LeBaron Woodyard,
Dean, Academic Affairs
Chancellor’s Office
February 20, 2015
12:00 PM – 1:30 PM
Agenda
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Meeting ground rules, chat window, questions,
meeting feedback survey, etc.
Previous Meeting Evaluation
Clearing up the murkiness
DE Coordinators Meeting Schedule for 2014-15
Online Education Initiative Update on the
Common Course Management Selection
Process
W-SARA and State Authorization Update
CCC Coordinators and Managers Organization
Announcements
Meeting Evaluation
@ONE Support
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Micah Orloff
 @ONE Staff
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DE Coordinators and Managers Meeting
and Archive Page
 http://www.onefortraining.org/coordinators
Meeting Evaluations
At the end of this meeting you will have
an opportunity to evaluate it
 Please continue to provide your input
and comments regarding the monthly
meetings
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January 2015 Meeting Evaluation
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Meeting evaluation for January 2015
 26 (23) participants
Faculty
11 (14)
42.3%
Administrator
6 (5)
23.1%
Classified Staff
8 (4)
30.8%
Other
1 (0)
3.9%
Organizational
0 (0)
0%
Clearing Up the Murkiness
Needs to avoid mumbling and sugarcoating issues
 This meeting continues to to have audio
problems and seldom starts on time.
 No complaints, SARA was the murkiest.
I think it was just a technical issue with
the audio on my part. I couldn't catch
everything
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DE Coordinators Meeting
Schedule for 2014-15
DATE
 03/20/2015
 04/17/2015
 05/15/2015
 06/19/2015
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START
12:00 PM
12:00 PM
12:00 PM
12:00 PM
END
1:30 PM
1:30 PM
1:30 PM
1:30 PM
Online Education Initiative
Common Course
Management System (CCMS)
Update
DE Coordinators
February 20, 2015
Online Education Initiative
Common Course
Management System (CCMS)
A key requirement of the OEI is to provide distance
education in a uniform, easily navigated, online
environment with a full complement of support and
tools for both students and faculty.
-- OEI RFA
Objectives
• Select the best Common Course Management
System (CCMS) to meet the needs of our students
using a collaborative, faculty-driven process.
• The CCMS is envisioned to serve the needs of all
students; those students online and in face-to-face
classes.
CCMS Procurement Process
CCMS Committee
System-wide leadership charged with
developing, issuing, and evaluating the RFP and
making a final recommendation for a CCMS
• OEI Steering Committee CCMS Work Group
• Pilot College Faculty and Staff
• OEI Staff
Multiple Sources of Input
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Faculty Desirability of Features Surveys
Student Survey of Features
DE Coordinators June Retreat
Distance Education Leaders Discussions and
Meetings
• LMS/CMS Administrators
• System-wide Architecture Committee (SAC)
RFP Review
• Three proposals met the responsive and
responsible threshold and were invited to
Round 3: Vendor Demonstrations and
Interviews
– Instructure (Canvas)
– Blackboard, Inc.
– Remote-Learner (Moodle)
Preparing for Demos
• Sandbox Investigations
• Reference Checks
Reference Checks
Site Visits at 6 California community colleges
• Sierra College, Pasadena City College (Canvas)
• Southwestern College, Modesto JC (Blackboard)
• Monterey Peninsula College, LA Trade Tech (Moodle)
Video conferencing with 3 state college systems
• Kentucky Community & Technical College System (Blackboard)
• North Dakota Community Colleges (Moodle)
• Washington State Community & Technical Colleges (Canvas)
CCMS Vendor Demos and
Interviews
8:00am-5:00pm
February 2: Remote-Learner (Moodle)
February 3: Blackboard, Inc.
February 4: Instructure (Canvas)
February 5: Deliberations and CCMS
Recommendation
CCMS Committee Recommendation
Near unanimous support for:
Key Deciding Points
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Nearly unanimous decision
Overwhelming support from students
Intuitive end user experience
History of strong completion and success rate upon adoption
Faculty user adoption rate at colleges
Site visits and reference checks were overwhelmingly supportive.
Student choice of receipt of notification/course
Intuitive faculty design functionality allowing for more time on spent on
professional development for pedagogy than on teaching the technology
tool
Next Steps
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Contract Negotiations: Ongoing
Board Approval: March 25, 2015
Contract Signed: March 30, 2015
Project Planning and Communication Protocol with
Vendor
• Pilot College Implementation Planning
• Professional Development Planning
State Authorization Overview
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State regulations governing out-of-state educational institutions
– with or without a physical presence – are in already in effect.
Federal regulations are expected to be re-issued in July 2015.
Ability to receive Federal financial aid is in danger for
noncompliant institutions.
California may or may not become a SARA member, but
institutions cannot view reciprocity as a panacea.
Even if California joins the WICHE-SARA compact, institutions
will still have to apply to the State of California to be accepted
as an approved institution.
Institutions with an out-of-state physical presence will need
to work with state regulators regardless of SARA
reciprocity agreements.
All institutions need to begin gathering required data.
Just the facts ….
All state applications are different, but most request the following information:
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Name, title, work and educational history for institutional executive officers
Names, positions, and selection process for Board
Summary of estimated enrollments/start-up dates
Detailed degree listings
Proof of institutional accreditation
Student learning and achievement reporting
Federal financial aid approval
Vision and Mission Statements
Overview of relationship of Board, administration, and faculty
Financial narrative/audits
Institutional effectiveness
Faculty listing and resumes
General education requirements/prior learning credits
Library resources
Facilities information
Academic records and transcripts, storage and accessibility
Publications, advertising, promotions
Academic advising
SARA, State Requirements for Membership,
and Applications for Individual Institutions to Home State
Visit the NC-SARA site to mine valuable general information:
http://www.nc-sara.org/
View the Application and Evaluation Form for State Membership here:
http://nc-sara.org/files/docs/SARA-State-Application-Form(1).pdf
If California does join SARA compact, institutions will have to apply to California
to be part of the reciprocity agreement.
View the Application and Approval form for Institutional Participation in SARA
here:
http://nc-sara.org/files/docs/SARA-Institutional-Application.pdf.pdf.pdf
SHEEO is a national association of state higher education leaders who serve on
statewide coordinating and governing boards and other state policy agencies for higher
education. Visit this website for information about all 50 states and their individual
regulations.
http://www.sheeo.org/
From Quick Links choose: State Authorization of Distance Education
SHEEO is no longer updating this site, but has given authorized state
representatives access to update information for individual states. It is up to
the regulators/agents to provide updates, additions, and changes, so double
check state sites as well.
The SHEEO State Authorization Surveys present detailed information about
physical presence, fees, and individual state regulations.
Viewing Regulations and Revisions
Choose a state, review the general info, then select the revisions tab. Revisions are
logged for each state. By choosing “show diff,” you can view the changes state
regulators have made since surveys were originally posted.
USDOE – New Federal Regulations
New proposed rules for the educator preparation program data reporting required by
Title II of the Higher Education Act were released on November 25, 2014.
In addition to the HEA requirements, the state and its institutional and noninstitutional programs will be required to provide additional information:
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Employment outcomes
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Student outcomes
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Customer satisfaction
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Assurances
Financial sanctions will be imposed on non-compliant institutions.
Students will not be able to use federal financial aid and TEACH grants
may be denied.
Problems with data collection and evaluation will be exacerbated for
institutions serving multiple states. New systems for collection and
reporting will need to be developed.
Once Again…
State Regulations Remain in Effect
If your institution is not authorized or exempt from authorization to deliver courses and
offer degrees in another state, then you are already in violation of state laws if you have
students living out-of-state.
Federal Regulations: U.S. Department of Education, Chapter 34, Section 600.9(c) .
Results of Negotiated Rulemaking will be re-issued in July 2015.
Do Not Delay. Identify or hire staff member(s) with the ability to see the bigger picture
and work cooperatively with all college departments. A&R, financial aid, counseling, data
managers, accreditation documents, college catalog, executive officers, board staff, and
others will need to supply info.
Whether or not California is able to join in reciprocity agreements, your institution will
have to complete applications and provide documentation. When the rulings are finalized,
the process will move quickly. Failure to comply will result in financial penalties and
possible legal problems.
To be continued….
Current SARA Metrics
Jan 2014
Actual
Jan 2015
Actual
Notes
Approved
States
0
18
AK, AZ, CO, ID, IN, KS, LA, MO, MT, NE, NV, NH,
ND, OR, SD, VA, WA and WV
SARA
Institutions
0
124
Institutions from all four regional compacts are
represented.
Revenue
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$378,000
Est 2015
Legislative
Activity
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12
CA, IA, MA, ME, MI, NJ, NM, PA, RI, TN, TX and
WY
Pending Apps
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MN
Review and decision expected by February 15th
Apps Est in
Early 2015
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Institutional fees
AR, IL, OH and OK
Ten (10) of the 15 WICHE states are SARA members.
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Executive Board Members:
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Larry Lambert: President Llambert@swccd.edu
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Cynthia Alexander: Vice President:
calexander@Cerritos.edu
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Alice Dieli: Corresponding Secretary:
Alice.Dieli@arc.losrios.edu
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Lisa Beach: Corresponding Secretary:
lbeach@santarosa.edu
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Lenore Simonson: Public Information Officer:
lenoresimonson@whccd.edu
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Richard Wu: Treasurer: RichardWu@whccd.edu
CCCDECO Update
 Bank
Account
Because of the extraordinary influence
and persistence of our Treasurer, Richard
Wu, our bank account should be
established early next week. This will allow
us to being processing Organization dues
and other monies.
Because we are a non-profit organization
the challenge of creating a bank
account is infinitely more complicated
than a personal account.
Activities
 Online Teaching Conference and
CCCDECO retreat
We are beginning to plan our program for the retreat that
happens again this year one day prior to the start of the OTC.
We are excited to follow up on last year's great program and
expand the creativity and fun.
If anyone is interested in helping us plan our retreat then we
would love to have you. Contact anyone of the executive
board members for details.
Other “stuff”
 Working
on creating a webpage
 Looking
at opportunities for
professional development for our
members
 Larry
and Cynthia just completed
their work with the OEI CCMS
workgroup in the selection of the
common course management
system: CANVAS
Announcements

Online Teaching Conference (OTC) in
June 17-19, 2015
 San Diego, California
 DE Coordinators Meeting will be on June
17th
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ACTLA Conference will be March 29th –
April 1st , 2015
 San Francisco, California
Online Education Regional Meetings
• The Academic Senate and the Chancellor’s Office
• When and where?
• North: Friday, March 20 at College of San Mateo, 9:00-3:30
• South: Saturday, March 21 Mt. San Antonio College TBD, 9:00-
3:30
• No cost to attend
• Participants will include DE Coordinators, instructional
designers, online faculty, senate presidents, curriculum
chairs, DE administrators and Chief Instructional Officers
• Why attend? Valuable information!
Online Education Regional Meetings
• Registration required
• Registration and program information…coming soon!
www.asccc.org/calendar/list/regional-meetings
Evaluation Survey
Help us improve the monthly DE
coordinators meeting by filling
out a short anonymous online
feedback survey at the following
URL:
http://www.surveygizmo.com/s3/13
78620/California-CommunityColleges-Chancellor-s-Office-DECoordinators-Monthly-MeetingFeedback-Survey