Greater Gallatin Watershed Council Board of Directors Meeting Minutes September 10, 2014 7:30 a.m. – 9:30 a.m. Board Members Present: Brad Bauer, Pat Costello, Sue Duncan, Heidi Giem (arrived at 7:45), Brian Heaston, Tammy Swinney (arrived at 8:00), Rose Vallor, Chris Boyer, and Marcia Youngman Others Present: Sierra Harris – Coordinator, Katherine Boyk – BSWC Member August Minutes Rose Vallor moved to accept the August Minutes Seconded by Pat Costello Motion approved - (7 ,0) September 2014 Treasurer’s Report The following financial documents were presented to the Board: As of August 31, 2014 GGWC has $7,399 in its bank account Heidi Giem presented the following financial documents September Treasurer’s Report Recap GGWC “Dashboard” Report – August 31, 2014 GGWC Profit & Loss – August 2014 GGWC Check Detail – August 2014 GGWC First Security Bank, Bank Reconciliation – August 25, 2014 GGWC Balance Sheet – August 31, 2014 Board Discussion • WRP contract amendment with DEQ to bill monthly instead of quarterly will probably be finalized in late September. Will bill at quarter in October and bill monthly starting in November. • $550 remaining from Sonoran grant for Low Impact Development. What can this be used for? • Rain garden planting in spring? Motion to accept the September Treasurer’s report Rose Vallor moved to accept the September Treasurer’s reports Seconded by Brian Heaston Motion approved - (9,0) Committee Updates Executive Board Donations • Marcia thanks board members for donating following her email request. Almost at 100% board contribution! • Received close to $5000 last month with $3000 donation from Maddy Pope. Board Potluck • Cancelled due to bad weather and busyness. Potluck can be included in board retreat this fall/winter. Pat Costello moved to not do potluck this week Seconded by Chris Boyer Motion approved - (9,0) Potential Board Members – updates • • Heidi’s term as Treasurer expires at the end of the year and she won’t be renewing. • Need to find a new Treasurer with skill set. Ask past Treasurers for suggestions. Contact Troy Watland at Bozeman Chapter of CPAs or the MSU College of Business. • Heidi has been doing a lot of bookkeeping work. If next Treasurer doesn’t do this, GGWC will need to pay for more bookkeeper’s time. Contact Bozeman Professional Women’s Group for board members or fundraising assistance • Ask JP for contacts Heidi can contact a member General Letters of Support • MACD 319 application for mini-grant funding: Katherine wrote 9/9 • MWCC 319 application for small restoration project funding: Katherine will write • GLVT application to RCPP: Katherine will write, Brian and Brad will review BSWC Update • Katherine’s term ends November 21 • Katherine and Sierra will create guide for next year’s BSWC Member • Application for MWCC’s funding for BSWC Member ($5000) is out. Priority will go to organizations with completed WRP. • Heidi and Chris Boyer interested in helping interview applicants in October depending on availability. Education and Outreach September Newsletter • Will be sent out this afternoon • Are we ready to announce the date of the Fall Tour? YES! Fall Tour Update • Funding • Received $500 from Montana Land Reliance. Need an additional $1200-$1500. • Sue is requesting $250-$500 from Stockman Bank (Belgrade) and Manhattan Bank for material printing and advertising. • Mini-grant funds won’t be available until Oct 10. The only thing this could fund is the bus ($700) if bill is post-dated (after Oct 10) • • • • UPDATE: Only organizations with completed WRPs can receive mini-grant funds, so this is not an option for GGWC until January. Tour Logistics • Still need to find a meeting location - Murdoch’s, Simms, or Zoot in Four Corners? • UPDATE: Confirmed meeting location at Zoot parking lot • Meet at 8:30 AM, leave by 9. Spend 2.5 hours at Kelly Ranch, then drive toward Manhattan to see Lowline Canal service area. Return to Zoot by 12:30. • Kathryn Kelly and Sue are only confirmed speakers. Ag producers will be busy with harvest. Will request speakers from CD (Mike Bertrand or board member) and AGAI. • Need PA system • Won’t serve lunch to save money. Will get coffee donated from City Brew and cookies or other snack. • Tour title: “A Living History of Ag Irrigation in the Gallatin Valley” Printing • Tammy can print maps from green book in color for packets • GGWC can print AGAI Water Rights hand-out and watershed map • County GIS printing Lowline and Highline Canal maps and maybe compiled maps from green book Advertising • Ad in Chronicle - Buy one, get one for ?? • Ad in Belgrade News - $50 • KGLT radio (free) • Farm and Ranch News - contact Pam Bryson • Newsletter, social media, listservs City Hall Rain Garden workday • Received $150 from Morrison-Maierle. Will use to purchase mulch and plants if available in nurseries. • Work with 5th grade class at Hawthorne Elementary • Contact Sid Bush at City beforehand Story Mill TPL Funding for E & O tasks Katherine will work 120 hours at $33.33/hr this fall Sierra will complete any tasks Katherine doesn’t finish by 11/21 Aerial Photos Chris will take photos of Story Mill and donate to GGWC as in-kind. TPL will buy photos from GGWC. Development Committee Donor Letter – status update • Sending to 15 businesses and 90 individuals • Marcia will sign businesses letters Heidi will get stamps MIG Update • Sierra will talk to Columbine about advertising for Fall Tour, hats for Stream Team, and MOU Fundraising Opportunities • Business Donors – ideas • • Sierra will contact Simms to ask for a donation of waders before September and October monitoring Donation Jars • Total funds received: $55.56 • Cold Smoke jar missing Grants o Upcoming Grants and Reports • • • o WRP 319 grant update • Met with TPL and NRCS to prepare for final application (due 9/29) • May need board help with Camp Creek portion • Need to cut ask and add funds for modeling Mini-grant application • Can fund Annual Meeting if we select topic now - SNOTEL, snowpack, and climate change • Katherine will work on application MWCC Funding for 2015 AmeriCorps Member Current Grants • Norcross - purchased printer. very fancy, named Coco Butterbean :) • • o Sierra going to sell old printer on behalf of GGWC WQAS DEQ Lab Funding – final report due in October Letters of Inquiry • Sent to Kendeda Fund 8/26. Brad will follow-up • Brad working on Turner Foundation, Clif Bar, Martin Foundation, Steele-Reese, Gannet • Sara Biddle working on Patagonia • Rose suggests asking Bridger Brewing to join Pints with a Purpose Water Resources Committee Sampling for City of Bozeman and GLWQD • Sierra worked 33 hours in August • Brian, Pat and Katherine volunteered Stream Team 2014 • Final month of sampling • Some volunteers feel it is too much work Story Mill Update • Groundwater measuring almost complete for the year WRP Update Draft will be ready for review Sept. 29th On track for completion by end of December All work must be completed by 12/31 Next Meeting October Board Meeting Wednesday, October 8, 2014 7:30 – 9:30 AM Audi Dealership – 19th & Main St.