AGL 10 - FIN.MGT. WORKING CAPITAL FOR MANAGERS - 2/3 DAYS OF INTENSIVE LEARNING IN GROUPS CASE GUIDE (NOT RETAINED TYPING CONVERSION TO BE REVISED ) ENGLISH FRENCH GERMAN For further information: Dr. R.G.A. Boland Chemin de la Garenne Prevessin-Moens 01280 France. robertboland@wanadoo.f Copyright: RGAB 2005/3 DIARY DRAFT 6.6.05 AUTOMATED GROUP LEARNING (AGL) NO. 10 - EVA & FINANCIAL MANAGEMENT OF WORKING CAPITAL CASE GUIDE (Not Retained) Copyright: RGAB 2005/3 No copies of without written permission. FEEDBACK QUIZ Choose if possible the most correct answer and mark the answer sheet (a) (b) (c) (d) with an X. Do not mark the quiz 1.The key objective in financial management is to increase the: (a) (b) (c) (d) 2. liquidity of the business amount of outside finance long term value of the business bonus of the CEO Effective financial management is indicated by the: (a) (b) (c) (d) overall health of the company weight of the financial controller profitability high cash balance 3.For a "quoted" company, the key objective of financial management must always be to increase: (a) cash flow (b) return on equity (c) operating cash flow (d) SVA 4.Lack of creativity in financial management normally results from management's: (a) (b) (c) (d) 5. attitude lack of skills marital inexperience lack of knowledge The financial manager deals with risk by: (a) avoiding it (b)providing for it at the level required by the chief executive (c) off-balance sheet financing (d) ignoring it 6. Control of working capital is the responsibility of the: (a) (b) (c) (d) accountant trade unions all managers finance manager 7.Critical profit making factor of a business are important in financial management because they affect the: (a) (b) (c) (d) 8. sources of finance morale of the accountants industry standards key financial policies The critical skills of financial management are mainly: (a) (b) (c) (d) accounting and pessimism timing, relationships and creativity accuracy and honesty forecasting and astrology 9.The horizon of a CAPITAL INVESTMENT ANALYSIS project is normally: (a) (b) (c) (d) the economic life of the project the technical life of the project simply a matter of management judgment the tax life of the major asset 10.New investment in ... is usually very poorly controlled by management: (a) (b) (c) (d) working capital fixed assets R&D subsidiaries 11. Creative Accounting: (a)a method of accounting used in the advertising industry (b)a cynical description given by chartered accountants to accounts prepared by anybody else (c) a work of classic art (d) an American expression for manipulating figures 12. To maintain credit from suppliers, a liquidity crisis: (a) (b) (c) (d) pay on delivery pay a little regularly to key suppliers simply refuse to pay up bring in the auditors, and blame them 13. Fixed assets are best financed by: (a) (b) (c) (d) long term finance equity someone else bank loans 14.The cheapest form of finance for working capital is normally: (a) (b) (c) (d) field warehousing and theft bank overdraft convertible debentures suppliers when discounts lost 15.Investment in inventory is high, therefore the financial manager must: (a) (b) (c) (d) depend on the situation cut the inventory cut sales defer payables 16. Extensive leasing of assets: (a) (b) (c) (d) reduces costs is a high contingent liability is cheaper than purchase makes the E:D ratio look worse 17. The equity: debt ratio: (a) must always be at least 2 : 1 (b) depends on the attitude of the chief executive (c)indicates the "cushion" against loss by the creditors (d) is the same as the industry average 18. When sales expand: (a) (b) (c) (d) more assets are not required with good WC management generally more assets required everybody is delirious profits increase 19.In financial management what is more important, analysis of the past or forecasting of future cash flows: (a) (b) (c) (d) analysis of the past both equally forecasting of future cash flows neither 20. Factoring of receivables does not: (a) (b) (c) (d) provide immediate cash flow improve credit control reduce profit margins always damage company image 21.By not taking discount offered by suppliers on 2/10 days nett 30 day terms the effective cost of money is about: (a) (b) (c) (d) 24% 36% 8% 2% 22.Money borrowed short term until some form of long term finance is arranged is: (a) (b) (c) (d) bridging finance subordinated debt a scam a form of debenture 23.For management purposes, given only the following options, which would you choose: (a) profit figures three months old, (b)profit figures of recent origin which were prepared under pressure of time and accuracy (c) sales figures and bank account which are up to date (d) daily output in both physical and money terms 24.Operational cash flow is: (a) net profit plus depreciation (b) Earnings before interest and taxes (EBIT) (c) sales less cost of sales (d)EBIT less taxes and less changes in working capital and capital expenditure 25. For most companies, the health of a financial ratio is best related to: (a) (b) (c) (d) financial managers the weather international standards industry averages 26.SVA depends mainly upon: (a)reduced WC (b) the weather (c) dividend policy (d) new investment producing more than the cost of capital. 27.In financial management the cash balance is: (a) the unnatural result of doing business (b) the key to liquidity (c) the result of working capital management (d) too low 28. Cash forecasting is designed to show the: (a) (b) (c) (d) cash balance in five years time same as the balance sheet peak and duration of cash requirements impossibility of surviving in the modern world 29The key overall test of liquidity is measured by the ratio of: (a) (b) (c) (d) equity to debt current assets to current liabilities quick assets to quick liabilities stocks on cash or credit 30. Equity base of a company should be kept: (a) (b) (c) (d) as low as possible as high as possible higher than the payables as a cushion for creditors against loss 31. Financial statements are more reliable when they are: (a) (b) (c) (d) audited absolutely correct three years late prepared for tax purposes 32. "Sales increase but inventory stays at about same level" This statement is: (a) (b) (c) (d) true always false not usually true irrelevant to WC management 33.Cost of capital is the: (a) cost of equity minus debt (b)arithmetic average of cost of equity and cost of debt (c) long term interest rate (d) weighted average of cost of equity and cost of debt 34.When you are asked to examine a set of annual accounts with a view to making a valuation for acquisition purposes - the first thing to do is: (a) find out who audited the accounts, and (b) ask yourself - why does the other guy want to sell (c) see how much cash is in the bank (d)order an immediate check on all the assets, and make a judgement on the quality of profits 34. Annual cash flow is: (a) (b) (c) (d) the decrease in bank borrowings over the year retained profits plus depreciation, the amount of new cash received during the year a Xmas party bonus 35.EVA is achieved when: (a)OCF is positive (b)Cost of Capital is low (c)Cost od Capital is high (c)OCF is negative 37.Balance Sheet Liabilities & Assets Owner's Equity OE 10FA 20 LTL 2 OCA 1 CL 10Cash 1 22 22 Which statement is the most appropriate: a)current assets are too high b)equity is too high c)liquidity is poor d)fixed assets are too high Note: OCA=Inventories and Accounts Receivable FA =Fixed Assets CA =Current Assets LTL =Long-term Liabilities OE =Owner's Equity DRS =Debtors (receivables) 38.Balance Sheet Liabilities & Assets Owner's Equity Yr.1 Yr.2Yr.1Yr.2 OE 60 100FA 40 50 LTL 20 20Inv. 30 30 CL 20 40Drs. 20 80 Cash 10 100 160 100 160 Which statement is the most appropriate: (a)the material increase is in fixed assets (b)there is probably poor control of debtors (c)sales manager is sick (d)there is poor use of long-term funds 39.EVA is a: a)new tax on added value b)concept similar to cost of capital c)measure of value created by a business d)measure of return on equity 40.Which of the following is not a key EVA driver? a)operating profit margin b)working capital c)cost od capital d)level of inflation 41.Balance Sheet Liabilities & Assets Owner's Equity Cash 2 CL 2 OCA 2LTL18 FA18OE 2 2222 Which statement is the most appropriate: a)current liabilities are to low b)owners equity is too low c)long-term liabilities are adequate d)fixed assets are too high for the other current assets 42.Balance Sheet Assets: Yr.1 Yr.2 FA 4 18 OCA 5 5 Cash 1 1 10 24 Less: CL (2) (4) LTL (2) (4) OE 6 16 Which statement is the most appropriate: a)increase in current assets is financed by liabilities b)increase in fixed assets is financed by liabilities c)increase in fixed assets is financed by receivables d)increase in fixed assets is financed by owners equity 43.Balance Sheet Liabilities &Assets Owner's Equity Yr.1 Yr.2 Yr.1 Yr.2 OE 6 13FA 4 4 LTL 2 2OCA 5 22 CL 2 12Cash 1 1 10 27 10 27 Profit and Loss Account Yr.1Yr.2 Sales 20 40 GP 10 20 NP 4 7 Which statement is the most appropriate: a)stock and debtors increase is financed by liabilities b)stock and debtors increase is financed by equity and liabilities c)stock and debtors increase is due to sales expansion d)profit margins are increasing 44.Balance Sheet ... have a care now ....! Assets Yr.1 Yr.2 FA 4 5 OCA 5 10 Cash 1 1 10 16 Less: CL (2)(10) Net assets 8 6 OE 6 6 LTL 2 Financing 8 6 Which statement is the most appropriate a)sales increase led to an increase in debtors and stock b)cash balance is too low c)liabilities are too high in relation to sales d)significant increase in fixed assets is financed by liabilities 45.Balance Sheet Liabilities & Assets Owner's Equity OE 22FA10 LTL -OCA 11 CL - Cash 1 22 22 Which statement is the most appropriate: a)current assets are too high b)SVA is too high c)owners equity is too high d)fixed assets are too high 46.Balance Sheet Liabilities & Assets Owner's Equity OE 10 FA18 LTL 2OCA 2 CL 10Cash 2 2222 Which statement is the most appropriate: a)long-term liabilities are too low for the cash b)a FOREX or a DUREX problem c)liquidity is satisfactory d)owners equity is too low for fixed assets 47.Balance Sheet (Careful!) AssetsLiabilities & Owners Equity Cash 1CL OCA20LTL20 FA 1OE 2 2222 Which statement is the most appropriate: a)liquidity is OK b)Owners equity is too low c)current liabilities are well managed d)LBO is the answer 48.In the capital asset pricing model (CAPM) the Beta coefficient measures the: a)bankruptcy risk of the company b)dividend yield c)relative volatility of the company share price in relation to the stock market index. d)ratio of market value to book value 49.Balance Sheet Liabilities &Assets Owner's Equity Yr.1 Yr.2 Yr.1 Yr.2 OE 6 8FA 4 5 LTL 2 2OCA 5 10 CL 2 8Cash 1 3 10 18 10 18 Operating Statement Yr.1Yr.2 Sales 20 21 GP 10 10 NP 2 2 Which statement is the most appropriate: a)stock and debtors are too high in relation to OE b)stock and debtors are too high in relation to gross profit c)margins are improving d)stock and debtors are too high in relation to sales 50.Balance Sheet Liabilities & Assets Owner's Equity Yr.1 Yr.2Yr.1 Yr.2 OE 60 60 FA 40 180 LTL 20140 Stock 30 20 CL 20 40 DRS 20 30 Cash 10 10 100240 100 240 Income Statement Yr.1Yr.2 Sales 100 150 GP 40 60 NP 20 30 The material change between year I and II is: a)increase in sales b)increase in fixed assets c)SVA d)reduction in profit margin 51.Balance Sheet Liabilities & Assets Owner's Equity Yr.1Yr.2 Yr.1Yr.2 OE 60 65 FA 40 50 LTL 20 20 Stock 30 100 CL 20 05 DRS 20 20 Cash 10 10 100 180 100 180 Which statement is the most appropriate: a)increase in fixed assets is financed by equity b)increase in SVA c)increase in stock is mainly financed by liabilities d)increase in sales is mainly financed by the workers 52.Which of the following is never good security for a banker: (a) (b) (c) (d) bills receivable inventory goodwill and reputation accounts payable 53.In responding to a loan request, the bank's first attention is whether the: (a) (b) (c) (d) client is an old one or a new one amount is too high security is adequate purpose is legal 54.In practice the main security for the bank loan is the: (a) (b) (c) (d) cash in hand face of the client reputation of the customer size of the safe 55.Banks do not like to lend to companies making losses because; (a) (b) (c) (d) they are inefficient its bad for their image they can't afford high interest rates they may soon have higher losses 56.The best reason for not using a bank to finance the purchase of a fixed asset is because: (a) (b) (c) (d) it is not ethical the interest rate is too high the bank may require payment if conditions broken the bank will ask repayment "on demand" 57.Liquidation values are: (a) (b) (c) (d) dependent upon the way assets are sold more than book values always stable but low the same as book values 58."If the company cannot repay the loan on demand then the bank has practical alternative but to liquidate the company". This statement is: (a) always true (b) generally true (c) not possible (d) false 59. A "company doctor" is a man who: (a) gives medical treatment to staff (b) treats the chief executive for financial ulcers (c) is under contract for legal services (d) something else 60.If a banks sells a defaulting company it will often get a good price because it: (a) can afford to wait (b) can finance the purchase (c) knows the buyer's reputation (d) is on INTERNET 61.In times of inflation the most important factor for the banker in considering a bank loan increase is: (a) (b) (c) (d) payback "gilt edge" security age of the chief executive government fiscal controls 62. Net profit plus depreciation is: (a) cash flow (b) operating cash flow (c) funds flow (d) cost of capital for the year 63. Visit the bank manager when: (a) (b) (c) (d) you need a lot of money you don;t need money yet no-one else will lend the money you need you need money desperately 64.If a company needs 80,000 but the bank lends only 40,000, then the bank is: (a) unwise (b) conservative and mean (c) forgetful (d) wise 65.A large increase in payables is a: (a) source of funds (b) source of worry (c) decrease in cash (d) usually a good thing 66."The difference between sources and uses of funds, usually results in an increase or decrease in working capital". This statement is: (a) true (b) unethical (c) meaningless (d) false 67.Which of the following is not a source of funds: (a) expanded credit from suppliers (b) sale of shares or stock (c)increase in "the excess of the cost of an investment in subsidiaries over its net book value" (d) borrowing from a bank 68. Cost of capital is: (a) (b) (c) (d) SVA hurdle rate for new investment EVA cost of equity 69.In year I the net profit was 1000 (after depreciation of ;200). In year 2 the net profit was 050 (depreciation 300). The change in the source of funds from profits in year 2 was: (a) plus 1000 (b) plus 50 (c) minus 50 (d) no change from year 1 70. Cash flow is the key to all except: (a) (b) (c) (d) 71. Funds flow is used in financial management to show: (a) (b) (c) (d) 72. SVA cost of capital EVA liquidity sources and uses of cash what to do now key management decisions on fund sources and uses needs for the next month Cash flow forecasting is normally: (a) (b) (c) (d) shorter in time than funds flow briefer than funds flow easier than funds flow detailed 73.A difficult problem in financial management is to determine if the cash need is: (a) exactly right (b) short term or long term (c) short term (d) unreasonable 74.How should we safely finance a long term capital project where profitability fluctuates considerably: (a) (b) (c) (d) supplier long term credit off-shore companies equity bank loans 75.The parties who might be interested in financial reports are limited to: (a) (b) (c) (d) management and shareholders management, government and Commercial Crime Unit management, government and bank even more parties 76.The change of a share price in relation to the change in the share market is the: (a) (b) (c) (d) SVA Beta factor EVA dividend cover 77.Creativity in financial statements is not usually revealed by examining: (a) (b) (c) (d) deferred assets charges to previous years auditor's report chairman's annual statement 78.Creativity in financial statements satisfies the needs of (a)management (b)shareholders (c) banks (d) many parties 79.Creative accounting is often best revealed by the: (a) (b) (c) (d) 80. notes to financial statements income statement chairman's report confession The most important accounting principle is that of: (a) (b) (c) (d) cost materiality consistency honesty 81. If assets are undervalued in the financial statements: (a) (b) (c) (d) something crooked is going on equity appears to be higher ratios are generally misleading debt capacity is increased 82."Tax laws change accounting principles". This statement is: (a)not always true, but some financial statements tend to follow the tax laws (b) false (c)true, but do they not affect the financial statements (d) true 83.If on the balance sheet the assets are 2,341 (000) and the liabilities and owners equity are 2,340, then we must conclude: (a) fraud (b) many errors (c) poor accounting (d) nothing special 84.Which of the following will manipulate the profit upwards: (a) balloons (b) low receivables (c) low accruals (d) fixed assets charged to expense 85.To have a higher "creative" profit this year we could: (a) defer liabilities (b) defer expenses (c) expense fixed assets (d) increase accruals 86.If exceptional losses on sale of investment have been charged to reserve rather than to the income statement "to avoid distorting the profit of the year" then this is probably: (a) (b) (c) (d) financial mismanagement the only sensible thing to do manipulation criminal 87."The results of the year are below expectations therefore both management and shareholders may prefer the profit to be more creative". This statement is: (a) always true (b)rubbish (c)not ethical (d) sometimes true 88.Which of the following is NEVER considered to be manipulation in practice: (a) charging exceptional losses to accumulated profit (b) excessively conservative accounting practices (c) revaluing selected fixed assets (d) release of reserves to cover current losses 89.The auditor influences the company towards more reliable financial statements by (a) (b) (c) (d) refusing to report higher fees resigning insisting on notes to the financial statements 90.If the financial statements are too creative then the auditor must: (a) ensure adequate disclosure in the notes (b) resign (c) confess to the police (d) qualify his report 91.The value of the auditor's report may best be judged by his: (a) fee (b) social standing (c) professional qualifications (d) reputation, qualification and independence 92.A reasonable delay in producing publishes audited financial statement, after the year end is: (a) 1-2 weeks (b) 1-2 months (c) 1-2 years (d) impossible to fix 93.Auditors are mainly concerned with: (a) retaining the client (b) fees (c) fraud (d) materiality 94.EVA is the concern of: (a)finance manager (b)all managers (c)CEO (d)auditors 05.For every financial management problem there are always seven alternative solutions: (a) (b) (c) (d) true sometimes true false impractical 96.The advantage of factoring over bank loans is: (a) cheaper (b) quicker (c) more respectable (d) something else 97. Factoring is used when the company: (a) (b) (c) (d) cannot get more equity needs increasing cash for increasing turnover must have long term finance needs special services 98.The chief executive should deal with working capital problems by: (a) (b) (c) (d) leaving them to the finance man keeping up appearances setting risk levels to be followed setting the routine to be followed 99.It is poor management to finance long term assets with short term money: (a) (b) (c) (d) always true always false irrelevant generally true 100.The "Dupont Chart" is a: (a)graph illustrating the risk and return relationship (b) formula to demonstrate financial leverage (c)analytical tool decomposing ROA (Return on Assets) into its main components (d)chart of share price movements of the Dupont company FEEDBACK QUIZ RESULTS 1. c a d a b 6. c d b a a11. d b a d a16. b c b c d21. b a b a d 26. d c c a d31. a c d b c36. a a b c d 41. b b a b c46. d b c b d 51. c d a c d 56. c a d d b 61. d a b a a 66. a c b b c 71. c a b c d 76. b c d a b 81. c a d c b 86. c d b d a 91. d b d b a 96. d b c d c Note: one or two may be wrong ... but you have to decide ... and agree ... ASSIGNMENT 6.0 - LECTURE - PENELOPE TIMBER CO. (PTC) 6.1STORY OF THE CASE PTC an owner operated wholesale timber merchant of good reputation with two buildings, 20 employees, no sales representatives and annual staff bonuses of 40% of salaries. Increased sales lead to increased receivables and inventory financed by a bank loan and stretching of payables; sales discounts increase but shortage of cash prevents taking purchase discounts. Should further planned expansion be financed by bank loans or payables or something else? 6.2FINANCIAL HEALTH (a) Liquidity: Quick ratio and current ratios below industry average. Equity: debt only .5:1 (industry 1:1); bank loan 48,000 insufficient to allow taking purchase discounts; payables stretched; cash extremely short. (b) Activity: Sales/assets ratio above average but inventory turnover weaker; receivables 38 days (industry 30 days) and payables 85 days (industry 20 days); very active company possibly over trading for its low equity base. {c) Profitability: Gross profit percentage to sales falling (12.2%) but up to industry average (12%); net profit to owners equity good; very profitable company even after charging very high staff bonuses! (d) Potential: Sales potential good, facilities and staff adequate, management good, but finance probably inadequate for the planned expansion. 6.3FUNDS FLOW AND ECF Funds flow indicates key management decisions on sources and uses of funds; no additional capital; very little expended on fixed assets and nothing on dividends. Funds flow confirms the need for further funds to finance a higher level of activity. Will substantial new fixed assets also be necessary soon? ECF confirms the need for further funds and failure to give priority to EVA. 6.4EFFECT OF SALES EXPANSION ON FINANCIAL HEALTH Sales increase naturally lead to increase in receivables and inventory; high sales cash discounts allowed to get cash quickly. Increased profits substantially distributed to employees as bonus leaving relatively little in the business to finance expansion. In the past assets were financed equally by equity and debt (1:1) but in the last year financed mainly by liabilities (.5:1). Higher leverage and risk of failure! Sales and profit expansion has led to high profitability, high risk and relatively poor financial health. Cost of losing purchase discounts of 2% 10 days net 30 days is 2%, for the additional 20 days of credit i. e. 36% per annum (365/20 x 2%) ... but only 4% if the 30 days become 182 days(365/182 x 2%) ... 6.5NEW FORECASTS AND CASH REQUIREMENTS Underlying assumptions may prove to be not valid: (a)Gross profit optimistic 14% (last year 12.2%, industry 12%). {b)Receivables 30 days (last year - 30 days). (c)Inventory turnover 5 times (last year - 4 times). (d)Bank loan for 48, 000 may not continue. NOTE: Forecast shows need of 64,000 but the existing bank may withdraw, thus creating a need for more than 112, 000. Can the company afford to give away so much in sales cash discounts? 6.6PROVIDING NECESSARY CASH (a)Asset Management Cash - reduce the minimum cash balance? Receivables - reduce by: selecting better paying customers, expediting more efficiently, billing on time, changing the cash discount policy, site research visits, error free invoicing, rapid credit note processing, benchmarking, and getting all managers to "own" the problem. Inventory - reduce by: getting suppliers to hold inventory, cutting back on requirements, standardization, JIT, site research visits, benchmarking, and getting all managers to "own" the problem. (b)New Sources Payables - well "stretched' but the discounts lost have cost about 36% p.a. - cheaper to borrow from the bank even at 10%! Possible factoring of debtors to get immediate payment for mounts outstanding! Possible bank loan? NOTE: Overall, to what extent can planned expansion be cut back to reduce need for funds? 6.7FINANCIAL PROBLEMS AND ALTERNATIVES Difficult to determine whether the problem is short term or long term without a five year financial forecasts. Initial forecast shows need for at least 64,000 of additional funds. Profits must be retained in the business to reduce reliance on suppliers (to avoid stretching payables excessively and to take purchase cash discounts). Equity: debt relationship of .5:1 is below industry average and therefore not healthy; could be accepted as a "bridging situation" depending long term finance from profits or new equity; will further fixed assets be necessary with the increasing turnover? Alternatives available: bank, suppliers, factoring, mortgage, long term loans, new equity, or reduction of assets? NOTE: Stretching payables is only cheap after cash discounts already lost - but rather risky; when equity: debt becomes very weak. Survival may depend more on suppliers than management! 6.8DECISION AND JUSTIFICATION (a)Decision - depends upon the risk level which Penelope will accept, his personal objectives for expansion and the possible need to expand merely to survive. If sales can be kept to 1,200,000 (not 1,600,000) then receivables and inventory could be cut back substantially and very little additional finance needed either from banks or equity. If, however, business expansion is vital for survival then new funds must finance the increased receivables and inventory. Funds from banks or stretching payables is a high risk approach. A lower risk approach to expansion would be to provide new equity funds thus increasing the equity base and improving the general financial health. Bank may refuse new loan and (try to) withdraw existing loan if PTC goes to another bank. (b)Recommendation - increase the equity base now while the business is very profitable; alternatively get a temporary bank loan as "bridging" finance whilst seeking new equity. (c)Justification - there is no point in taking excessive risks with a successful business; don't push bank too hard too soon! Don't pursue sales regardless of financial risk and requirements. NOTE: There are several acceptable alternative solutions evaluate them in terms of the level of risk - PTC should accept! 6.9LEARNING POINTS (a)Health of the business may be determined ln terms liquidity, activity, profitability and potential. (b)Ratios must be compared with industry averages to determine their significance. (c)Increased sales lead to increased working capital in receivables and inventory. (d)Profits produce funds for financing increased working capital provided they are not distributed as dividends. (e)Working capital may be managed either by reducing the uses, or increasing the sources, of funds. (f)Must determine whether the financial need is short term or long term, since the solutions will differ. (g)Creative financing considers all alternatives before making a decision. (h)Cash flow, funds flow and forecasted income statements and balance sheets help to clarify financial needs. (i)Funds flow reveals key management decisions. (j)"Bridging" finance is short term money pending raising of long term funds. (k)Management must decide the level of risk that it will accept before deciding upon the expansion and planning the financing. (l)Financing of working capital easier if company has facilities from more than one bank. (m)Always seven alternatives. (n)Cut receivables and inventories in ten ways plus benchmarking and getting all managers to "own" the problem. 6.10LEARNING PATTERNS 1.SALES EXPANSION RECEIVABLES + INVENTORIES + CASH - 2.SHORT-TERM/LONG-TERM SALES & PROFITS NOW ..... PERHAPS DISASTER LATER? 3.WORKING CAPITAL MANAGEMENT PROBLEM "OWNED" BY ALL THE MANAGERS ... 6.11INSTRUCTIONS (a)Re-assemble in CSG (b)Study the lecture and discuss in CSG. (c)Record significant points in your notebook (d)Reassemble in MG when the bell rings ASSIGNMENT 10.0 - LECTURE ON LUMSDEN (A) 10.1STORY OF THE CASE Lumsden manufactures wooden cabinets for electronic equipment and plans substantial expansion to meet unfilled orders. Expansion financed by long term bank loan 140,000 for capital expenditure and 160,000 for working capital. Lumsden commits for increased capital expenditure of about 400, 000 before consulting the bank and thus breaks the agreement. 10.2HEALTH OF THE COMPANY (a)Liquidity Quick ratio is a little weak, although stronger than previous years; current ratio is strong. Equity:debt ratio of 2.4: 1 is very strong indeed, both compared with previous years and the industry. Overall, fairly liquid and well able to meet its commitments at the present level of operations. (b)Activity Turnover of assets and inventories fair; receivables better than industry average; payables settled with cash discounts; overall, a fairly active company. (c) Profitability Gross profit percentage very high in the first seven months (un-audited!); similarly net profit to sales higher than the industry (why? manipulated?). Overall return on equity is very good. Subject to possible manipulation of inventory value (need an audit), profitability seems very good indeed. (d)Potential Market potential good; management effective but a little old and unreliable; production expanding. NOTE: Overall a healthy company, with cash and funds flow adequate to finance current operations. 10.3FUNDS FLOW AND ECF Funds flow indicates major management decisions regarding source and use of funds. Only a small past increase working capital, since profits mainly used for fixed assets and mortgage repayments. Funds raised from the bank to finance fixed assets and working capital expansion. Is this wise? Substantial increase in assets financed largely by accruals for taxes; no draining off of profits into dividends. ECF confirms the need for further funds and failure to give priority to EVA. 10.4ORIGINAL BANK LOAN Criteria for bank finance: (a)Personal relationship with the bank - Lumsden well-known to the bank for some years but a little old (health risk?). (b)Purpose - expansion to meet outstanding orders; market seems to warrant such expansion. (c)Profitability - company very profitable and healthy. (d)Payback - no drain.off of profits into dividends; profitability should enable payback in the time allowed. (e)Security - general security of the business including property, inventory, etc. seems adequate for the loan. NOTE: Lumsden well qualified for the original loan of 140, 000 for capital expenditure and 160, 000 for working capital; bank acted wisely in making loan because it met the criteria. 10.5BANK AGREEMENT Lumsden has broken the bank agreement because he has committed for more than 140, 000 of new capital expenditure; bank could call in loan immediately. Bank only committed in Sept last year to 80, 000 outstanding; could be repaid with no loss to the bank; the substantial cash balance could be immediately offset against the loan and Lumsden could get finance from another bank or financial source. New cash needed for fixed assets is 400, 000 and working capital 160, 000, but no forecasts available for five years to ensure these amounts will be adequate. Is the estimate of 400, 000 reliable for a new plant? Will 160, 000 be adequate for working capital if sales increase from 1 to 3 million? Probably more money needed. 10.6FURTHER BANK FINANCE (a) Criteria for a new loan: Personal relationship with the bank - Lumsden broke his agreement once and therefore cannot be relied upon in the future; is the breach a serious one? Probably not since only 80, 000 is outstanding at the moment. Can Lumsden manage bigger plant? Labor problems? Can he adapt to new scale of operations which is three times what he is used to? He is quite old and may find it difficult. Purpose - additional plant to meet market need; Lumsden only a "marginal supplier" and the economy might turn down. Profitability - Lumsden still profitable but no audited accounts available for last year. Payback - larger amount harder to pay back out of profits; depends upon the general success of Lumsden and good cash flow from profits. Security - still fairly strong since the plant could be sold if necessary; less security for a larger loan than a smaller one. NOTE: Overall, Lumsden still a good financial risk, subject to his ability to work well with the bank and to restrain himself from excessive expansion and meet new business management problems! Total money requirement probably higher because of the uncertainty; loan terms should try to restrict Lumsden's activities and require very close reporting and control. Bank policy is to be aggressive in seeking and keeping clients. (b)Alternatives open to Lumsden: Get the money from another bank Get loans from suppliers of equipment Factor receivables Lease rather than buy the plant Raise new equity but keep control of the company Don't expand Sell out NOTE: Many opportunities open to Lumsden if the bank refuses. 10.7FINANCIAL POLICIES (a)Lumsden Recognize the risks involved in such extensive expansion; play safe by increasing equity base now but keep control of the company. Set up alternative financial sources to avoid reliance on one lender. Consider leasing the plant rather than buying it. Achieve better relationship with the bank or with several banks to provide flexibility (and strength!) Overall - accept the loan if offered, but keep to the terms and seek equity soon while the company is still healths and profitable. NOTE: ALWAYS SET UP ALTERNATIVE FINANCING ... BEFORE ... NEGOTIATING WITH A BANK ... NEGOTIATE FROM STRENGTH ... NOT WEAKNESS ...!!! (b) Bank Decide if Lumsden can be relied upon to remain a good client; if not, reclaim the money immediately and seek business elsewhere. If Lumsden remains a client, give the loan provided he also increases the equity base! Set controls upon him in terms of monthly audited reporting and inspection of the plant, to ensure that the bank is well informed of developments in time. (c) Justification Expansion by bank finance is "bridging" until more equity financing can be found. Don't risk all for profits now; share the equity and keep financial health. In the future avoid commitment before providing financial resources. NOTE: Always do a PFD before activity major financial decisions, to check again the underlying assumptions: economic, marketing, technical, financial, management etc. 10.8LEARNING POINTS (a)Criteria for bank lending includes: personal relationship, purpose, profitability, payback and security. (b)Breach of a bank loan agreement, gives the bank the right to reclaim money immediately and to offset all balances. (c)Bank confidence in the client is key to bank financing. (d)Many alternatives for financing of working capital including reduction of activity, factoring, financing by suppliers, leasing, etc. (e)Set up alternative financial plans before negotiating a final deal, so as to be flexible to negotiate from strength. (f)No need to own the whole business and keep all the profits. Increasing the equity base of the business means sharing: profits, risks and losses. (g)Financial control involves regular, reliable and timely monthly or weekly data, audited when necessary. (h)"Bridging" finance provides short term resources pending long term financing arrangements. (i)Need financial forecasts for five years ahead to determine whether problems are short term or long term. (j)Unaudited financial statements are not reliable; they may have been manipulated. (k)Think creatively about financing problems and seek out all (SEVEN) alternatives before making a critical financial decision. (l)Decide very carefully about the extent and duration of the risk level to be accepted. (m) Keep options and relationships open. (n)Benchmark to set standards for WC management. (n)Use benchmarking to set standards for working capital management, and to get all managers to "own" the problem. 10.9LEARNING PATTERNS 1. MAXIMIZING GOALS SALES PROFITS CASH FLOW SVA ... 2.INVESTMENT MUST RETURN ABOVE C. OF C. FIXED INVESTMENT - CONTROLLED WITH CAPITAL BUDGETS WC INVESTMENT - USUALLY NOT CONTROLLED AT ALL ... 3.FINANCIAL MANAGEMENT SKILLS TIMING ... 10.10INSTRUCTIONS (a)Re-assemble in CSG (b)Study the lecture and discuss in CSG. (c)Record significant points in your notebook (d)Reassemble in MG when the bell rings ASSIGNMENT 5.0 - LECTURE -ELECTRONICS RESEARCH COMPANY (ERC) 5.1STORY OF THE CASE ERC is in research and manufacture of electronic components for space and computer systems. Dissident stockholders forced the Chairman to promise a small profit for last year. The new R&D project will cost an extra ECU one million per annum but has considerable potential. Last year's initial profit ECU .4 (400,000) was computed before expending special R&D and inventory losses, and before possibly crediting profit on uncompleted contracts. Many parties are interested in the financial statements, including: stock markets, tax authorities, existing and potential shareholders, trade unions, management, bank etc. What profit or loss should the company report for last year? 5.2 HEALTH OF THE COMPANY (a)Liquidity: quick, current and E:D ratios are all poor; extensive borrowing from the bank; liquidity position is critical. (b)Activity: sales are high, but inventory and asset turnover poor; high inventory write-down; a expanding company has become increasingly inactive. (c)Profitability: poor profitability due to the inventory write-down, government contracts, and high R & D costs; poor management? (d)Potential: R&D good, but little real evidence of profitable opportunities in terms of marketing, production, finance, etc. (e)Overall: company unprofitable and under-capitalized for further expansion. 5.3FINANCIAL STATEMENT OBJECTIVES Management must try to ensure the long-term survival and increasing long-term value of the company. Manipulation ("Creative Accounting") within the law and accounting principles may be justified if the objectives are reasonably consistent with local business practices! Provided management has confidence in the future of the company, it must produce financial statements which do not cause unnecessary loss to shareholders, creditors, employees, etc. The extent of manipulation employed depends on the pressure to produce reasonable results to ensure the opportunity for survival. Thus CA is only a short term solution ... 5.4PARTIES CONCERNED WITH MANIPULATION (a)Tax Authorities: require conformity with tax regulations to allow company to minimize liability. (b)Shareholders: concerned that profits should not cause a fall in share price; this might motivate dissatisfied shareholders to try for control. (c)Trade Unions: greater pressure for higher wages if the statements show a profit. (d)Banks: unhappy about large loans to company which is losing money, with an uncertain future and liquidity problems. (e)Government - expects company to be profitable as indicator for survival and thus a suitable party for government contracts. (f)Press and financial analysts: who influence the stock market price of the company's shares, and thus the risk of take-over. (g)Management and staff - expect profitable results for survival and morale of all company staff without fear of lay-offs. 5.5JUSTIFICATION FOR CA (a)Management and staff survival. (b)Recognition that cash is a fact but profit only a matter of opinion. (c)Gain TIME to act, and avoid the danger of fraud by deception, which sets the limits. 5.6RECOMMENDATIONS ON DISPUTED ITEMS (a)R & D Expense: no justification for carrying forward the normal R & D expensed in the past; new special R & D could have special benefit for the future and could be carried forward after deduction of tax; not conservative accounting but company less able to take such a large loss this year. (b)Inventory Loss: should be charged to last year, regardless of when the inventory was made. Charge to accumulated profit gives a false impression of last year's activities and results. However, some auditors may pass it either way. (c)Profit on uncompleted contracts - previous accounting practice of deferred profit until projects completed is very conservative. All uncompleted contracts could be examined for a reasonable figure of profit to date and to be included in the last year's profit. NOTE: The above suggestions are not unethical nor illegal manipulations, but merely practical attempts to produce realistic figures which are useful to management and the parties interested in the company's future success. 5.7AUDITOR'S REACTIONS Auditors insist on fair accounts in accordance with "generally accepted accounting principles", which tend to depends upon the law and business practice of each country. However their is pressure for all "quoted" companies to adopt IAS!! Particular concern this year because of unhealthy position and possible publicity from a liquidation or take-over, which might be a cause for creditors to make legal claims against the auditor for negligence! Disclosure of all changes in accounting principles is vital; auditors usually insist that the Chief Executive "certifies" every change as being "reasonable and in the interests of the company". In reality, would probably NOT agree to the normal R&D being carried forward, but would agree to alternative treatment (after tax) of the disputed items. All changes must be recorded as notes to the financial statements with explanation of the effects on the profit figure. Auditors often believe that the public is "adequately informed" if the data is somewhere in the financial statements, even though it might require highly skilled accountant to find it! It may sometimes be difficult to change auditors without adverse publicity. However, it is always possible to hire additional "joint" (international) auditors who happen to agree with company policy. Fees not relevant here. ERC replace a "difficult" auditor next year but this year!!! Alternatively, ERC could add another (international) auditor this year as a "joint auditor", to influence the current auditor!!! NOTE: The auditor may not be too unhappy with a long delay in producing published financial statements. It would give him more time to see if the company will survive, and thus reduce his risk of damage claims by the creditors!! 5.8DECISION AND JUSTIFICATION (a)Discussion Company is in very difficult position; it must incur extensive R&D cost to survive and it can't afford to expense it, as in the past. Financial policy therefore must be realistic and figures produced must be CREDIBLE to all parties concerned. Management must first decide whether they firmly believe that the company has a future as an independent operation rather than as a part of a larger group of companies i.e. takeover. Long term financial forecasts must be made, to see how viable the company would be if sales expanded extensively, thus requiring a much higher level of assets and working capital. Doubtful whether existing equity base could finance expansion unless profits were extremely high; this seems unlikely. (b) Decision Suggest the adjusted profit for last year be ECU .6 millions computed as follows: Existing profit (ECU - millions) .4 Plus: profit on all uncompleted contracts .8 Total 1.2 Less: inventory losses .6 Adjusted profit (ECU - millions) .6 NOTE: Full disclosure and justification of the changes in accounting practices must be recorded in the "Notes to the Financial Statements". NOTE: No possibility of issue of new shares unless last year's profit is a perceived as a "breakthrough"; the new product will take three years to develop and therefore management must seek alternative short term and long term financing arrangements and probably even the merger or sale of the company. (c) Justification Liquidity is critical; the scale of operations has become too great for the equity base; shareholders are unhappy, ERC can no longer afford to expense R&D as it did in the past. The long term financial future of company is in doubt. Creative accounting (manipulation) may gain TIME to arrange the sale or merger of the company. Manipulation is only an aid in financial management where the long term future of the company can be assured. 5.9LEARNING POINTS (a)Parties concerned with financial statements are: tax authorities, shareholders, management and staff, government, trade unions, banks and suppliers, financial press and analysts etc. (b)Tax regulations are not necessarily good accounting principles although they may have to be followed to minimize tax liability. (c)Charges for R & D expense and inventory losses, and profits on uncompleted contracts, are susceptible to manipulation. (d)Objective of financial management is to ensure long term survival and increasing value of the company. (e)Some "creativity" (manipulation) may be inevitable when the survival of a company is in doubt; but management must keep within generally accepted accounting principles and IAS!! (f)All changes in accounting principles must be noted in the financial statements and the effect on the current year's profit carefully explained (and reconciled with IAS). (g)Financial statements should be credible to the parties concerned. (h)Auditors will normally agree to reasonably creative figures provided they are within I.A.S., certified by management and duly noted in the financial statements. (i)Changes of auditors or higher audit fees are not practical methods of dealing with financial management problems; may we can always appoint "joint auditors" and thereby apply pressure. (j)Manipulation may be inevitable and in certain circumstances may benefit shareholders, employees, management, government, banks, etc. (k)It is poor financial policy to defer items that should bc expensed or to charge accumulated (past) profit with current losses. (l)No need to be excessively conservative in accounting all the time - but past conservatism may provide present and future flexibility. 5.10LEARNING PATTERNS 1. "STAKEHOLDERS" TO FINANCIAL MANAGEMENT STATEMENTS: TAX BANKS OWNERS STAFF SUPPLIERS GOVT TU's PRESS MANAGEMENT AND ... CUSTOMERS 2.CREATIVE ... BUT NOT SO CREATIVE THAT ... 3.AUDITORS HONEST, TRUE, FAIR, PROFESSIONAL STANDARDS OPINION NOT A GUARANTEE FINANCIAL STATEMENTS AND THE NOTES BUT ... IN FINANCIAL DISASTER ... FIRST CREDITOR REACTION ... CAN WE SUE THEM? 5.11INSTRUCTIONS (a)Re-assemble in CSG (b)Study the lecture and discuss in CSG. (c)Record significant points in your notebook (d)Reassemble in MG when the bell rings ASSIGNMENT 10.0 - LECTURE - LUMSDEN (B) 10.1STORY OF THE CASE Company expanded in response to customers orders and planned to finance plant and working capital from bank loans. Expansion program doubled and bank forced to provide more finance. Management failed to appreciate the difficulties of running a larger plant in economic down-turn conditions so that company sustained losses and defaulted upon bank loan repayments. Company now in critical condition as defaulter to the bank. 10.2HEALTH OF THE COMPANY (a) Liquidity Quick ratio and current ratios poor; E:D very weak with little hope of improvement; default on outstanding loans indicates liquidity crisis. (b) Activity Low inventory and receivables because the whole activity of the company at well below capacity; little prospect of increased sales which would require more working capital. (c) Profitability No details but losses sustained and little prospect of future profit. Any continuity of the business will probably involve increasing monthly losses for some time, (d) Potential Market depressed, productive capacity over-specialized, financial crisis, reputation lost with customers and suppliers, management troubles and overall poor prospects for the future in the face of an immediate threat by the bank. 10.3CAUSES OF FINANCIAL DIFFICULTIES Expansion of long term assets with only short term financing. Failure to increase equity base when the company was still strong. False assumptions of orders and profitability. Failure to recognize the risk that orders could be canceled as Lumsden was only a "marginal supplier". Management unable to run a larger sized operation. Trade union difficulties. General economic recession. Poor financial policies at too high risk, destroyed the financial health of the company. 10.4DIVERSIFICATION Diversification involves not only production but marketing channels; company too specialized and does not have distribution channels for other products. No immediate need for WC due to low activity. However improvement of activity will lead to need for more inventory and receivables and therefore more WC finance; bank unlikely to allow further loans in view of the risk. Difficult suppliers will not extend much credit now! Myth that diversification into an unfamiliar new activity appears to be easier than the existing known business. Extensive loss due to overheads inevitable, pending INEVITABLE DELAY in possible success of diversification. 10.5AMOUNT DUE TO THE BANK Bank loans ECU 400,000 long term, ECU 160,000 short term less balance on hand ECU 43,000 gives net liability ECU 517,000; bank would immediately offset the current account against the loan and stop all futures cheques. Bank may pay off small outside creditors to get freedom to delay or sell the company. Bank does help old clients but not bad business, because that would attract other bad business. Possible liquidation of Lumsden depends upon other alternatives available. 10.6POSSIBLE LOSS ON LIQUIDATION If the assets were sold rapidly, trade competitors would "stand back to let the prices îall". Possible loss to the bank: (ECU - 000) Book LiquidationComment Value Value Cash 43 - Receivables 10 5 50% Inventory 101 25 25% Plant 854 472 50% 1,008 502 Less: small creditors (71) (71) Less: mortgage (secured) (48) (48) Net assets 889 383 Less bank loans (560-43) 517 net Possible loss to the bank 134 Note: Assuming the bank takes over the bank balance and pays off paid off the small creditors, to get control. 10.7LUMSDEN ALTERNATIVES AND FINANCIAL POLICY (a)Alternative: Do nothing but wait for the banks to take action. Sell the business to a customer (assessed tax loss is a saleable asset). Convince the bank to allow more time for business to recover. Get more equity base and make another deal with the bank. Get a merchant bank or other partner or organization interested in taking some financial interest in the business. Sell the plant to another supplier, thereby providing cash to repay the bank substantially. NOTE: With a general economic recession it is difficult for Lumsden to do much in the future except try to defer the bank for a month until he can combine or sell the business; his "bridging" finance has been stretched too far! 10.8BANK ALTERNATIVES AND FINANCIAL POLICY (a)Alternatives: Do nothing for a month or two to give Lumsden time to recover or do a deal. Get Lumsden to put up new security for the loan. Foreclose on the loans and insist upon repayment immediately and then put in receiver to manage the business. Negotiate with Lumsden to take over the business "by consent" and by paying off the small creditors; continue the business until it can be sold. Take over the business by arrangement with Lumsden, pay off the small creditors but keep the business "on ice" to cut overhead and losses, except the minimum of maintenance until a buyer is found later. Sell the business to a customer or supplier (assessed tax loss is a saleable asset). Get a new manager to run the business profitably. NOTE: Continuing the business may involve high overheads and even greater losses. Forced sale involves substantial losses, because competitors will not offer much at this time. By keeping the business "on ice" for some months the bank could probably sell it for a good price in the future, by offering to provide substantial financial support to a strong buyer - and that is what they decided to do!!. 10.9LEARNING POINTS (a)Poor management of working capital may not become apparent for a year or two when a sudden financial crisis arises. (b)A business presently sustaining losses may well sustain even greater losses very soon. (c)Liquidation values in a business are extremely low because competitors hold back until the prices fall. (d)When a business is in difficulties all creditors, suppliers and banks immediately become worried, and attempt to reduce amounts due, thus making operations even more difficult. (c)Financial planning must consider possible disasters so as to provide for them early! (f)Lenders has many alternatives which are more attractive than liquidating a defaulting debtor. (g)Major creditors may find it useful to pay off the other creditors and get complete control. (h)Bank's reputation is only one factor in its decision making; also concerned with keeping losses to the minimum both now and in the future. 10.9LEARNING POINTS (i)Keeping a loss company going at a modest level involves losses and overheads and even more finance! (j)Sale of a company by a bank is easier when bank offers to finance the purchaser. (k)Rapid expansion of a business changes its nature and changes management's job; existing management must be flexible enough to adopt a new style for the larger scale of operations. (l)An experienced successful older manager of a small company may be unable to manage a large organization because his knowledge, skills and attitudes are inappropriate. (m)Business managers must understand finance to avoid financial disaster. (n)Production efficiency is not enough for business survival. (o)Attractive sales orders outstanding should be viewed skeptically, because they may be canceled without compensation. (p)At times of low activity, receivables, inventory, sales and profits arc all low; however to recover sales and profits, we shall need cash to finance increased inventories and receivables. (q)"PFD" is vital to avoid excessive "EI" (emotional investment)!! 10.10LEARNING PATTERNS 1.BANK ALTERNATIVES SEVEN ... 2.COMPANY ALTERNATIVES SEVEN ... 3.TIMING IS THE KEY TO SVA ... 10.11INSTRUCTIONS (a)Re-assemble in CSG (b)Study the lecture and discuss in CSG. (c)Record significant points in your notebook (d)Reassemble in MG when the bell rings