TENDER REPORT TEMPLATE
Cover Page
Report on the Tender Procedure for XXX
Insert UoE file reference number and OJEU file reference number (where appropriate)
Selection of Contractor
Pg 1
DOCUMENT ISSUE SHEET
Insert Project Title:
Insert Document Title: e.g. Tender Report
Issue Nr
Comment
Issue Date
Prepared By
Checked By
Approved By
Pg 2
CONTENTS PAGE
Insert Index of chapters (suggested format below)
1. Introduction
2. Scope of Report
3. Procurement Strategy and Basis of Tender
 Procurement Strategy
 Procurement Documents
 Information and Clarifications Issued to applicants/bidders during the
procedure
 Tender Addenda issued to applicants/bidders during the procedure (by stage)
4. Information Received from applicants/bidders during the procedure (by stage)
5. Submission Analysis (by stage e.g. PQQ, tender, presentation/interview and any other
evaluation stages)

Mathematical Check
6. Comment on Individual Submissions (by applicant/bidder)
7. Selection Panel and Evaluation Process
 Tender Selection Panel
 PQQ selection criteria, scores and weightings
 ITT contract award criteria, scores and weightings
 Other stages’ scoring criteria, scores and weightings e.g. presentation, proof of
concept
 Variant and, or VE Tenders
Kathy Hill
Page 1
07/03/2016
TENDER REPORT TEMPLATE

Contractor Selection
8. Conclusions and Recommendation
 Reconciliation of preferred tender price against budget
 Conclusions
 Recommendation
Appendices
Insert Index (examples below)
A – Copy of OJEU notice (incl. Prior Notice where applicable)
B - PQQ Selection Criteria, Scores and Weightings
C – Tender Award Criteria, Scores and Weightings
D – Tender Opening Record
E – Project Cost Summary
F – Procurement Strategy
G – Summary of PQQ applications with scoring outcome
H – Summary of ITTs with scoring outcome
I – Summary of Variant ITT, or Value Engineering ITT with scoring outcome (where
applicable)
Kathy Hill
Page 2
07/03/2016