ACADEMIC DEANS’ COUNCIL MEETING
March 10, 2005
Attending: Kay Clayton, Pam Trant, Alberto Olivares, Bill Heenan, Gladys Hines, Robert
Diersing, Ron Rosati, Ronn Hy, Iqbal Omar (representing Faculty Senate), Frank Ureno, Mike
Daniel, Frank Sanchez (representing System Center), Hal Ham (representing Academic Affairs)
I.
II.
Announcements/Discussion/New Business
A.
Mary Gonzalez, Special Programs, and Karen Engebrecht, Career Services, will be
visiting with the Council in the near future regarding updated information on their
programs.
B.
Dr. Clayton asked the deans to ensure that their academic advisers are using up-todate transcripts when advising students. Transcripts should always be considered
when advising students regarding their academics.
C.
Pam Trant asked the deans to have their administrative assistants help with ensuring
that Intersession Request Forms have been approved before classes are submitted to
be included in the schedule.
D.
Faculty awards are indicated in the commencement program every May. Pam Trant
asked that the deans submit their awards and the individuals receiving those awards
to her by April 1. If the award recipient is not known at that time, the name of the
award should still be submitted, and the name of the recipient can be added when
the commencement blue line is received.
E.
Two recent Faculty Senate Resolutions were distributed, and the deans were asked
to submit comments to Dr. Clayton.
1.
Resolution 3.01.05.01
2.
Resolution 3.01.05.02
F.
Dr. Clayton discussed with the Council the proposed cut by the legislature of the
institutional enhancement funds. A handout was distributed which shows Texas
Public Universities Institutional Enhancement as a Percentage of State
Appropriations.
G.
An update on Institutional Effectiveness Report submissions was distributed.
Reports
A.
Frank Ureno recently attended a recruitment trip to Mexico. Approximately 600
names were received as students interested in attending A&M-Kingsville. Mr.
Ureno will send the names of these students to the appropriate deans for their
follow-up in assisting to recruit these students.
B.
Gladys Hines reported that Jim Boyle will be contacting students for counseling
who received a grade of “C” or below in their courses based on mid-term grades.
Academic Deans’ Council Meeting
March 10, 2005
Page 2
C.
Representatives from engineering and the administration are in Washington, D.C.
while NSF is reviewing the CREST grant. NSF will be making decisions on
continuing that funding for the next two years.
D.
Alberto Olivares thanked the deans for submitting their 2003 Outcomes for the
graduate program reviews.
E.
Ron Rosati reported that the SACS On-Site Visitation Team will be on campus
April 11-13. Plans are on schedule. The team will be staying at the King Ranch.
Dr. Rosati will be giving a SACS update at the next ADC meeting on March 22.
Dr. Rosati also reported on several upcoming events for the College of AGHS:
1.
April 3, Marc Cisneros Center for Young Children Naming Ceremony: 1
pm, CYC (Kicks off the Week of the Young Child)
2.
April 5 Ag Extension Service & Experiment Station Directors Meeting:
Noon - 2 pm, Kleberg Ag 102
3.
April 20 AGHS Recognition Banquet: 6 pm, SUB Ballroom
4.
May 14 Wildlife Research Park Naming & Dedication.
III.
F.
Ronn Hy announced that ASHA will be on campus March 21-22 to consider the
reaccreditation of CSDO. Additionally, two candidates for the position of Dean,
University College, will be on campus for interviews - one on March 21 and the
other March 29.
G.
Robert Diersing asked for an update on Banner training and implementation.
Maggie Williams and the co-chairs of the Banner Implementation Team will attend
the March 22 meeting. The Council members expressed concerns regarding Banner
in four areas:
1.
Prerequisites will not be in place for Fall 2005 registration.
2.
Registration for summer and fall will be split.
3.
There is not current information in the test system.
4.
The quality of the training to date for advisers has been poor.
Dates to Remember
A.
Promotion and/or Tenure Files and Recommendations due to Provost - March 14
B.
Transfer Fair at Del Mar College - March 30
C.
Budget Hearings - March 31-April 1
D.
Transfer Fair at Coastal Bend College-Beeville - April 6
E.
Transfer Fair at South Texas College - April 13
F.
Javelina Highlights - April 16
G.
South Texas Career Expo - April 28
Academic Deans’ Council Meeting
March 10, 2005
Page 3
H.
I.
J.
K.
L.
Commencement Practice - 9:45 am - May 5
Commencement - 9:30 am, 3:00 pm, 6:00 pm - May 6
Recommendations for Continuation or Non-reappointment of 3rd-5th Year
Probationary Faculty due to Provost - May 9
Post-Tenure Review Reports and Development Plans due to Provost - May 9
CB Recruitment and Retention Conference - Renaissance Austin Hotel - June 20-22