IST421 Information Technology and Systems Integration II
Professor John Yen [mailto:jyen@ist.psu.edu]
IST421 SAP R/3 Demo
Sales and Distribution
Creating a Sales Order
Select Logistics -> Sales and distribution -> Sales. (TC: VA01)
On the Sales screen, select Order -> Create.
On the Create Sales Order: Initial Screen, enter the following data:
Order type
OR
Sales organisation
3000
Distribution channel
10
Division
00
Select Enter.
On the Create Standard Order: Overview screen, enter the following data:
Sold-to party
3000
Ship-to party
3000
PO number
IST+”XXX”
PO date
Current date
Req. deliv date
Auto proposed
Pricing date
Current date
Material
P-103
Order quantity
2
Select Enter.
Select Save. (Sample 6322)
Delivery
Select Logistics -> Sales and distribution -> Shipping.
On the Shipping screen, select outbound delivery -> Create. (TC: VL01)
On the Create Delivery screen, enter the following data:
Shipping point
3000
Selection date
Req. deliv date in the sales order
Sales Order
Sales order number from the first transaction
From item
Leave blank
To item
Leave blank
Select Enter.
The R/3 System branches to the overview screen of the delivery document.
Picking
The delivery should now be picked. This is done through a transfer order, which is created as a
subsequent function to the delivery. The transfer order forms the basis for the picking list used for
selecting the goods from the warehouse.
On the Delivery Create - Item: All Data screen, select subseq.func. -> Transfer order.-> Save
(The delivery document is saved. Sample 80006052).
The R/3 System displays the Create Transfer Order for Delivery Note: Initial Screen .
On the Create Transfer Order for Delivery Note: Initial Screen , enter the following data :
Warehouse number
300
Delivery
Defaulted by the R/3 System
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IST421 Information Technology and Systems Integration II
Professor John Yen [mailto:jyen@ist.psu.edu]
Foreground/background
Foreground
Select Enter. Then Save (Sample 0000000002)
The R/3 System creates a transfer order for picking the corresponding delivery item.
Posting Goods Issue
As soon as picking is completed, you can post the goods issue for the delivery. The goods issue
document for a delivery is a Materials Management (MM) and Financial Accounting (FI)
document, which is used to update stock quantities and stock values. In addition, a document used
for Profitability Analysis is updated. The goods issue completes the business transaction from the
point of view of shipping.
Select Logistics -> Sales and distribution -> Shipping -> Change. (TC: VL02)
On the Change Outbound Delivery screen select Post goods issue.
The R/3 System confirms that the delivery has been saved.
Billing
Select Logistics -> Sales and distribution -> Billing -> Create. (TC: VF01)
Enter the document number of the previously created delivery.
On the Create Billing Document screen, select Execute.
The R/3 System branches to the billing document overview screen.
The R/3 System displays detailed billing, price, accounting and sales order data for this item.
Select Save. (Sample 90015526)
Error1?
Tax code S1 does not exist for jurisdiction code IL0011000
The R/3 System confirms that the billing document has been saved and the billing document data
has been forwarded automatically to Financial Accounting and Profitability Analysis.
To display these documents, select Billing document -> Display on the Create Billing Document
screen.
On the Display Billing Document screen, select Accounting.
A dialog box appears from which you can choose the document type you wish to access.
Select the Accounting document with a double-click.
Return to the dialog box List of Documents in Accounting and select Profit Analysis with a
double-click.
Material Management
Creating Purchase Requisition
Select Logistics -> Materials management -> Purchasing -> Requisition -> Create. (TC:ME51)
On the Create: Purchase Requisition: Initial Screen , enter the following data:
Document type
NB
Delivery date
Today in two weeks
Plant
3000
Storage location
0099
Purchasing group
003
Select Enter.
If you receive a message about the delivery date being met, select Enter.
On the Create: Purchase Requisition: Item Overview screen, enter the following data:
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IST421 Information Technology and Systems Integration II
Professor John Yen [mailto:jyen@ist.psu.edu]
Material
Qty. requested
Select Enter.
Select Save. (Sample 10008194)
100-310
100
On the Purchasing screen, select Requisition -> Follow-on functions -> Assign and process.
(TC:ME57)
On the Assign and Process Purchase Requisitions screen, enter the following data:
Material
100-310
Plant
3000
Fixed vendor
blank
Select Execute.
Mark the purchase requisition number and then select Assign automatically.
The Source Overview for Purchase Requisition XXX dialog box displays all the possible vendors.
Select Price simulation/all.
The Price Simulation for Material XXX dialog box is displayed, showing parameters for the price
simulation.
Mark all three parameters: Incl. cash discount, Delivery costs, and Effective price. Then select
Continue.
On the Price Simulation for Sources of Supply screen, make a note of the least expensive vendor
in the list.
On the Display Info Record: Purch. Organization Data 1 screen, select Back.
On the Price Simulation for Sources of Supply screen, select Back to return to the Source
Overview for Purchase Requisition XXX dialog box.
Position the cursor on the vendor number 3910 and select Choose.
On the Assign and Process Purchase Requisitions screen, save your entries by selecting Change
requisitions.
The source determination information record is assigned to the vendor.
Creating Purchase Order
On the Purchasing screen, select Requisition -> Follow-on functions -> Create purchase order ->
Via assignment list. (TC:ME58)
On the Ordering: Assigned Purchase Requisitions screen, enter the following data:
Purchasing group
003
Purchasing organization
3000
Vendor
3910
Plant
3000
Select Execute.
On the Ordering for Assigned Requisitions: Overview of Assignments screen, position the cursor
on the line following your selected vendor and then select Process assignment.
If the Process Assignment: Create PO dialog box is displayed, enter NB in the Order type field.
Confirm your entries.
Select Enter to ignore a possible warning.
If the Create Purchase Order: Extension Option dialog box is displayed, select New purchase
order.
On the Create Purchase order: Selection List: Purchase Requisitions screen, mark the purchase
requisition and then select Adopt + details.
Select Enter to ignore a possible warning.
On the Create Purchase order: Item XXX screen, check the data and then confirm by selecting
Enter.
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IST421 Information Technology and Systems Integration II
Professor John Yen [mailto:jyen@ist.psu.edu]
The key 0004 in the ConcContrK field is transferred from the info record to the purchase order.
Select Save. (Sample 4500007427)
Creating Shipping Notification
On the Purchasing screen, select Purchase order -> Inbound Delivery -> Create. (TC:VL31N)
On the Create Inbound Delivery screen, enter the following data:
Vendor
3910
Purchase order
Number of purchase order
Delivery date
Delivery date should be before the delivery
date of the purchase order.
Select Enter.
On the Shipping notificat. Create: Overview screen, select Save. (Sample 180000065)
Entering Goods Receipt for the Purchase Order
On the Purchasing screen, select Purchase order -> Follow-on functions -> Goods receipt.
(TC:MB01)
On the Goods Receipt for Purchase Order: Initial Screen , enter the following data:
Movement type
101
Purchase order
Number of purchase order
Plant
3000
Storage location
0099
Select Enter.
The Goods Receipt for PO: Selection Screen xxx/xxx with the purchase order items is displayed.
Mark the item and then select Adopt + details.
On the Goods Receipt for Purchase Order: New Item 0001 screen, check the data and confirm by
selecting Enter.
On the Goods Receipt for Purchase Order: Overview xxx/xxx screen, select Post.
(Sample 5000000000)
Display Accounting Document:
On the Purchasing screen, select Purchase order -> Follow- on functions -> Goods receipt.
On the Goods Receipt for Purchase Order: Initial Screen , select Goods receipt -> Display.
(TC:MB03)
On the Display Material Document: Initial Screen , enter the following data:
Material doc
Goods receipt number you wrote down
Mat. doc. Year
Current year
Select Enter.
An overview of the material document is displayed.
On the Display Material Document xxx: Overview screen, select Details fm.item.
Select Back to return to the previous screen.
Select Accounting docs.
In the List of Documents in Accounting dialog box the system displays a list of documents in
accounting.
Entering Invoice
On the Purchasing screen, select Purchase order -> Follow-on functions -> Inv. verif. (TC:MR01)
On the Post Invoice Document: Initial Screen , enter the following data:
Document date
current date
Posting date
current date (default)
Company code
3000
Gross inv. Amnt
4430 or see note
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IST421 Information Technology and Systems Integration II
Professor John Yen [mailto:jyen@ist.psu.edu]
TaxC
Calculate tax
Purchasing doc.
I0
Select
Purchase order number from earlier step
In the field Gross inv. amount enter the delivery value.
Select Post. (Sample 5100000000)
General Ledger –Accounts Payable
Entering a Standard FI Invoice
Select in the SAP R/3 System screen Accounting -> Financial accounting -> Accounts payable.
On the Accounts Payable screen, select Document entry -> Invoice. (TC:FB60)
Note that the top of the screen is called the header. All data entered here is relevant to the entire
document. The bottom of the screen is the beginning of the line item entry.
On the Enter Vendor Invoice: Header Data screen, enter the following data:
Document date
Current date - 2 (vendor’s invoice date)
Doc. Type
KR (Vendor Invoice)
Company code
3000
Posting date
Current date
Currency/rate
USD
Reference
ISTXXX
PstKy (first line item)
31 (Invoice)
Account
3910
Select Enter .
On the Enter Vendor invoice: Create Vendor item screen, enter the following data:
Amount
User-defined
Calculate tax
Select
Tax code
I1
Payt terms
ZB01
PstKy (Second item)
40 (Debit)
Account
476900
Select Enter.
On the Enter Vendor invoice: Create G/L account item screen, enter the following data:
Amount
* (is calculated)
Cost center
1000
Text
User-defined
Select Document -> Post. (Sample 1900000000)
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