Double Hoo Research Grant Application (2015-16)
Application Instructions
DEADLINE: Monday, February 16, 2015 by 12 p.m.
Center for Undergraduate Excellence
305 Harrison Institute/Small Special Collections Library
I. PREPARE THE FOLLOWING APPLICATION MATERIALS:
1. Completed application form with student and faculty advisor signatures
2. Coauthored one- to two-page research project proposal
• This should be a clear, concise description of the proposed research project. Explain what is to be done,
where the research will be carried out, what the final product will be, and the role of each participant.
Include background on the topic, your proposed methodology, and the significance of the project.
Indicate how the project relates to any ongoing research program (e.g., a dissertation, distinguished majors
program thesis). You are encouraged to use the following headings:
o Background and Research Question
o Methodology
o Potential Outcomes and Implications (please address any research limitations in this section)
• Single-spaced, 1-inch margins, 12 point font.
• Please include references/bibliography on a separate sheet (no more than ½ page in length).
3. For each student, a list of relevant course work and experience and a CV or resume that includes honors,
awards, fellowships, or research grants you have received.
4. For each student, an unofficial transcript.
5. For international research, a printout of your completed International Projects Travel Form. Students
proposing to travel internationally as part of their proposed research must register with the International
Studies Office, complete the International Projects Travel Form, submit the form by email to the International
Studies Office by February 16, 2015, and save a copy of the form to submit with your Double Hoo
application. Please do not leave this to the last minute; it is an important part of your application. To access
the form, go to: http://www.apps.studyabroad.virginia.edu/?go=ZMTspa
II. SAVE YOUR APPLICATION MATERIALS AS ONE ADOBE PDF AND UPLOAD TO THE DOUBLE
HOO COLLAB SITE (Adobe Pro software for combining files is available in the Scholars Lab).
a. Name your file in this format: “LastnameFirstname.pdf”
b. Go to the uvacollab site (https://collab.itc.virginia.edu/portal) and log in with your uva computing id and
password. From my workspace on the menu, select membership. Select joinable sites and search for
“Double Hoo Application” using the search field on the top right of the screen. Select “Double
Application” and join the site.
c. From your top menu bar of collab sites select the "Double Hoo Application" site (you may have to refresh
your browser for it to appear). On the Double Hoo Application collab site, select the “application” tab
from the left navigation.
d. Complete and then submit the application.
In addition, please arrange for three letters of recommendation to be sent to the Center for Undergraduate
Excellence, P.O. Box 400874, 305 Harrison Institute OR emailed to Brian Cullaty at brc7q@virginia.edu.
• One letter must be from the professor who will serve as faculty advisor. This letter should indicate that the
advisor approves of and will provide ongoing guidance for the proposed undergraduate-graduate research
project. It should also address the graduate student’s experience and/or potential for mentoring and the
appropriateness of the project as an undergraduate-graduate endeavor.
• One letter for each applicant. This may be from a professor, teaching assistant, or other person who can
address the applicant’s preparation and potential for carrying out the research project.
Double Hoo Research Grant Application 2015-16
Deadline: Monday, February 16, by 12 p.m.
Center for Undergraduate Excellence
305 Harrison Institute/Small Special Collections Library
PROJECT TITLE: ______________________________________________________________________
Academic category of your proposal (write in subject/discipline)
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Humanities:
Engineering:
Science:
Social Science:
Art/Architecture:
Other:
Undergraduate Student
Name: _____________________________________________________________________________
Anticipated graduation date: ___________________________
School and Major(s): __________________________________________________________________
U.Va. E-mail Address: _________________________________________________________________
Phone Number: ____________________________________
Graduate Student
Name: _____________________________________________________________________________
Anticipated graduation date and degree: __________________
Department: ________________________________________________________________________
U.Va. E-mail Address: ________________________________________________________________
Phone Number: _________________________
How did you learn of the Double Hoo Research Grant?
___________________________________________________________________________________
Are you proposing to travel internationally? If so, please attach a printout of your completed International Projects Travel Form and indicate
the country here: ___________________________
Faculty Advisor
Name: _____________________________________________________________________________
Department: ________________________________________________________________________
U.Va. E-mail Address: _____________________________
Name of 2nd recommender (for undergraduate student): ______________________________________
Name of 3rd recommender (for graduate student): ___________________________________________
Undergraduate student: Please initial the following items and sign below.
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_______ I verify that I will not be graduating before the project’s expected completion date.
_______ I understand that I must submit to the Center for Undergraduate Excellence an interim report in November
2015 and a final project in April 2016. I understand that attendance will be required for one meeting in spring 2015 and
one in fall 2015. I further understand that I am required to present my research at a Center-sponsored research
symposium or in another forum to be determined.
_______ If my project involves human and/or animal subjects, I will seek advice from my faculty advisor, and I will
comply with the policies of the University’s Institutional Review Boards.
If my proposed project involves international travel, I understand that:
_______ I may not travel to any location with a U.S. State Department Travel Warning and, if such a warning is
issued while I am abroad, I must leave the country immediately in the safest manner possible.
(http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html).
_______ I will submit the International Projects Travel Form to the International Studies Office, attend a predeparture orientation, and comply with other ISO requirements. www.virginia.edu/iso.
_______ I am responsible for obtaining a visa and/or work or other permit required for my intended destination.
_______ I am responsible for getting appropriate inoculations and overseas health/emergency coverage.
_______ If I am an international student, I will consult with an international student advisor about my visa status.
____________________________________ Signature of Undergraduate Student
Graduate student: Please initial the following items and sign below.
_______ I verify that I will not be graduating before the project’s expected completion date.
_______ I understand that I must submit to the Center for Undergraduate Excellence an interim report in November
2015 and a final project in April 2016. I understand that attendance will be required for one meeting in spring 2015 and
one in fall 2015. I further understand that I am required to present my research at a Center-sponsored research
symposium or in another forum to be determined.
_______ If my project involves human and/or animal subjects, I will seek advice from my faculty advisor, and I will
comply with the policies of the University’s Institutional Review Boards.
If my proposed project involves international travel, I understand that:
_______ I may not travel to any location with a U.S. State Department Travel Warning and, if such a warning is
issued while I am abroad, I must leave the country immediately in the safest manner possible.
(http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html).
_______ I will submit the International Projects Travel Form to the International Studies Office, attend a predeparture orientation, and comply with any other ISO requirements. www.virginia.edu/iso.
_______ I am responsible for obtaining a visa and/or work or other permit required for my intended destination.
_______ I am responsible for getting appropriate inoculations and overseas health/emergency coverage.
_______ If I am an international student, I will consult with an international student advisor about my visa status.
____________________________________ Signature of Graduate Student
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Faculty Advisor Endorsement
Please initial the following items and sign below.
_______ I agree to oversee the work of _______ and _______ [insert students’ names].
_______ I approve the proposed budget.
_______ If the project involves human and/or animal subjects, I will advise my students to comply with the policies of
the University’s Institutional Review Boards. I understand that I may be required to undergo online IRB training.
_______ If the project involves international travel, I will advise my students to submit the International Projects
Travel Form to the International Studies Office, attend a pre-departure orientation, and comply with any other ISO
requirements.
_______ I will review the students’ final project and submit a one-page final evaluation to the Center for
Undergraduate Excellence. (This evaluation will be due in Spring 2016; you will be informed by e-mail of this and any
other deadlines.)
____________________________________ Signature of Faculty Advisor
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Itemized Anticipated Budget (the total budget may not exceed $5000): Transportation: This category includes transportation costs related directly to your research project. These expenses may include air fare, bus tickets, train tickets, taxi fares, car rental, gas mileage etc. Description and Itemized Costs Subtotal Meals: This category includes food or meal expenses incurred related to your research project Description and Itemized Costs
Subtotal
Lodging: This category includes hotel or housing accommodations related to your research project. Description and Itemized Costs Subtotal Supplies, Lab*: This category includes expenses for field equipment, lab materials, lab equipment, etc. These funds will be transferred to an account in your faculty advisor’s department. Description and Itemized Costs Subtotal Supplies, Other*: This category includes expenses for supplies that you will purchase on your own. For example, books, journals, or other equipment related to your project. Description and Itemized Costs Subtotal Travel Clinic: This category relates to expenses from international travel such as immunizations, medications, passport, visa etc. Description and Itemized Costs
Subtotal
Other: Include any other costs related to your project Description and Itemized Costs
Subtotal
**Total Budget (add up all Subtotal Costs) *Lab supplies and equipment may be used from June 1, 2015 to May 31, 2016 **If your budget exceeds $5,000, how will you make up the difference? If you do not secure additional funds, will $5,000 be enough for you to accomplish the project? Advisor’s Signature:_________________________________
Please append a narrative for any part of your budget you would like to explain further.
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