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Water Services Trust Fund
UPC Urban Team
Proposal Preparation Checklist
Introduction
This checklist is intended to assess the preparedness of the Water Service Providers (applicants) towards
preparing the proposal. The checklist assesses the appropriateness of the organisational set-up tasked
with preparing the proposal, the feasibility of the technical options proposed and the socio-economic
dynamics of the project area.
It provides guidelines on the key areas of assessment of proposal development and offers proposals on
how to improve on the areas of deficiency. It is a tool to be used by WSTF during field appraisal of the
proposed projects in addition to being used by the applicants to assess the completeness of their
proposal before submitting to WSTF.
The following areas of assessment mentioned above are expounded here below:
1. Institutional Assessment
This is meant to assess the capacity gaps in the WSP in reference to proposal preparation. It is important
to establish whether there is a team of officers responsible for undertaking this task and their
competencies. This to a given extent has a direct bearing on the quality of the proposals to be
developed. Depending on the size of the company, it is desirable that a unit within the company be set
up to focus on service provision in the low income areas. The assessment should also point out areas of
deficiencies in the company and offer practical proposals on how to fill the gaps identified.
2. Social Assessment
This looks into issues regarding the social components of the proposed projects. It confirms whether the
areas identified conform to the minimum criteria of identifying and prioritizing the project areas. It
establishes whether there is demand for the proposed project by the area residents. It assesses the
socio – economic risks the project will be exposed to and offers suggestions on how address them. In
addition assess the suitability of the proposed management option in ensuring the sustainability of the
proposed investments. It is also important to establish the validity of the data used and whether it
conforms to the Maji data collected by the Maji Data Team
3. Technical Assessment
The technical assessment should establish the feasibility of the technical option proposed, it checks
whether the current water supply situation in the project area calls for intervention. It also looks at the
how the existing infrastructure in the project area is presently managed. It critics the management
system adopted and offer feasible suggestions on areas of improvement. It checks the major physical
constraints the project is likely to face and offers feasible solutions on how to address them. The key
areas of attention are: adequacy of water at the off take point to serve the project area; the zoning of
the project area and pipeline routing for ease of maintenance and management; the adequacy of the
pressure in the pipeline to serve the target area.
WSTF
Proposal Preparation Checklist
April 2009
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Checklist:
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1) Institutional Assessment
Type of assessment & questions
Answer:
Institutional Assessment
Remarks: >>
1.1
Does the WSP have a unit/team
involved in the preparation of the
proposal?
1.2
Who are the members of the
unit/team?
1.3
What are
areas?
1.4
When was the unit/group formed?
1.5
Are there any areas of deficiency in
the unit/team?
1.6
If yes (see previous question),
please name them.
1.7
Suggest the steps you intend to
take to fill the deficiencies.
WSTF
their
specialisation
Proposal Preparation Checklist
April 2009
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Checklist:
No.
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2) Socio-Economic Assessment
Type of assessment & questions
Answer:
Socio-economic assessment
Remarks: >>
2.1
Are you aware of the criteria for
identifying the target areas?
2.2
Are these criteria clear to you?
2.3
Did you use the criteria to identify
the target area?
2.4
In your view, is there need to rank
the target areas and why?
2.5
If yes (see previous question) what
parameters should we use to rank
the areas?
What parameters did you use to
prioritise the project areas you
have identified?
How many times did you visit the
project area before you started
filling in the application form?
What were the purpose the visits?
2.6
2.7
2.8
2.9
How many times did you visit the
project area during the filling in of
the application form?
2.10 What were the purpose the visits?
2.11 In the course of your visits what
were the social risks you anticipate
the project to face?
2.12 How do you intend to address
them?
2.13 Do you think there is demand for
the proposed project?
2.14 Please explain in some detail
WSTF
Proposal Preparation Checklist
April 2009
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Checklist:
No.
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3) Technical Assessment
Type of assessment & questions
Answer:
Technical Assessment
Remarks: >>
3.1
Is the area presently served by
your water supply network?
3.2
What type of system of water
supply exists in the project area?
3.3
What management system is in
place in the project area
3.4
What are the strengths of the
system in place?
3.5
What are the weaknesses of the
system?
3.6
What type of system are you
proposing for the project?
3.7
Have you assessed the capacity of
the existing water supply to serve
the project area? Please explain
3.8
What additional water do you need
to increase the service level?
3.9
Are the existing infrastructure
proposed to supply the project
area adequate? Please explain
WSTF
Proposal Preparation Checklist
April 2009