batch Register
GL Edit
Financial Management Sample Reports
Page 3
Trial Balance (01.610.00)
Crystal Report name
018610A.rpt
108610B.rpt
Possible Sort/Select Options
Company ID
Ledger ID
Account/Subaccount
The Trial Balance (01.610.00) report displays the
beginning, current-period, and ending balances for
each account and subaccount; includes columns for
making balance adjustments. Print the Trial Balance
(01.610.00) in whole or in part to review and balance
key accounts. Key accounts include cash accounts,
accounts receivable accounts, accounts payable
accounts, inventory accounts, and others that you have
identified. Once the key accounts have been balanced,
and you are prepared to close, you will want to print a
Trial Balance (01.610.00) for the General Ledger
Period binder.
Data Entry Screen
n/a
To print the complete Trial Balance (01.610.00)
report, use the standard settings. If you want to print
the Trial Balance (01.610.00) for specific accounts,
use the Select tab to enter the accounts you want to
print.
Report Formats
Financial Management Sample Reports
•
Combined Totals - generate in a format that shows
each account and subaccount's net debits or net
credits (net activity for the period in either the Debit
or Credit column).
•
Debit and Credit Totals - generate in a summarized
format that includes each account and subaccount's
total debits and credits.
Page 4
Trial Balance (01.610.00)
Financial Management Sample Reports
Page 5
Detail General Ledger (01.620.00)
Crystal Report name
01620.rpt
Possible Sort/Select Options
Company ID
Ledger ID
Account/Subaccount
Reference Number
Batch Number
Data Entry Screen
n/a
The Detail General Ledger (01.620.00) report lists all
transactions posted to the General Ledger along with
their beginning and ending balances. This information
can be reported for a single period or across a range of
periods.
This report is generally used for auditing and archiving
General Ledger information and viewing information
for account analysis. It can also be used to reconcile
the Accounts Payable and Accounts Receivable aging
reports.
The Detail General Ledger (01.620.00) report has
expanded footnotes that will point out possible data
discrepancies in the system. These footnotes are
shown on the last page of the report, and have the
following formats:
Report Formats
Standard:
^: Indicates the period entered is different from the period
posted.
*: Indicates that there are no GL Transactions to support the
summarized period activity in the AcctHist table.
**: Indicates that the calculated period ending balance does
not match the period balance in the AcctHist table.
***: Indicates that the calculated account balance does not
match the account balance in the AcctHist table.
#: Indicates that Total Assets do not equal Total Liabilities,
or Net Income does not equal the total of the YTD Net
Income account.
Multi-Currency:
^: Indicates the period entered is different from the period
posted.
*: Indicates that there are no GL Transactions to support the
summarized period activity in the CuryAcct table.
**: Indicates that the calculated period ending balance does
not match the period balance in the CuryAcct table.
***: Indicates that the calculated account balance does not
match the account balance in the CuryAcct table.
#: Indicates that Total Assets do not equal Total Liabilities,
or Net Income does not equal the total of the YTD Net
Income account.
Financial Management Sample Reports
Page 6
Detail General Ledger (01.620.00)
Financial Management Sample Reports
Page 7
Chart of Accounts (01.650.00)
Crystal Report name
01650.rpt
The Chart of Accounts (01.650.00) report displays all
of your company's valid general ledger accounts.
Report Formats
Possible Sort/Select Options
Account
•
•
Standard
Multi-currency
Data Entry Screen
Chart of Accounts
Maintenance (01.260.00)
Financial Management Sample Reports
Page 8
Chart of Accounts (01.650.00)
Financial Management Sample Reports
Page 9
Subaccounts (01.660.00)
Crystal Report name
01660.rpt
Possible Sort/Select Options
Subaccount
The Subaccounts (01.660.00) report lists the
information of your company's subaccounts.
Subaccounts are defined on Subaccount Maintenance
(01.270.00) and Flexkey Table Maintenance
(21.330.00) in the Shared Information module.
Report Formats
•
n/a
Data Entry Screen
Subaccount Maintenance
(01.270.00)
Financial Management Sample Reports
Page 10
Subaccounts (01.660.00)
Financial Management Sample Reports
Page 11
GL Transactions (01.680.00)
Crystal Report name
01860.rpt
The GL Transactions (01.680.00) report lists all
transactions posted to general ledger accounts and
subaccounts, as well as, all unposted transactions
entered in Solomon.
Possible Sort/Select Options
Company
Ledger
Journal Type
Batch
Reference Number
Account/Subaccount
Data Entry Screen
Report Formats
•
Unposted: Transactions are always listed in journal
type and batch order and list transactions entered
through subsidiary ledgers.
•
Posted: For posted transactions, you can sort the
report in either account order or journal type and
batch order.
Journal Transactions
(01.01.000)
Financial Management Sample Reports
Page 12
GL Transactions (01.680.00)
Financial Management Sample Reports
Page 13
Budget Distribution (01.740.00)
Crystal Report name
01740.rpt
The Budget Distribution (01.740.00) report displays
all budget distributions.
Report Formats
Possible Sort/Select Options
Company ID
Budget Year
Budget Ledger
•
n/a
Data Entry Screen
Budget Distribution
(01.340.00)
Financial Management Sample Reports
Page 14
Budget Distribution (01.740.00)
Financial Management Sample Reports
Page 15
GL Batch Register (01.800.00)
Crystal Report name
01800.rpt
Report Formats
•
Detail - The GL Batch Register-Detail (01.800.00D)
report displays the report in a header-detail format
that includes all batch summary information plus
account (subaccount) numbers, account descriptions,
transaction amounts, etc.
•
Summary - The GL Batch Register-Summary
(01.800.00S) report displays the report in a
summarized format that includes the selected
information of each batch; batch number, status,
journal type, periods entered and posted, data entry,
screen number, and batch control amount.
•
Detail – Multi-currency - The GL Batch RegisterDetail (01.800.00D) report displays the report in a
header-detail format that includes all batch summary
information plus account (subaccount) numbers,
account descriptions, transaction amounts, etc.
Possible Sort/Select Options
Company
Ledger
Batch
Module
Account
Subaccount
Data Entry Screen
Journal Transaction
(01.100.00)
Financial Management Sample Reports
Page 16
GL Batch Register (01.800.00)
Financial Management Sample Reports
Page 17
GL Edit (01.810.00)
Crystal Report name
01810.rpt
The GL Edit (01.810.00) report lists the information of
various types of general ledger transaction batches,
nonrecurring batches with an On Hold status, recurring
batches, and manual batches.
Possible Sort/Select Options
Company
Ledger
Batch
Intercompany Tran Flag
Report Formats
•
n/a
Data Entry Screen
Journal Transaction
(01.010.00)
Financial Management Sample Reports
Page 18
GL Edit (01.810.00)
Financial Management Sample Reports
Page 19
Accounts Payable Sample Reports
This section includes information about the most common Accounts Payable reports.
Samples of each report are also included.
•
•
•
•
•
•
•
•
•
•
Cash Requirements
Check Preview
Vendor Trial Balance
Vendor Period Trial Balance
Vendor History
Aged AP
Period Sensitive Aged AP
Check Reconciliation
1099 Preview
Document History
Financial Management Sample Reports
Page 20
Cash Requirements (03.600.00) Report
Crystal Report name
03600.rpt
Possible Sort/Select Options
Invoice Number
Pay Date
Reference Number
Data Entry Screen
N/A
Lists all open (non zero) accounts payable documents
(vouchers and adjustments) recorded in Solomon. This
information is useful for determining the documents to
select for payment and for actual payment selection on
Payment Selection (03.500.00).
When you select documents for payment, Solomon
automatically sets the discount and payment amounts
equal to the discount and document balances. If
documents are not paid in full, you can use the spaces
under Discount Amount and Payment Amount to
record document partial payment amounts and their
associated discounts. Enter these amounts on
Edit/Select Documents for Payment (03.050.00) prior
to generating accounts payable checks. You also can
change the pay date, vendor status, and document
status of each document appearing on this report on
Edit/Select Documents for Payment (03.050.00).
Because debit adjustments do not have a pay date, they
are totaled separately from other accounts payable
documents. Debit adjustments are included under
Required To Date , which shows an accumulating total
of the net cash requirements for all documents on the
report.
Net Reqd provides a by-pay-date listing of the net cash
requirements of each document (unpaid balance less
discount balance). The net cash requirements of all
documents appears at the bottom of the report.
Report Formats
Financial Management Sample Reports
•
Standard — generate the report in the Standard Cash
Requirements report format.
•
Multi-Currency — generate the report in a format
that includes multiple-currency information, if such
information is available from the Solomon Currency
Manager module.
Page 21
Cash Requirements (03.600.00) Report
Financial Management Sample Reports
Page 22
Check Preview (03.610.00)
Crystal Report name
03610.rpt
Possible Sort/Select Options
Company
Reference
Data Entry Screen
Edit/Select Documents for
Payment (03.050.00)
Payment Selection
(03.500.00)
Lists the documents (vouchers and adjustments) to be
paid when you print accounts payable checks. It
reflects vendor and document payment decisions you
made on Payment Selection (03.500.00) and
Edit/Select Documents for Payment (03.050.00).
Typically, you should generate the Check Preview
(03.610.00) report prior to printing accounts payable
checks. Use the Check Preview (03.610.00) report
with the Cash Requirements (03.610.00) report and the
Vendor Trial Balance (03.650.00) report to ensure the
accuracy of all check information.
For each vendor, Amount To Pay shows the total
payment amount of each document selected for
payment. Check Total includes all appropriate debit
adjustments.
Report Formats
•
•
Financial Management Sample Reports
Check Preview
Project Check Preview
Page 23
Check Preview (03.610.00)
Financial Management Sample Reports
Page 24
Vendor Trial Balance (03.650.00)
Crystal Report name
06350c.rpt
03650cmc.rpt
03650dl.rpt
03650mc.rpt
03650o.rpt
03650omc.rpt
03650p.rpt
03650pmc.rpt
Lists accounts payable activity by vendor for a
specified time period. For each vendor, the report lists
the vendor's documents - vouchers including master
vouchers (VM), any adjustments to the vouchers,
accounts payable checks processed and issued to the
vendor - and the original and current balance for each
document item. It also lists the vendor's current
accounts payable balance. The Vendor Trial Balance
(03.650.00) report can include all documents, all open
documents, or all open documents plus current-period
documents already paid.
Possible Sort/Select Options
Company
Vendor
Reference Number
Data Entry Screen
n/a
Financial Management Sample Reports
Report Formats
•
•
•
•
•
•
•
Open plus Current Per Closed
Open Documents Only
All Documents
Open + Current Per Closed – Multi-currency
Open Documents Only – Multi-currency
All Documents – Multi-currency
Open – Distributed Liability
Page 25
Vendor Trial Balance (03.650.00)
Financial Management Sample Reports
Page 26
Vendor Period Trial Balance (03.651.00)
Crystal Report name
03651.rpt
Possible Sort/Select Options
Company
Vendor
Reference Number
Lists accounts payable activity by vendor for a
specified prior period. For each vendor, the report lists
the vendor's vouchers, any adjustments to the
vouchers, accounts payable checks processed and
issued to the vendor, and the vendor's current accounts
payable balance. The Vendor Period Trial Balance
(03.651.00) report can include prior period documents
or prior period, multi-currency documents.
Report Formats
Data Entry Screen
n/a
Financial Management Sample Reports
•
•
Prior Period
Prior Period – Multi-currency
Page 27
Vendor Period Trial Balance (03.651.00)
Financial Management Sample Reports
Page 28
Vendor History (03.671.00)
Crystal Report name
03671.rpt
Possible Sort/Select Options
Company
Fiscal Year
Lists each vendor's period- and year-to-date accounts
payable activity as this information is displayed on
Vendor History (03.271.00).
Report Formats
•
•
Standard
Balances
Data Entry Screen
n/a
Financial Management Sample Reports
Page 29
Vendor History (03.671.00)
Financial Management Sample Reports
Page 30
Aged AP (03.680.00)
Crystal Report name
03680d.rpt
03680dmc.rpt
03680du.rpt
03680h.rpt
03680s.rpt
03680su.rpt
03680umc.rpt
Possible Sort/Select Options
Company
Vendor ID
Vendor Name
Aged AP – Detail report lists all open accounts
payable documents (vouchers and adjustments) and
their aging history by vendor, as defined by the five
aging categories established on the Other Options tab
of AP Setup (03.950.00). The report can be printed to
age the documents based on the amount of time past
due, or the amount of time until due.
On Aged AP - Detail (03.680.00D):
•
Debit adjustments (AD) are listed first,
followed by vouchers (VO) and credit
adjustments (AC).
Solomon automatically ages past-due
documents and places their totals in the
appropriate aging categories (Past Due Days)
based on the past-due values you establish on
the Other Options tab of AP Setup (03.950.00).
•
Data Entry Screen
n/a
Report Formats
•
•
•
•
•
•
Financial Management Sample Reports
Past Due – Summary
Past Due – Detail
Past Due – Detail Multi-currency
Until Due – Summary
Until Due – Detail
Until Due – Detailed Multi-currency
Page 31
Aged AP (03.680.00)
Financial Management Sample Reports
Page 32
Period Sensitive Aged AP (03.681.00)
Crystal Report name
03681.rpt
Report Formats
•
Detail - Displays only documents posted to a
specific General Ledger accounting period.
•
Summary - Displays summary of documents posted
to a specific General Ledger accounting period.
•
Detail – Multi-currency
Possible Sort/Select Options
Company
Vendor
Reference Number
Data Entry Screen
n/a
Financial Management Sample Reports
Page 33
Period Sensitive Aged AP (03.681.00)
Financial Management Sample Reports
Page 34
Check Reconciliation (03.710.00)
Crystal Report name
03710.rpt
Possible Sort/Select Options
Reference Number
Account/Subaccount
Document Type
Lists the information of all outstanding and void
accounts payable checks plus the information of all
checks that have cleared the bank,. Cleared checks
appear on the report just as you entered them in Check
Reconciliation (03.060.00). Use the Check
Reconciliation (03.710.00) report with the Check
Register (03.630.00) to reconcile checks processed
with checks cleared. After completing a reconciliation,
generate the Check Reconciliation (03.710.00) report
again in support of the reconciliation.
Data Entry Screen
Check Reconciliation
(03.060.00)
On the Check Reconciliation (03.710.00) report:
•
Check Status: specifies whether the checks
listed are cleared (C), outstanding (O), or void
(V).
Cleared Amount: shows the amounts of cleared
checks entered in Check Reconciliation
(03.060.00). A total of all cleared checks is
provided.
Outstanding Amount: shows the amounts of
the checks still outstanding.
Difference: lists the difference cleared checks
and outstanding checks.
Period Closed: shows when a closed check
received the cleared or void status. For an
outstanding check, shows when you processed
and kept (recorded its details in the database)
the check. A check is considered closed when
it has a status of C or V and it is being retained
for reconciliation. Otherwise, the period closed
is set when the check is saved.
•
•
•
•
Report Formats
•
Financial Management Sample Reports
n/a
Page 35
Check Reconciliation (03.710.00)
Financial Management Sample Reports
Page 36
1099 Forms Preview (03.730.00)
Crystal Report name
03730.rpt
Possible Sort/Select Options
Company
Vendor
Data Entry Screen
n/a
This report lists all 1099 information, including
vendor tax identification number (TIN), 1099 box
amounts, and total payments, to print on the 1099
forms of vendors subject to 1099 reporting. The
amounts included on the report are for the calendar
year that is designated as the Current 1099 Year in
1099 Calendar Year Control (03.530.00). Vendors are
included on this report if they are marked as a 1099
vendor in the Vendor Maintenance (03.270.00),
regardless of whether payments to them are sufficient
to meet the 1099 limits.
Generate and review this report prior to printing actual
1099 forms to ensure the accuracy of all 1099
information reported for the current calendar year. For
each vendor who is a 1099 vendor but for whom
Solomon does not have a TIN record, the words
"Request TIN from vendor" appear under TIN (the
space usually used for the number. In this case, you
need to obtain the TIN from the vendor, and enter the
number in the 1099 Info tab of Vendor Maintenance
(03.270.00) prior to printing 1099s.
Report Formats
•
Financial Management Sample Reports
n/a
Page 37
1099 Forms Preview (03.730.00)
Financial Management Sample Reports
Page 38
Document History (03.750.00)
Crystal Report name
03750.rpt
Possible Sort/Select Options
Company
Reference Number
Data Entry Screen
Voucher and Adjustment
Entry (03.010.00)
Report Formats
Detail: Lists the information of all accounts payable
documents, including open and paid vouchers, and open and
fully applied or paid adjustments. You can generate this list
for the current or any number of prior fiscal periods.
Documents can be listed on the Document History report by
document date, numerically by reference number, or
alphanumerically by vendor. This report can include the
information of paid documents from prior fiscal periods. In
Solomon, you can retain the information of paid documents
from prior periods for a specified number of prior periods.
Typically, you retain paid prior-period documents for audit
trail purposes.
The Document History (03.750.00) report does not include
the information of processed accounts payable checks.
Generate the Check Register (03.630.00) report for a listing
of accounts payable check records.
Summary: Lists a summary of all accounts payable
documents, including open and paid vouchers, and open and
fully applied or paid adjustments. You can generate this list
for the current or any number of prior fiscal periods.
Documents can be listed on the Document History
(03.750.00) report by document date, numerically by
reference number, or alphanumerically by vendor. This
report can include the information of paid documents from
prior fiscal periods. In Solomon, you can retain the
information of paid documents from prior periods for a
specified number of prior periods. Typically, you retain paid
prior-period documents for audit trail purposes.
The Document History (03.750.00) report does not include
the information of processed accounts payable checks.
Generate the Check Register (03.630.00) report for a listing
of accounts payable check records.
Financial Management Sample Reports
Page 39
Document History (03.750.00)
Financial Management Sample Reports
Page 40
Accounts Receivable Sample Reports
This section includes information about the most common Accounts Receivable reports.
Samples of each report are also included.
•
•
•
•
•
Period Sensitive Aged AR
Customer Trial Balance
Customer period Trial Balance
Account Distribution
Sales Analysis by Salesperson
Financial Management Sample Reports
Page 41
Period Sensitive Aged AR (08.611.00)
Crystal Report name
08611.rpt
08611mc.rpt
Possible Sort/Select Options
Company
Statement Cycle
Customer
Reference Number
Data Entry Screen
Invoice and Memo
(08.010.00)
Financial Management Sample Reports
List of all open accounts receivable documents and
their aging balances as defined by the aging categories
established on Statement Cycle (08.280.00) as of a
specified fiscal period. This report can be used to tie
out accounts receivable and general ledger amounts as
of a particular period, regardless of whether
documents have been entered to a future period or the
period has been closed.
Report Formats
•
•
Historical
Historical – Multi-currency
Page 42
Period Sensitive Aged AR (08.611.00)
Financial Management Sample Reports
Page 43
Customer Trial Balance (08.620.00)
Crystal Report name
08620.rpt
Possible Sort/Select Options
Company
Customer
Account/Subaccount
Data Entry Screen
Invoice and Memo
(08.010.00)
List of accounts receivable currently open document
balances and related activity per customer. For each
customer, the report lists the customers' invoices, any
invoice adjustments, payments applied to accounts
receivable documents, and the customer's current
balance.
If a payment is applied to more than one document,
Customer Trial Balance (08.620.00) lists the payment
under each document to which the payment is applied.
Any payment amount remaining unapplied is listed at
the bottom of the report.
Prior to closing the Accounts Receivable module for a
fiscal period, print the Customer Trial Balance
(08.620.00) report to review it and ensure your
outstanding receivables balance is correct. Then, print
the Detail General Ledger (01.620.00) report for your
accounts receivable accounts to help review activity
and balance the accounts receivable. Once you are
prepared to close the module, you will want to print a
final Customer Trial Balance (08.620.00) report for
the Accounts Receivable Period binder.
Report Formats
•
•
•
•
•
•
Financial Management Sample Reports
Open plus Current Period -- Generate the report in a
format that includes all open documents and any
documents closed in the current or future periods.
This is the most common month-end report format
for the Customer Trial Balance (08.620.00) report.
Open Document Only -- Generate the report in a
format that includes open customer documents only.
All Documents -- Generate the report in a format
that includes all customer documents.
Open plus Current Period - MC -- Generate the
report in an open-plus-current-period-closed format
that includes multiple-currency information (if such
information is available from the Solomon Currency
Manager module).
Open Documents Only - MC -- Generate the report
in an open-documents-only format that includes
multiple-currency information.
All Documents - MC -- Generate the report in an alldocuments format that includes multiple-currency
information.
Page 44
Customer Trial Balance (08.620.00)
Financial Management Sample Reports
Page 45
Customer Period Trial Balance (08.621.00)
Crystal Report name
08621.rpt
08621mc.rpt
Possible Sort/Select Options
Company
Account/Subaccount
Customer
Data Entry Screen
Invoice and Memo
(08.010.00)
Period-sensitive Customer Trial Balance (08.620.00)
report includes a list of accounts receivable documents
that were open and their open balances as of the end
period specified on the Report tab, plus documents
that were closed between the beginning and ending
period values specified on the Report tab.
In instances where there is a Voucher that is posted to
a future period, and a Check posted to the current
period, the future document will be subtracted from
the balance and will impact the balance of the report.
However, on the line where the future document has
impacted the balance, an asterisk (*) will be displayed
and the following message will be displayed as a
footnote on the report:
*
Document has a related parent document in a
future period that is impacting the balance.
Report Formats
•
•
Financial Management Sample Reports
Prior Period
Prior Period – Multi-currency
Page 46
Customer Period Trial Balance (08.621.00)
Financial Management Sample Reports
Page 47
Account Distribution (08.630.00)
Crystal Report name
08630.rpt
08630mc/rpt
Possible Sort/Select Options
Company
Account/Subaccount
Data Entry Screen
n/a
Account Distribution report lists all accounts
receivable documents entered in an accounting period
or range of periods. Use this report to balance your
asset accounts and to verify the posting of accounts
receivable transactions to the general ledger.
Account Distribution (08.630.00) should reconcile to
Posted Transaction List (01.620.00) in the General
Ledger module. If the two reports do not reconcile,
Posted Transaction List may contain transactions
affecting accounts receivable records that were entered
through the General Ledger module rather than
through the Accounts Receivable module. Such
transactions are identified by the general ledger (GL)
transaction type on Posted Transaction List.
Report Formats
•
•
Financial Management Sample Reports
Standard
Multi-currency
Page 48
Account Distribution (08.630.00)
Financial Management Sample Reports
Page 49
Sales Analysis by Salesperson (08.730.00)
Crystal Report name
08730.rpt
Possible Sort/Select Options
Sales Analysis by Salesperson compares each
salesperson's period- and year-to-date sales to total
company sales for the current fiscal year based on the
Period to Report. Use to analyze sales, cost of sales,
and profitability by salesperson.
Salesperson
Calculations:
·
Pct of Sales -- Percent of total company sales
attributed to each salesperson; calculated by dividing
total salesperson sales by total company sales.
Data Entry Screen
n/a
·
Pct of Profit -- Percent of total company profit
attributed to each salesperson's sales; calculated by
dividing gross profit on total salesperson sales by total
company gross profit.
·
Margin Profit -- Profit margin on each
salesperson's sales; calculated by dividing the gross
profit on each salesperson's sales by the salesperson's
total sales.
Report Formats
•
Financial Management Sample Reports
n/a
Page 50
Sales Analysis by Salesperson (08.730.00)
Financial Management Sample Reports
Page 51
Cash Manager Sample Reports
This section includes information about the most common Cash Manager reports.
Samples of each report are also included.
•
•
Daily Cash Balance
Bank Reconciliation
Financial Management Sample Reports
Page 52
Daily Cash Balance (20.610.00)
Crystal Report name
20610s.rpt
20610d.rpt
Report Formats
•
Summary: Generate the report in a summarized
format that includes only selected cash account
balance information: transaction date, beginning
balance, receipts, disbursements, ending balance.
•
Detail: Generate the report in a detailed format that
includes all account summary information plus the
transaction-level information that produced the
current balance displayed: transaction date, reference
number, journal type, transaction description, period
posted, etc.
Possible Sort/Select Options
Company
Account/Subaccount
Transaction Date
Period
Data Entry Screen
Daily Cash Balance
(20.200.00)
Financial Management Sample Reports
Page 53
Daily Cash Balance (20.610.00)
Financial Management Sample Reports
Page 54
Bank Reconciliation (20.630.00)
Crystal Report name
20630s.rpt
20630d.rpt
Report Formats
•
Summary: Generate the report in a summarized
format that includes only selected account-level
balance information: statement and General Ledger
balances, adjustments to these balances, Cash
Manager balances and any out-of-balance amounts
with statement and General Ledger balances, ending
General Ledger balance and out-of-balance amount
(if any).
•
Detail: Generate the report in a detailed format that
includes all account summary information plus the
transaction-level information that produced the
current balances displayed: transaction date,
reference number, journal type, transaction
description, transaction amount, etc. This format also
includes an audit trail of transactions that cause outof-balance conditions.
Possible Sort/Select Options
Company
Account/Subaccount
Transaction date
Reference Number
Data Entry Screen
Bank Reconciliation
(20.210.00)
Financial Management Sample Reports
Page 55
Bank Reconciliation (20.630.00)
Financial Management Sample Reports
Page 56
Financial Statement Translation
Sample Reports
This section includes information about the most common Financial Statement
Translation reports. Samples of each report are also included.
•
•
•
•
Worksheet List
Translated Trial Balance Preview
Definition Exception Report
Translation Proof Report
Financial Management Sample Reports
Page 57
Worksheet List (25.610.00)
Crystal Report name
25610.rpt
Possible Sort/Select Options
Reference Number
This report provides a comprehensive summary of all
financial statement translation worksheet activity
generated by the Translate Financial Data screen
(25.500.00). Note that if you select Automatic
Worksheet List in the Financial Statement Translation
Setup screen (25.950.00), Solomon automatically
generates this report at the completion of the
Translation Financial Data process.
Report Formats
Data Entry Screen
n/a
Financial Management Sample Reports
•
n/a
Page 58
Worksheet List (25.610.00)
Financial Management Sample Reports
Page 59
Translated Trial Balance Preview (25.630.00)
Crystal Report name
25630.rpt
Possible Sort/Select Options
Account
Subaccount
Data Entry Screen
n/a
The Translated Trial Balance Preview Report displays
the beginning, current-period, translation, and ending
balances for each account (and subaccount).
This report is similar to the General Ledger Trial
Balance (01.610.00) report with the addition of the
effects of the specified financial statement translation
worksheet activity generated by the Translate
Financial Data (25.500.00) screen. Use the Translated
Trail Balance Preview Report to verify the result of a
translation on the reporting ledger balances prior to the
release and posting of the translation.
Report Formats
•
Financial Management Sample Reports
n/a
Page 60
Translated Trial Balance Preview (25.630.00)
Financial Management Sample Reports
Page 61
Definition Exception (25.640.00)
Crystal Report name
25640.rpt
Possible Sort/Select Options
Translation ID
The Definition Exception Report lists accounts and
subaccounts that have activity but are not yet included
in the Translation Definition Maintenance screen
(25.250.00). This information can be used to verify
that all active accounts have been identified in your
translation definition.
Report Formats
•
n/a
Data Entry Screen
Translation Definition
(25.500.00)
Financial Management Sample Reports
Page 62
Definition Exception (25.640.00)
Financial Management Sample Reports
Page 63
Translation Proof Report (25650.00)
Crystal Report name
25650.rpt
Possible Sort/Select Options
Translation ID
Account Type
Data Entry Screen
n/a
The Translation Proof Report lists information
resulting from calculations different from those
performed by the financial statement translation
process (these calculations are based on destination
ledger balances and activity, and exchange rate
fluctuations). This information can be used to verify
the accuracy of the translation(s) performed and to
validate translation gain or loss amounts.
The report details are separated by account type. Then
the subtotals are summarized, taking into account a
negative sign for income and liability account types.
Report Formats
•
Financial Management Sample Reports
n/a
Page 64
Translation Proof Report (25650.00)
Financial Management Sample Reports
Page 65
Payroll and Advanced Payroll Sample
Reports
This section includes information about the most common Payroll and Advanced Payroll
reports. Samples of each report are also included.
•
•
•
•
•
•
•
Labor Distribution
PR Transaction
Account Distribution
Workers’ Compensation Report
Earnings & Deductions
Check Reconciliation
Adv. PR Batch Register
Financial Management Sample Reports
Page 66
Labor Distribution (02.610.00)
Crystal Report name
02610.rpt
Possible Sort/Select Options
Project ID
Paid
Transaction Date
The Labor Distribution (02.610.00) report displays the
project transactions of all employees and their specific
work locations and pay group categories. It includes
unpaid and paid transactions for projects printed in
date order.
Report Formats
•
n/a
Data Entry Screen
n/a
Financial Management Sample Reports
Page 67
Labor Distribution (02.610.00)
Financial Management Sample Reports
Page 68
PR Transactions (02.650.00)
Crystal Report name
02650.rpt
Possible Sort/Select Options
Batch Number
Checking Account/
Subacccount
Reference Number
Transaction Type
Data Entry Screen
The PR Transactions (02.650.00) report lists all
payroll transactions for all payroll checks printed
during the current accounting period. This report
generates in ascending batch number sequence (lowest
batch number first). On the report, the Debit Amount
and Credit Amount columns show the payroll check
generation transactions that will post to General
Ledger.
Report Formats
•
n/a
n/a
Financial Management Sample Reports
Page 69
PR Transactions (02.650.00)
Financial Management Sample Reports
Page 70
Account Distribution (02.660.00)
Crystal Report name
02660d.rpt
02660s.rpt
Possible Sort/Select Options
Account/Subaccount
Data Entry Screen
n/a
The Account Distribution (02.660.00) report displays
all payroll transactions, including benefit transactions,
for all payroll checks printed during the current
accounting period (see Benefit Transactions
(02.880.00) Report for more detailed reporting of
employee benefits).
On the Account Distribution (02.660.00) report,
payroll transactions appear in account-subaccount
sequence (as opposed to the PR Transactions
(02.650.00) report which generates in ascending batch
number sequence).
Report Formats
•
•
Financial Management Sample Reports
Detail
Summary
Page 71
Account Distribution (02.660.00)
Financial Management Sample Reports
Page 72
Earnings & Deductions (02.670.00)
Crystal Report name
02670.rpt
02670t.rpt
02670dm.rpt
Possible Sort/Select Options
Pay Group
Employee
Earnings/Deduction
The Earnings & Deductions (02.670.00) report
displays the month-, period-, quarter-, and year-to-date
earnings and deductions of each employee. You can
generate the report for all or selected pay groups.
Report Formats
•
•
•
Detail
Totals
Detail By Month
Data Entry Screen
n/a
Financial Management Sample Reports
Page 73
Earnings & Deductions (02.670.00)
Financial Management Sample Reports
Page 74
Check Reconciliation (02.760.00)
Crystal Report name
02760.rpt
Possible Sort/Select Options
Account/Subaccount
Check Number
The Check Reconciliation (02.760.00) report lists
which payroll checks have cleared the bank and which
are still outstanding; however, it does not include open
checks for which the period to post is a future period.
This report also notes any difference between the
original amount issued and the amount cleared by the
bank.
Report Formats
Data Entry Screen
•
n/a
Check Reconciliation
(02.050.00)
Financial Management Sample Reports
Page 75
Check Reconciliation (02.760.00)
Financial Management Sample Reports
Page 76
Workers’ Compensation Report (02.891.00)
Crystal Report name
02891D.rpt
02891s.rpt
Possible Sort/Select Options
Employee ID
Transaction Date
Reference Number
Workers’ Comp Code
Worker's Compensation (02.891.00) report displays all
payroll transactions with workers' compensation
related wages for all payroll checks printed during the
current selected date range.
Report Formats
•
•
Detail By Employee
Summary By Comp Code
Data Entry Screen
n/a
Financial Management Sample Reports
Page 77
Workers’ Compensation Report (02.891.00)
Financial Management Sample Reports
Page 78
Advanced Payroll Batch Register (58.800.00)
Crystal Report name
58800.rpt
Possible Sort/Select Options
Batch
The Adv PR Batch Register (58.800.00) report is an
audit tool for monitoring payroll batch numbers and
batch distribution during the current accounting
period. As a further auditing aid, it can also list
account distributions.
Report Formats
•
Detail – Generate the report in a header-detail format
that includes all batch summary information, plus
account and subaccount numbers, account
descriptions, and transaction amounts.
•
Summary – Generate the report in a summarized
format that includes only selected information for
each payroll batch: batch number, status, journal
type, periods entered and posted, Payroll data entry
screen, and batch control amount.
Data Entry Screen
Advanced Timesheet
Entry by Employee
Advanced Timesheet
Entry by Project
(58.020.00)
Financial Management Sample Reports
Page 79
Advanced Payroll Batch Register (58.800.00)
Financial Management Sample Reports
Page 80
Shared Information Sample Reports
This section includes information about the most common Shared Information reports.
Samples of each report are also included.
•
•
Flexkey Definitions
Flexkey Tables
Financial Management Sample Reports
Page 81
Flexkey Definitions (21.920.00)
Crystal Report name
21920.rpt
Possible Sort/Select Options
Field Class Name
Lists the information of all flexkey definitions entered
on Flexkey Definition (21.320.00). Flexkey definitions
are segmented identification codes that help increase
the efficiency of referencing and reporting Solomon
information by allowing each code segment to fulfill a
specific record identification purpose. The Solomon
identification codes that can be set up as flexkey
definitions are subaccount numbers, vendor IDs,
customer IDs, employee IDs, inventory item IDs, and
task IDs (Project Controller module).
Data Entry Screen
Flexkey Definition
(21.320.00)
Financial Management Sample Reports
Report Formats
•
n/a
Page 82
Flexkey Definitions (21.920.00)
Financial Management Sample Reports
Page 83
Flexkey Tables (21.930.00)
Crystal Report name
21930.rpt
Possible Sort/Select Options
Field Class Name
Segment Number
Data Entry Screen
Flexkey Table
Maintenance (21.330.00)
Lists the tables of flexkey definition segment possible
values entered on Flexkey Table Maintenance
(21.330.00). Solomon's flexkey feature provides the
capability to separate certain Solomon data record
identification codes into two or more meaningful
segments.
Known as flexkey definitions, these segmented codes
can increase the efficiency of referencing and
reporting Solomon information by allowing each code
segment to fulfill a specific record identification
purpose. The Solomon identification codes that can be
set up as flexkey definitions are subaccount numbers,
vendor IDs, customer IDs, employee IDs, inventory
item IDs, and task IDs (Project Controller module).
Report Formats
•
Financial Management Sample Reports
Type report format info here
Page 84
Flexkey Tables (21.930.00)
Financial Management Sample Reports
Page 85
Multi-Company Sample Reports
This section includes information about the most common Multi-Company Sample
reports. Samples of each report are also included.
•
Multi-Company Definition
Financial Management Sample Reports
Page 86
Multi-Company Definition (13.600.00)
Crystal Report name
13600.rpt
The Multi-Company Definition (13.600.00) report lists
information for all companies in the database, as
defined in Company Setup (13.250.00), and whether
or not they are active.
Possible Sort/Select Options
Company
Report Formats
•
n/a
Data Entry Screen
Company Setup
(13.250.00)
Financial Management Sample Reports
Page 87
Multi-Company Definition (13.600.00)
Financial Management Sample Reports
Page 88
Currency Manager Sample Reports
This section includes information about the most common Currency Manager Sample
reports. Samples of each report are also included.
•
Unrealized Gains & Losses
Financial Management Sample Reports
Page 89
Unrealized Gain/Loss (24.630.00)
Crystal Report name
24630.rpt
Possible Sort/Select Options
Currency
Vendor
Account/Subaccount
Data Entry Screen
n/a
This report shows potential gains or losses due to
currency rate fluctuations in all open Accounts
Payable or Accounts Receivable documents that were
issued in a foreign currency. Accounts Payable gains
and losses are shown in the Accounts Payable report
format; Accounts Receivable gains and losses are
shown in the Accounts Receivable format. Unrealized
gain or loss amounts are calculated by comparing the
currency rate at which the document was released to
the currency rate in effect for the report date. For
accurate reporting, the currency rate table must be kept
current.
After the report is printed, you can convert the
temporary records used to produce the report to an
auto-reversing General Ledger batch of unrealized
gain and loss transactions. The Unrealized Gain
Account/Subaccount or Unrealized Loss
Account/Subaccount entered for each currency on
Currency Maintenance (24.025.00) is used to create
the transactions. Upon completion of the report,
Unrealized Gain/Loss (24.630.00) is displayed.
·
To create only the printed report of unrealized
gains and losses, click Report Only.
·
To create an auto-reversing General Ledger
batch from the report, click Create Transactions. The
status of the batch is On Hold, and must be edited
using Journal Transactions (01.010.00), so that the
batch can be released and posted. Only one
Unrealized Gain/Loss batch should be posted per
period.
Report Formats
•
•
Financial Management Sample Reports
Accounts Payable
Accounts Receivable
Page 90
Unrealized Gain/Loss (24.630.00)
Financial Management Sample Reports
Page 91