Double Hoo Research Grant Application (2016-17)
Application Instructions
DEADLINE: Monday, February 15, 2016 by 12 p.m.
Center for Undergraduate Excellence
305 Harrison Institute/Small Special Collections Library
I. PREPARE THE FOLLOWING APPLICATION MATERIALS:
1. Completed application form with student and faculty advisor signatures
2. Coauthored one- to two-page research project proposal
• This should be a clear, concise description of the proposed research project. Explain what is to be done,
where the research will be carried out, what the final product will be, and the role of each participant.
Include background on the topic, your proposed methodology, and the significance of the project. You are
encouraged to use the following headings:
o Background and Research Question
o Methodology
o Potential Outcomes and Implications (please address any research limitations in this section)
• Single-spaced, 1-inch margins, 12 point font.
• Please include references/bibliography on a separate sheet (no more than ½ page in length).
3. For the undergraduate student: Prepare a short personal essay describing your interests in this research project
and how it fits into your future academic plans (250 words).
4. For the graduate student: Prepare a short personal essay describing your interests and experiences in mentoring
undergraduate students (250 words).
5. For each student, an unofficial transcript.
6. For international research, a printout of your completed International Projects Travel Form. Students
proposing to travel internationally as part of their proposed research must register with the International
Studies Office, complete the International Projects Travel Form, submit the form by email to the International
Studies Office by February 15, 2016, and save a copy of the form to submit with your Double Hoo
application. Please do not leave this to the last minute; it is an important part of your application. To access
the form, go to: http://www.programs.studyabroad.virginia.edu/?go=ZMTspa
II. SAVE YOUR APPLICATION MATERIALS AS ONE ADOBE PDF AND UPLOAD TO THE DOUBLE
HOO COLLAB SITE (Adobe Pro software for combining files is available in the Scholars Lab).
a. Name your file in this format: “Lastname_Lastname.pdf” (with the last name of the undergrad first)
b. Go to the uvacollab site (https://collab.itc.virginia.edu/portal/site/ff7f10a4-e27d-43b8-b0e8fe3f68c31915) and join the Double Hoo Application site.
c. Complete and then submit the application.
Direct any questions to Brian Cullaty at 434-924-3306 or brc7q@virginia.edu
In addition, please arrange for two letters of recommendation to be sent to the Center for Undergraduate
Excellence, P.O. Box 400874, 305 Harrison Institute OR emailed to Brian Cullaty at brc7q@virginia.edu.
• One letter must be from the professor who will serve as faculty advisor. This letter should indicate that the
advisor approves of and will provide ongoing guidance for the proposed undergraduate-graduate research
project. It should also address the graduate student’s experience and/or potential for mentoring and the
appropriateness of the project as an undergraduate-graduate endeavor.
• One letter for the undergraduate applicant. This may be from a professor, teaching assistant, high school
teacher, or other person who can address the applicant’s preparation and potential for carrying out the research
project.
Double Hoo Research Grant Application 2016-17
Deadline: Monday, February 15, by 12 p.m.
Center for Undergraduate Excellence
305 Harrison Institute/Small Special Collections Library
PROJECT TITLE:
Academic category of your proposal (write in subject/discipline)
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Humanities:
Engineering:
Science:
Social Science:
Art/Architecture:
Other:
Undergraduate Student (must be a first-year or second-year student; third-year transfers are eligible)
Name:
Anticipated graduation date:
School and Major(s):
U.Va. E-mail Address:
Phone Number:
Graduate Student (must be a doctoral student)
Name:
Anticipated graduation date and degree:
Department:
U.Va. E-mail Address:
Phone Number:
How did you learn of the Double Hoo Research Grant?
Are you proposing to travel internationally? If so, please attach a printout of your completed International Projects Travel Form and indicate
the country here:
Faculty Advisor (must be a full time teaching and research faculty member):
Name:
Department:
U.Va. E-mail Address:
Name of 2nd recommender (for undergraduate student):
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Undergraduate student: Please initial the following items and sign below.
I verify that I will not be graduating before the project’s expected completion date.
I understand that I must submit to the Center for Undergraduate Excellence an interim report in November
2016 and a final project in April 2017. I understand that attendance will be required for a one meeting in spring 2016
and a meeting in fall 2016. I further understand that I am required to present my research at a Center-sponsored
research symposium or in another forum to be determined.
If my project involves human and/or animal subjects, I will seek advice from my faculty advisor, and I will
comply with the policies of the University’s Institutional Review Boards.
I agree to attend a half day training and orientation session in late May or early June.
If my proposed project involves international travel, I understand that:
I may not travel to any location with a U.S. State Department Travel Warning and, if such a warning is issued
while I am abroad, I must leave the country immediately in the safest manner possible.
(http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html).
I will submit the International Projects Travel Form to the International Studies Office, attend a pre-departure
orientation, and comply with other ISO requirements. www.virginia.edu/iso.
I am responsible for obtaining a visa and/or work or other permit required for my intended destination.
I am responsible for getting appropriate inoculations and overseas health/emergency coverage.
If I am an international student, I will consult with an international student advisor about my visa status.
Signature of Undergraduate Student
Graduate student: Please initial the following items and sign below.
I verify that I will not be graduating before the project’s expected completion date.
I understand that I must submit to the Center for Undergraduate Excellence an interim report in November
2016 and a final project in April 2017. I understand that attendance will be required for a day long meeting in spring
2016 and a meeting in fall 2016. I further understand that I am required to present my research at a Center-sponsored
research symposium or in another forum to be determined.
If my project involves human and/or animal subjects, I will seek advice from my faculty advisor, and I will
comply with the policies of the University’s Institutional Review Boards.
I agree to attend a half day training and orientation session in late May or early June.
If my proposed project involves international travel, I understand that:
I may not travel to any location with a U.S. State Department Travel Warning and, if such a warning is issued
while I am abroad, I must leave the country immediately in the safest manner possible.
(http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html).
I will submit the International Projects Travel Form to the International Studies Office, attend a pre-departure
orientation, and comply with any other ISO requirements. www.virginia.edu/iso.
I am responsible for obtaining a visa and/or work or other permit required for my intended destination.
I am responsible for getting appropriate inoculations and overseas health/emergency coverage.
If I am an international student, I will consult with an international student advisor about my visa status.
Signature of Graduate Student
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Faculty Advisor Endorsement
Please initial the following items and sign below.
I agree to oversee the work of
and
[insert students’ names].
I approve the proposed budget.
If the project involves human and/or animal subjects, I will advise my students to comply with the policies of
the University’s Institutional Review Boards. I understand that I may be required to undergo online IRB training.
If the project involves international travel, I will advise my students to submit the International Projects Travel
Form to the International Studies Office, attend a pre-departure orientation, and comply with any other ISO
requirements.
I will review the students’ final project and submit a one-page final evaluation to the Center for Undergraduate
Excellence. (This evaluation will be due in Spring 2017; you will be informed by e-mail of this and any other deadlines.)
Signature of Faculty Advisor
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Itemized Anticipated Budget* (the total budget may not exceed $6000): Transportation: This category includes transportation costs related directly to your research project. These expenses may include air fare, bus tickets, train tickets, taxi fares, car rental, gas mileage etc. Description and Itemized Costs Subtotal Meals: This category includes food or meal expenses incurred related to your research project Description and Itemized Costs
Subtotal
Lodging: This category includes hotel or housing accommodations related to your research project. Description and Itemized Costs Subtotal Supplies, Lab**: This category includes expenses for field equipment, lab materials, lab equipment, etc. These funds will be transferred to an account in your faculty advisor’s department. Description and Itemized Costs Subtotal Supplies, Other*: This category includes expenses for supplies that you will purchase on your own. For example, books, journals, or other equipment related to your project. Description and Itemized Costs Subtotal Travel Clinic: This category relates to expenses from international travel such as immunizations, medications, passport, visa etc. Description and Itemized Costs
Subtotal
Other: Include any other costs related to your project Description and Itemized Costs
Subtotal
Total Budget (add up all Subtotal Costs) *This initial Double Hoo grant does not fund conference costs, but you may apply for a conference as part of a
grant renewal in Spring 2017. **Lab supplies and equipment may be used from June 1, 2016 to May 31, 2017 For your planning, please note that project funds are disbursed on June 1. Please append a narrative for any part of your budget you would like to explain further.
Advisor’s Signature:
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