EASTERN WYOMING COLLEGE (EWC)
REQUEST FOR PROPOSAL (RFP) FORM
STANDING SEAM METAL ROOFS REPLACEMENT PROJECT
TO:
Eastern Wyoming College
Attn: Mr. Clyde Woods
Director for Procurement and Contracts
3200 West C Street
Torrington, WY 82240
PROJECT:
STANDING SEAM METAL ROOFS REPLACEMENT PROJECT
BID LOCATION:
Eastern Wyoming College
Business Office
Room T236
3200 West C Street
Torrington, WY 82240
BID DATE:
Tuesday, January 7, 2014
BID TIME:
2:00 PM Local Area Time
Proposer’s Name: ____________________________________________
Address: __________________________________________________
City/State/Zip: _____________________________________________
Phone: ____________________________________________________
E-mail: ____________________________________________________
Contractor acknowledges receipt of the following Addenda: _____; _____; _____; _____
Do you claim preference as a Wyoming Resident Contractor, complying with provisions in Wyoming Statutes 166-101 through 16-6-107?
____ Yes - ____No
Wyoming Residency Certificate Number:___________________
Copy of Contractor’s Wyoming Residency Certificate enclosed: _____ Yes - _____ No
Does your proposal include completion of the project within the time frame specified?__________
Does your proposal include all published addenda for this project?__________
The Bid Bond shall be enclosed
The Contractor having examined the Contract Documents, the site of the proposed Work, Drawings and
Specifications, together with all Addenda thereto, and being familiar with all of the conditions surrounding the
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construction of the proposed Project, including the availability of materials and labor, hereby proposes to furnish
all labor, materials, supplies and to construct the Project in accordance with the Contract Documents, at the prices
stated below.
Contractor hereby agrees to commence work on the date specified in the “Notice to Proceed” and Substantially
Complete the Project as stipulated in the Contract Documents.
PROPOSAL FOR THE STANDING SEAM METAL ROOFS REPLACEMENT PROJECT AS SPECIFIED—
BASE PROPOSAL ______________________________________________________________AND NO/100
Written form
BASE PROPOSAL $____________________
Numerical form
Bidder understands that the Owner reserves the right to reject any or all bids and/or Alternates and to waive
informalities in the bidding process.
Bidder agrees that base bid and Alternate Prices shall be good and may not be withdrawn for a period of 30
calendar days after bid review by EWC.
Upon receipt of written Notice of Intent to Award a Contract, Bidder will deliver all required documents outlined
in this Project Manual within 10 days and execute a formal Contract.
The Bid Security attached, in the stipulated sum, is to become the property of the Owner, in the event that the
contract is not executed within the time above set forth, as liquidated damages for the delay and additional
expense to the Owner caused thereby.
The Bidder will substantially complete the Project by: Friday, May 30, 2014
"As representative of this company, I agree to the terms listed in the RFP specifications and documents and will
complete the project for the sum(s) listed":
Signed________________________________________________________Date______________
Printed name____________________________________________________________________
Approved by Eastern Wyoming College:
Signed _______________________________________________________Date______________
Ron Laher, Vice President for Administrative Services
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EWC STANDING SEAM METAL ROOFS REPLACEMENT PROJECT
Eastern Wyoming College will receive sealed proposals for the EWC STANDING SEAM METAL
ROOFS REPLACEMENT PROJECT. Sealed proposals should be delivered to Mr. Clyde Woods,
Director for Procurement and Contracts, Eastern Wyoming College, 3200 West C Street,
Torrington, Wyoming 82240. No faxed or emailed proposals will be accepted.
Project Description:
The scope of work is generally defined as follows –
1. Remove all damaged standing seam metal roofing from the Fine Arts North Wing,
the Fine Arts South Lobby Area and the Student Center Sunroom;
2. Dispose of material in accordance with local laws;
3. Replace with new standing seam metal roofing in the appropriate colors;
4. All work shall be accomplished in a workmanship-like manner.
Proposal Opening:
Proposals will be received until 2:00 PM, local area time, Tuesday January 7, 2014 in the
Eastern Wyoming College Business Office, Room T236, located in the Tebbet Classroom
Building. Proposals will be opened and recorded at 2:05 PM, that same day, in the Dolores
Kaufman Boardroom, Room T274, located in the Tebbet Classroom Building.
Mandatory Site Visit:
Contractors are responsible for field verification of all measurements and site conditions.
Interested contractors MUST attend a site inspection meeting conducted by Mr. Keith Jarvis,
Director for Physical Plant. You may contact Mr. Jarvis at 307-532-8255 or by email at
keith.jarvis@ewc.wy.edu, to schedule a meeting.
Project Start Date:
Work for the EWC STANDING SEAM METAL ROOFS REPLACEMENT PROJECT shall
commence no earlier than May 12, 2014.
Project Completion Date:
The project must be completed by May 30, 2014.
Request for Proposal (RFP) Documents:
Copies of the plans, specifications, and RFP documents may be obtained without fee or deposit
from Mr. Keith Jarvis, Director, Physical Plant (307) 532-8255 or Mr. Clyde Woods, Director
for Procurement and Contracts, (307) 532-8359.
Clarification and Interpretation of RFP Documents:
For questions regarding clarification or interpretation of the RFP documents please contact Mr.
Clyde Woods, (307) 532-8359 or clyde.woods@ewc.wy.edu or Mr. Keith Jarvis, Director,
Physical Plant, phone (307) 532-8255 or keith.jarvis@ewc.wy.edu.
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Project Site Access:
Access to the site will be provided between 8:00 AM and 4:00 PM, local area time, to verify field
measurements. Appointments are required and may be scheduled by contacting Mr. Keith Jarvis
as indicated above.
Bid Security:
For total bids in excess of $15,000.00, bid security in the amount of five percent (5%) of the base
bid will be required in the form of a Bid Bond payable to Eastern Wyoming College. Security will
be returned to unsuccessful bidders. The bid security will be retained by the college as liquidated
damages if the successful bidder refuses or fails to enter into a contract within ten (10) days after
same is let to him, or fails at the time of contract execution to furnish all post-bid submittals
including bonds covering the faithful performance of the contract and payment of all obligations
arising hereunder.
Addenda:
Each bidder shall verify prior to submitting a bid that the bidder has received all addenda issued,
and the bidder will acknowledge their receipt on the bid form. Addenda will be delivered to all
who are known by the Project Manager to have received bidding documents.
Submission of Bids:
Bids will be submitted on the bid form shown on pages one and two of this document. Bids will be
signed by the prime bidder. Bids by corporations must be signed with the legal name of the
corporation followed by the name of the state of incorporation and the signature of an officer of
the corporation or person authorized to bind the corporation in the matter. The name of the
person signing will be typed or printed below the signature. Any type of erasure, alteration, or
change on the bid form must be initialed by the person signing the bid.
Bid forms, and any other documents required to be submitted with the bid will be enclosed in a
sealed, opaque envelope and will be clearly marked as follows:
"EWC LANCER HALL ROOF REPLACEMENT PROJECT"
"Bidder's name, address, and phone number"
Bids may be mailed, delivered by courier, or delivered in person. No emailed, phone or faxed bids
will be accepted. Late bids will be returned unopened to the bidder.
Modification or Withdrawal of Bids:
Bids which modify any of the provisions of the bidding or contract documents will not be
considered. A bid that is in the possession of the college may be altered by letter or fax bearing the
name and signature of the person authorized for bidding, provided it is received prior to the bid
opening time. The letter or fax should not reveal the bid price, but should indicate the addition,
subtraction, or alteration of the bid. The modification will be attached to the sealed bid for review
at the bid opening. A bid in the possession of the college may be withdrawn at any time prior to
the bid opening. After the bid opening, bids may not be modified, withdrawn, or canceled until 30
days after acted upon by EWC.
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Consideration of Bids:
Eastern Wyoming College reserves the right to reject any and all bids, waive any informality, and
is not bound by the lowest bid, but the bid determined by the College Board of Trustees to be in the
best interest of the College. Submission of a bid constitutes agreement to these terms.
The college reserves the right to reject as incomplete, any bid not containing the following
information—
1.
2.
3.
4.
5.
6.
7.
8.
6.
Bid submission form
A copy of the contractor’s Wyoming Resident Contractor Certificate
Acknowledgment of addenda (if any)
Base and alternate bids (if any)
Signature and company information
Signed and notarized Non-Collusive Affidavit
Signed Certificate of Non-Discrimination
List of Subcontractors
Bid security with Power of Attorney
Tax Exempt Status:
As a political subdivision of the State of Wyoming, Eastern Wyoming College is exempt from the
direct payment of Wyoming sales and use taxes. However, contractors are potentially subject to
sales and use taxes when purchasing materials for this project. Sales and use taxes paid by the
contractor shall be included within the bid price and shall not be billed separately to the College as
an addition to the bid price. Eastern Wyoming College, by this document, offers no advice on the
taxable status of a bidder. Each bidder must determine the taxes to which it is subject.
Resident Contractors Preference:
Per Wyoming Statute 16-6-102(a), a preference of up to five percent (5%) of the total bid price
will be applied to a resident contractor's bid as compared to a non-resident contractor's bid.
Per Wyoming Statutes 16-6-106 and 16-6-107, "preference is hereby given to materials, supplies,
agricultural products, equipment, machinery and provisions produced, manufactured, supplied or
grown in Wyoming, quality being equal to articles offered by the competitors outside of the state."
Non -Discrimination Statement:
Eastern Wyoming College prohibits discrimination against its customers, employees,
contractors/bidders and applicants for employment on the bases of race, color, national origin,
age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs,
marital status, familial or parental status, sexual orientation, where all or part of an individual’s
income is derived from any public assistance program. Inquiries concerning Title-II, Title-VI, Title
VII, and Section 504, may be directed to Mr. Stuart Nelson, Director of Human Resources, 307532-8330. Inquiries concerning Title IX may be directed to Dr. Rex Cogdill, Vice President for
Student Services, 307-532-8257. Both may be reached at Eastern Wyoming College, 3200 West C
Street, Torrington, WY 82240. Alternatively you may contact the Wyoming Department of
Education, Office for Civil Rights Coordinator, 2nd Floor, Hathaway Building, Cheyenne, WY
82002-0050, or 307-777-6218.
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Performance Bond:
Per Wyoming Statute 16-6-112, should the contract price exceed seven thousand five hundred
dollars ($7,500.00), the successful bidder must provide a Performance Bond and a Materials and
Labor Payment Bond equal to fifty percent (50%) of the amount of the bid with the Request for
Proposal form.
Liability Insurance/Unemployment and Worker's Compensation Insurance:
The successful bidder must provide proof of liability insurance and completed operations coverage
at a minimum level of one million dollars ($1,000,000.00) per occurrence naming Eastern
Wyoming College as an additional insured.
The successful bidder must provide Certificates of good standing from the Wyoming Department
of Workforce Services for Unemployment Insurance and Workers’ Compensation Insurance.
Drug, Alcohol, and Tobacco Policy:
Eastern Wyoming College prohibits the use of drugs and alcohol anywhere on the campus.
Smoking is prohibited inside any building and permitted only in designated areas.
Award of Bid and Pre-Construction Conference:
Eastern Wyoming College reserves the right to award contract of base and alternate (if any) on an
individual basis; however base and alternate (if any) will not be awarded to different contractors.
A pre-construction conference will be held after award of bids and prior to the start of any
demolition or construction. The contractor must provide a definite schedule of work for the
project.
The successful bidder will be required to comply with terms and conditions of the bidding
instructions, plans, specifications, and contractor’s bid document (RFP submission form). All
parties should understand that the terms and specifications contained in these bidding instructions
are binding and become a part of the future agreement.
Termination of Contract and Correction of Work:
If the contractor defaults or persistently fails or neglects to carry out the work in accordance with
the contract specifications, the college may, after seven (7) days written notice to the contractor,
make good such deficiencies and may deduct the cost thereof from final payment due the
contractor; or, may terminate the contract and take possession of the site and all materials,
equipment, tools, etc, owned by the contractor and finish the work by whatever method the
college deems expedient.
The contractor will promptly correct any work rejected by the college as defective or failing to
conform to the contract specifications, at any time prior to final payment to the contractor.
Progress Payments:
If the contract price exceeds seven thousand five hundred dollars ($7,500.00), then ten percent
(10%) of each progress payment shall be withheld by the college as construction retainage. The
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retainage will be released to the successful bidder forty-one (41) days after the first date of
publication that the project is substantially complete. The contractor is responsible for notifying
the Project Manager when the work is substantially complete. Per Wyoming Statute 16-6-704, if
the total contract price exceeds twenty five thousands dollars ($25,000.00), the contractor may
require the retainage to be paid into an interest bearing account.
Building Permit:
The City of Torrington may require a building permit; therefore, the bid should include the cost of
a building permit, if applicable.
Legal Compliance:
The contractor shall comply with all applicable federal, state, and local laws. Note this project is
NOT federally funded.
End of Section
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CERTIFICATE OF NON-DISCRIMINATION
This form shall be completed and submitted with the Request for Proposal Form.
PROJECT:
EWC Standing Seam Metal Roofs Replacement Project
Torrington, Wyoming
The Bidder hereby certifies that all persons employed by their firm, their affiliates, and
subsidiaries of holding companies are treated equally by their firm without regard to or
because of race, religion, ancestry, national origin or sex as required by Federal and State antidiscrimination laws. The Bidder further certifies and agrees that it will deal with
subcontractors, bidders or vendors without regard to or because of race, religion, ancestry,
national origin or sex. Violation of their certification may constitute a material breach of
contract upon which the Owner may determine to cancel, terminate or suspend the contract.
_____________________________________
(Firm)
By: __________________________________
_____________________________________
(Title)
Date: ________________________________
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NON-COLLUSIVE AFFIDAVIT
By submission of this bid or proposal, the bidder certifies that:
a) This bid or proposal has been independently arrived at without collusion with any other bidder
or with any other competitor or potential competitor;
b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder, competitor or
potential competitor;
c) No attempt has been or will be made to induce any other person, partnership, or corporation to
submit or not to submit a bid or proposal or to fix overhead, profit, or cost element of said bid
price, or that of any other or to secure any advantage against the Owner;
d) The person, signing this bid or proposal certifies that he has fully informed himself regarding
the accuracy of the statements contained certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder as well as to the person
signing in its behalf;
e) That attached hereto (if a corporate bidder) is a certified copy of the resolution authorizing the
execution of this certificate by the signator of this bid or proposal in behalf of the corporate
bidder.
___________________, deposes and says that he is ___________________________________
(Signator name)
(Company Name)
the party making the foregoing proposal or bid for the EWC Standing Seam Metal Roofs
Replacement Project, that such proposal or bid is genuine and not collusive and that all
statements herein are true.
Signature: _____________________________________________________________________
Bidder (if the bidder is an individual: _______________________________________________
Bidder (if the bidder is a partnership): ______________________________________________
Officer (if the bidders are a Corporation): ___________________________________________
State of ________________ )
) ss
County of ______________ )
The foregoing instrument was acknowledged before me by _________________________, this
__________ day of _______________, 201_
Witness my hand and office seal. ______________________
(Notary Public)
My commission expires: _____________________________
(Seal)
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LIST OF SUBCONTRACTORS FOR THE EWC STANDING SEAM METAL ROOFS REPLACEMENT
PROJECT
DISCIPLINE
SUBCONTRACTOR NAME
RESIDENT
YES (X)
NO (X)
Roofing
________________________________
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__________________
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