Project Proposal Template – Level I
ITSC-XXXX
To be assigned by ITSC
To be completed for all requests that require more than 80 hours of effort or with project budgets greater than
$20,000. For requests that require more than fifty person days of effort or with project budgets greater than
$100,000, this template will be used to assess feasibility. If approved, the Level 2 version of this template must then
be completed.
1) Project Name:
Units/Departments affected by project:
Date Template Submitted to ITSC:
2) Project Requestor(s)
Name:
Unit/Department(s):
Email:
Department:
3) Project Description (what you want to do)
A simple, high-level description of the project (generally a paragraph or less) that clearly
states the overall business goal of the initiative and the role of the technology component.
If the description is highly technical or utilizes acronyms, please provide a one paragraph
summary in layman’s terms of the project.
ITSC Level 1 Template
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4) Project Justification (why you want to do this)
A simple, high-level description of the benefits the project will achieve (generally a
paragraph or less).
To the extent that you have information on specific benefits of performing this project, please
summarize them below. This might include items such as costs savings or service
improvements. Include the types and numbers of affected customers.
Project Justification
Assumptions
Tangible Benefits
One Time
Ongoing
Comments
Total
Intangible Benefits
5) Alternatives Considered (include the impact of no action)
ITSC Level 1 Template
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6) Resource Requirements: To the best of your ability, estimate the costs of this project in hardware, software and labor hours for
both initial outlay and recurring maintenance.
ITSC Resource Estimation Matrix
Dollars
Task \ Resource
Hardware
One Time
($)
Recurring
($)
Hours of Effort
Functional
Office
Vendor
IT
Other
Software
Project Administration
Gather Requirements
Research Alternatives
Process RFP
Develop Application
Test Application
Document Application
Train Staff
Communicate Changes
Deploy Application
Post-Implementation
Annual Maintenance per year
Totals
-
$
-
$
-
-
Assumptions
Comments
ITSC Level 1 Template
Totals
$
$
$
$
$
$
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-
-
-
-
7) Timeline
Estimate duration in months/weeks of how long it would take to complete this project.
When does this project need to be completed and implemented?
8) Expected funding mechanisms (e.g., existing budget, net new funds).
Are you asking for ITSC funding for this project or is it being funded by the sponsoring
office or some other organization? Consider the source of funding for following items:
a) Functional area staff
b) Technology staff
c) Software/Hardware
9) Level 1 Template submission checklist:
Consideration
1
2
3
4
Y/N
Comments
Is this work ‘Mandatory’ in that it must be done for federal or state
regulatory reasons or in accordance with direction from the Board of
Trustees?
For items you did not complete on this template, please indicate where
information/assistance is needed to fully complete the template.
Are there any other systems, processes and organizations that may be
affected by this proposal?
Are there any assumptions being made in the preparation of this
template?
ITSC Level 1 Template
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