December 2013
FOUNDATIONNEWS
THE FOUNDATION
WISHES YOU A HAPPY
HOLIDAY SEASON
CAL POLY POMONA FOUNDATION, INC.
1
PUBLISHED BY:
Cal Poly Pomona Foundation. Inc.
Ph: 909-869-2912
Fx: 909-869-4549
WHAT YOU SPEND ON
CAMPUS … STAYS ON
CAMPUS
Surplus funds generated by
all Cal Poly Pomona Foundation operations go back
to the University to provide
financial and facility
resources to benefit
students, faculty and staff.
2013 Holiday Closure
The Foundation
Administrative offices
located in Building
55 (Financial Services,
Grants and Contracts,
Employment Services,
Dining Services, Real
Estate, Marketing, and
Administration) will be
closed two weeks for the holidays from Monday, December 23,
2013 through Sunday, January 5, 2014.
Farewell, Dr. Edwin A. Barnes
foundation.csupomona.edu
2
Cal Poly Pomona and
the Cal Poly Pomona
Foundation honors Dr.
Edwin A. Barnes in his
retirement by placing
a street sign within
the Innovation Village
Project named Ed
Barnes Way. Dr. Barnes
has been instrumental
in the initiation and
eventual development of the 65 acres now known as Innovation
Village and it is fitting that his name is placed within the project
in a special way. The Foundation thanks Ed for his support over
the years and wishes him well in his retirement.
Mark Your Calendars!
upcoming events ...
December
12/2-12/13
Holiday Sale at Bronco Bookstore
12/2-12/6
Student Appreciation Week
12/5-12/13
Bronco Bookstore Buyback
12/6
Last Day of Fall Quarter
12/10
Los Olivos’ Holiday Luncheon
12/13
Last Day of Fall Quarter
12/23-1/3/2014
Foundation Closed
12/25
Christmas Day
12/31
New Year’s Eve
January
1/1/2014
New Year’s Day 2014
1/6
Foundation Reopens/ Winter Quarter Begins
1/6-1/13
Bronco Bookstore Buyback
1/20
Martin Luther King, Jr. Day
1/24
Spring Faculty Acquisition
1/31
Mid Year Inventory
3
News From Employment Services ...
As most of you know, Foundation had the Kaiser
“Mobile Health Vehicle” visit Foundation on October
30. The goal of the Mobile Health Vehicle was to
assist Foundation employees with their individual
goals of remaining in good physical condition, mainly
by offering personal biometrics screening. They
also gave free flu shots which reduced the need
for employees to take time away from their job to
accomplish this important task.
By all accounts, having the Kaiser Mobile Health
Vehicle on site during our benefits open enrollment
was a positive event for Foundation employees. We
are already planning to have a similar event for next
year’s open enrollment and are hopeful Kaiser will
participate again.
Speaking of next year, Foundation Board of Director’s
approved an increase in the amount we receive for
“Flex Dollars.” The annual amount will increase
from $600 to $660 for each employee eligible for this
benefit.
The Board also approved a modified holiday
schedule for Foundation employees during the
month of December. They have agreed to give
benefited employees a “Foundation” paid holiday
on December 24, 2013. (It does not apply for 2014.)
This allows many Foundation offices to close from
December 20, 2013 and return on January 6, 2014.
Those employees who will also be off on December
23rd will need to use a vacation day, personal holiday,
or take the day off without pay. Please be sure
to check with your immediate supervisor to verify
your specific work schedule since some Foundation
departments will actually be open during the holiday
shutdown schedule.
HR/Payroll/Timekeeper System Update… As many
of you know, in March 2013, our human resources
information system and timekeeper system (Kronos)
4
became inaccessible from
outside of the campus
environment, which
removed functionality
designed to access the
system from outside of
campus. We are happy
to report that by January
2014 we will have that
functionality returned to
all users—and there will
be no need to use VPN.
The timing of returning
this functionality is ideal since many employees like
to view their W2 information online while at home
instead of waiting for it to arrive in the mail. Although
the function is not available yet, we are highly
confident it will return in January. We do not know
when W2s will be available, but please know we are
dependent on tax updates from Kronos before we
generate them; as soon as we get those updates, we
will issue and distribute W2s.
As a friendly reminder, now is a great time to go into
Employee Self-Service and update your address—we
do not want to send your W2 to the wrong address…
Employment Services is also creating a WebEx library,
which will be short WebEx presentations on the
most common processes handled in Employment
Services. The first WebEx is already posted on our
website and it explains the process of hiring a fulltime employee at Foundation. While we still want
customers to contact our department for their needs,
many processes we complete in Employment Services
do not change much over time, and those processes
are ideal to have a short WebEx for reference and for
instructional purposes. If you have any suggestions
on WebEx’s material, please notify Angelique
Hernandez at ext. 2953.
Foundation Financial and Employment Services Focus
Group Meeting
Tuesday, December 10, 2013 | 9:00 a.m. — 11:00 a.m. | KW Auditorium
This meeting is for individuals responsible for Foundation accounts. The emphasis will be on improving
communications and account holders’ understanding of policies and procedures as well as providing a forum
to exchange ideas.
We will be discussing the following topics:
•
•
•
•
•
2014-15 Budget Process
Reimbursement/Travel/Services Webform
Financial Services Updates
Grants and Contracts Website Update
Reports
•
•
•
•
•
Navigating the New Desktop
Campus User Login
One Solution & WebEx/Doc Locations
PCI DSS Compliance-Gap Analysis
Current Topics in Employment Services
Following will be an open forum for any questions, comments, and suggestions. We hope you have the
opportunity to participate as we plan to discuss numerous ideas.
Light refreshments will be provided.
Please RSVP to Debra Poe at drpoe@csupomona.edu.
Agenda
Presenter
Subject
Time
DAVID PRENOVOST
Senior Managing Director/CFO
2014-15 Budget Process
9:00
HALEH MINAKARY
Reimbursement/Travel/Services Webform
General Business Manager
Financial Services Updates
9:30
DEBBIE SCHROEDER-LINTHICUM
Grants and Contracts Manager
Grants and Contracts Manager
Website update
10:00
KAREN SANDOVAL
Financial Analyst
DEBRA CHAVEZ
Financial Systems Analyst
Reports
Navigating the New Desktop
Campus User Login/One Solution
& WebEx/Doc locations
10:15
RANDY TOWNSEND
Director Information Technology
PCI DSS Compliance –Gap Analysis
10:30
DENNIS MILLER
Chief Employment Officer/Managing Director
Current Topics in Employment Services
10:45
5
Congratulations, Emeritus Recipients!
This year’s Staff Emeritus Reception took place on Tuesday, November 12 in Ursa Minor
at the Bronco Student Center.
Established in 1981, the staff emeritus title is awarded to retiring employees who meet
certain criteria, including a minimum of 10 years of service to the University, outstanding
performance in a position, demonstrated support of university programs, beneficial
support of university philosophy, exceptional personal contribution to the university,
and active participation in university-wide activities. Staff emeritus privileges include
gratis parking, use of the library, admission to campus events, and use of facilities and
discount coupons upon personal presentation of an emeritus I.D. card.
Congratulations to the following retired Foundation employees who were granted staff emeritus status!
•
Jack Ferrero – Bronco Bookstore
•
David Matheson – Central Facilities
•
LaVena Reyes – Accounting
•
Brett Roth – Dining Services
A Note of Gratitude ...
Dear Foundation,
Thank you so much for your contribution to the Amelia Hammond scholarship & Emeritus ceremony. The
recipients were thrilled to receive your Los Olivos mug, lunch coupons, and the CPP 75th anniversary t-shirt
coupon.
As always, the Foundation has shown its support and commitment to our CPP staff and to Staff Council. We
truly appreciate this.
Sincerely,
Becky Pepping, C.P.M. CPPB
Buyer III, Procurement & Support Services
6
Engineering a Quick Fix
On Thursday, November 14 at 2 p.m., Foundation’s Anne
McLoughlin, Executive Assistant to Executive Director Paul
Storey, received a frantic phone call. It was Matt Pleines, an
Environmental Engineering student who was running the
Environmental Engineering Fair to take place the next day
on campus. The Fair’s theme is to achieve sustainability on
an individual level, thereby magnifying the positive effects
on the environment. As host to 220 local high school
students, water conservation was to be a major part of the
education component, and Matt needed to demonstrate
the concept and practical usage of personal reusable water
bottles. He had been promised enough water bottles by
an outside vendor, but they only came through with 50; he
turned to the Foundation for help.
Anne consulted with Aaron Neilson, Interim Director
of Dining Services, and during their conversation, he
reached over to his bookcase shelf and handed her a
Village Housing water bottle, given to new residents of
the Village during move-in. Eureka! But would Ken Fisher,
Foundation’s University Village Housing Director, have
enough for this horde of high schoolers? Ken did indeed;
Aaron picked up four cases of bottles and brought them to
Anne’s office for Matt to pick up the next morning before
the students arrived.
Foundation’s teamwork to the rescue!
Matt was pleased to send us photos to show us the
newly sustainable visitors, the Cal Poly Pomona AVID
(Advancement Via Individual Determination) tutors—he
is a former AVID student himself—and their presentation
display.
7
Student Intern Receives Second Scholarship
Cal Poly Pomona student Steven Saunders has received a prestigious scholarship for the
second time this year.
In May 2013, Steven, who works at Cushman & Wakefield as a brokerage intern on the
team that leases Innovation Village, received the 2013 Society of Industrial and Office
Realtors (SIOR) scholarship award for $2,500.
Steven has now been awarded the Citrus Valley Community Awareness – Dale Colby
scholarship in the amount of $1,000. This scholarship was given to him by the California
Association of REALTORS Scholarship Foundation Trustees.
In addition to his recent scholarship, Steven is currently working with a prospective tenant who may move into
the wet lab at CTTi in Innovation Village.
Innovation Village and the rest of the Cal Poly Pomona Foundation congratulate Steven on his success!
Vista Market George Foreman Grill Giveaway
Congratulations to Cal Poly Pomona student Arman Kahlon who won a
brand new George Foreman Grill from Vista Market’s Pepsi Giveaway!
Participants simply entered their name into the drawing for a chance to
win. The winner was announced in mid-November.
Congratulations, Arman! Enjoy your new George Foreman Grill!
Vista Market Manager Johnny
Recinos gives winner Arman Kahlon
his new George Foreman Grill.
8
Shop24 Is Now Open at The Village
Shop24, the first fully automated refrigerated convenience store designed to enable
24/7 accessible consumer purchasing, has made its debut at the University Village.
Installation of the automated convenience store commenced on Tuesday, November 19
and was in full operation by Saturday, November 23.
Shop24 offers various items that are found in traditional convenience stores, including
snacks, drinks, and personal care items.
With the installation of Shop24, Village residents now have a place within walking
distance to purchase food and other supplies. Shop24 is located near the Village’s Community Center.
To further enhance the excitement of Shop24, the University Village is currently organizing a competition for
Village residents. To enter the competition, participants must take a picture in front of the newly installed
automated convenience store and post it on the Village Facebook page or Instagram with the hashtag
#cppvillage. Once the competition closes on Monday, December 2, all submitted photos will be compiled into
an album on Facebook and the pictures that receive the most “likes” will win one of the six Bronco gift cards
available. The largest prize is a $50 gift card. Good luck to all Village participants!
Los Olivos Caters Children Center’s Event
Los Olivos helped celebrate the Children’s Center’s annual Thanksgiving
luncheon on Wednesday, November 20 at 11:00 a.m. by catering a
variety of savory dishes. Around 150 children and 75 parents/staff
attended the event, which took place in Ursa Minor at the Bronco
Student Center. Los Olivos prepared many traditional Thanksgiving
cuisines including stuffing topped with sliced turkey, mashed potatoes,
giblet gravy, steamed vegetables, dinner rolls, and cranberry sauce. Los
Olivos looks forward to the opportunity to assist the Children’s Center
again next year.
9
Starbucks Implements Playbook
In mid-November, Cal Poly Pomona’s Starbucks staff
began training for the Playbook program, which will be
fully implemented by the end of January 2014.
According to Starbucks Manager Marcela Wong,
Playbook is a new way of thinking about how to staff
and deploy baristas to meet customer needs.
“It is an integrated approach that reinvents the way we
assign and balance work and engage our baristas to
continually improve store operations,” states Marcela.
“Each store manager is empowered to adapt to their
stores unique needs.”
Starbucks staff gather for a photo during Playbook training.
Starbucks District Manager Sheila Morales declares
that Cal Poly Pomona was chosen as the Playbook seed store because of its higher sales volume.
“There is an existing opportunity to enhance the customer and barista experience, balance the work,
increase productivity, and grow transactions,” states Sheila. “Playbook would enable [the Cal Poly
Pomona] team to better solve problems in the store.”
With Playbook, the work environment is calmer and less burdensome, roles and responsibilities are
clearer, and all partners take a role in solving store problems.
Customers also get an improved experience with the Playbook program; the stores remain clean, service
is consistent, and products are always available and of the highest quality.
In addition, Playbook gives Starbucks an increased business opportunity by improving the ability to focus
on labor to meet customer demand.
During their training, Cal Poly Pomona Starbucks employees were given all the tools and information
they need to successfully launch Playbook. They completed in-store simulations and participated in role
play to better prepare themselves for the transition. The entire training process takes about 45 days.
10
High Contrast, High Impact – New Bookstore Signs
On the last day of October as CPP students and staff showed off their Halloween
costumes, Bronco Bookstore ‘dressed up’ its entrance from the atrium with a bold
new sign.
Although the external doors to Bldg. 66 are labeled ‘Bronco Bookstore,’ the entrance
to the store itself has been bare for years. Changing that was the first step in what
will be a year-long process of updating the bookstore’s appearance and ‘brand.’
Icon Sign designed, fabricated, and installed the channel letters for the entrance
sign, and installed them on October 31. Connecting the wiring for the backlighting
the sign took a few more days, but the end results made a real impact (below).
Additionally, Icon installed new brushed aluminum signs for key areas inside the
store designed to focus customer attention (top right).
The bookstore ‘makeover’ is just getting started — keep an eye out over the coming months for new color
schemes, updated displays, and a Verizon pop-up store within the store.
11
Johnny Recinos
Employee Profile
Title: Vista Market Manager
Job Description: My job contributes to Vista Market’s success by assisting the
Operations Manager in executing all store operations. I also assist and supervise a
team of store partners to create and maintain the Vista Market experience for our
customers and employees.
Length of Employment: 7 years working for Foundation Dining Services (6 years as
a student and 1 year as a full-time employee).
What I like about my job: I enjoy researching and analyzing product to keep up with exciting new items for Vista
Market and our residents. I also like keeping a friendly environment and making work fun and efficient for my
employees, superiors, and myself.
Career goal: To continue my education and receive my master’s in business. I would also like to expand my
knowledge in marketing and learn how to advertise while achieving a direct connection with the customer/
consumer.
Length of commute: 10 miles
I have a talent for ... graphic design and its direct connection with advertising and marketing. I am also talented in
the skills of soccer and I am a pool shark.
My biggest challenge is ... tossing a crumbled up piece of paper into a trashcan.
My biggest achievement is ... becoming a college graduate and preparing myself to go for my master’s.
Favorite childhood memory: drawing my imagination on my sketchpad and learning about agriculture from my
father.
Favorite food on campus: Although it does not exist anymore, Vista Café. That place made
the best breakfast burritos and the most amazing manager specials.
No one would ever guess: that I am a mixed media artist.
On weekends, I love to ... go on road trips. Exploring California is endless if you are truly
interested in the geography of the golden state.
12
13
All-Hands Meeting
November 6, 2013
|
University Village - Recreation Center
|
3:00 p.m.
Paul Storey, Executive Director
•
•
•
•
•
•
•
Paul thanked everyone for coming to the first All Hands Meeting
of the academic year.
This is the 75th Anniversary of Cal Poly Pomona.
The President is very happy with the overall performance of the
Foundation.
Suggestions for improvement are welcome and encouraged
Cal Poly is always looking for opportunities to expand the
campus and is currently looking into acquiring the Lanterman
property.
The NACAS annual conference group toured Cal Poly campus
and was very impressed with our operations.
Ed Barnes, Vice President of Administrative Affairs, is retiring and
will be replaced by Steven Garcia.
Clint Aase, Director of Bronco Bookstore
•
•
•
•
•
•
•
Introduced new Computer Store Manager Brian Fetterman.
Computer programs on sale for full time Foundation employees thru payroll deduction. Forms are
on Employment Services website.
75th Anniversary t-shirts in stock for $7.95, long sleeve $9.95.
New computer services available to repair broken screens for I-Pads, I-Phones, etc.
Coming soon: fully functional Verizon store in the bookstore.
New lighted sign being installed in front of bookstore.
The exterior of the building has been painted and looks great.
Edwin Santiago, Director of Marketing
•
•
•
14
There will be a Foundation photo shoot after the meeting.
The Marketing department is working on the biennial report.
Hot Dog Caper video was shown and very well received.
Aaron Neilson, Interim Director of Dining Services
•
•
•
•
Introduced new managers:
Cody Medina, Operations Manager for Vista Market
and Denny’s
Martha De Alba-Denny’s Manager
Kevin Pang-Denny’s Assistant Manager
Johnny Recinos-Vista Market Manager
Marcella Wong-Starbucks Manager
Lea Schwimmer-Starbucks Assistant Manager
Anthony Iniguez-Poly Trolley Manager
Dining Services is doing very well and becoming more efficient
Brewery coming in March or April to CTTi in partnership with Collins College
Shop 24 - A robotic convenience store coming to the Village
Dave Laxamana, Assistant Director, Community Standards spoke on behalf of Director
Ken Fisher
•
•
•
•
•
•
Introduced new Managers;
Beau Keen, Area Director
Giovanna Rojas, Community Development Specialist
Ryan Gold, IT Technician
Room check in’s went well for the beginning of the school year.
Apartments are at 100% capacity with a waiting list.
The residential survey will be launched soon.
Installed new camera/security system.
Customer service training for staff is ongoing.
Laura Elliott, Kellogg West Sales Manager spoke on behalf of Director Cameron
Edmonds
•
KW exterior renovations to the Crestview Building are complete.
David Prenovost, CFO and Senior Managing Director
•
•
•
•
•
•
Introduced Derek Davis, IT Technician
The upcoming CSU Grants & Contracts Audit was cancelled
Financial Facts newsletter has information on ONESolution updates and is worth reading
January 27, 2014 is the “go live” date for new accounting software ONESolution
The Grants & Contracts website has been upgraded
Financial and Employment Services Focus Group meeting is 12/10/13 at KW Auditorium
15
Sandra Vaughan-Acton, Director of Real Estate
•
•
•
•
•
•
•
Introduced Yvonne Lujan, new Assistant Property Manager.
Exteriors of Bronco Bookstore and CTTi have been painted.
Building 55 will be painted next.
Three homes are available for sale at Fair Oaks Walk.
There are no homes available in the Kellogg Tract.
Innovation Village received an Association of University Real Estate Officials Award. The award
recognizes an institution for an innovative, cost effective project which has had a significant
positive impact on a university and is a model for others to follow.
Sandy shared a marketing video for Innovation Village.
Dennis Miller, Chief Employment Officer
•
•
•
•
•
•
Benefits Open Enrollment Fair was last week.
The Kaiser mobile came and gave out free flu shots.
Flex Dollars proposed to increase by $5 per month to $55.
New Kronos touch terminals are being used to clock in and out.
Short online presentations will become available to assist with the hiring process .
Foundation will be closed for the holidays 12/23/13 thru 1/3/14.
All Hands meeting ended at 4:00 p.m.
16