Access Study Guide

1. A ________ is a complete set of data.
2. To identify the fields, each field has a field ________.
3. After you delete a record, you cannot use the ________ command to restore it.
4. A database is a collection of ________.
5. In Datasheet view, the table displays its data in rows and columns in a
6. When you are navigating in Datasheet view, pressing ________ + ________
moves to the previous field in the current record.
7. When you change the ________ ________ of a datasheet, the change affects all
the rows in a datasheet.
8. When resizing a column, selecting ________ ________ automatically resizes the
column to the best width for the data contained in the column.
9. In ________ view, you can rearrange the order of the fields in a datasheet by
dragging them to a new location.
10. By default, the rows in a datasheet are displayed with ________ light and dark
background colors.
11. If you make changes to the layout of a datasheet and try to close the table,
Access will prompt you to ________ your changes.
12. When you create a blank database, Access creates the first table for you and
gives it the name ________.
13. In a table, the primary key is the field that contains a unique field value for each
record in the table.
14. In Design view, you can ________, ________, and make ________ to the way
that fields store data.
15. Any changes that you make in Design view are automatically updated in
________ view when you save the table.
16. The ________ key is the field that contains a unique field value for each record in
the table.
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17. A field’s ________ ________ determines the kind of data that you can enter in
the field, such as numbers or text, or a combination of numbers and text.
18. The ________ data type stores True/False values.
19. In ________ ________, you can add, delete, and make changes to the way that
fields store data.
20. The ________ ________ property sets the number of characters you can store in
a Text, Number, or AutoNumber field.
21. Use the ________ property to specify how you want Access to display numbers,
dates, times, and text.
22. A ________ temporarily displays records in a datasheet based on the condition
that you specify.
23. A ________ or a ________ is the only method to change the way that data is
displayed in a table datasheet.
24. You can add fields in ________ order to the design grid.
25. When you open a query object, you ________ the query.
26. An easy method to change the way data is sorted is to click any field value in the
field you want to sort, and then click the ________ or ________ buttons in the
________ & ________ group on the Home tab.
27. A query can contain ________, ________, or ________ of the fields in the table.
28. You can run the query by clicking the Run button in the ________ group on the
Query Tools Design tab.
29. The ________ symbol next to a field name in a field list indicates the table’s
primary key.
30. Queries that are based on more than one table are sometimes called ________
31. The ________ operator selects records that match at least one of two or more
conditions in a query.
32. The _______ operator selects records that match all of two or more conditions in
a query.
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33. When you resize controls in a control layout in Layout view, reducing the width of
one control reduces all the widths of ________ ________ controls in the control
layout at the ________ ________.
34. Another option for finding data quickly is to use the ________ command, which is
available when you are using a table or query datasheet, form, or report.
35. You can use a form to ________ the record source, add ________ records, or
________ existing records.
36. You must be in Design view to add controls such as ________, ________, and
________ to a form.
37. A ________ ________ ________ indicator appears on the report selector when
the report’s width exceeds the width of a page.
38. A grouping level ________ data based on one or more fields
39. Use the ________ Wizard when you want to create a report quickly.
40. A ________ is a database object that displays data from one or more tables or
queries in a format that has an appearance similar to a printed report
41. The ________ Wizard lets you create a report that you can use to print standard
or custom labels.
42. The data in a report is ________, which means that you can view the data in the
report, but you cannot change it
43. You can import data stored in a workbook into a ________ or ________
database table.
44. When a field name in the data source contains a space, the merge field in Word
replaces the space with an ________.
45. You can start a mail merge from ________ or from ________.
46. When you send data in other file formats, you ________ the data from the
47. The ________ ________ is the place where the form letter goes to get its data,
such as a Word document or Access database
48. Instead of entering records one at a time, you can ________ the new data into
the database.
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49. A ________ ________ is a document that includes codes that print information
from a data source
50. ________ ________ ________ is a file format where commas separate the field
values of each record in the data source
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