E911 BOARD
MEETING MINUTES
Meeting Dates:
E911 Board Meetings
March 18-19, 2009
Hilton Garden Inn
Tallahassee
E911 Board Members in meeting attendance:
Sandi Chernoff, 911 Coordinator, Collier County
John Ford, E911 Board Chairman, DMS/Division of
Telecommunications
Charles “Chuck” Freeman, 911Coordinator, Pinellas County
Marilyn Haroutunian, 9-1-1 Project Manager, Sprint Nextel
Kim Paxton, 911 Coordinator, Putnam County
William “Bill” Reid, Director, External Affairs, Verizon
James “Jim” Smith, Director, Government Affairs, Embarq
E911 Board Members participating via telephone conference:
Deborah “Debbie” Caruthers, 911 Coordinator, Orange County
Andrew “Andy” Feeney, Manager, Legislative Affairs, AT&T
Staff in meeting attendance:
Bonnie Gandy, Accountant, Law, Redd, Crona & Munroe
Kimberly Bickley, Administrative Support, DMS/Division of
Telecommunications
Delia Fernandez, Accountant, Law, Redd, Crona & Munroe
Patricia Greene, Manager, DMS/ Division of Telecommunications
Lee Ann Gustafson, Acting Legal Counsel, Office of the Attorney
General
Wink Infinger, Statewide 911 Coordinator, DMS/ Division of
Telecommunications
Kent Raheb, Technical Support, DMS/ Division of
Telecommunications
Penney Taylor, Administrative Support, DMS/ Division of
Telecommunications
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Other Attendees:
Lisa Cahill, Marion County
Mark Cunningham, Verizon
Sharon Falcone, Marion County
Ed Gonzalez, Intrado
Ron Hatton, Verizon Florida
Darren Light, AT&T
Susan Nelson, AK Associates
Floyd Self, Intrado/Messer Law Firm
Jay Westmark, Embarq
Silvia Womack, Okaloosa County
Frank Wood, DMS/Division of Telecommunications
Alan Woods, Positron
Telephone Conference Participants:
Brett Bayag, Broward County
Carolyn Dill-Collier, St. Lucie County
Elmer Holt, Pasco County
Chris Jones, Verizon
Rick Salzman, Tracfone
Bruce Thorburn, Lake County
Marti Walker, Seminole County
(Some telephone conference participants may not be listed as no email was received
acknowledging their participation.)
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Wednesday, March 18, 2009, Beginning Time 9:00 a.m. until conclusion of business
1.
Call to Order
Meeting called to order at approximately 9:00 a.m.
Mr. Ford started the meeting by requesting that Ms. Taylor conduct roll call. Seven (7)
Board Members present for roll call which established a quorum. Mr. Reid and Mr. Smith
were not available during roll call.
Meeting attendees were requested to make sure that they sign in on the sign in list and
telephone conference participants were asked to acknowledge their participation by
sending Penney Taylor an email message to ensure that all participants would be properly
noted in the meeting minutes.
Mr. Ford requested that any meeting attendee with any issues for Board consideration
please inform Ms. Taylor to assure that the issue is presented to the Board.
2.
Approve Meeting Minutes from the February 18-19, 2009 E911 Board
Meeting
Meeting minutes from the February 18-19, 2009 E911 Board Meeting were reviewed
with no updates.
Ms. Paxton made a motion that the February 18-19, 2009 E911 Board meeting minutes
be adopted as received. Mr. Freeman seconded the motion that carried unanimously (70). Mr. Reid and Mr. Smith were not available for this vote.
3.
Old Business
Discuss Board Counsel
Mr. Ford informed the Board that a letter of recommendation was sent to the Attorney
General respectfully requesting that Ms. Gustafson be permanently assigned to the Board.
Ms. Gustafson informed the Board that Dan Biggins has been assigned to the Board
effective with the April Board meeting. Ms. Gustafson will also attend the April Board
meeting to ensure a smooth transition of Board Counsel.
Ms. Chernoff made a motion that a letter of appreciation for Ms. Gustafson support to the
Board be sent to the Attorney General. Ms. Paxton seconded the motion which carried
unanimously (7-0). Mr. Reid and Mr. Smith were not available for this vote.
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Old Business (continued)
Discuss the 2008 Annual Report to the Governor and Legislature
Mr. Ford informed the Board that the 2008 Annual Report had been delivered to the
Governor and Legislature in addition to copies being mailed to each Board member and
other parties of interest.
Annual Audit of the E911 Trust Fund
Mr. Ford informed the Board that the Auditors have found new areas of review and that
based on questions asked responses from the Auditors have always been positive on what
the Board is doing and how the Board conducts business.
4.
E911 Board Rules, Rule Development and Status Report
60FF-5.001 Requirement for Sworn Invoices
60FF-5.004 Fee Remittance
60FF-5.005 Emergency Grants
Mr. Ford informed that rule 60FF-5.004 would be discussed later in the meeting. Ms.
Gustafson informed the Board that rules 60FF-5.001 was proceeding in the rule adoption
process.
Susan Stafford, Chief Attorney, Joint Administrative Procedures Committee (JAPC) had
submitted a letter related to rule 60FF-5.005 and to concerns the emergency grants and
project preparedness. Mr. Infinger and Ms. Gustafson had worked together to prepare
responses to Ms. Stafford’s concerns which were presented to the Board for review and
input.
Modifications to 60FF-5.005 will be presented to the Board for vote.
Mr. Ford questioned, as a pertinent piece to the discussions of prepaid wireless collection
methodologies and rule development if there was currently any penalty involved in rule
60FF-5.004 Fee Remittance for failure to remit.
Ms. Gustafson him that there was no language in place for any penalty for failure to remit
and that she did not think that the Board had statutory authority to impose a penalty.
Ms. Gustafson suggested that the prepaid wireless rule and the fee remittance rule be
incorporated as one rule instead of creating a new rule.
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5.
Discuss confidential data related to provider revenues by county,
discrepancies, disbursements and provider invoices.
All confidential information discussed in a manner as not to disclose any
confidential information and/or trade secrets.
Ms. Fernandez and Ms. Gandy reviewed confidential data related to the wireless and
nonwireless, December 31, 2008 monthly disbursements to counties and financial
statements.
The Board was informed that issues continue to be encountered with remittance reports
from some companies.
6.
Discuss the recommendation(s) and vote on items from confidential data
Wireless
Wireless financial reports for the period ending December 31, 2008 were reviewed and
discussed by the Board.
Ms. Chernoff made a motion to authorize distribution of wireless revenues in the amount
of $4,421,463.16. Mr. Freeman seconded the motion that carried unanimously (7-0). Mr.
Reid and Mr. Smith were not available for this vote.
Nonwireless
Nonwireless financial reports for the period ending December 31, 2008 were reviewed
and discussed by the Board.
In an effort to improve visibility of nonwireless trend analysis report the Board
unanimously agreed that the reporting period be reduced from a thirteen month to a 9
month analysis.
Ms. Haroutunian made a motion to authorize distribution of nonwireless revenues in the
amount of $4,144,423.28. Ms. Chernoff seconded the motion that carried unanimously
(7-0). Mr. Reid and Mr. Smith were not available for this vote.
Other issues discussed during confidential discussions:
 Financial Statement
 Available Funds for Rural County Spring Grant Program\
 Trust Fund Balance
 Wireless Service Provider Cost Reimbursement
 Investment Income
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Provider Invoices
Mr. Feeney filed Form 8A.
E911 Board Consent Agenda
Mr. Freeman made a motion that payment authorization for Item 1 as listed on the
Consent Agenda for Cellular South invoice #1208 and P1208 in the total amount of
$24,140.79 be approved. Ms. Haroutunian seconded the motion that carried unanimously
(7-0). Mr. Reid and Mr. Smith were not available for this vote.
Mr. Freeman made a motion that payment authorization for Item 2 as listed on the
Consent Agenda for Commnet of Florida, LLC invoice #CWL-01122009 in the total
amount of $3,041.40 be approved contingent upon the receipt of the original notarized
invoice and if the original invoice amount matches the copy. Ms. Paxton seconded the
motion that carried unanimously (7-0). Mr. Reid and Mr. Smith were not available for
this vote.
Mr. Freeman made a motion that payment authorization for Item 3 as listed on the
Consent Agenda for Southern LINC invoice #4801in the total amount of $44,135.30 be
approved. Ms. Haroutunian seconded the motion that carried unanimously (7-0). Mr.
Reid and Mr. Smith were not available for this vote.
E911 Board Cost Recovery Agenda
Mr. Freeman made a motion that payment authorization for Item 1 as listed on the
Consent Agenda for Alltel Communications, Inc. invoice #5017457 in the total amount of
$120,938.07 be approved. Ms. Haroutunian seconded the motion that carried
unanimously (7-0). Mr. Reid and Mr. Smith were not available for this vote.
Mr. Freeman made a motion that payment authorization for Item 2 as listed on the Cost
Recovery Agenda for AT&T invoice #080013-1208 in the total amount of $2,277,064.33
be approved. Ms. Haroutunian seconded the motion that carried unanimously (7-0). Mr.
Reid and Mr. Smith were not available for this vote.
Mr. Freeman made a motion that payment authorization for Item 3 as listed on the Cost
Recovery Agenda for Metro PCS invoice #27079, 27080, 33391 and 33392 in the total
amount of $244,836.46 be approved. Ms. Haroutunian seconded the motion that carried
unanimously (7-0). Mr. Reid and Mr. Smith were not available for this vote.
Mr. Freeman made a motion that payment authorization for Item 4 as listed on the Cost
Recovery Agenda for Royal Street Communications, LLC invoice #33384 in the total
amount of $49,414.40 be approved. Ms. Haroutunian seconded the motion that carried
unanimously (7-0). Mr. Reid and Mr. Smith were not present for this vote.
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Other issue discussed:
 Wireless Service Provider Budget Authority versus Proposed Cost
Reimbursement
 County Disbursement
Mr. Ford gave an overview of the remaining agenda items.
7.
Discuss Rural County and E911 State Grant Programs
Ms. Haroutunian gave an overview of the Grant Committee meeting held on Tuesday,
March 17, 2009 and the rural county grant application review process.
The following rural county grant applications were reviewed in recommended priority
order. Some county representatives were available to answer concerns related to the
grant applications.
PRIORITY 1
Gilchrist
Grant application received in the requested amount of $207,560.55 for E911 System
Replacement. Molly Brannon was available to answer concerns related to system
maintenance issues and request for total replacement.
Ms. Caruthers questioned Ms. Brannon if support was not coming from Positron. Ms.
Brannon responded that she thought it was from Intrado as IPC purchased Positron and
basically went to Positron equipment and they are no longer developing anything for the
IPC equipment.
Ms. Caruthers questioned if the 2005 equipment purchase was with rural county grant
funds. Ms. Brannon responded yes.
Mr. Ford questioned if the lack of maintenance on the system was due to the lack of
funds in the county and why the county didn’t apply for a maintenance grant? Ms.
Brannon responded that the initial purchase had three years maintenance included and
that the county just became aware this year that there was no maintenance on the system.
Major concern with this grant request is that the county is not mapping the 911 caller
which is a major issue.
Mr. Reid joined the meeting during these discussions.
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Gilchrist (continued)
Ms. Paxton made a motion to accept the Gilchrist County grant application as a Priority 1
for an award amount of $207,560.55. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Some members voted hesitantly on this vote. Mr. Smith was not
available for this vote.
Lunch Break
Meeting reconvened following lunch break. Ms. Haroutunian stated that the Board
would continue with the application review for Priority 2 grant request.
PRIORITY 2
Desoto
Grant application received in the requested amount of $5,459.00 for E911 Maintenance.
There were no issues with this grant request.
Ms. Chernoff made a motion to accept the Desoto County grant application as a Priority 2
for an award amount of $5,549.00. Mr. Freeman seconded the motion which carried
unanimously (7-0). Mr. Ford and Mr. Smith were not available for this vote.
Gilchrist
Grant application received in the requested amount of $6,329.00 for Recorder
Maintenance. There were no issues with this grant request.
Mr. Freeman made a motion to accept the Gilchrist County grant application as a Priority
2 for an award amount of $6,329.00. Ms. Chernoff seconded the motion which carried
unanimously (7-0). Mr. Ford and Mr. Smith were not available for this vote.
Hardee
Grant application received in the requested amount of $19,310.88 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Hardee County grant application as a Priority 2 for
an award amount of $19,310.88. Mr. Freeman seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
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PRIORITY 2 (continued)
Holmes
Grant application received in the requested amount of $8,127.40 for E911 Maintenance.
There were no issues with this grant request.
Ms. Chernoff made a motion to accept the Holmes County grant application as a Priority
2 for an award amount of $8,127.40. Mr. Reid seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Jackson
Grant application received in the requested amount of $20,201.00 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Jackson County grant application as a Priority 2 for
an award amount of $20,201.00. Mr. Freeman seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Liberty
Grant application received in the requested amount of $25,000.00 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Liberty County grant application as a Priority 2 for
an award amount of $25,000.00. Mr. Freeman seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Madison
Grant application received in the requested amount of $25,000.00 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Madison County grant application as a Priority 2
for an award amount of $25,000.00. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Suwannee
Grant application received in the requested amount of $34,802.00 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Suwannee County grant application as a Priority 2
for an award amount of $34,802.00. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
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PRIORITY 2 (continued)
Walton
Grant application received in the requested amount of $33,330.72 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Walton County grant application as a Priority 2 for
an award amount of $33,330.72. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Washington
Grant application received in the requested amount of $6,240.00 for E911 Maintenance.
There were no issues with this grant request.
Mr. Reid made a motion to accept the Washington County grant application as a Priority
2 for an award amount of $6,240.00. Mr. Freeman seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
PRIORITY 3
Jackson
Grant application received in the requested amount of $16,570.75 for a Logging
Recorder. There were no issues with this grant request.
Mr. Reid made a motion to accept the Jackson County grant application as a Priority 3 for
an award amount of $16,570.75. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Washington
Grant application received in the requested amount of $19,500.00 for Replacement UPS.
Ms. Chernoff made a motion to accept the Washington County grant application as a
Priority 3 for an award amount of $13,650.00. This grant request was decreased due to
the percentage of UPS to be utilized for 911 purposes. Ms. Paxton seconded the motion
which carried unanimously (8-0). Mr. Smith was not available for this vote.
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PRIORITY 5
Desoto
Grant application received in the requested amount of $1,250.00 for Coordinator
Meeting/Training. There were no issues with this grant request.
Mr. Reid made a motion to accept the Desoto County grant application as a Priority 5 for
an award amount of $1,250.00. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Hardee
Grant application received in the requested amount of $1,200.00 for Coordinator
Meeting/Training. There were no issues with this grant request.
Ms. Paxton made a motion to accept the Hardee County grant application as a Priority 5
for an award amount of $1,200.00. Ms. Chernoff seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Hendry
Grant application received in the requested amount of $1,500.00 for Call Taker Training
and Coordinator Meeting. This grant request is a partial request. The total requested was
$24,528.55 a vote will be conducted on the partial award.
Ms. Paxton made a motion to accept the Hendry County grant application as a Priority 5
for an award amount of $1,500.00. Mr. Freeman seconded the motion which carried
unanimously (8-0). Mr. Smith was not available for this vote.
Holmes
Grant application received in the requested amount of $1,077.60 for Coordinator
Meeting/Training. There were no issues with this grant request.
Mr. Reid made a motion to accept the Holmes County grant application as a Priority 5 for
an award amount of $1,077.60. Mr. Freeman seconded the motion that carried
unanimously (8-0). Mr. Smith was not available for this vote.
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PRIORITY 5 (continued)
Jackson
Grant application received in the requested amount of $5,100.00 for Coordinator
Meeting/Training. Request includes 2 coordinator meetings to include 2 call takers.
Mr. Reid made a motion to accept the Jackson County grant application as a Priority 5 for
an award amount of $5,100.00. Ms. Paxton seconded the motion that carried
unanimously (8-0). Mr. Smith was not available for this vote.
Walton
Grant application received in the requested amount of $6,000.00 for Coordinator
Meeting/Training. Request includes coordinator and call taker for the Spring and Fall
meetings.
Ms. Paxton made a motion to accept the Walton County grant application as a Priority 5
for an award amount of $6,000.00. Mr. Reid seconded the motion that carried
unanimously (8-0). Mr. Smith was not available for this vote.
Washington
Grant application received in the requested amount of $5,100.00 for Coordinator
Meeting/Training. Request includes 2 coordinators meetings and to include 2 call takers.
Ms. Paxton made a motion to accept the Washington County grant application as a
Priority 5 for an award amount of $5,100.00. Ms. Chernoff seconded the motion that
carried unanimously (8-0). Mr. Smith was not available for this vote.
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Mr. Smith joined the meeting at this point.
8.
Discuss Prepaid Wireless Collection Methodology & Rule Development
Mr. Ford started the discussions by giving an overview of previous discussions on this
issue from the prepaid study up to the discussion on alternative methods for collection.
Ms. Gustafson gave an update on the first draft of the proposed rule and stated that once
the language is finalized it will be included in the fee remittance rule instead of creating a
new rule. Included in the proposed rule is the definition for prepaid wireless.
Mr. Ford stated that Mr. Randy Miller, Florida Retail Federation had expressed a concern
that the Board had a lack of understanding on the issues that had been created for the
retail association for the Board to impose the rule as it was currently approved. Mr.
Miller requested that he be allowed to come before the Board to discuss the concerns.
Mr. Miller stated that the issue of whether the fee is collected or not collected is not their
issue. Their issues is if the Board elects to collect the fee and the Board determines that
the retail association is considered a service provider would present a set of problems that
the Board may not be aware of due to the number of retailers in the State of Florida that
sell the prepaid cards (approximately 300,000 registered sales tax dealers but is unsure of
the number that sells prepaid wireless cards).
Mr. Miller gave an example of how fees of this nature were handled in the past and stated
that conversation had taken place with the current executive director of the Department of
Revenue and they have no interest in adding additional fees on the sale tax return which
would be required statutorily. For the Board to independently create a collection system
is a tremendous undertaking with the number of participants involved due to issues with
actual calculations, programs required to post on each point of sale and cost to implement
a collection system.
Other issues discussed:
 Where would prepaid wireless fees be remitted to
 Collection system not in place
 Prepaid Legislation
 Where should they be collected
 Rule Development Process
 Small Business Regulatory Advisory Council Information
 Penalty for failure to remit (no punitive issue exists in proposed rule)
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Discuss Prepaid Wireless Collection Methodology & Rule Development (continued)
Mr. Miller suggested that the Board investigate a collection system and cost analysis
before entering into rulemaking. Mr. Miller also stated that he understands the dilemma
and that it may appear simple to collect the prepaid wireless fee however it is not.
Therefore, the suggestion again would be to defer until someone researches a system for
collection and cost analysis.
The Board members along with comments from some industry representatives discussed
in detail issues related to prepaid collection methodologies, board’s responsibility,
suggested action plan, when should the Board start collecting the fee, rule challenge
process, revenue increases/decreases, exemptions, extension of fee collection and
possibly requesting legislative guidance.
Mr. Smith made a motion to table discussions on prepaid wireless collection rulemaking
methodologies until the April Board meeting. In the interim a letter is prepared for
presentation to the individual commission committee members in the Senate and House
(Kreegle and King).
Mr. Ford restated the motion for clarification that the motion is to table any discussions
on rule development for the prepaid wireless collection methodologies until the April
Board meeting. In the interim a letter is prepared for presentation to the individuals, as
provided by Mr. Smith and that the letter includes language that the Board has agreed in
principle through several votes that the prepaid wireless fee should be collected from the
wireless industry. The letter would state that the Board is requesting guidance on the
collection of prepaid wireless and include language from the previous letter which states
the different alternative methodologies and request assistance in choosing a methodology.
Also included should the Board choose the point of sale methodology, the authority to
enforce this collection methodology. Mr. Miller and Ms. Hunter-Padgett suggested that
language be included to state cost burden and challenges in implementing.
Mr. Reid seconded the motion.
Mr. Ford requested a poll which carried 6-3. Ms. Chernoff, Mr. Feeney, Mr. Ford, Ms.
Haroutunian, Mr. Reid and Mr. Smith voted yes on this motion. Ms. Caruthers, Mr.
Freeman and Ms. Paxton voted no on this motion.
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Mr. Ford called for a motion that the Board reconsider the previous vote to determine that
retailers were in fact service providers. If no motion is made the Board would be
obligated to include language that the Board has determined, based on statutory language,
that those retailers that sell the service are in fact service providers. This pushes the
Board to point of sale as the collection method and therefore assistance is needed
statutorily to make that happen. The Board unanimously agreed that no motion was
required and that language could be included in the letter.
Discuss rural county grant applications reviewed in recommended priority order
(continued)
Ms. Haroutunian started rural county grant application discussion with the remaining
Priority 6. Sufficient funding is not available to fund all Priority 6 grant applications.
The following rural county grant applications were reviewed and discussed:
Union
Grant application received in the requested amount of $25,698.00 for E911 Maintenance.
This grant application was received on March 3, 2009 with a post mark date of March 2,
2009.
Mr. Freeman made a motion to reject the Union County grant application as the grant was
received two days late. Ms. Paxton seconded the motion that carried unanimously (7-0).
Mr. Feeney and Mr. Smith were not available for this vote.
PRIORITY 6
Dixie
Grant application received in the requested amount of $160,551.50 for Selective Router.
This grant is required due to a work around for transferring calls. Ms. Caruthers stated
that a review of the quotes reflect that there is no system installation or project
management included which raises concern. Ms. Paxton stated that the cost of the
installation or project management is included in annual consulting costs. This grant is
also required to connect to the North Florida routing system and the possibility that TCI
will no longer be maintained.
As sufficient funds are not available to award all Priority 6 grant applications the Board
discussed the best approach to process for recommendations for Priority 6 grant request
and award amounts.
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PRIORITY 6 (continued)
Dixie
Mr. Freeman made a motion to accept the Dixie County grant application as a Priority 6
for an award amount of $160,551.50. Ms. Chernoff seconded the motion that carried
unanimously (7-0). Mr. Feeney and Mr. Smith were not available for this vote.
Gilchrist
Grant application received in the requested amount of $28,707.00 for E911 Mapping.
Ms. Paxton made a motion to accept the Gilchrist County grant application as a Priority
6. Mr. Reid seconded the motion which carried unanimously (7-0).
Ms. Taylor questioned if it was required to motion acceptance of each Priority 6 grant
request on an individual basis. Ms. Gustafson suggested that the vote for Priority 6 grant
requested be voted for accepted as a whole and not individually.
Liberty
Grant application received in the requested amount of $1,906.50 for 911 Data and
Software Backup.
Putnam
Ms. Paxton filed Form 8A.
Grant application received in the requested amount of $38,482.00 for a Generator. This
grant request amount was decreased to $26,937.40 due to percentage of 911 in which the
generator would be utilized.
Taylor
Grant application received in the requested amount of $7,681.00 for Lightning Protection.
Hendry
Three grant applications were received in the requested amount of (1) $24,528.55 for 911
System Training Refresher ($15,375.66) and EMD ($7,652.89) (2) $36,399.37 for Big
Cypress Position and (3) $52,330.50 for Netclocks and Monitors.
These grant applications were tabled in an effort to communicate issues of concerns with
the 911 Coordinator.
Liberty
Grant application received in the requested amount of $160,551.50 for VOIP Selective
Router.
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PRIORITY 6 (continued)
Suwannee
Grant application received in the requested amount of $160,551.50 for VOIP Selective
Router.
Taylor
Grant application received in the requested amount of $163,780.70 for VOIP Selective
Router.
As sufficient funds are not available to award all Priority 6 grant applications the Board
again discussed in detail the best approach to process for recommendations for award
amounts of Priority 6 grant requests.
Mr. Ford questioned if Board had the authority to award some Priority 6 and not others.
Ms. Gustafson stated that the Board did have the authority based on a greater needs basis.
Other issues discussed:
 2009/2010 Rural County Grant Program Funds
Mr. Ford made a motion that all grants as discussed be classified as a Priority 6, with the
exception of Hendry County who has been requested to come before the Board at the
April Board meeting to defend their grants, as recommended by the grant committee.
Mr. Reid seconded the motion which carried unanimously (7-0). Mr. Feeney and Mr.
Smith were not available for the vote.
Mr. Ford made a motion that funds be distributed to all Priority 6 as identified with the
exception of Liberty, Suwannee, Taylor and Hendry counties based on funding for this
grant cycle. Mr. Reid seconded the motion which carried unanimously (7-0). Mr.
Feeney and Mr. Smith were not available for this vote.
Total grants awarded for this grant cycle is $668,592.30.
Mr. Ford called for a motion that the 2008/09 Rural County Grant Spring session be
closed with the exception of the Hendry County grant applications which will be
discussed at the April Board meeting.
Mr. Reid made the motion that the 2008/09 Rural County Grant Spring session be closed
with the exception of the Hendry County grant applications which will be discussed at the
April Board meeting. Mr. Freeman seconded the motion which carried unanimously (70). Mr. Feeney and Mr. Smith were not available for this vote.
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Mr. Ford gave an overview of the remaining agenda items to be discussed Thursday.
Mr. Infinger requested that Board Members review the Board’s position letter related to
sweep of funds to be discussed on Thursday. Mr. Freeman requested that the 4th quarter
release of funds for the State Grant Program be discussed Thursday.
Meeting recessed.
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Thursday, March 19, 2009, Beginning Time 9:00 a.m. until conclusion of business
Mr. Feeney and Mr. Smith did not participate in the meeting due to other
obligations.
Meeting called to order at approximately 9:00 a.m.
The following items were presented by Mr. Infinger for discussion:
 Responses to Joint Administrative Procedures Committee (JAPC) Letter

Monroe County refund of excess funds
After review with the county representative and inspector general’s
office Mr. Infinger is of the opinion that Monroe County does not have excess
funds and should not have returned the funds since the county expenditures and
the E911 expenditures far exceeded the E911 fee revenue received. Due to this
action it was suggested that a rule be implemented for county guidelines related
to carry forward and excess funding.
Ms. Haroutunian made a motion that staff be authorized to proceed with the
proposed rule making process for the proposed Requirement for County Carry
Forward Funds and Excess Funding. Mr. Freeman seconded the motion that
carried unanimously (7-0). Mr. Feeney and Mr. Smith were not present for this
vote.
The Board unanimously agreed that once an official request for refund of funds
returned in error is received from Monroe County that the refund is processed.
Mr. Infinger agreed to post the draft carry forward rule to the E911 website for
the coordinator group to review. The Requirements for County Carry Forward
Funds and Excess Funding Rule numbers should be changed to 60FF-5.006.

Future Meetings – the April Grant Committee and Board meetings are scheduled
for April 21-23, 2009.

Fee Allocation Percentages and the Emergency Communications Number E911
System Fund (E911 Trust Fund)
Mr. Ford stated due to pending issues related to the cost recovery proposals and
the prepaid issue that no adjustments be made at this time to the allocation
percentages.
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Page Twenty
Items presented by Mr. Infinger for discussion (continued)

Release of 2008/09 4th Quarter State Grant Funding
The Board unanimously agreed that once the release of 4th quarter fund release
is authorized that staff work with FMS to process the remaining approved
awards for payment authorization

Trust Fund Position Statement
The Board unanimously agreed that the drafted Position Statement be processed
in final and submitted to the Governor and Legislature.

Initial Information Collection Mandated by the New and Emerging
Technologies Improvement Act of 2008 Letter to Governor Crist and the E911
Board proposed responses

Grant Change Requests were reviewed:
Alachua
Change request submitted to request extension of project to coincide with
equipment installation. County withdrew change request as equipment is
currently being procured and installed.
Columbia
Change request submitted to extend grant for system due to issues related to
management changes.
The Board is of the opinion that the $541,705.58 grant should be returned
and that the county re-applies with the Fall Rural County Grant Program if a
plan is in place.
Baker
Change request submitted to utilize funds not expended from the 2008 Fall
Coordinator’s Conference to be applied for the 2009 Spring Conference.
Mr. Freeman made a motion to accept the Baker County change request. Ms.
Chernoff seconded the motion which carried unanimously (7-0).
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Page Twenty-One
Grant Change Requests (continued)
Columbia (continued)
Mr. Ford requested that Ms. Taylor work with Ms. Greene to draft a letter to
Columbia County stating that the grant extension for the $541,705.58 grant
award was denied and that the grant funds should be returned to the Board.
Ms. Paxton made a motion to deny the Columbia County grant change request.
Ms. Haroutunian seconded the motion which carried unanimously (7-0).
Mr. Freeman made a motion that in addition to the grant award that Columbia
County returns all interest earned on this grant. Ms. Paxton seconded the
motion that carried unanimously (7-0).
Brevard
Change request submitted for the $1,616,538.00 grant request requesting six
month time extension to complete consolidation assessment.
Issue tabled until April meeting in an effort to allow county participation to
answer concerns of the Board.
Brevard
Change request submitted for the $217,000.00 grant request requesting six
month time extension to complete consolidation assessment.
Issue tabled until April meeting in an effort to allow county participation to
answer concerns of the Board.
Escambia
Change request submitted for a 2 month time extension required for final
installation.
Mr. Freeman made a motion to accept the Escambia County change request.
Ms. Chernoff seconded the motion which carried unanimously (7-0).
Charlotte
Change request submitted for a 4 month time extension required to finalize
installation.
Mr. Freeman made a motion to accept the Charlotte County change request.
Ms. Paxton seconded the motion which carried unanimously (7-0).
E911 Board Meeting 031909.doc
Page Twenty-Two
Grant Change Requests (continued)
Charlotte
Change request submitted for grant award in the amount of $563,202.21
requesting a 3 month time extension required for scheduling.
Mr. Freeman made a motion to accept the Charlotte County change request.
Ms. Paxton seconded the motion which carried unanimously (7-0).
Pasco
Change request submitted for grant award in the amount of $819,741.59
requesting a 6 month extension due to issues related to training and other
administrative processes for installing a backup PSAP which took priority in
project completion process.
Mr. Holt was available via telephone conference to answer concerns of the
Board.
Mr. Freeman made a motion to accept the Pasco County change request. Ms.
Chernoff seconded the motion which carried unanimously (7-0).

Additional Staff
Mr. Ford informed that Board that Ryan Butler, Technical Support for the
Board had joined Board staff.

County E911 Fiscal Guidance Information (Allowable/Disallowed Expenditure
List)
911 call taker certification costs if part of a call taking training program was
added to the allowable expenditure list. This expenditure would be considered
disallowed if the cost is not part of the training program or based on the number
of years of service.
Currently there is no requirement that call takers be certified but a bill is in
legislation which could change this requirement.
Mr. Freeman made a motion that it is the opinion of the Board that initial call
taker certification be accepted as allowable costs under training and that the five
year grandfather clause or re-certification does not apply. Ms. Paxton seconded
the motion which carried unanimously (7-0).
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Page Twenty-Three
The Board discussed issues related to EMD, EFD and EPD 911 call taking
training as allowable costs. Certification would be allowable if part of training
however recertification training would not be an allowable costs.
Mr. Freeman made a motion that the Board recommends recertification as an
allowable cost. Ms. Chernoff seconded the motion which carried 5-2. Mr. Ford
and Ms. Haroutunian voted no on this vote.

Reseller –Local Exchange Company Overpayment Issue
Mr. Ford gave an update that Board staff was continuing to work on this issue
as there appears to be a conflict on the numbers as presented by a company.
Board staff is unsure of current numbers; however, staff will make inquiries to
all other large companies before preparing any adjustments.

2007/08 Auditor General Audit Memorandum Responses
Mr. Ford shared responses as submitted on behalf of the Board to some
concerns as presented by the Auditor General’s Office related to cost recovery
proposals, provider payments, county grants, board organization and future
plans, e911 revenues and county distributions.

Board’s authority to expend excess funds from service provider category for
county disbursements
Ms. Gustafson agreed to research statute for authority to utilize excess funds.
Meeting Adjourned
Next scheduled meeting:
April 21-23, 2009
Hilton Garden Inn
1330 Blairstone Road
Tallahassee
(850) 893-8300
April 21, 2009, 2:00p.m until conclusion of business scheduled to discuss issues related
to the 2008/09 Rural County Spring Grant Applications.
PWT/pwt