2015-2016 DMACC Annual HR Compliance Information
for Employees
Title IX: Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any
federally funded education program or activity. DMACC has developed a Title IX website to help
communicate the requirements of Title IX. Please review this website located at
https://www.dmacc.edu/consumerinfo/Pages/titleix.aspx. Employees were sent a Title IX email from
President Denson in June that included a brochure containing important Title IX information. The
brochure is attached to this email for your reference. Students are in the process of completing Title IX
training. Watch for an email coming soon regarding required Title IX training for employees
DMACC Title IX Coordinator: The DMACC Title IX/Gender Equity Coordinator is Jennifer Argo,
Program Development/Disability Services Coordinator. Address: 2006 S Ankeny Blvd Building 6,
Ankeny, IA 50023. Phone: 515-964-6850.
Nondiscrimination Policy: Des Moines Area Community College shall not engage in or allow
discrimination covered by law. This includes harassment based on race, color, national origin, creed,
religion, sex (including pregnancy), sexual orientation, gender identity, age, disability and genetic
information. Veteran status in educational programs, activities, employment practices, or admission
procedures is also included to the extent covered by law. Individuals who believe they have been
discriminated against may file a complaint through the College Discrimination Complaint Procedure.
Complaint forms may be obtained from the Human Resources Department, the campus Provost's office,
or the EEO/AA Officer. Persons who wish additional information or assistance may contact the EEO/AA
Officer, Human Resources, Bldg. 1, 515-964-6301. For requests for accommodations, the
Accommodation/Section 504/ADA Coordinator can be contacted at 515-964-6857.
DMACC Accommodation/Section 504/ADA Coordinator: The DMACC ADA Coordinator is Sharon
Bittner, Director Program Development. Address: 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023.
Phone: 515-964-6857.
DMACC Affirmative Action Officer: The DMACC Affirmative Action Officer is Dr. Sandy Tryon,
Executive Director Human Resources. Address: Human Resources, 2006 S Ankeny Blvd Building 1,
Ankeny, IA 50023. Phone: 515-964-6301.
Campus Security & Safety Information: Des Moines Area Community College (DMACC) recognizes
the importance of maintaining a safe and secure learning environment. In compliance with the Jeanne
Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security and
Fire Safety Report is published. The purpose of this publication is to present the security procedures and
the crime statistics of the College, making certain that crime data for specific Clery crimes is gathered,
documented and made available to interested individuals. This report is available at the following website:
https://go.dmacc.edu/handbook/polprocedures/Documents/annualsecurityreport.pdf. A paper copy of this
report is available at the Ankeny Campus, Physical Plant, Building 12 or by contacting the Executive
Director of the Physical Plant at 515-964-6816 or nlmiller4@dmacc.edu.
DMACC is committed to providing a safe, professional work environment. Possession of weapons on
College property by employees, students, and visitors is prohibited. Please review HR 3341 for further
information at https://www.dmacc.edu/hr/hrpp/hr3341.pdf. Information on Crises/Threats/Misconduct is
available through the safety page at https://www.dmacc.edu/safety/Pages/crises.aspx.
DMACC employees who have been a victim of or have witnessed a sexual abuse/assault should follow
the instructions listed under Reporting a Crime on page 4 of the Annual Security and Fire Safety report
for reporting crimes and are encouraged to access the Employee Assistance Program (EAP) provided by
the Lincoln Financial Group Employee Connect Program at www.GuidanceResources.com (user name =
LFGsupport; password=LFGsupport1) or talk with a specialist at 888-628-4824.
Sexual Harassment Training: DMACC on-line sexual harassment training is required for all new
DMACC employees. Current employees should have already completed this training. The electronic
training, titled Prevention of Sexual Harassment and Discrimination, takes approximately 40 minutes to
complete and is available through the internet at the following web address:
http://training.newmedialearning.com/psh/desmoinesacc/. Notification of training completion is
automatically sent to Human Resources. Questions can be directed to Carrie Haefner, Compliance
Coordinator, at cahaefner@dmacc.edu or 515-964-6288.
Mandatory Reporter Training for Those Who Work With Children: Employees who regularly work
with children are designated as Mandatory Reporters and are required to complete Mandatory Reporter
training every five years. Information about options for Mandatory Reporter training can be obtained by
contacting Carrie Haefner, Compliance Coordinator, at cahaefner@dmacc.edu, or 515-964-6288.
Training for mandatory reporters who work in the Child Development Center is provided and tracked by
the Health and Public Services department as part of the accreditation process for the Center.
Bloodborne Pathogens Exposure Control Plan: The plan was updated October 5, 2015 and is available
at the following website: https://go.dmacc.edu/hr/Documents/bbpathogenplan.pdf. Those who maintain
paper copies of the plan in offices or lab areas should be sure all paper copies are updated to the version
of the plan dated October 5, 2015. Recommendations for future changes and/or improvements for the
plan or related engineering controls should be communicated to Carrie Haefner, Compliance Coordinator,
at 515-964-6288 or cahaefner@dmacc.edu.
Bloodborne Pathogens (BBP) training: BBP training is required annually for those in positions with
exposure to bloodborne pathogens. If you are in need of training, information about training options can
be obtained from Carrie Haefner, Compliance Coordinator, at cahaefner@dmacc.edu, or 515-964-6288.
Policies and Procedures: Policies and procedures are available at the following web sites:
 Board Policies: https://go.dmacc.edu/hr/Pages/policies.aspx
 HR Procedures: https://go.dmacc.edu/hr/Pages/hrpp.aspx
 Discrimination Complaint Procedure: https://go.dmacc.edu/hr/hrpp/hr3010.pdf
 Faculty Handbook: http://go.dmacc.edu/hr/facultyhandbook/Pages/welcome.aspx
 Student Handbook: https://go.dmacc.edu/handbook/Pages/welcome.aspx
 Technology Usage Policy (IT 6100):
https://go.dmacc.edu/handbook/polprocedures/Pages/technologyusage.aspx
 Other DMACC Policies & Procedures:
http://go.dmacc.edu/my/shared%20documents/procs.aspx
FERPA: The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with
regard to their educational records. FERPA information is available on the web at
http://go.dmacc.edu/ferpa/pages/welcome.aspx
Copyright Reminder
Des Moines Area Community College complies with Article 1, Section 8 of the U.S. Constitution in the
use of copyrighted works. DMACC Policy requires DMACC students, faculty, and staff to respect and
acknowledge the works of others and to act responsibly and lawfully in the use of such materials.
Use of copyrighted materials in any manner is not allowed by the U.S. Copyright Act, subsequent
guidelines, and/or other proprietary permissions is strictly prohibited.
Students, faculty, and staff who willfully or recklessly disregard this Policy and/or violate the U.S.
Copyright Act may be personally liable in the event legal action is taken against them. The College will
defend and indemnify DMACC faculty and staff who have demonstrated a good faith effort to comply
with the Act. The College cannot defend or indemnify willful or intentional violations of the Act and may
seek reimbursement if the College is included in a lawsuit and incurs attorney fees, costs, or a judgment.
Please review DMACC’s website on the use of copyrighted materials for more information. For
additional educational resources on the use of copyrighted information, please contact Rebecca
Funke, Director of Library Resources, 515-964-6328
or rsfunke@dmacc.edu.
Protect Your DMACC User Name, Password, ID Number and PIN: These items provide access to
your confidential information and should not be shared with anyone. Please notify DMACC Tech
Support at techsupport@dmacc.edu or 515-965-7300 if you become aware that your DMACC
information has been stolen and/or used inappropriately.
Payroll Announcements
 Electronic Web Time Entry: DMACC’s Web Information System is used to enter time worked
and/or leave usage. The system is also used for viewing pay stub, leave balance information and W-2.
The Web Info System can be accessed from the DMACC website www.dmacc.edu by clicking the
Login box located in the upper right corner just under the gray bar and then selecting Web Info
System from the menu that appears.

Web time entry instructions and payroll information are available at:
http://go.dmacc.edu/hr/pay/Pages/welcome.aspx.

Direct Deposit: All new employees are required to have direct deposit. Employees may select any
financial organization they choose. Students may also choose to have wages deposited to their One
Card. Authorization for Direct Deposit form may be set up or modified using the forms in the payroll
section on the HR forms page at https://go.dmacc.edu/hr/Pages/forms.aspx.

W-2s are electronic: Employees will receive their W-2 forms electronically through the We
Information System. Employees will have an opportunity to request paper W-2 forms in January when
2015 W-2s are available.
Alcohol/Tobacco/Substance Abuse Information as required by the Drug-Free Schools and
Campuses Act—EDGAR (34 CFR Part 86)
Des Moines Area Community College (DMACC) strives to provide an educational environment that
promotes the health and safety of students, faculty and staff. Accordingly, DMACC complies with the
Drug-Free Schools and Campuses Act (EDGAR Part 86).
1. Standards of Conduct-Drug-Free Workplace
The College shall take appropriate action, to the extent possible, to provide a work environment
free of drugs and other illegal substances. The manufacture, possession, use and/or distribution of
illegal substances is forbidden on any College property or at any College-sponsored activity. No
employee or student may appear on College property if, as a result of the use of drugs or other
illegal substances, he/she cannot adequately perform normal functions or if he/she impedes the
normal operation of the College. (Board Policy 2016, Drug-Free Workplace).
Compliance with this policy shall be a condition of employment. Any workplace-related violation
leading to conviction shall be reported to Human Resources. Prior to reinstatement of any
employee so convicted, or as a condition of continuing employment, completion of a drug abuse
assistance or rehabilitation program shall be required. Educational information on drug abuse shall
be made available to employee and students. (Board Policy 2016, Drug-Free Workplace).
DMACC's Student Conduct, Discipline and Appeals Procedure, ES 4630, and Tobacco Free
Campus, ES 4635, state that the following behaviors are prohibited:

Alcohol: Using, possessing, misusing or being under the influence of any alcoholic beverage
or other intoxicating beverage on College property or at College-sponsored functions except as
authorized by College regulations or College authority.

Controlled Substances: Manufacturing, processing, selling, delivering, providing, using,
purchasing, misusing or possessing any narcotic drug, marijuana or other addictive, dangerous
or controlled substance on College property or at College-sponsored functions. Drug
paraphernalia is also prohibited.

Tobacco: Consistent with the Smoke-Free Air Act (H.F. 2212) and the findings of the U.S.
Surgeon General that the use of tobacco is a contributing factor to significant health hazards,
the use of tobacco products, which includes smokeless and smoking tobacco, is prohibited on
all DMACC campuses and attendance facilities. Tobacco is defined to include any lit or unlit
cigarette, cigar, pipe, bidi, clove cigarette, and any other smoking product; and smokeless or
spit tobacco, also known as dip, chew, snuff or snus, in any form (Centers for Disease Control
and Prevention). DMACC also considers any electronic smoking device to be a form of
tobacco. Additional information can be found at: www.dmacc.edu/tobaccofree.
2. Health Risks
For a chart of DRUGS OF ABUSE/Uses and Effects, visit
Common Drugs of Use/Abuse and Possible Effects
3. Possible Legal Sanctions and Penalties
Iowa Alcohol Related Laws


Underage possession/purchase/consumption: 1st offense-simple misdemeanor $100.00 fine;
2nd offense—simple misdemeanor $500.00 fine + loss of driving privileges not to exceed one
year or substance abuse evaluation; Subsequent violations—simple misdemeanor $500.00 fine
+ loss of driving privileges not to exceed one year.
OWI: 1st offense 48 hours jail/ $1,250 fine; 2nd offense 7 days jail/$1,850 fine; 3rd offense 30
days jail or commitment to prison (5 years maximum)/$3,125 fine
More information about the legal penalties can be found at the following website:
www.iowaabd.com/.
4. Federal and State Drug Penalties
 Substance Abuse Resources
For a chart of Federal Trafficking Penalties, visit www.justice.gov/dea/agency/penalties.htm.
Faculty and staff can access substance abuse resources and services through the Employee
Assistance Program (EAP) provided by the Lincoln Financial Group Employee Connect
Program at www.GuidanceResources.com (user name = LFGsupport;
password=LFGsupport1) or talk with a specialist at 888-628-4824. Questions about EAP
services can be directed to the DMACC Human Resources, Benefits Coordinator at 515-9646258.
DMACC counselors provide education and prevention programming and are available on a
confidential basis to assist students with substance abuse assessment, evaluation and referrals
for treatment. Additional information can be found at:
www.dmacc.edu/counseling/substanceabuse.asp. Contact information for community
resources can be found at: www.dmacc.edu/counseling/resourceguide.pdf.

Disciplinary Sanctions
 Students: The unlawful possession, use, distribution or misuse of illicit drugs or alcohol by
students may result in sanctions including suspension from DMACC. More information
about the DMACC Student Conduct Code and possible sanctions can be found at:
www.dmacc.edu/studentconduct/.
 Employees: The unlawful possession, use, distribution or misuse of illicit drugs or alcohol
by DMACC employees may result in discipline up to and including dismissal. More
information about the DMACC employee discipline and discharge procedure can be found
at: https://go.dmacc.edu/hr/hrpp/hr3235.pdf.
Additional information is available on the DMACC Safety web site at:
http://www.dmacc.edu/safety/.