Appointment, Reappointment & Tenure

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WELCOME
New Faculty Orientation 08.23.2013
RPT
Patricia Kucker, Associate Dean for Faculty Affairs &
Curriculum, College of Design, Architecture, Art and Planning
Melanie T. Cushion, PhD, Professor, Associate Chair for
Research, Department of Internal Medicine, College of Medicine
Jason Heikenfeld, PhD, Dept. Electrical Engineering and
Computer Systems, College of Engineering
New Faculty Orientation 08.23.2013
RPT
Patricia Kucker, RA, Associate Professor of Architecture
Associate Dean for Faculty Affairs & Curriculum,
College of Design, Architecture, Art and Planning
Manage RPT process across the College
Mentor faculty
Agent for the Dean’s review
New Faculty Orientation 08.23.2013
RPT
New Faculty Orientation 08.23.2013
RPT
New Faculty Orientation 08.23.2013
RPT
New Faculty Orientation 08.23.2013
RPT
New Faculty Orientation 08.23.2013
RPT
Melanie T. Cushion, PhD, Professor
Associate Chair for Research, Department of Internal Medicine
College of Medicine
Senior Associate Dean for Research, College of Medicine
New Faculty Orientation 08.23.2013
RPT
Three Missions of the COM
• Education
• Research
• Patient Care
– Refer to workload document and
departmental schedule for ranges of efforts
in each mission
Faculty stats in the COM
Faculty
Tenure/Tenure Track
419
Clinical Track
970
Research Track
198
Field Service Track
35
Educator Track
5
Total Full-Time Faculty
1,627
Faculty in the College of Medicine
“Basic Scientists”- Ph.D.s:
•Members of the AAUP Bargaining Unit
•Emphasis is predominantly on success in research endeavors
– Tenure Track (7 years;10 years?)
– Research Track- non tenure- “team research”
– Educator (Qualified) (tenure not an option)
– Field Service (teaching; support of research or patient care)
– Adjunct (teaching, research, service on a part time basis)
A few things to keep in mind
as you begin
People you should get to know
• Department Chair and division chiefs
• Full professors within your department and division
• Colleagues with whom a research collaboration is
possible
• Colleagues who have a good understanding of any
health and safety risks associated with your research
• Administrators and business administrators
– Institutional memory and key contacts
• Organizational charts of the College and University
Promotion and Tenure Requirements
http://med.uc.edu/FacultyAffairs/Appointments.aspx
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Record of Action form- basic info with position you are seeking
Department Director’s recommendation letter and signature on RoA
Department APT Committee Chair’s recommendation
Curriculum vitae
Letters of recommendation
– 3 for Instructor to Assistant
– 3 external and 3 internal for Asst. to Associate; Associate to Professor
and Tenure Review
– Clinical, Educator, Field Service, Adjunct, Volunteer and Secondary
Tracks- 3 from individuals who can assess activities
Letter of appointment
Copies of all annual evaluations
Personal Statement
Documentation of excellence and effectiveness in teaching/and
or mentoring
Develop a 5 year plan
• Sit down and write a 5 year plan
• Prepare an experimental schedule for
Year 1
• Learn to LOVE Gantt Charts
Year 1
• Set up your lab ASAP
– Try to remodel, order equipment, hire techs before you arrive
• Learn the COM ground rules for tenure
• Ask for a faculty mentor if you are not assigned one
– Need someone who will help wade through office politics and
advise regarding the byzantine academic world
– Scientific mentor as well
• Get to work
– Write up your post doc research if pending
– Plan experimental schedule
– Apply for small internal and external grants
• Accept committee responsibilities, but avoid becoming bogged down
– “death by committee”
Year 2
• Publish the research you did in your first
year
• Apply to NIH, DOD etc for small grants
(R03, R21, AHA)
– HAVE YOUR COLLEAGUES READ YOUR
GRANTS
• Apply the “Rule of 3”
• Consider leadership/management course
Year 3- Reappointment time!
• Check with mentors that you are on the
right course
• Get departmental checklist for dossier
information
• Resubmit R21 etc Submit R01
– Apply for internal funding, small external
grants, explore Pharma
Years 4, 5 and 6
• You should begin to be recognized in your field for your research
– If not, discuss with mentor, dept. chair for steps towards visibility
(e.g. suggestion session on your subspecialty at a national
meeting
• Funding
– If you don’t have it, this is a danger
– Keep this as your #1 priority
• Teaching is limited at COM
– Participate in ongoing courses as part of a team
– Offer to organize a grad school course
• Review manuscripts
• Take on departmental and university committee memberships
• Build your networks within UC and externally
• Sit on Study sections
• Write book or reviews
To Improve Promotion and Success
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MAKE A TIMELINE OF IMPORTANT DATES for the ARPT Process
– Provide sufficient prep time (e.g.letters of recommendation turn around)
– Be aware of your responsibilities for dossier components
To Improve Promotion and Succes
DOCUMENTS YOU WILL NEED
• Curriculum vitae/ Annual evaluation
–Desktop; enter on the fly, both sources
–eProfessional; (some Colleges do and some don’t)
–THE RULE OF 3
• Activities “count” in 3 different ways, e.g. write a grant, use the Introduction
for a review; manuscript, lecture slides (avoid self-plagiarism though)
• Join a committee; write a policy (product) that you can claim; identify collaborators or
important administrative faculty
–STANDARDIZED FORMAT
• http://med.uc.edu/FacultyAffairs/Policies.aspx
TIPS
•
Letters of recommendation
– Begin cultivating peers and upper level faculty who are nationally and
internationally recognized EARLY (don’t be shy!)
• International and national conferences, colloquia, workshops etc
• Create a social scientific network to bounce ideas, ask questions,
recommend as reviewers
– Most will be happy to help as they too have needed such letters and understand
the importance of networking
– Flattery usually works
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Annual evaluations
– Update “on the fly” to avoid trying to remember all your accomplishments the
day before it is due
– Use the time to set realistic goals and assess progress
– Update 3-5 year plan based on attainment (or not) of goals
– Ask for help
– Don’t forget professional development
TIPS
• Personal Statement
– Use to highlight accomplishments, e.g. research grants, awards
– Re-iterate how you have “hit” the requirements for
promotion/tenure/reappointment
– Provide future plans for the upcoming year (s)
– Document leadership or other professional training
• Documentation of excellence and effectiveness in teaching
and/or mentoring
– Teaching evaluations standard forms; if not, plan surveys for your students to
document teaching effectiveness
– Subsequent placement of graduate students
– Early career faculty should describe their mentoring program
– Mid- and senior faculty should list mentees, workshops, seminars devoted to
mentoring and successes or learning objectives satisfied of the various programs
– Identify leadership in charge of mentoring in your department and
volunteer for training and participation
Right to Appeal
• Faculty have the right to write a letter
rebutting the Departmental Committee
or Department Chair’s recommendation
• Entered into the dossier as a formal
document
• AAUP representation
Jason Heikenfeld, PhD, Associate Professor
Dept. Electrical Engineering and Computer Systems
College of Engineering
New Faculty Orientation 08.23.2013
RPT
QUESTIONS
New Faculty Orientation 08.23.2013
RPT
Thank you!
New Faculty Orientation 08.23.2013
RPT
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