Circle K International
University of California, Los Angeles
2016-2017 Appointed Board Application
Thank you for applying to be a member of the 2016-2017 UCLA Circle K Board! We are excited that you are taking the
initiative to assume a larger role within the club. Please take the time to fill out this application as completely and
honestly as possible. Through this application, we hope to learn more about you as well as gain a better understanding
of your skills, experience and potential as a board member. If you have any questions at all regarding the board or the
application process, do not hesitate to contact us; our information is listed at the end of this application. Good luck and
we look forward to working with you in the future!
I. Personal Information
Last Name:
First Name:
Birth Date:
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MI:
Gender:
Contact (School Year, Current)
Address:
City:
State:
Zip:
E-mail:
Cell: (
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Phone: (
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Skype:
Contact (Permanent)
Same as above
Address:
City:
State:
Zip:
Phone: (
Academic
Major:
GPA:
2nd Major or Minor (if applicable):
Year in school:
Career Goals:
Miscellaneous
Do you have a car on campus?
How many years have you been in the Kiwanis family?
II. Chair Information
Rank up to three (3) positions for which you wish to apply
(Mark “1” for priority)
*You can click on the Position to see its duties
Small-Scale Service
Kiwanis Family Networking:
CKI, Aktion, Kiwanis
Small-Scale Fundraising
Membership Development
and Education
Graphic Design
Spirit and Recognition
Media Relations
Signature Event
Large-Scale Service
Kiwanis Family Youth: K-Kids,
Builder’s, Key Club, KIWIN’S
Large-Scale Fundraising
Member Experience and
Retention
Technology
Fellowship
Campus Outreach
Winter Leadership Conference
UCLA Circle K | 2016 – 2017 Appointed Board Application
Rate the following traits from 1-5, with 5 as the greatest.
1
2
3
4
5
Creativity
Organization
Punctuality
Sociability
Accountability
Teamwork
Tolerance
Initiative
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Circle K International
University of California, Los Angeles
III. General Statements
Provide a brief explanation for your choice(s).
What experience do you have that has prepared you for the position(s) you have chosen? (Include any committee
involvement and events chaired).
Describe any qualities you possess that will help you lead a committee. Explain how you would keep your committee
members and subcommittee chairs actively engaged.
List your time commitments outside of Circle K and list hours per week (include academics as well as present and future
possible commitments).
What does Circle K mean to you, and how has it impacted your college experience?
What improvements do you think UCLA Circle K should make and how would you be able to do so in your position?
Choose one song that describes you and explain why.
UCLA Circle K | 2016 – 2017 Appointed Board Application
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Circle K International
University of California, Los Angeles
IV. Interview
All applicants must schedule a 10-15 minute interview with the executive board. Please indicate all hours of availability
Interviews will range between the hours of 8:00AM to 11:00PM.
2/20: Saturday
2/21: Sunday
2/22: Monday
2/23: Tuesday
2/24: Wednesday
2/25: Thursday
2/26: Friday
2/27: Saturday
V. Position Statements
Using the prompts from Appendix B of the application, for each position under which you are applying, write a concise
statement detailing the contributions you intend to make in each specific role.
Position #1
Position #2
Position #3
UCLA Circle K | 2016 – 2017 Appointed Board Application
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Circle K International
University of California, Los Angeles
VI. Submission and Certification
Thank you for completing the 2016-2017 Appointed Board Application! Please rename your application in the following
format, [First, Last Name]Appointed-Board-Application-2016-2017 and submit an electronic copy to the Secretary,
Lindon Tran, via e-mail (lindontran@ucla.edu) by Thursday, February 18th, 2015 at 11:59 PM.
Signature
UCLA Circle K | 2016 – 2017 Appointed Board Application
Date
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Circle K International
University of California, Los Angeles
Appendix A: Position Descriptions
As a member of the APPOINTED BOARD you will be expected to…
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Attend weekly board meetings
Work closely with all other members of the Circle K board
Be on time to all events, meetings, etc.
Support other chairs by not only attending but also chairing/helping to plan their events
Keep up to date with CERFs, ERFs, and other paperwork
Approach and be approachable so all members feel welcomed
Fulfill your responsibilities to the best of your ability
Evaluate past events/occurrences
Attend the following events:
o Dual-board Retreat –Estimated Weekend of Week 9
o UCLA Circle K Banquet – April 9th, 2016
o Spring Training Conference – May 7th, 2016
o Spring Board Retreat –TBA
o Summer Board Retreat – TBA
o Signature Event – TBA
o Winter Leadership Conference - TBA
Small-Scale Service Chair [Return to Application]
 Plan and provide unique weekly service projects
 Plan service projects to the District Service Initiative and with International Service Partners
 Coordinate multiple-project service opportunities (i.e. 24 hours of service, Service Marathons with Large-Scale
Service Chair)
 Incorporate education of the District Service Initiative
Large-Scale Service Chair
 Plan large-scale service projects (either >20 members or complex logistics)
 Coordinate multi-project service opportunities (i.e. 24 hours of service, Service Marathons) with Small-Scale
Service Chair
 Collaborate and organize a quarterly joint service project with other campus service organizations
 Plan service projects with UCLA Volunteer Center; promote and coordinate club participation in UCLA
Volunteer Day
 Plan recurring weekly and monthly service events
 Incorporate education of the District Service Initiative
Kiwanis Family Networking Chair (CKI, Aktion, and Kiwanis)
 Plan service projects with other Circle K chapters
 Plan service projects with Kiwanis clubs in the area
 Coordinate events with:
o Other Circle K chapters
o Circle K Alumni
o Kiwanis clubs, including Santa Monica
o Local Aktion club
 Coordinate club attendance at Kiwanis District Convention
 Coordinate club attendance Circle K International Convention
 Create programs/events to promote Kiwanis Family interaction
 Maintain relations with Santa Monica Kiwanis by:
o Informing UCLA CKI of the activities of the club
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Circle K International
University of California, Los Angeles
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o Ensure club representation at Santa Monica Kiwanis meetings and updating them on our club events
o Ensuring Santa Monica Kiwanis members are on the BOL mail reflector
Plan Kiwanis Takeovers
Work with Winter Leadership Conference Chair to invite other CKI clubs and Kiwanis to attend Winter
Leadership Conference
Plan and manage an annual “Career Development Night”
Maintain a UCLA CKI Alumni Directory
Kiwanis Family Youth Chair (K-Kids, Builder’s, Key Club, KIWIN’S)
 Plan service projects with Key Club and KIWIN’S clubs
 Coordinate events with Key Club and KIWIN’S clubs
 Serve as club advisor to Playa Del Rey K-Kids and coordinate events with them
 Plan events with Playa Del Rey K-Kids
 Serve as club advisor to Lincoln Middle School Builder’s Club and coordinate events with them
 Work with other committees to plan and manage Key to College event
 Coordinate club attendance at Key Club District Convention
 Coordinate club attendance at KIWIN’S District Convention
 Create program/s events to promote Kiwanis Family interaction
 Ensure local Key Club, Builder’s and K-Kids faculty advisors (Div. 1, 3, 13, 16, 19, 25) are on the BOL mail
reflector
Small-Scale Fundraising Chair
 Plan small-scale fundraisers
o Bruin Walk Fundraisers
- Bake Sales, Holiday Grams, etc.
o Food Fundraisers
- Restaurant, Boba Sale, Spam Musubi, etc.
 Manage continuous, online fundraisers:
o Manage iGive fundraiser
o Manage Ralph’s fundraiser
 Seek out new small-scale fundraising ideas
 Assist Large-Scale Fundraising Chairs with TV taping fundraisers to ensure the event occurs more frequently
 Educate club on charities, District Fundraising Initiatives and causes toward which we are fundraising
 Collaborate with Large-Scale Fundraising Chair to plan quarterly education event
 Work with the Kiwanis Family Networking Chair to collaborate on fundraising within the Kiwanis Family
Large-Scale Fundraising Chair
 Plan large-scale fundraisers such as:
o Dare Week
o Bruin Plaza Fundraiser
o Nautica Malibu Triathlon
o Northern Trust Concession
 Plan TV taping fundraisers
 Plan quarterly board fundraisers
 Seek out new large-scale fundraising ideas
 Serve as club coordinator for large-scale UCLA service events:
o Dance Marathon
o Relay for Life
o UniCamp
 Educate club on charities, District Fundraising Initiatives and causes toward which we are fundraising
 Collaborate with Small-Scale Fundraising Chair to plan quarterly education event
 Work with Kiwanis Family Networking Chair to collaborate on fundraising within the Kiwanis Family
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Circle K International
University of California, Los Angeles
Membership Development and Education Chair
 Co-plan Fall, Winter, and Spring Welcome Weeks with ME&R Chair
o Collaborate with board to ensure an efficient execution of Welcome Week
o Collaborate with a temporary “older-member committee” to chair events for Welcome Week
 Organize and manage the Family System
 Train the Family Heads / Plan Family Head retreats
 Organize large-scale family events
 Educate members on all aspects of Circle K and the Kiwanis family
 Work with Spirit Chair to plan End of the Quarter potlucks
 Organize new member induction ceremonies with ME&R Chair
 Work with the President and Spirit & Recognition Chair to plan MD&E- run meetings
Member Experience and Retention Chair
 Co-plan Fall, Winter, and Spring Welcome Weeks with MD&E Chair
o Collaborate with board to ensure an efficient execution of Welcome Week
o Collaborate with a temporary “older-member committee” to chair events for Welcome Week
 Organize and manage the Godparent Program
o Incorporation of MRP within the family system
 Organize and manage the Mentorship program
 Train the mentors and Godparents
 Oversee New Member Experience (i.e. CKI 101) and member retention
 Organize new member induction ceremonies with MD&E chair
 Plan programs to increase membership retention and recruitment
 Organize large-scale membership retention events (i.e. CKI Night of Fun)
 Coordinate a large-scale activity that is planned by older members
 Work with the President and Spirit & Recognition Chair to plan MD&E- run meetings
Graphic Design Chair
 Design, manage and oversee all graphic design relevant to:
o Club T-Shirt
o CKI apparel
o Club promotional flyers for tabling, the resident halls, and around campus
 Supervise the creation of the club yearbook (digital and/or print)
o Submission as the traditional scrapbook
 Work with Signature Event Chair and Winter Leadership Conference Chair to:
o Create event decorations and backdrop for Pillow Fight
o Design promotional flyers, t-shirt, and website
 Work with Technology Chair to:
o Design graphics for club website
 Work with other committees to create signage for on-campus events (i.e. Key to College, bake sales)
 Design the website/Facebook general meeting banners
 Design sign board on Bruin Walk
Technology Chair
 Increase website functionality and traffic
 Managing CKI Points (raffles, shops, etc).
 Work with Graphic Design to design club website
 Manage club website
o Member updates (Hours, Member of the Week, etc)
o Improve mobile functionality
o Online event sign-ups
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Circle K International
University of California, Los Angeles
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Manage Signature Event and Winter Leadership Conference websites
Create weekly prezi for general meetings
Create video slideshows for:
o Large event recaps
o End of the quarter potlucks
o Member of the quarter
Spirit and Recognition Chair
 Create and incorporate themes for general meetings
 Oversee the planning and execution of an ice breaker at general meetings
 Create and lead spirit cheers for general meetings and district events
 Organize skit for Fall Training Conference (FTC)
 Organize talent act for CKI District Convention
 Create a cheer manual that conveniently organizes all relevant cheers
 Design and create gifts for Star of the Moment
 Oversee recognition of:
o Members for obtaining Member of the Week/Quarter/Year
o Members for obtaining Star of the Moment
o Members’ birthdays
o Member recognition program
o Drivers and swipers
 Coordinate and spotlight members
o Senior Spotlight
o Humans of Circle K
 Plan End of the Quarter potlucks with MD&E
Fellowship Chair
 Plan large-scale socials such as:
o Snowcial
o Club camping trip
o Humans vs. Zombies
 Organize and manage the Buddy Program
 Organize club socials
 Organize club participation in intramural sports
 Organize club outings to campus events (i.e. culture nights and sporting events)
 Organize club outings to area attractions (Griffith Park, Disneyland, etc.)
 Promote club participation in UCLA Dinner with 12 Strangers program
Media Relations Chair
 Oversee creation of news stories about events for the club website, Sunburst, and Circle K magazine
 Manage online photo account
 Ensure photos and video clips are taken at all events
 Submit photos, videos, and news stories to the Circle K Cal-Nev-Ha District and Circle K International
 Develop and utilize media contacts at campus and community newspapers, radio stations, and television
stations to promote the club
 Manage:
o Club Facebook page
o Club Instagram account
o Club Twitter account
o Club YouTube account
o Large quarterly social media challenges
 Create videos to:
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Circle K International
University of California, Los Angeles
o
o
o
o
Promote the club in general
Promote the club’s service projects and events
Be entered into district contests (i.e. FTC and DCON)
Recognize Member of the Year
Campus Outreach Chair [Return to Application]
 Manage BOL mail reflector mailing list
 Compose and send weekly digests of club news every Monday
 Manage Bruin Walk tabling
o Welcome Week
o Signature Event
o Fundraisers
o Special Events
 Manage club booth at Enormous Activities Fair
 Manage club booth at Summer Orientation sessions
 Maintain the Bruin Walk sign board
 Publicize club with ORL
 Come up with new creative ways to publicize our club and events
 Work with all event chairs on publicizing their respective events
 Plan programs for general meetings (i.e., guest speakers from on-campus departments, other organizations,
etc.)
Signature Event Chair
 Decide on a signature event
 Coordinate monthly events with Alexandria House (i.e. Cook nights, fairs, etc.)
 Recruit sponsors for signature event
 Make all necessary reservations and permits for signature event
 Recruit new entertainment as necessary for signature event
 Work with Graphic Designs to make any necessary graphic designs
 Work with Technology to create and maintain promotional website
 Work with Media Relations to create promotional material
 Work with Campus Outreach Chair to promote the event to other campus organizations
 Work with Treasurer to apply for funding and grants; oversee production of event-related materials
Winter Leadership Conference Chair
 Plan a district large-scale leadership event
 Identify and secure professional facilitator(s) for the events
 Work with Kiwanis Family Networking Chair to maintain relations with alumni
 Work with the President and Advisor on logistics (location, details, ERF)
 Work with Graphic Designs to:
o Making any necessary graphic designs for WLC
 Work with Media Relations to:
o Create promotional material for WLC
 Work with Treasurer to
o Apply for funding and grants
o Oversee production of event-related materials
 Coordinate training for alumni facilitators
 Goals of the event:
o An event that will develop the leadership, networking, and personal skills of the attendees
o Appeal to new members, but using older members as a resource
o Incorporation of alumni and networking
o Promote teambuilding and leadership skill building
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Circle K International
University of California, Los Angeles
Appendix B: Prompts [Return to Position Statements]
Small-Scale Service Chair
A goal that the service chairs should have in mind when creating service projects is to make their service meaningful. What do
you think is a “meaningful” service project? Based on your interpretation, describe two small-scale service projects you are
interested in planning. How will you make service more “meaningful” with the projects you have in mind while ensuring a
variety of service opportunities? In addition, how will you promote your service projects to the members of our club and other
campus organizations?
Large-Scale Service Chair
Using a budget of $800, describe in detail one new large-scale service project that you are interested in planning. With this
event, explain how you would foster collaboration and strong relations within our Kiwanis family and between other student
organizations on campus. Explain the meaningful impact this project would have on both the community and the volunteers.
Kiwanis Family Networking Chair (CKI, Aktion, Kiwanis)
Describe a new method you would use to promote participation of Circle K alumni in our activities, and another
method to strengthen our relations within the Metro Division. In addition, describe a project you would like to co-host
or create to improve relations with our sponsoring Kiwanis Club.
Kiwanis Family Youth Chair (Key Club, KIWIN’S, Builder’s, K-Kids)
Describe at least two different methods you would use to reach out or work with the high school branches of the
Kiwanis family beyond Key to College. Additionally, describe two new service events you could implement with either
K-Kids or Builders Club.
Large Scale Fundraising
With a budget of $200, describe a large-scale fundraising event that you would be interested in planning, including
estimated profit. How would this event attract people outside of Circle K International and how would you educate
these people on the three District Fundraising Initiatives? Furthermore, how would you collaborate with the other
committees to execute this event?
Small Scale Fundraising
Describe two small-scale fundraisers and include estimated cost and profit. How would you promote these fundraisers
to attract not only members of the club but also the UCLA community? How would these fundraisers differ from the
typical fundraising events? Furthermore, how would you collaborate with the other committees to execute these events?
Membership Development and Education Chair
Describe a way to incorporate education within the family system. Looking at what you feel the clubs lacks, how will the
incorporation of education help? In addition, describe a large scale family event that would help define the family
system, but also promote club unity.
Member Experience and Retention Chair
Describe what you think defines the role of a godparent. In this position, you are required to plan an event that targets
the “experience” of the members, what is the difference between a member “experience” event and a fellowship event?
How will defining this improve member retention? In addition, what is one idea you have for member retention?
Graphic Design Chair
Design and describe two apparel ideas: 1. for new CKI apparel (i.e. shirt, sweater, beanie, etc.) that would appeal to all of
Circle K International, and 2. for a club t-shirt with the hypothetical theme of "Marvel" without using copyrighted
characters, encompassing the three tenets of Service, Leadership, and Fellowship. Please attach a sketch/draft of both
designs.
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Circle K International
University of California, Los Angeles
Technology Chair
Describe two ways you could improve the website that would improve functionality and traffic. Explain how these
changes would benefit the club and the members. In addition, how will you work with the Secretary to efficiently update
membership information such as service hours, MRP requirements, and standing?
.
Spirit and Recognition Chair
What is the purpose of spirit to our membership? Suggest a general meeting theme and describe how it would appeal to
members and promote interactivity. In addition, describe one new way of recognizing members. What do you think is
the purpose behind recognition?
Fellowship Chair
Describe one new large-scale social for Circle K and describe the steps you would take in planning it. How would this
event impact the members in a more meaningful way beyond social interactions? How will you help to maintain these
relationships and interactions after the event?
Media Relations Chair
Describe an idea for a social media contest that incorporates the 3 tenets of Circle K, and how you would encourage the
Circle K members to actively participate in the contest. In addition, indicate how you would ensure that each event
UCLA Circle K holds is documented.
Campus Outreach Chair
Describe two new ways you would publicize UCLA Circle K to our campus community and one Bruin Walk tabling
activity to boost members' presence at the table. In the event that an organization or contact is being unresponsive, how
will you address this issue?
Signature Event Chair
Describe in detail a potential signature event that you would like to plan. Why would this be an appealing event? How
will this event be different from other events at UCLA? In addition, how will you publicize it to the UCLA community?
This signature event may require extensive funding – how will you come up with a unique fundraiser that has not been
hosted by our club before?
Winter Leadership Conference Chair
What do you think is the purpose of Winter Leadership Conference? Why is it something we should host? In addition,
describe your vision for such an event and the role you have for alumni and professional facilitators during the event.
Appendix C: Contacts
President
Albert Truong
(714) 606-6702
albertm.truong@gmail.com
Administrative Vice President
Katherine Pham
(424) 777-3317
katherinephm@gmail.com
Secretary
Lindon Tran
(408) 931-1756
lindontran@ucla.edu
Treasurer
Alondra Covarrubias
(831) 265-1524
covarrubiasalondra@gmail.com
UCLA Circle K | 2016 – 2017 Appointed Board Application
Service Vice President
Marcela Caldera
(915) 722-5345
marcelcalder@gmail.com
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