ATTENTION ALL BIDDERS
RETURN THE ENCLOSED BID IN A SEALED
ENVELOPE TO:
JACK C. COLLAR,
PURCHASING MANAGER
ROOM 830
716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
YOU MUST MARK ON THE ENVELOPE:
SEALED BID # 55-06
“SNACKS: CHIPS, PEANUTS, PRETZELS”
RETURN BY 5:00 P.M. ON
DECEMBER 13, 2005
BUYER: JANICE RIDGEWAY
For questions concerning this ITB
Contact: Janice Ridgeway, Principal Buyer
Phone: (205) 214-8588
Email: ridgewayj@jccal.org
No faxed or email responses will be accepted
PURCHASING ASSOCIATION OF CENTRAL ALABAMA
TO ALL BIDDERS:
The attached Request for Proposal presents a cooperative proposal for the Purchasing Association of Central Alabama (PACA) members below:
Adamsville
Alabama School of Fine Arts
Alabama Technology Network
Bessemer, City of
Bessemer Board of Education
Bessemer State Technical College
Bibb County Commission
Bibb County Firefighters Assoc
Birmingham Board of Education
Birmingham-Jefferson Civic Center
Birmingham Library System
Brighton, City of
Brookside, City of
Cahaba Valley Fire & Rescue
Center Point, City of
Chelsea, City of
Chilton County Board of Education
Chilton/Shelby Mental Health Board
Columbiana, City of
Concord Fire Department
Copeland Ferry Fire Department
Cook Springs Fire Department
Cullman County Commission
Eastern Valley Volunteer Fire Dept
Fairfield, City of
Fairfield Board of Education
Forestdale Fire Department
Four Mile Fire Department
Fultondale, City of
Gardendale, City of
Graysville, City of
Greenpond Fire Department
Hay Valley Fire Department
Helena
Homewood, City of
Hoover, City of
Hoover Board of Education
Hueytown, City of
Indian Ford Fire Department
Irondale, City of
Jefferson County Board of Education
Jefferson County Commission
Jefferson County Fire Districts
Jefferson County Housing Authority
Jefferson County Library Coop
Jefferson State Community College
Kimberly, City of
Lakeview Fire Department
Lakeview, Town of
Lawley Fire Department
Lawson State Community College
Leeds Board of Education
Leeds, City of
Lipscomb, City of
McAdory Fire Department #1
McAdory Fire Department #2
Midfield, City of
Midfield Board of Education
Minor Heights Fire Department
Morris, City of
Mountain Brook, City of
Mountain Brook Board of Education
Mulga, Town of
North Johns
North Shelby Fire Department
Oneonta City Board of Education
Palmerdale Fire Department
Pelham, City of
Pelham Civic Center
Pelham Water Department
Pell City Fire Department
Pleasant Grove, City of
Riverside Fire Department
Rocky Ridge Fire/Rescue
Saragossa Volunteer Fire Department
Shannon Fire Department
Shelby County Board of Education
Shelby County Commission
Shelby County Fire & EMS
Shelby County Work Release
St. Clair County Fire & EMS
Storm Water Management Authority
Sylvan, City of
Tarrant City Board of Education
Trafford, City of
Trussville Board of Education
Trussville Volunteer Fire Department
Tuscaloosa County Board of Education
Tuscaloosa County Commission
Tuscaloosa County Firefighters Assn
Vestavia Hills, City of
Vestavia Hills Board of Education
Virginia Mines Volunteer Fire Dept
Walker County Firefighters Assn
Warrior, City of
Warrior River Fire & Rescue Service
Westover Volunteer Fire & Rescue
Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in
this cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor
prices on this Invitation to Bid for those additional entities that may join the Association.
Commodity:
“SNACKS: CHIPS, PEANUTS, PRETZELS”
Bid #:
BID # 55-06
Principal Buyer: JANICE RIDGEWAY
Telephone:
(205) 214-8588
The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision
of the intergovernmental agreement between the Jefferson County Commission and the members of the Association. Each
participating governmental entity of the Association will be responsible for issuing its own purchase orders, delivery instructions,
invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors.
This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any
contract.
Acknowledged by
_______________________________________________
Vendor Name
__________________________________________
Authorized Signature/Title
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 55-06
SHEET NO. 2
NOVEMBER 29, 2005
INVITATION TO BID
Sealed bids marked "SNACKS: CHIPS, PEANUTS, PRETZELS" will be received by the Purchasing Manager, Room 830
* 716 Richard Arrington Jr Blvd N, Birmingham, Alabama.
Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on December 13, 2005.
Bids submitted after this date and time will not be considered.
Bids will be publicly opened at 2:00 P.M. on December 14, 2005.
CONTRACT PERIOD: 10/01/05 to 09/30/06, with County’s option to renew each October 1, until 2008.
CONDITIONS
SPECIFICATIONS:
Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely
for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best
adapted to the County's intended use.
TERMINATION OF CONTRACT:
This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason.
Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County
shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not
relieve the contractor of any liability to the County for damages sustained by virtue of a breach by the contractor.
DELIVERY:
Will be to:
Various different Jefferson County and
Purchasing Association of Central Alabama locations.
F.O.B. Destination via best way.
Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute
sufficient grounds for cancellation of the order at the option of the County Commission.
PRICES:
Include transportation.
Prices quoted must be firm for each contract period.
In the event of a general price reduction, the County will receive the benefit of such reduction on any
undelivered portion of contract.
CONTINUED ON SHEET 3
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 55-06
SHEET NO. 3
NOVEMBER 29, 2005
INVITATION TO BID
INSURANCE
The successful bidder will maintain such insurance as will protect him and the County from claim under Workmen's
Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from operations
under this contract. Insurance will be written by companies authorized to do business in Jefferson County, Alabama and
shall include Jefferson County, Alabama as Added Additional Insured including a thirty (30) day(s) written
cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7) day(s) after
Purchase Order/contract date.
Insurance Minimum Coverage:
Contracting party shall file the following insurance coverage and limits of liability with the County's Risk Management
Office and Purchasing Department before beginning work with the County.
General Liability:
$1,000,000 - Bodily injury and property damage combined occurrence
$1,000,000 - Bodily injury and property damage combined aggregate
$1,000,000 - Personal injury aggregate
Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual,
Independent contractors, Broad Form property damage and personal injury.
Automobile Liability:
$1,000,000 - Bodily injury and property damage combined coverage
Any automobile including hired and non-owned vehicles
Workers Compensation and Employers Liability:
$100,000 - Limit each occurrence
Umbrella Coverage:
$1,000,000 - Each occurrence
$1,000,000 - Aggregate
Added Additional Insured:
Jefferson County, Alabama
30 day(s) written cancellation notice
TAX: Jefferson County and PACA members are exempt from all tax. Provided however, bidder shall be responsible for
payment of all sales, use, lease ad valorem and any other tax that may be levied or assessed by reason of this transaction.
Quantities shown are estimates, and are not a guarantee to buy in the amount shown.
CONTINUED ON SHEET 4
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 55-06
SHEET NO. 4
NOVEMBER 29, 2005
INVITATION TO BID
BID BOND: Each bidder will furnish WITH BID RESPONSE a bid bond, or cashier's check for five percent (5%)of
bid, and hereby agrees that in case of failure to execute a contract and furnish a performance bond within 14 days after
notice of award, the Jefferson County Commission will be paid by this bonding company the difference between the
amount of the low bid as submitted, and the amount of the proposal of the next higher bid, or if no other bid is received,
the full amount of the proposal guaranty will be recovered as liquidated damages for such default. RESPONSES
SUBMITTED WITHOUT BID BOND OR CASHIER'S CHECK WILL NOT BE ACCEPTED.
PROTECTION DAMAGE: Contractor will be responsible for any damage to property of the county or others caused
by him, his employees or subcontractors, and will replace and make good such damage. The contractor will maintain
adequate protection to prevent damage to his work and property of others, and take all necessary precautions for the safety
of his employees and others. The contractors will comply with all safety laws and regulations in effect in the locality.
GUARANTEE: Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which
item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose
to the satisfaction of the Jefferson County Commission and its Agent.
The award will be made on all or none basis. Bidder will quote on all items. Notate items that have been discontinued
(if any).
GENERAL: The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, and
to make the award or awards as the best interest of the County appears.
______________________________________
JANICE RIDGEWAY,
Principal Buyer
CONTINUED ON SHEET 5
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 55-06
SHEET NO. 5
NOVEMBER 29, 2005
BID
(Bidder must use this form)
Fill in all spaces
A bid bond or cashier's check in the amount of 5% of bid will be required for any bid exceeding $10,000.00.
State amount of bid bond or cashier’s check $ _______________.
No Substitutes:
PRODUCT
DESCRIPTION
Potato Chips, Plain, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Potato Chips, BBQ, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Corn Chips, Plain, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 ¼ oz.
Cheese Curls, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 ¼ oz.
Sweet Heat Potato Chips, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Peanuts, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 ¾ oz.
Nacho Cheese, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Corn Chips, BBQ, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 ¼ oz.
Dill Pickle Chips, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Nutty Bar, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 ¾ oz.
Toast Flake, Individual Packages
Frito Lay, Golden Flake or approved equal – 1.40 oz.
Cheese Bite, Individual Packages
Frito Lay, Golden Flake or approved equal – 1.40 oz.
Mesquite Flavor Dip Chips, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
ESTIMATED
USAGE
3,000
UNIT
PRICE
EXTENDED
PRICE
$
$
2,800
$
$
500
$
$
1,500
$
$
200
$
$
500
$
$
4,000
$
$
100
$
$
200
$
$
3,400
$
$
2,300
$
$
100
$
$
100
$
$
NAME OF YOUR COMPANY________________________________________________________________________
CONTINUED ON SHEET 6
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 55-06
SHEET NO. 6
NOVEMBER 29, 2005
BID
(Bidder must use this form)
Fill in all spaces
No Substitutes:
PRODUCT
DESCRIPTION
Pretzels, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 ½ oz.
Hot Cajun Potato Chips, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Dip Chips, Individual Packages
Frito Lay, Golden Flake or approved equal – 1 oz.
Crème Cheese & Chives, Individual Packages
Frito Lay, Golden Flake or approved equal – 1.4 oz.
Chili Cheese Corn Chips, Individual Package
Frito Lay, Golden Flake or approved equal – 1 ¼ oz.
Puff corn – ¾ oz., Individual bags
ESTIMATED
USAGE
600
UNIT
PRICE
EXTENDED
PRICE
$
$
100
$
$
100
$
$
500
$
$
100
$
$
500
$
$
Butter Pretzel – 1.25 oz, Individual Packages
500
$
$
Hot Fries – 7/8 oz., Individual Packages
300
$
$
Onion O’s – 1.5 oz., Individual Packages
500
$
$
Delivery is guaranteed not to later than _________ days after order date.
In addition, each bidder shall attach a price list with prices proportionate to those quoted above
for his entire line of snacks: chips, peanuts and pretzels.
NAME OF YOUR COMPANY________________________________________________________________
CONTINUED ON SHEET 7
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 55-06
SHEET NO. 7
NOVEMBER 29, 2005
INVITATION TO BID
The Jefferson County Commission, or its Agent, shall have the right to waive any informality or
irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference in
determining the low bid for purchases of personal property.
All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting
therefrom.
Please specify terms of payment below; otherwise, the terms will be 2% 10th Prox.
Date: ___________ Company Name: ________________________________
Terms: ____________ Address: ___________________City: ___________
Phone: ( ) ____________ County: ________State: ____ Zip: ______
If Jefferson County Business Licenses were issued to your company for the past twelve (12) months,
please list numbers. __________________________________.
Vendor's Federal I.D. Number _____________________________.
I certify that _________________________has __ has not __ been in operation for one year at location(s)
(Company Name)
(Check one)
zoned for the type of business conducted by my company at the address stated above.
_____________________________________
(Authorized Signature)
_____________________________________
(Print Name)
Toll Free Phone: _____________________________
Return original bid in enclosed envelope. Authorized signature of bidder must be in ink.
*Bids received in our office after the specified date and hour will not be considered.
INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE:
1. BID AWARD NOTICE ADDRESS
2. PURCHASE ORDER ADDRESS
3. REMITTANCE ADDRESS, (AND NAME IF DIFFERENT THAN ABOVE)