(Sample) MAINTENANCE MANUAL MM (H) XX/201Y FEATURE NO. 11SE-A/ND12 BRAEMAR HILL ROAD, NORTH POINT AUTHOR This manual has been prepared for the sole and specific use of the Government of the Hong Kong Special Administrative Region. Any other persons who use any information in it do so at their own risk. October 2013 Landslip Preventive Measures Division 2 GEO Maintenance Manual No. MM XX/201Y Revision Record Revision Date number B 7/201Y A 1/201Y Description Prepared Checked Approved General revision to format General revision to format ABC DEF GHI 2 Maintenance Manual No. MM XX/201Y Foreword Feature No. 11SE-A/ND12 is situated at Braemar Hill Road, North Point. LPM Division 2 of the Geotechnical Engineering Office (GEO), Civil Engineering and Development Department (CEDD) carried out / [Name of Consultant] was commissioned by the Geotechnical Engineering Office (GEO), Civil Engineering and Development Department (CEDD) under Consultancy Agreement No. CE XX/YYYY (GE) to carry out* a Stage 3(H) Study (Stage 3(H) Report No. S3(H)R xx/yyyy) for the Natural Terrain Hazard Mitigation Measures. This Maintenance Manual summarizes the LPMit works carried out and the maintenance requirements of the NS/ND* feature. This Manual also contains the results of the design review during construction. Depending on the outcome of the review, the design model finally adopted and therefore shown in this report may be different from that in the corresponding Stage 3(H) Study Report. ( ) Chief Geotechnical Engineer/LPM Division 2 *Approved by: ________________________ <Name> Project Director [Name of Consultant] *Delete as necessary. 3 Maintenance Manual No. MM XX/201Y Contents Page No. PART 1 General Advice 5 PART 2 Recommended Maintenance 6 PART 3 Contract/Works Details 8 PART 4 Record Sheets and As-built Drawings 9 Appendix I List of Geotechnical Features 10 Appendix II Location Plan of Geotechnical Features Listed in Appendix I 12 Appendix III Records of Geotechnical Features Listed in Appendix I 14 Appendix IV Records of Routine Maintenance Inspections and Works 20 Appendix V Details of Contract and Summary of LPMit Works Carried Out 26 Appendix VI Design Approach, Parameters and Method of Analysis 28 Appendix VII Verification of the Design Geological Model 30 Appendix VIII Brief Records of Construction Review 32 Appendix IX Summary of Previous Studies Carried Out 34 Appendix X As-built Drawings 36 Appendix XI Other Specific Maintenance Requirements for the Geotechnical Features 39 Certificate of Design and Completion of Geotechnical Features 40 GEO Checking Certificate for Geotechnical Features 43 APPENDICES GCD 103 GCD 104 4 Maintenance Manual No. MM XX/201Y This maintenance manual consists of four parts: PART 1 General Advice 1.1 The list geotechnical features (see Appendix I) and their locations (see Appendix II), at Braemar Hill Road, North Point for which you have maintenance responsibility have been constructed under the Landslip Prevention and Mitigation Programme (LPMitP) managed by the Geotechnical Engineering Office (GEO), Civil Engineering and Development Department. 1.2 Maintenance requirements for natural terrain hazard mitigation measures, i.e. NS (i.e. stabilization measures constructed on natural hillside to prevent failure) and ND (i.e. defense measures to contain landslide or boulder fall from the natural terrain above) features are provided in Geoguide 5 - Guide to Slope Maintenance (2003) published by the GEO. 1.3 Maintenance departments were informed by the GEO on 9 August 2013 that Routine Maintenance Inspections (RMIs) are no longer necessary for soil-nailed hillsides completed under the LPM or LPMit Programme, but inspection and maintenance of existing maintenance staircases and drainage channels at soil-nailed hillsides will still be required. 1.4 Where maintenance departments are required to undertake tree risk assessment and/or landscape maintenance in connection with the maintenance of natural terrain hazards mitigation works, they should refer to the latest guidelines for Tree Risk Assessment issued by Development Bureau and GEO Publication No. 1/2011 respectively. 1.5 Maintenance departments are urged not to replace vegetation on NS feature by chunam or sprayed concrete as part of routine maintenance works. WBTC No. 25/93 includes guidelines on the ‘Control of Visual Impact of Slopes’. 1.6 For the continued satisfactory performance of the NS/ND features, regular maintenance including the upkeep of their physical integrity is essential, and the recommendations contained in the relevant Circular/Geoguide/GEO Publication should be followed. 1.7 This manual provides information and specific advice for your future maintenance of the NS/ND features. You should follow the specific recommendations on maintenance given in Part 2 of this Manual. 1.8 Parts 3 and 4 of this Manual provide you with the construction details and other relevant information for your maintenance works. 5 Maintenance Manual No. MM XX/201Y PART 2 Recommended Maintenance 2.1 Routine Maintenance Inspection to be carried out once every year/ xx years (Note 1); (Others to be specified) (Note 2); 2.2 Routine Maintenance Inspection Routine Maintenance Inspections should preferably be carried out between October and February, and any required maintenance works should be completed before the onset of the wet season in April. These maintenance inspections should be undertaken by your Assistant Clerk of Works, Technical Officer, Works Supervisor or above, as appropriate, who should make recommendations with regard to the following maintenance items (such inspecting officers are expected to have the knowledge of and experience in recommending the list of maintenance items): 1 clearance of accumulated debris from drainage channels, catch trenches and pits, containment basins and straining structures; removal of accumulated debris behind the debris/rockfall resisting barriers(Note 3); repair of or replacement of damaged/corroded components of the debris/rockfall resisting barriers; repair of cracked or damaged drainage channels or maintenance access; repair of or replacement of rusted steel furniture; removal of any vegetation that has caused severe cracking of drainage channels or hard surface; unblocking weep-holes and drainage outlet; repair of or reinstatement of the ground adjoining the measures if affected by severe erosion; Refer to paragraph 1.3 of this Manual and Sections 7.3 and 7.4 of Geoguide 5 (3 rd Edition) 2 Engineer inspections for Maintenance are not normally required unless specified by the designer or in special provisions. Geoguide 5 (3rd Edition) Section 7.5 refers. 3 For flexible barriers, an immediate maintenance inspection should be carried out after the occurrence of landslide. Arrangement should be made to clear the landslide debris as quickly as possible in order to avoid potential instability due to prolonged period/accumulation of surcharge, and to ensure the continuing functioning of the flexible barriers. 6 Maintenance Manual No. MM XX/201Y repair of or reinstatement of the pavement of the vehicular maintenance access; repair of/notification to relevant parties of leaky exposed water-carrying service; (others to be specified to upkeep the integrity and function of the measures, e.g. specific maintenance requirement from the supplier of any defense measures). Records of the geotechnical features (see Appendix III) and records of routine maintenance inspections and works (see Appendix IV) should be properly made and kept. In cases where unusual conditions or problems are observed during routine maintenance inspections or immediate maintenance inspections, e.g. a check dam filled up with a large amount of landslide debris or significant movement observed at boulders supported by buttresses, the owner or the party required to maintain the mitigation measures should seek advice from a professionally-qualified geotechnical engineer and inform the Landslip Investigation Section of LPM Division 1 of GEO. 2.3 Other Specific Maintenance Requirements for the Geotechnical Features Details shall refer to Appendix XI. 7 Maintenance Manual No. MM XX/201Y PART 3 Contract/Works Details 3.1 The details of the Contract and a summary of the LPMit works carried out are given in Appendix V. 8 Maintenance Manual No. MM XX/201Y PART 4 Record Sheets and As-built Drawings 4.1 The records of geotechnical features given in Appendix III provide detailed information with regard to: Technical information such as types, number and the dimensions of stabilization/defense measures adopted; Location plan and site plan showing the extent of the geotechnical features to be maintained; Layout plan of water-carrying services on or adjacent to the geotechnical features; Record photographs. 4.2 The following drawings are the as-constructed drawings for the slope and are given in Appendix X: Drawing No. Drawing No. 9 Maintenance Manual No. MM XX/201Y Appendix I List of Geotechnical Features 10 Maintenance Manual No. MM XX/201Y Appendix I List of Geotechnical Features – Submissions and File Reference Consultant’s File Ref. No. GEO’s File Ref. No. Relevant Documents Checked GEO Feature No.(1) Drg. No. Report Title Memo Reference Memo Reference and Date of and Date of Documents Checker's Submission to Comments Checker Remarks Notes: (1) If GEO Feature No. is not available, provide a reference no. shown in the location plans at Appendix II. 11 Maintenance Manual No. MM XX/201Y Appendix II Location Plan of Geotechnical Features Listed in Appendix I 12 Maintenance Manual No. MM XX/201Y Outline the boundary of natural hillside catchment and highlight the extent of the feature required maintenance in this location plan with different legend. Appendix II – Location Plan of Geotechnical Features listed in Appendix I 13 Maintenance Manual No. MM XX/201Y Appendix III Records of Geotechnical Features Listed in Appendix I 14 Maintenance Manual No. MM XX/201Y RECORDS OF GEOTECHNICAL FEATURE (for NS/ND features) (SHEET 1 OF 5) GEOTECHNICAL FEATURE REFERENCE NO. (1) LOCATION OF GEOTECHNICAL FEATURE Map co-ordinates Easting (1980 DATUM) Northing Toe Elevation ( mPD) TECHNICAL INFORMATION (Continue on separate sheets if necessary) Stabilisation Measure (NS Feature) (2) Defence Measure (ND Feature) (3) Type of Stabilisation Measures Type of Defence Measures Flexible barrier/ Rigid Barrier/ Earth Bund/ Others* Design Retention Material Landslide Debris / Boulder * Soil Nail/ Buttress/ Rock dowel/ Others*: Number Soil Nail Retention Volume (m3) if applicable Face Angle length (m) Height (m) Number Length (m) Buttress Height (m) Number Manufacturer Proprietary Product Rock dowel Energy Rating (kJ) if applicable Length (m) Remarks Model No. Remarks (e.g. warranty conditions) (empirical/analytical design) Brief description of associated measures(4) if any Brief description of associated measures(4) if any OTHER INFORMATION Location and size of services: Notes : * Delete as necessary (1) Upon request, the Geotechnical Engineering Office can provide a geotechnical feature reference number if applicable. (2) Stabilisation measures (e.g. buttress and soil nail) constructed in the vicinity can be combined and treated as one geotechnical feature for record and registration purposes. (3) Use a separate Sheet 1 for each defence measure. (4) The associated measures could be flexible barriers prescribed under the holistic risk mitigation strategy or any other stabilization or defence measures prescribed with no analytical or empirical design. The feature numbers for these associated measures should be included or otherwise traceable. Appendix III – Records of Geotechnical Features Listed in Appendix I (Sheet 1 of 5) 15 Maintenance Manual No. MM XX/201Y RECORDS OF GEOTECNICAL FEATURE (SHEET 2 OF 5) GEOTECHNICAL FEATURE REFERENCE NO. GEOTECHNICAL FEATURE LOCATION (ADDRESS) INFORMATION ON CONSEQUENCE-TO-LIFE CATEGORY What facilities will be affected if this geotechnical feature collapses (e.g. school, market, playground, highway, country park, etc)? AT CREST (a) Type(s) of facility (b) Distance(s) AT TOE (a) Type(s) of facility (b) Distance(s) Consequence-to-life category of the geotechnical feature (refer to PNAP 234) : GENERAL INFORMATION Date of ground investigation : Date of construction : Name & Address of Contractor : Name & Address of Contractor : Designed by (Firm) : As-constructed drawing no.(s) : Nearest raingauge(s)(1) : Stability Assessment carried out Evidence of checking by GEO Remarks : Record sheet prepared by : Firm : Signature : Date : Note: (1) Upon request, the Geotechnical Engineering Office can provide information about the locations of raingauges. Appendix III – Records of Geotechnical Features Listed in Appendix I (Sheet 2 of 5) 16 Maintenance Manual No. MM XX/201Y RECORDS OF GEOTECNICAL FEATURE (SHEET 3 OF 5) GEOTECHNICAL FEATURE REFERENCE NO. GEOTECHNICAL FEATURE LOCATION (ADDRESS) LOCATION PLAN (with scale) AND SITE PLAN (1:1000) Note : Any associated measures in connection with this geotechnical feature may be included in the plans. Appendix III – Records of Geotechnical Features Listed in Appendix I (Sheet 3 of 5) 17 Maintenance Manual No. MM XX/201Y RECORDS OF GEOTECNICAL FEATURE (SHEET 4 OF 5) GEOTECHNICAL FEATURE REFERENCE NO. GEOTECHNICAL FEATURE LOCATION (ADDRESS) LAYOUT PLAN OF WATER-CARRYING SERVICES ON OR ADJACENT TO GEOTECHNICAL FEATURES (with date) [Layout plan of water-carrying services on or adjacent to Geotechnical Feature No. XXXX] Notes : All dimensions are in millimeters and all levels are in meters above Principal Datum Appendix III – Records of Geotechnical Features Listed in Appendix I (Sheet 4 of 5) 18 Maintenance Manual No. MM XX/201Y RECORDS OF GEOTECNICAL FEATURE (SHEET 5 OF 5) GEOTECHNICAL FEATURE REFERENCE NO. GEOTECHNICAL FEATURE LOCATION (ADDRESS) RECORD PHOTOGRAPHS (with comments, date and reference numbers) Note : Add additional record sheets for photographs as necessary. Photos for the associated measures in connection with this geotechnical feature may be included as necessary Appendix III – Records of Geotechnical Features Listed in Appendix I (Sheet 5 of 5) 19 Maintenance Manual No. MM XX/201Y Appendix IV Records of Routine Maintenance Inspections and Works 20 Maintenance Manual No. MM XX/201Y RECORDS OF ROUTINE MAINTENANCE INSPECTIONS (SHEET 1 OF 4) GEOTECHNICAL FEATURE REFERENCE NO. (1) Location (address) Date of Inspection: Weather Condition at Time of Inspection: Maintenance Action Item Location Reference Action Required No Works Completion Date Yes Clearance of debris from drainage channels, catch trenches and pits, containment basins and straining structures. Removal of accumulated debris behind the debris/rockfall resisting barriers. Repair or replace damaged/corroded components of the debris/rockfall resisting barriers (e.g. wire ropes, anchor ropes and posts, etc.). Repair of cracked or damaged drainage channels or maintenance access. Repair or replace rusted slope furniture (e.g. steel gates, boundary fences and stairs). Removal of any vegetation that has caused severe cracking of drainage channels or hard surface. Unblocking weepholes and drainage outlet Repair or reinstate the ground adjoining the measures affected by severe erosion Repair or reinstate pavement of vehicular maintenance access Repair of/notification to relevant parties of leaky exposed water-carrying service Others (specify works and give details) Recommended Date for Completion of Above Works: Notes: (1) Upon request, the Geotechnical Engineering Office can provide a feature reference number if applicable. Appendix IV - Records of Routine Maintenance Inspections (Sheet 1 of 4) 21 Maintenance Manual No. MM XX/201Y RECORDS OF ROUTINE MAINTENANCE INSPECTIONS (SHEET 2 OF 4) GEOTECHNICAL FEATURE REFERENCE NO. SITE PLAN (Reference numbers should be assigned to locations of man-made items for which maintenance works are required. The corresponding reference numbers should be quoted in the photographic records.) Notes: (1) Add additional record sheets for site plan as necessary. Appendix IV - Records of Routine Maintenance Inspections (Sheet 2 of 4) 22 Maintenance Manual No. MM XX/201Y RECORDS OF ROUTINE MAINTENANCE INSPECTIONS (SHEET 3 OF 4) GEOTECHNICAL FEATURE REFERENCE NO. Immediate advice from professionally-qualified geotechnical engineer needed (Yes/No) (1) ? Immediate arrangement for investigation and repair of exposed water-carrying (Yes/No) services needed? OTHER OBSERVATIONS (continue on separate sheets if necessary) Inspected by: (Name of person undertaking inspection) of (Organisation) Signature: Date: Due date of next inspection: Received by: (Name of owner or his authorised representative) of (Organisation) Signature: Date: Note: (1) Where unusual conditions or problems are observed, e.g. a check dam filled up with a large amount of landslide debris or significant movement observed at boulders supported by buttresses, the case should be reported to the owner or party responsible for the maintenance of the mitigation measures. Appendix IV - Records of Routine Maintenance Inspections (Sheet 3 of 4) 23 Maintenance Manual No. MM XX/201Y RECORDS OF ROUTINE MAINTENANCE INSPECTIONS (SHEET 4 OF 4) GEOTECHNICAL FEATURE REFERENCE NO. RECORD PHOTOGRAPHS (with descriptions, date, and reference numbers as given on the site plan) Notes: (1) Add additional record sheets for photographs as necessary. (2) Record photographs should show in detail areas where maintenance works are required and be annotated with descriptions. Appendix IV - Records of Routine Maintenance Inspections (Sheet 4 of 4) 24 Maintenance Manual No. MM XX/201Y RECORDS OF ROUTINE MAINTENANCE WORKS (SHEET 1 OF 1) GEOTECHNICAL FEATURE REFERENCE NO. Maintenance works arranged by: (Name) of (Organisation) Signature: Date: Maintenance works carried out by: (Name) of (Organisation) Signature: Date: Maintenance works carried out on: RECORD PHOTOGRAPHS (with descriptions, date, and reference numbers as given on the site plan) Notes: (1) Add additional record sheets for photographs as necessary. (2) For clearing debris from defence measures, e.g. check dam, the estimated volume of debris removed should be recorded. (3) Record photographs should show in detail areas where maintenance works have been carried out and be annotated with descriptions. (4) Record photographs before and after the execution of maintenance works should be taken from the same vantage points. Appendix IV - Records of Routine Maintenance Works (Sheet 1 of 1) 25 Maintenance Manual No. MM XX/201Y Appendix V Details of Contract and Summary of LPMit Works Carried Out 26 Maintenance Manual No. MM XX/201Y DETAILS OF CONTRACT AND SUMMARY OF LANDSLIP PREVENTION AND MITIGATION WORKS (SHEET 1 OF 1) GEOTECHNICAL FEATURE REFERENCE NO. 11SE-A/ND12 LOCATION (ADDRESS) Braemar Hill Road, North Point MAINTENANCE OFFICE LANDSLIP PREVENTION AND MITIGATION CONTRACT DETAILS Contract No: GE/xxxx/yy Contractor: Works commenced: Works completed: Maintenance period expired on: Brief Description of Works Carried Out Appendix V – Details of Contract and Summary of LPMit Works Carried Out (Sheet 1 of 1) 27 Maintenance Manual No. MM XX/201Y Appendix VI Design Approach, Parameters and Method of Analysis 28 Maintenance Manual No. MM XX/201Y DESIGN APPROACH, PARAMETERS AND METHOD OF ANALYSIS (SHEET 1 OF 1) DESIGN APPROACH PARAMETERS Soil Type Colluvium Completely Decomposed Granite Highly Decomposed Granite STABILITY ANALYSES Factor of Safety Bulk Weight Cohesion 3 (kN/m ) (kPa) 19 4 19 7 19 10 Before stabilization works Angle of friction (°) 28 37 40 After stabilization works PLAN Outline the design approach adopted and the method of analysis for the stabilization/defence measure as appropriate CRITICAL SECTION Appendix VI – Design Approach, Parameters and Method of Analysis (Sheet 1 of 1) 29 Maintenance Manual No. MM XX/201Y Appendix VII Verification of the Design Geological Model 30 Maintenance Manual No. MM XX/201Y VERIFICATION OF THE DESIGN GEOLOGICAL MODEL Original Design Verification / Amendments during Construction Date (SHEET X OF Y) Verified by (Name/ Post/ Qualif.) ign ic s e ph ed a h r t og of t o n ph tio , a n c ifi , wh e c.) t r e e d, f v hom e o s s) s r o l i e w p f ex re eta g. by s d 2 i . o ce nd el (e. a N a f s e ot pe ng od i o N l d m s e Fin gical n the ida nc e lo u geo ds wh ical G or hn c e re c T O (GE Appendix VII – Verification of the Design Geological Model (Sheet X of Y) 31 Maintenance Manual No. MM XX/201Y Appendix VIII Brief Records of Construction Review 32 Maintenance Manual No. MM XX/201Y BRIEF RECORDS OF CONSTRUCTION REVIEW Design Details Construction Review Date Fi g n i nd s c d n a h (SHEET X OF Y) Reviewed by Approved (Name/ by Post/ (Name/ Qualif.) Post/ Qualif.) s e g an Appendix VIII - Brief Records of Construction Review (Sheet 1 of 1) 33 Maintenance Manual No. MM XX/201Y Appendix IX Summary of Previous Studies Carried Out 34 Maintenance Manual No. MM XX/201Y SUMMARY OF PREVIOUS STUDIES CARRIED OUT Type of study LPMit Consultant/GEO Division Appendix IX - Summary of Previous Studies Carried Out 35 (SHEET 1 OF 1) Date Maintenance Manual No. MM XX/201Y Appendix X As-built Drawings 36 Maintenance Manual No. MM XX/201Y [DRAWING NO. GED XXXXX/XX] 37 Maintenance Manual No. MM XX/201Y [DRAWING NO. GED XXXXX/XX] 38 Maintenance Manual No. MM XX/201Y Appendix XI Other Specific Maintenance Requirements for the Geotechnical Features 39 Maintenance Manual No. MM XX/201Y GCD 103 Certificate of Design and Completion of Geotechnical Features 40 Maintenance Manual No. MM XX/201Y Certificate of Design and Completion of Geotechnical Features (to be completed by Project or Maintenance Department/Office or their Consultants) Name of Government Department/Office : Name of Consultants : Agreement No. and Title : Contract No. and Title : Appendix I : List of Geotechnical Features - Submissions and File Reference. Appendix II : Location Plans of Geotechnical Features Listed in Appendix I Appendix III : Records of Geotechnical Features Listed in Appendix I Part 1 : Certificate of Design We certify that :(a) we have exercised all reasonable skill and care to be expected of a professionally qualified and competent person, experienced in work of a similar nature and scope, in the performance of duties relating to the preparation, review, checking and certification of the design and amendments of design of the geotechnical features as shown and described in the submissions listed in Appendix I; (b) the design and amendments of design shown in Appendix I complied with the relevant standards at the time when they were carried out and an in-house independent check has been undertaken and completed to confirm that they are complete, adequate, and valid, and all conditions imposed under the Geotechnical Engineering Office’s checking procedures in relation to these designs and amendments of design have been complied with; and (c) the design and amendments of design shown in Appendix I have been conveyed accurately and completely to the Engineer for the Contract for execution. Date : Signed : Name : Designation: Part 2 : Certificate of Completion I certify that the geotechnical works for the geotechnical feature(s) listed in Appendix I have been completed in accordance with the design and amendments of design as conveyed to me by the designer. Date : Signed : Name : Designation: GCD103 (1/2) 41 Maintenance Manual No. MM XX/201Y Appendix I List of Geotechnical Features - Submissions and File Reference Consultant’s File Ref. No. GEO’s File Ref. No. Relevant Documents Checked GEO Feature No.(1) Drg. No. Report Title Memo Reference Memo Reference and Date of and Date of Documents Checker's Submission to Comments Checker Remarks Notes: (1) If GEO Feature No. is not available, provide a reference no. shown in the location plans at Appendix II. GCD103 (2/2) 42 Maintenance Manual No. MM XX/201Y GCD 104 GEO Checking Certificate for Geotechnical Features 43 Maintenance Manual No. MM XX/201Y File ref. : To (Project Office/Department) GEO Checking Certificate for Geotechnical Features Checking Certificate No.: --- Agreement No. and Title : Contract No. and Title : GCD 102/103* Certificate of Stability Assessment / Design and Completion* of Geotechnical Features (Submitted by the Consultant / In-house Design Team*) 1. I confirm that the stability assessment / design* of the geotechnical feature(s) included in the Certificate of Stability Assessment / Design and Completion* of Geotechnical Features as given in GCD 102/103* has been found to be satisfactory under the Geotechnical Engineering Office's checking requirements. 2.* (Other qualifying statements, in accordance with DPN 137, to be included as appropriate, if any) Date : Signed : ( ) Deputy Head of the Geotechnical Engineering Office (Landslip Preventive Measures) Civil Engineering and Development Department * Delete whichever is not applicable. GCD104 (1/1) 44 MM (H) XX/201Y