6 June 2011
Dear Member,
Woolworths Group Superannuation Plan
Policy Committee Election – Call for nominations
Are you interested in representing your fellow members on the Woolworths Group
Superannuation Plan (Woolworths Super) Policy Committee?
If so, nominations for 1 vacant position for a Member Representative on the Policy
Committee from the Trading Operations Electorate are now being called. Nominees must
be Trading Operations employees and members of Woolworths Super as at 6 May 2011.
How do I nominate someone or myself?
If you qualify as a Trading Operations candidate, as defined below, and if you wish to be
nominated, or wish to nominate someone else for the position of Member Representative
for the Trading Operations electorate, please complete and return the enclosed
Nomination Form to the Returning Officer. Before doing so, you should read the
enclosed Election Rules.
What is the purpose and function of the Policy Committee?
The purpose of the Policy Committee is to assist the Trustee, AMP Superannuation
Limited, with the management of Woolworths Super and to act as a forum for members to
be involved in the decision making process and on-going administration of Woolworths
Super.
AMP Superannuation Limited, is fully responsible for the management of Woolworths
Super and carries all liability.
Notwithstanding this, being a Policy Committee
representative is a responsible undertaking and nominees should be prepared to make
the necessary commitment to the position.
The function of the Policy Committee is to assist the Trustee, AMP Superannuation
Limited, with the management of the Plan by:
>
>
>
>
>
Providing an avenue for Woolworths Super members to enquire (and give their
views) about the investment strategy and performance of Woolworths Super.
Providing an avenue for Woolworths Super members to enquire (and give their
views) about the Plan’s operation and/or performance.
Information needs and/or raising issues on behalf of members with the Trustee or
the Employer.
Assisting the Trustee in dealing with complaints or enquiries about the operation
or management of Woolworths Super.
Attend quarterly meetings of the Policy Committee.
Page 1 of 3
Who else is on the Policy Committee and how long is the terms of office?
The Woolworths Super Policy Committee consists of 4 representatives, 2 Employer
Representatives appointed by Woolworths Limited and 2 Member Representatives
elected by Woolworths Super members.
The 2 Employer Representatives are:
Leon L’Huillier
Director
Geraldine Rieper
Rewards Manager, Corporate Human Resources
The Trading Operations member representative is:
Rod Stewart
Regional Manager – Dan Murphy’s
The Non-Trading Operations Member Representative is:
Peter King
General Manager Corporate Finance
The term of appointment for the Trading Operations Member Representative will be 3
years, with the term of appointment ending on 31 July 2014.
Electorates
There are two electorates for Woolworths Super and at set periods nominations will be
called, and elections conducted accordingly. Representatives are required from each
electorate as follows:
Electorate
Number of Representatives
Trading Operations
One (1)
Non-Trading Operations
One (1)
Trading Operations
To be eligible to be classed as a Trading Operations candidate, the nominee must be
directly concerned with retail operations so that his or her job responsibilities are discharged
in a store or stores.
Non-Trading Operations
To be eligible to be classed as a Non-Trading Operations candidate, the nominee must not
be eligible to be classed as a Trading Operations candidate in terms of Election Rule 16.2.
This electorate includes retained, spouse and pension members
The next election for the Non-Trading Operations Member Representative will be held in
2012.
Page 2 of 3
Expenses incurred as a member of the Policy Committee
The position of Member Representative is an honorary one. Member Representatives are
not entitled to remuneration for their services as a Policy Committee member.
A Member or Employer Representative will be reimbursed subject to prior approval by the
Principal Employer, for reasonable out of pocket expenses incurred by them in carrying
out their duties.
Contact details for the Returning Officer are:
Mr John De Fazio
Returning Officer
AMP Corporate Superannuation
Mail:
GPO Box 3875 Sydney NSW 2001
Phone:
02 9257 7196
Fax:
02 9257 3300
Email:
john.defazio@amp.com.au
When must I return my nomination forms by?
Nominations Forms must reach the Returning Officer no later than 5.00 pm on
24 June 2011. Nominations received after 5.00 pm on 24 June 2011 will not be
accepted.
If only one valid nomination for the vacancy is received by 5.00pm on 24 June
2011, the candidate nominated will be declared the Member Representative.
What happens if more than one nomination is received?
In the event of more than 1 valid nomination being received for the Trading Operations
electorate by the closing date, a secret ballot will be carried out. This ballot will be
decided on a first-past-the-post basis. We will write to you again if this occurs.
Where can I get more information?
If you want more information or have any questions regarding this Policy Committee
election, please call Mr John De Fazio, Returning Officer, on 02 9257 7196.
Yours sincerely
John De Fazio
Strategic Account Manager
AMP Corporate Superannuation
Page 3 of 3