Printable Routing Guide
Domestic Version
GENERAL INSTRUCTIONS:
Consolidate all shipments that are to be shipped to one location on the same day. Create a master Bill of Lading that
references all purchase orders.
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Our purchase orders indicate a “DO NOT SHIP BEFORE” and a “CANCEL IF NOT SHIPPED BY” date. The
buyer must authorize any deviation from the original purchase order in writing.
All attempts to ship orders complete are critical. Backorders must be shipped prepaid.
A packing list is mandatory and must be attached as per the instructions in the Bill of Lading Section.
Each carton must show consignee address and purchase order number.
Shipments on pallets must be clearly marked with the piece count on each pallet.
Vendors must accumulate POs and ship once a week unless they reach full trailer shipments on a more frequent
basis.
Freight should be sorted by purchase order. Items within the same UPC are to be kept together within a
purchase order.
Shipments requiring more than one trailer/container must have a bill of lading and packing slip(s) which
represent the contents of each individual trailer.
SPECIAL ORDERS
All special orders are to be shipped to Dick's Sporting Goods distribution center. Special orders should be shipped by UPS
separate from other merchandise orders as long as the cartons are not considered oversize by UPS. If the cartons are
considered oversize please ship by designated LTL carrier or combine with any other orders that may be shipping. Special
orders should not be shipped direct to store.
BILL OF LADING PREPARATION
Bill of lading (two copies) with the following information must be provided to the carrier at time of pick-up. The bill of lading
must contain the following:
Ship To Address
Purchase Order Number(s)
Vendor Name
Vendor Number
Number of Cartons
Description of Merchandise and NMFC Number
Bill of Lading Number
Packing List and P.O. reference manifest must be made part of the shipment and listed on the Bill of Lading. See sample Bill
of Lading.
IF SHIPPED COLLECT:
FREIGHT INVOICES FOR SMITHTON:
Bill To:
Dick's Sporting Goods
c/o Trendset, Inc.
PO Box 1208
Mauldin, SC 29662
Ship To:
Dick's Sporting Goods Distribution Center
159 Painter Road
Smithton, PA 15479
FREIGHT INVOICES FOR PLAINFIELD:
Bill To:
Dick's Sporting Goods
c/o Trendset, Inc
PO Box 1208
Mauldin, SC 29662
Ship To:
Dick's Sporting Goods
655 S. Perry Road
Plainfield, IN 46168
MERCHANDISE INVOICES FOR SMITHTON AND PLAINFIELD:
Bill To:
Dick's Sporting Goods
Attn: Accounts Payable
PO Box 6700
Coraopolis, PA 15108
TRANSPORTATION ROUTING
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Transportation worksheets must be sent to Dick’ Sporting Goods transportation department for all shipments.
Worksheets are required for both prepaid and collect shipments and for all modes of transportation.
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Five days notice is required for all collect routing requests. Transportation worksheets will be faxed or emailed
back to the requestor for collect shipments with a shipment ID number that must be referenced on the bill of
lading. For ASN vendors the bill of lading number is a requirement on the ASN. This is a current Dick's
requirement that must be followed. Transportation worksheets for prepaid shipments must be sent a minimum of
three days in advance of the carrier scheduling a delivery appointment. Prepaid shipments will not receive a
delivery appointment at the distribution centers if the worksheet has not been received.
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Packing slips for non-ASN vendors must be faxed or sent overnight mail to the transportation department on the
same day as pick up.
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Approval form, "Transportation Worksheet" must be submitted to Dick's Sporting Goods via fax or e-mail
(preferred) and an approval number must be received by the vendor before the shipment is shipped. Excel
Format (19kb) PDF Format (10kb)
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All purchase orders must be listed on this sheet.
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P.O.s not approved for shipping will be "Lined Out" and a reason code will be indicated. See worksheet for
reason codes. Excel Format (19kb) PDF Format (10kb)
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For unapproved P.O.s, buyer must be contacted to resolve the trouble and then the P.O. must be resubmitted
to Dick's Sporting Goods for an approval number.
SHIPMENTS BY AIR
Dick's Sporting Goods must authorize air shipments. A control number must be obtained and appear on the carrier's Bill of
Lading. The control number and routing instructions will be issued by our Transportation Department by calling 1-724/6334026 or email route@dcsg.com.
PALLET CONTROL SHEET
INSTRUCTIONS FOR COMPLETING THE PALLET CONTROL SHEET
A pallet control sheet should be completed for all Less than Truckload (LTL) and Truckload (TL) shipments to Dick's Sporting
Goods.
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Load pallets by Purchase Order.
Record Purchase Order numbers and the associated carton counts on the Pallet Control Sheet.
Use cardboard to segregate Purchase Orders when possible.
When shipping more than one pallet, identify the pallet number and total pallets being shipped on the Pallet
Control Sheet. (e.g. 1 of 3, 2 of 3, 3 of 3)
Pallets should be stretch wrapped.
PACKING SLIP REQUIREMENTS
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The packing slip must be legible and include the following information:
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Purchase order number
Department number
Store destination number when applicable
Vendor style number and UPC number
Quantity shipped for each UPC
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Number of cartons shipped per UPC and case pack quantity
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Do not put more than one purchase order on a packing slip.
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Do not include more than one store on a packing slip.
PACKING SLIP HANDLING
All vendors are required to send packing slips with the shipment. They should be attached as follows:
For "bulk" shipments the packing slips must be placed in an envelope and attached to the bill of lading. For store specific
orders the packing slip should be attached to the lead carton for each store using a plastic envelope. The carton should be
clearly identified as the lead carton.
1. Truckload shipments - In addition to the packing slip requirements listed above, vendors who are not approved ASN
vendors are responsible for overnight mailing or faxing the packing slips to the receiving location on the same day the
merchandise is shipped. If there are more than ten packing slips covering the shipment they must be sent by overnight mail to
the receiving facility. Ten or fewer pages may be faxed to the receiving location.
Smithton:
Plainfield:
Fax # (724) 633-4001
Fax # (317) 561-2305
Overnight mail address:
Dick's Sporting Goods
200 Painter Road
Pittsburgh, PA 15479
Attn: Scheduling Coordinator
Overnight mail address:
Dick's Sporting Goods
655 South Perry Rd.
Plainfield, IN 46168
Attn: Scheduling Coordinator
2. LTL Shipments - In addition to the packing slip requirements listed above the packing slips must be placed in an envelope
and attached to the bill of lading. The bill of lading must include the envelope as a carton and should be included in the carton
count. (see Bill of Lading Preparation pg. 3)
CARTON PACKING REQUIREMENTS
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Do not pack more than one PO or one store per carton.
For "bulk" shipments only multiples of the same SKU/UPC may be placed in a carton.
All items must be packed in a shippable corrugated carton. The minimum carton size that can be used is 9"L x
6"W x 3"H. The maximum carton size that can be used is 36”L x 30”W x 30”H.
Carton strength must be adequate to prevent crushing or damage during shipment.
Pack according to case pack indicated on purchase order.
CARTON LABELING
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All shipments sent to Dick's Sporting Goods must be labeled with a VICS standard UCC-128 Shipping Container
Label.
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Vendor name and ship from address
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Dick's Sporting Goods' distribution center name, number and address
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Dick's Sporting Goods' purchase order number. For standard packed cartons the UPC number, the
vendor style number and item description at the color/size level.
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The carrier name and bill of lading number
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For Pick & Pack orders the final destination store name and number
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UCC-128 Shipping Container Barcode
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Ship to Postal barcode
All UCC-128 labels must be approved by Dick's Sporting Goods Vendor Relations. Phone: 724-633-4060 Fax:
724-227-1641.
There should only be one UCC-128 label per carton. Each label should contain the following information:
For the design layout of the UCC-128 label, please see Appendix A - Labels in the 856 Ship Notice/Manifest
Implementation Guide.
Product that is shipped with multiple components per selling unit must be identified as such and each piece
labeled as 1 of 3, 2 of 3 and 3 of 3, if three cartons comprise one selling unit.
UCC-128 LABEL PLACEMENT
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UCC-128 Label should be located on the bottom right hand corner of the longest side of the carton.
Labels placed on irregular size cartons, such as golf clubs, can be folded over as long as the bar code is
readable and not wrinkled in any way.
UPC AND EDI COMMUNICATIONS
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Dick's Sporting Goods has made a strong commitment to use UPCs and EDI as the standard for communicating
with vendors.
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Each and every selling unit shipped to Dick's Sporting Goods must be received ticketed with the vendor style,
UPC number, UPC barcode and Dick's Sporting Goods' retail price (where required).
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Every shipment must be proceeded by receipt of an Advance Ship Notice (ASN) at the receiving location. ASNs
should be transmitted immediately upon a shipment leaving your dock.
FREIGHT CHARGEBACK POLICY - EFFECTIVE NOVEMBER 1, 2000
Violations (Violation Codes)
Penalty
Shipped parcel carrier without authorization (PC)
Administrative fee of $250.00 per shipment and reversal of all
freight charges
More than one shipment shipped on the same day on
separate bills of lading (MS)
Reversal of freight charges*
Failure to prepay backorder (BO)
Reversal of freight charges*
Failure to use designated carrier (DC)
Reversal of freight charges*
Failure to call for truckload routing (TR)
Reversal of freight charges*
Unauthorized air shipment (UA)
Reversal of freight charges*
Early shipment (ES)
Administrative fee of $250.00 and reversal of all freight
charges
Late Shipment (LS)
Administrative fee of $250.00 and reversal of all freight
charges
Failure to obtain shipment approval number (non-ASN
vendors only) (FA)
Administrative fee of $250.00 per shipment
Failure to reference all purchase orders on bill of lading Administrative fee of $250.00 per shipment
(CL)
Truck ordered by vendor and not used (NU)
Reversal of Freight Charges*
Multiple UPS or LTL shipments in one week (ML)
Reversal of freight charges*
Detention incurred upon loading at vendor location
Reversal of detention charges
Detention incurred upon unloading due to vendor ASN
issue (DT)
Shipped to the wrong distribution center (WL)
$25.00 per carton*
* An administrative fee of $35.00 is added to all chargebacks unless otherwise noted above.
PURCHASE ORDER TERMS AND CONDITIONS:
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Acceptance of this purchase order by the Vendor or its representative constitutes agreement to all terms and
conditions of the order. No additional or different terms and conditions contained in the Vendor's acceptance
of the order shall become a part of this contract unless they are specifically accepted in writing by Dick's
Sporting Goods, Inc. ("Buyer")
The terms of this order may not be changed without the written consent of the Buyer.
Buyer has the option at any time to make changes to any order as long as they are presented in writing to
the Vendor. If such changes result in an increase in cost, or a delay in shipment, a fair and reasonable
adjustment will be made in the price or delivery schedule. If the changes result in an adjustment or change,
which is unacceptable to the Buyer, then the order may be canceled without penalty.
Buyer reserves the right to cancel the order or any part thereof, without any liability, at any time prior to the
ship date as specified in the order.
Buyer's shipping window refers to shipments out of Vendor's shipping point.
Buyer reserves the right to return to Vendor for full credit or replacement at Vendor's expense, all or any part
of any shipment which is (a) below sample or standard; (b) shipped outside of the shipping window or
otherwise contrary to the shipping instructions; (c) contains an overshipment of merchandise or substituted
merchandise; (d) not in compliance with the specifications hereof; or (e) allegedly violates any statute,
ordinance, or administrative order, rule or regulation. Such returns shall be via freight collect transportation;
if any other transportation arrangements must be used, there will be a charge equaling 10% of the cost of
the shipment. Inbound freight charges shall be also charged back on such transactions. The inadvertent
acceptance of any prior similar shipments shall not be considered a waiver of Buyer's right to return all or
any part of any subsequent shipment so made.
Buyer's waiver of any term or condition for a specific order will not be deemed a continuing waiver.
Buyer's schedules are based upon the agreement that the goods will be shipped to Buyer by the dates
specified on this Order. Time is of the essence and if goods are not shipped within the time specified
hereon, Buyer may reject such goods and cancel this Order.
All shipments must be made in accordance with Buyer's Supply Chain Guide (routing instructions) on this
same web page. Vendor is responsible to review and comply with the requirements of this guide prior to
order shipment. Questions regarding instructions contained in this guide should be address to Traffic
Department 412-809-0100 or traffic.dept@dcsg.com.
Failure of Vendor to adhere to say routing instructions would result in Vendor being charged back per the
Freight Chargeback and Vendor Compliance schedules in the Supply Chain Guide. Vendor's acceptance of
this purchase order constitutes agreement to such chargebacks. Buyer reserves the right to change the
Freight Company or companies designated in the routing from time to time at its sole discretion, notice of
which change will be forwarded to the Vendor if affected thereby.
Where Buyer is responsible for freight, charges must be billed collect per instructions in the Supply Chain
Guide. Prepaid & added freight charges billed on merchandise invoices will not be paid. Where Vendor sales
terms offer to bear freight charges based on order size or value, the weekly set of E3 replenishment orders
shall be considered one order for this purpose
Vendor shall ship all merchandise in any order at one time to designated Distribution Center to arrive as
specified in the order. The Vendor shall pay any additional expense resulting from any failure of the Vendor
to comply with the terms hereof.
Backordered shipments will be refused/returned at Vendor's expense unless prior authorization to ship
backorders is received from the Buyer. Approved backorder shipments must be shipped freight prepaid
unless freight collect is specifically authorized. Such prepaid freight may not be added to Vendor's invoice.
Violations will chargebacks per Supply Chain Guide.
Vendor will enclose with all shipments packing slips showing Buyer's purchase orders number, quantity,
style/part number(s), size(if applicable) and weight. The bill of lading must contain the Buyer's purchase
order number and the full description of all products. All boxes must be inscribed with Buyer's purchase
order number. Shipments not so numbered may be refused at the discretion of the destination-receiving
manager and/or the Vendor shall be liable for any associated incremental expense suffered by the Buyer.
Payment terms begin with the later of invoice date or receipt of goods. Merchandise received on or after the
25th of the month is considered to be dated as of the first of the following month. If Buyer accepts an
advance shipment, payment terms will be computed from the original prescribed shipping date.
Only cost prices on the order will be paid. Any increase must be negotiated prior to shipment with the Buyer.
If Vendor's quoted prices for the goods covered by this Order are reduced (whether in the form of a price
reduction, close-out, rebate, allowances or additional discounts offered to anyone) at the time of any
shipment, Vendor agrees that the price charged to Buyer for such goods will be reduced accordingly and
that Buyer will be billed at the reduced prices. Vendor certifies that the prices herein are not higher than
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prices being charged to other organizations purchasing identical goods in smaller quantities at this particular
time.
Handling, insurance, or any other charges in addition to those specified on the purchase order are prohibited
and will not be paid.
Goods delivered (whether paid for or not) are subject to inspection, testing, and approval before acceptance.
Vendor expressly warrants that all articles, materials, and work will conform to the specifications, samples,
or other descriptions given in all respects, and that the goods delivered hereunder will be of good quality,
material, and workmanship, merchantability and free from defects. This warranty shall survive any
inspection, delivery, acceptance, or payment by Buyer for the Goods. Vendor expressly warrants that the
weights, measures, and sizes of all products will conform to all government standards, regulations, and
requirements.
Vendor will indemnify and hold harmless and defend Buyer, it's officers, directors, shareholders, employees,
agents, and successors against any and all claims or lawsuits resulting from any sales, handling,
manufacture, possession of use of the merchandise delivered under this order.
Vendor will maintain a Public and Products Liability Insurance Policy for at least $2,500,000 naming Buyer
as an additional named insured.
Vendor agrees to the following invoicing policies:
(a) Transmission of Invoices electronically in the VICS 810 format is preferred (Contact the EDI Manager at
(412)-809-0100 for EDI testing). Otherwise hard-copy invoices must be mailed to Dick's Sporting Goods,
Inc., P.O. Box 6700, Coraopolis PA 15108.
(b) Each Purchase Order shipment requires a separate invoice.
(c) The invoice must list the Buyer's Purchase Order number.
(d) Payment terms must be indicated on the invoice and agree with the purchase order.
(e) The invoice must list the carrier, number of related cartons, and weight of shipment.
All monies and allowances due Buyer arising from product returns carry implied terms of Net Ten (10) Days
from the date of the invoice. If no current Vendor invoices exist to allow deduction within said period, Vendor
agrees to remit payment To Buyer unless the Buyer agrees a specific policy difference to in writing.
The laws of the State of Pennsylvania shall govern this order.
Vendor hereby waives and relinquishes all liens and claims, statutory or otherwise, which Vendor now has
or may hereafter have as a result of labor and materials furnished by Vendor on performance of this order.
Unless authorized by Buyer in writing, Buyer's name, trade name, or the name or trade name of any of
Buyer's subsidiaries or affiliates, shall not be used in Vendor's advertising.
Dick's Sporting Goods policy does not honor the payment of rehandling/refurbishing charges, on defective or
returned claim consolidations merchandise.
POS REPORTING/EDIFICE
Dear Supplier,
We are excited to announce that we have implemented a program for you to receive your POS information.
We have partnered with Edifice Information Management and they will be managing our POS reporting and
distribution. They are offering two services which provide you visibility to how your products are performing at the
UPC / Store-Level on a weekly basis.
The first service Edifice offers is their POS Based Retail Analysis Service which integrates your POS information,
product hierarchy and a variety of retail analysis metrics into a dynamic report format that is emailed to you
weekly. Roll-up your data and view your product performance at a high level. Or, utilize the drag n’ drop, filter and
sort functionality to drill-down and perform detailed analyses.
The second service Edifice offers is their EDI 852 Service which provides you weekly EDI 852 documents
formatted to VICS standards.
For more information about Edifice services for Dick's Sporting Goods suppliers, contact Paul Dangelmajer,
Edifice National Sales Manager. He can be reached at (973) 616-2929 x232 or at
PDangelmajer@EdificeInfo.com. You can also visit www.edificeinfo.com or
www.edificeinfo.com/dickssportinggoods. As a matter of policy, Dick’s does not permit the reporting or distribution
of any POS Data to any Dick’s vendor without the prior written consent of Steven Lahr, Director of Vendor
Relations. Further, Dick’s will require Edifice to sign Dick's confidentiality agreement prior to Dick's releasing
information to Edifice, a copy of which is attached.
We look forward to providing you accurate and timely sales and inventory information.
Sincerely,
Dick’s Sporting Goods
PARENT/CHILD PO
At Dick’s Sporting Goods we are continually looking at improving our supply chain
strategies. We take great pride in the fact that Dick’s Sporting Goods and you have
continually improved upon our business model, growth and partnership.
What is Parent/Child Purchase Ordering?
We are asking for your support and cooperation as we implement a new ordering
process that Dick’s refers to as Parent/Child. Parent/Child will be added to the current
assortment of order types such as futures, bulk and replenishment orders. Parent orders
are reserve bulk PO’s that are sent in advance of sending Child orders. The Child order
then allocates product into smaller orders based on the workable lead times provided to
us. The sum of the 2 child orders will be equal to the sum of the previously sent parent
quantity.
Vendor Pack by Store: Child orders that are written as vendor pack by store will include
our store allocation. Vendors receiving vendor pack by store orders will be expected to
pack the order by store and ship to the Dick’s Distribution Center specified on the Child
order.
Split by DC: This type of Child order is simply a Child order written for each of Dick’s
Distribution Centers with no store allocation attached.
In the Vendor Pack by Store example, we will be requiring our vendors to take a
consolidated purchase order from Dick’s. At a high level, this allows us to send multiple
stores on one purchase order down to the SKU level.
We are currently scheduling vendors for the rollout of the Parent/Child project. We
strongly urge your team to visit our website at www.dsgfreight.com to review our EDI
standards for this initiative. Once you are in the guide, hard copies of Dick’s Sporting
Goods programs can be printed for reference.
The management team from Dick's Sporting Goods is requesting your personal
commitment to the success of our supply chain strategy. These programs will ensure that
we meet our customer’s need and improve business for both of our companies.