BOARD INSIGHTS
Cal Poly Pomona
Foundation, Inc.
wishes you a happy
holiday season!
December
2013
CAL POLY POMONA FOUNDATION, INC.
1
2013 Holiday Closure
PUBLISHED BY:
Cal Poly Pomona Foundation. Inc.
Ph: 909-869-2912
Fx: 909-869-4549
WHAT YOU SPEND ON
CAMPUS … STAYS ON
CAMPUS
Surplus funds generated by
all Cal Poly Pomona Foundation operations go back
to the University to provide
financial and facility
resources to benefit
students, faculty and staff.
The Foundation
Administrative
offices located
in Building
55 (Financial
Services, Grants
and Contracts,
Employment
Services, Dining
Services, Real
Estate, Marketing, and Administration) will be closed two
weeks for the holidays from Monday, December 23, 2013
through Sunday, January 5, 2014.
Cal Poly Pomona Foundation, Inc. wishes you a
safe and joyful holiday season!
2014 Board Meeting
The 2014 Board Meeting is scheduled for Thursday,
February 20, 2014 from 2:00 p.m. to 4:00 p.m. in the
Garden Vista Room at Kellogg West.
foundation.csupomona.edu
New Innovation Village Website
Have you seen the new Innovation Village website yet?
Take a moment to explore its updated design at
http://www.innovationvillage.org/index.html
2
Human Resources System Updated
In Mach 2013, our human resources information system and timekeeper system
(Kronos) became inaccessible from outside of the campus environment, which
removed functionality designed to access the system from outside of campus.
On Friday, December 13 a planned outage of the human resources system took
place in order to migrate the entire platform to Cloud Services. Since the migration,
key features have returned to the Self-Service, such as allowing employees to access
Employee and Manager Self-Service while off campus without the need to use VPN.
We are excited about migrating to Cloud Services and providing enhanced
functionality to all who access the system.
Focus Group Meeting
The Foundation Financial and Employment Services Focus Group
Meeting took place on Tuesday, December 10 at 9:00 a.m. in the
Kellogg West Auditorium. Around 75 people attended the meeting to
discuss various topics, including the 2014-15 budget process, Grants
and Contracts website update, reports, current topics in Employment
Services, and more. The meeting primarily focused on improving
communications and account holders’ understanding of policies and
procedures.
Speakers included Senior Managing Director/CFO David Prenovost, General Business Manager Haleh
Minakary, Grants and Contracts Manager Debbie Schroeder-Linthicum, Financial Analyst Karen Sandoval,
Financial Systems Analyst Debra Chavez, Director of Information Technology Randy Townsend, and Chief
Employment Officer/Managing Director Dennis Miller.
An open forum for any questions, comments, and suggestions followed the presentations.
Please visit http://bit.ly/IE0yHx to view the Focus Group Meeting PowerPoint presentation.
3
Dining Services Online Survey
Foundation Dining Services hosted an online survey last month,
giving the Cal Poly Pomona community a chance to voice their
opinions about the dining venues on campus.
Dining Services exceeded their goal of one thousand by nearly 30%.
There was a drawing for those who participated, and the results are
in! Participants had the chance to win a $100 Cal Poly Pomona gift
card, two lunch passes for Los Olivos, or the grand prize of a new
iPad Air. Bri Castro was the lucky grand prize winner.
Shop24 Now Open at The Village
Shop24, the first fully automated refrigerated convenience store designed
to enable 24/7 accessible consumer purchasing, has made its debut at the
University Village. Installation of the automated convenience store commenced
on Tuesday, November 19 and was in full operation by Saturday, November 23.
Shop24 offers various items that are found in traditional convenience stores,
including snacks, drinks, and personal care items.
With the installation of Shop24, Village residents now have a place within
walking distance to purchase food and other supplies. Shop24 is located near the Village’s Community
Center.
To further enhance the excitement of Shop24, the University Village organized a competition for
Village residents. To enter the competition, participants had to take a picture in front of the newly
installed automated convenience store and post it on the Village Facebook page or Instagram with
the hashtag #cppvillage. Once the competition closed on Monday, December 2, all submitted photos
were compiled into an album on Facebook and the pictures that received the most “likes” were
declared the winners. Winners earned one of six Bronco gift cards available. The largest prize was a
$50 gift card.
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Save the Date!
Be sure to stop by the University Village on
Tuesday, January 21 from 11:00 a.m. to 2:00 p.m.
for a grand opening celebraƟon of Shop24!
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Congratulations, Emeritus Recipients!
This year’s Staff Emeritus Reception took place on Tuesday, November 12 in Ursa Minor
at the Bronco Student Center.
Established in 1981, the staff emeritus title is awarded to retiring employees who meet
certain criteria, including a minimum of 10 years of service to the University, outstanding
performance in a position, demonstrated support of university programs, beneficial
support of university philosophy, exceptional personal contribution to the university,
and active participation in university-wide activities. Staff emeritus privileges include
gratis parking, use of the library, admission to campus events, and use of facilities and
discount coupons upon personal presentation of an emeritus I.D. card.
Congratulations to the following retired Foundation employees who were granted staff emeritus status!
•
Jack Ferrero – Bronco Bookstore
•
David Matheson – Central Facilities
•
LaVena Reyes – Accounting
•
Brett Roth – Dining Services
Student Intern Receives Second Scholarship
Cal Poly Pomona student Steven Saunders has received a prestigious scholarship for the
second time this year.
In May 2013, Steven, who works at Cushman & Wakefield as a brokerage intern on the
team that leases Innovation Village, received the 2013 Society of Industrial and Office
Realtors (SIOR) scholarship award for $2,500.
Steven has now been awarded the Citrus Valley Community Awareness – Dale Colby
scholarship in the amount of $1,000. This scholarship was given to him by the California
Association of REALTORS Scholarship Foundation Trustees.
In addition to his recent scholarship, Steven is currently working with a prospective tenant who may move into
the wet lab at CTTi in Innovation Village.
Innovation Village and the rest of the Cal Poly Pomona Foundation congratulate Steven on his success!
6
All Paint Projects Now Complete
The Foundation Real Estate Department recently took on three exterior
paint projects—Building 66 (Bronco Bookstore), Building 55 (Foundation),
and CTTi at Innovation Village. Painting on Building 66 began in late
August, followed by CTTi and Building 55. All three projects were
completed by late November.
Building 66 and Building 55 changed their existing color with the addition
of an accent color. CTTi was painted to better blend with the color palette
used with Southern California Edison’s two building and included exterior
deck repair and coating.
All three projects were budgeted in the capital budget for exterior paint.
7
Bronco Bookstore Updates ...
Verizon Store Coming Soon
Construction of a new Verizon Store inside the Bronco Bookstore began in
early December. The Verizon store will offer a full line of popular smart phones,
mobile hot spots, and other leading mobile devices from vendors such as Apple,
Samsung, and LG. Students, faculty, and staff will receive discounted offers on
new lines of services and/or contract renewals.
The Verizon store will open for business later this month, with a grand opening
celebration planned for early February 2014.
Watch for details on our website at wwww.BroncoBookstore.com for opening dates, discounts and offers.
Starbucks Buyback Promo
Bronco Bookstore teamed up with Dining Services for a Starbucks buyback promotion.
Students who sold back three or more books at any of the three buyback locations
received a coupon for a free grande Starbucks drink of their choice, redeemable at
ENV, Poly Trolley, Campus Center, or Starbucks at the library.
Over a thousand coupons were distributed, which means an impressive number of
books were sold back, increasing the availability of used books for winter quarter.
Thank you Sandy Cain and Aaron Nielson for your participation and assistance!
75th Anniversary Bronco Gear a Big Hit
The 75th Anniversary Bronco Gear has been flying off the racks! Nearly 1,200 of the
commemorative t-shirts were sold within the first two days, and is currently the most popular
item. At $7.95, it’s a steal!
We also offer long sleeved t-shirts, v-neck sweaters, polos, men’s and women’s button ups, and
track jackets. Bracelets and necklaces will soon be available as well, so keep an eye out for
those.
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Engineering a Quick Fix
On Thursday, November 14 at 2 p.m., Foundation’s Anne
McLoughlin, Executive Assistant to Executive Director Paul
Storey, received a frantic phone call. It was Matt Pleines, an
Environmental Engineering student who was running the
Environmental Engineering Fair to take place the next day
on campus. The Fair’s theme is to achieve sustainability on
an individual level, thereby magnifying the positive effects
on the environment. As host to 220 local high school
students, water conservation was to be a major part of the
education component, and Matt needed to demonstrate
the concept and practical usage of personal reusable water
bottles. He had been promised enough water bottles by
an outside vendor, but they only came through with 50; he
turned to the Foundation for help.
Anne consulted with Aaron Neilson, Interim Director
of Dining Services, and during their conversation, he
reached over to his bookcase shelf and handed her a
Village Housing water bottle, given to new residents of
the Village during move-in. Eureka! But would Ken Fisher,
Foundation’s University Village Housing Director, have
enough for this horde of high schoolers? Ken did indeed;
Aaron picked up four cases of bottles and brought them to
Anne’s office for Matt to pick up the next morning before
the students arrived.
Foundation’s teamwork to the rescue!
Matt was pleased to send us photos to show us the
newly sustainable visitors, the Cal Poly Pomona AVID
(Advancement Via Individual Determination) tutors—he
is a former AVID student himself—and their presentation
display.
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Los Olivos Caters Children Center’s Event
Los Olivos helped celebrate the Children’s Center’s annual Thanksgiving
luncheon on Wednesday, November 20 at 11:00 a.m. by catering a
variety of savory dishes. Around 150 children and 75 parents/staff
attended the event, which took place in Ursa Minor at the Bronco
Student Center. Los Olivos prepared many traditional Thanksgiving
cuisines including stuffing topped with sliced turkey, mashed potatoes,
giblet gravy, steamed vegetables, dinner rolls, and cranberry sauce. Los
Olivos looks forward to the opportunity to assist the Children’s Center
again next year.
Vista Market George Foreman Grill Giveaway
Congratulations to Cal Poly Pomona student Arman Kahlon who won a
brand new George Foreman Grill from Vista Market’s Pepsi Giveaway!
Participants simply entered their name into the drawing for a chance to
win. The winner was announced in mid-November.
Congratulations, Arman! Enjoy your new George Foreman Grill!
10
Starbucks Implements Playbook
In mid-November, Cal Poly Pomona’s Starbucks staff
began training for the Playbook program, which will be
fully implemented by the end of January 2014.
According to Starbucks Manager Marcela Wong,
Playbook is a new way of thinking about how to staff
and deploy baristas to meet customer needs.
“It is an integrated approach that reinvents the way we
assign and balance work and engage our baristas to
continually improve store operations,” states Marcela.
“Each store manager is empowered to adapt to their
stores unique needs.”
Starbucks staff gather for a photo during Playbook training.
Starbucks District Manager Sheila Morales declares
that Cal Poly Pomona was chosen as the Playbook seed store because of its higher sales volume.
“There is an existing opportunity to enhance the customer and barista experience, balance the work,
increase productivity, and grow transactions,” states Sheila. “Playbook would enable [the Cal Poly
Pomona] team to better solve problems in the store.”
With Playbook, the work environment is calmer and less burdensome, roles and responsibilities are
clearer, and all partners take a role in solving store problems.
Customers also get an improved experience with the Playbook program; the stores remain clean, service
is consistent, and products are always available and of the highest quality.
In addition, Playbook gives Starbucks an increased business opportunity by improving the ability to focus
on labor to meet customer demand.
During their training, Cal Poly Pomona Starbucks employees were given all the tools and information
they need to successfully launch Playbook. They completed in-store simulations and participated in role
play to better prepare themselves for the transition. The entire training process takes about 45 days.
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Unaudited Financial Statement Highlights – October 2013
EXECUTIVE SUMMARY
The purpose of this article is to provide information related to the unaudited financial performance of the
Foundation for the month of October 2013. The Foundation generated a surplus for the month greater than
budgeted mainly due to investment, Agriculture, Continuing Education, and Dining Services.
ENTERPRISES
Summary – For the month
ended, the Enterprise
operations generated a
surplus greater than budget
mainly due to dining services.
Bronco Bookstore – Revenues
exceed budget by 187% or
$469,553 due to the delayed
start of the academic year;
accordingly, these revenues
were budgeted in the prior
month. Cost of goods is
74% versus 75%, payroll and
expenditures are 27% versus
39% of budgeted revenues.
Monthly
Budget
Monthly
Actual
Monthly
Variance
YTD
Budget
YTD
Actual
Enterprise Activities
Bookstore
Dining Services
Kellogg West Conf. & Hotel
University Village Housing
Subtotal:
(83,541)
241,002
8,134
288,065
453,660
(25,933)
375,602
(2,283)
321,605
668,991
57,608
134,600
(10,417)
33,540
215,331
104,524
(347,821)
(7,951)
(685,756)
(937,004)
124,498
(165,337)
(45,766)
(714,965)
(801,570)
General Activities
Foundation Administration
Real Estate Development
Investments
Building Rental
Subtotal:
15,636
(4,088)
(65,778)
10,727
(43,503)
12,293
(14,694)
330,929
7,729
336,257
(3,343)
(10,606)
396,707
(2,998)
379,760
(516,756)
203,171
189,881
42,858
(80,846)
(442,988)
256,504
1,012,822
28,082
854,420
Designated Funds
(125,008)
(160,139)
(35,131)
(455,987)
(253,971)
Dining Services – Revenues
Other Activities
exceed budget by 7% or
Research
Office
3,962
2,096
(1,866)
15,250
8,384
$144,006 due to the delayed
Agriculture
83,248
293,081
209,833
28,948
193,976
start of the academic year;
Continuing
Education
(1,633)
142,732
144,365
107,216
522,747
accordingly, these revenues
Fdtn Programs-Unrestricted
0
0
(32,152)
(32,152)
186,228
were budgeted in the prior
Subtotal:
85,577
405,757
320,180
151,414
911,335
month. These revenues
consist of 54% from retail and
46% from board operations,
Net Surplus/ (Deficit):
370,726
1,250,866
880,140
(1,322,423)
710,214
cost of goods sold is 33%
versus 37% of revenues.
Salaries and expenditures is 49% versus 51% of budgeted revenues. Retail revenues exceed budget by 3% or
$35,661, cost of goods is 35% versus 38% of budget, salaries are 29% versus 27% of budget, and expenditures
are 24% versus 26% of budget, generating a surplus of $144,496 versus budgeted surplus of $99,900. Board
operation revenues exceed budget by 12% or $108,344, food costs are 31% versus 34% of budget, salaries are
17% versus 21% of budget, and expenditures are 29% versus 28% of budget, generating a surplus of $232,538
versus a budgeted surplus of $143,615.
Kellogg West Catering/Dining – Revenues exceed budget by 24% or $38,975, cost of goods is 24% versus 32%,
salaries are 36% versus 45%, and expenditures are 25% versus 31% of revenues, generating a surplus of $29,466
versus a deficit of $12,253 budgeted.
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Kellogg West Conference Center & Hotel – Revenues are in line with budget,
salaries are 35% versus 39%, and expenditures are 65% versus 55% of revenues
due to some repairs and maintenance generating a deficit of $2,283 versus a
surplus of $8,134 budgeted.
University Village – Revenues are in line with budget, salaries and expenditures
are 64% versus 68% of budget, generating a surplus greater than budgeted.
GENERAL ACTIVITIES
General Activities including administration, rental operations, real estate
development, investments, and faculty/staff housing reported a surplus greater
than budgeted mainly due to investments.
DESIGNATED EXPENSES
For fiscal year 2013-14, Designated Funds generated a deficit less than
budgeted with expenditures less than expected.
OTHER ACTIVITIES
Sponsored Research – year-to-date 2013-14 generated a surplus of $8,384 versus a budget of $15,250; indirect
revenues are in line with budget as direct grant expenditures are in line with budget or $13,634 short and an
effective rate of 11.23% versus the budgeted rate of 10%.
Agriculture-Aid-to-Instruction – year-to-date 2013-14 revenues exceed budget by 7% or $84,684, cost of goods
is 18.8% versus 26% of budget, and payroll and expenditures are 66% versus 72% of budget, generating a
surplus greater than budgeted due to the activities in Agronomy Farm, Pine Tree Ranch, Arabian Horse Center,
and Sheep Unit.
Continuing Education includes nine programs from the College of the Extended University, College of
Engineering, and College of Science. Revenues for the fiscal year 2013-14 exceed budget by 17% or $221,505;
payroll and expenditures are 67% versus 92% of budget, generating a surplus great than budgeted due to
CPELI Standard.
Foundation Programs–Unrestricted includes the activities that are not third party donor imposed stipulations.
Revenues for the fiscal year 2013-14 exceed budget by 42% or $110,203 and exceed prior year 5%;
expenditures (excluding Transfers to the University # 7344) are 67% or $88,250 short of budget though exceed
prior year by 18%, generating a surplus versus a zero budget. Overall Foundation Programs (unrestricted
and restricted) revenues exceed prior year by 12% or $522,850 and expenditures (excluding Transfers to the
University # 7344) exceed prior year by 57% or $1.1 million, generating a surplus of $1.4 million versus prior
year surplus of $2.0 million.
If you have any question or need additional information, please contact David Prenovost at
dfprenovost@csupomona.edu or call (909) 869-2948.
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Schedule of New Grants
November 30, 2013
Project Title
Awarding Agency
New Awards
Project Director
Green Alleys
Trust for Public Land
$ 75,801
Collaboration Between
Unmanned Aerial and
Ground Vehicles
Northrop Grumman
25,000
Engineering
Subodh Bhandari
MetCell, LLC
10,319
Engineering
Vilupanur Ravi
Corrosion Studies of
Amorphous Metallic
Alloys
$ 111,120
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College/
Division
Environmental
Design
Susan Mulley