PLANNING YOUR
SPECIAL EVENT
We pride ourselves in being able to meet
every ones catering needs. The following
steps will help you through the process of
organizing your special event.
Arranging and Reserving a Date
Even if the date of the event is only
tentative, please make arrangements with
the catering department so that we can at
least get you on our calendar. You may
contact the Catering, Sales, Event Planning
department at 262 551-5360, by emailing us
at dhoffman1@carthage.edu, through our
web site at carthage.edu/dining, or stop by
our office located on the 2nd Floor of the
Todd Wehr Center. Some arrangements
can be made by phone or email, others
require and appointment with the Catering
Event Coordinator. The office hours are
Monday through Friday.
Our on-line catering page adds convenience
and is accessible from your desktop. Go to
www.carthage.edu/dining to view the
online menus and submit a request.
Catering arrangements and menu
selections should be confirmed within 3
business days of your event. While we can
sometimes accommodate your needs with
less lead time, sufficient notice allows us to
schedule production and staffing.
Changes/Guarantees/Cancellations
All cancellations and/or changes referring to
the menu, count, and event arrangements
must be confirmed 3 business days prior to
the event. Functions canceled with less than
3 business days’ notice may incur a charge.
We will prepare for the estimated number
and charge accordingly should a final count
not be confirmed.
Payment
All catered events must have a secured
payment before they occur. Departmental
Account Numbers are valid payment
methods. All invoices are submitted through
the Todd Wehr Center approximately 10
days following the event.
School Calendar
Sodexo operates within the school calendar.
Any events booked during down time
(Spring Break, holidays etc...) are subject to
additional charges.
CHINA CHARGES
Our Catering Department provides high
quality plastic products for all non-served
meals or Events outside the Todd Wehr
Center. We also offer china service for any
event at an additional charge.
Full Meal China and Silverware
Service
$6.00 per guest
Coffee or Beverage China
Service
$4.00 per guest
Full Bar Glass Service
customized per guest
Reception China and
Silverware Services
$4.00 per guest
Reserving a Location
The event location needs to be reserved
before we plan your event. Contact the
Conference Coordinator at 262-551 5752 to
arrange tables, chairs, trash cans and other
equipment. When reserving the location
please allow three hours for setup and two
hours for cleaning time. Requests for room
setups (including tables and trash cans for
the food) should be made at this time.
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Linen
Skirted Tables are $14.50 per table. This
applies to registration tables, name tags,
head tables and any food tables with the
exception of Full Service Buffets. Linens for
guest tables are included with full service
plated breakfast, lunch, dinner and buffets.
Linens for guest tables at receptions,
continental breakfast breaks, and boxed
lunches can be provided at $4.20 per table.
85” square for round tables
114” rectangle for 6’ and
8’ banquet tables
Cloth and Skirt
Drop Cloths
Napkins
$4.20 per table
$4.20 per table
$14.50 per table
$4.20 per table
$1.00 per napkin
Other linen colors, depending on availability,
may be placed as special orders. Specialty
linens are also available for your food and
guest tables at an additional cost. Please
set up an appointment to view the linens.
Attendants
To ensure that your event is a success,
catering staff will be provided for all served
meals and some buffets (4 hours total). If
additional time is needed, a fee of $17.65
per hour, per attendant, will apply. To
ensure that your event is a success
attendants may be required. When
attendants are needed, services are at an
additional charge of $ 17.65 per hour, per
server, with a minimum of four hours.
Service Staff
Continental breakfasts, breaks, and
receptions are priced for self-service. Buffet
style meals are staffed with one attendant
for every 25 guests and are included with
the per person price. All waited meals
servers are included.
The charge for each staff member is:
Attendants
$17.65 per hour (minimum 4 hours)
Station Chefs $29.75 per hour (minimum 4 hours)
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Catering Equipment
As the host of the catering event, you are
responsible for the equipment we have
provided for the service of your catered
event. Any missing or damaged catering
equipment or supplies will be charged to
your account at replacement cost. For very
large events, specialty equipment may need
to be rented at an additional charge.
Floral Charges
We will be happy to order, receive and
handle specific floral and decorative
requests for an additional fee determined in
accordance with your specific needs.
Food Safety
Due to food safety liability, guests may not
remove food from the function site.