Darwin Plus: Overseas Territories Environment and Climate Fund
Final Report
(To be completed with reference to the Reporting Guidance Notes for Project Leaders
(http://darwin.defra.gov.uk/resources/) it is expected that this report will be a maximum of 20 pages in
length, excluding annexes)
Darwin Plus project information
Project Ref Number
Project Title
Territory (ies)
Award holding
Organisation
Partner Organisations
Grant Value
Start/end date of project
Author(s), date
Note: please remove the blue guidance notes from all sections before submission.
This report should be sent in Word only (if you have concerns about layout you may submit a
pdf but this is in addition to a Word version). If you have already answered a question in one
section, do not repeat the information in another section, but refer back to the section number.
Each section contains questions to guide the completion of the report. Not all
questions/sections have to be answered – Project Leaders should exercise judgement
as to those most relevant to the project. As far as possible, reports should provide evidence
to support what you say.
1 Project Rationale
Please describe the problem your project was trying to address.
2 Project Achievements
2.1
Purpose/Outcome
Did the project achieve its intended Outcome?
What evidence can you present to support this?
If your project did not fully achieve the project Outcome what was the reason for this? If it was
due to factors outside your control please comment on what actions you took to recover from
this?

How has the project helped to deliver long-term strategic outcomes for the
natural environment in the Overseas Territory (ies)? Section 2.2 should be
brief and concise and be no more than 2 pages long. Please support comments with
evidence. Try to consider the impact and outcome of these activities as well as the
achievements.

Describe what the project has achieved and what will change as a result of the project.
1
Darwin Plus Final report format with notes – April 2013

Has the project influenced wider decision making and in any way helped embed
environmental issues into decision making?

Please describe the impact(s) of the project and how it has delivered value for money.
2.2
Outputs

What outputs did you set out in your application and have these been met? Concentrate
on the actual changes achieved rather than listing a series of activities undertaken.
Activity does not necessarily mean a change has occurred.

Did the project encounter problems, either anticipated or unexpected, in achieving the
outputs, and how were they resolved?

Please support comments with evidence.
2.4 Sustainability and Legacy
Which project achievements are most likely to endure? What steps or actions were taken to
ensure the impact of the project will endure after the project closure?
What will happen to project staff and resources now the project funding has ceased?
3 Project Stakeholders
Darwin Plus projects should engage/support key stakeholders. Please describe the support/
engagement/involvement of stakeholders throughout the project.

To what extent were stakeholders involved in project planning and decision making?

Have there been particular achievements, lessons or challenges when engaging with
the stakeholders?
4 Lessons learned
What lessons learned/failures/challenges have emerged from the management of this project?
Could knowledge of these be of benefit to the wider Darwin community?
Consider issues such as
 The project management structure – was it suitable for this style of project?
 Did you have the right sort of expertise employed on the project?
 Was the project well planned i.e. was it based on a good understanding of the
underlying issues? Had you correctly identified the problems in the application form?
Was the timeframe realistic?
 Did you allocate sufficient resources to the problem outlined?
 Any other lessons you could draw out from this project that could be useful?
4.1
Monitoring and evaluation
Please record any major changes in the project design and how these changes were adapted
into project design and the ability of the project to achieve project goals.
4.2
Actions taken in response to annual report reviews
For those that have received feedback from annual reports, have you responded to all issues
raised in the reviews of your annual reports? Please use this section as an opportunity to
comment on any outstanding issues.
Have you discussed the reviews with your partners and other collaborators?
2
Darwin Plus Final report format with notes – April 2013
5 Publicity
Please outline any publicity the project has received and the impact this will have on the
sustainability and legacy of the project.
3
Darwin Plus Final report format with notes – April 2013
6 Finance and administration
This section seeks information about the finances of your project since your last annual report. Please amend the financial years in the tables to suit the
reporting period and add/remove rows in the sub-tables if necessary.
6.1
Project expenditure
Complete the expenditure table below, providing a breakdown of salaries, capital items and explanations of ‘Other’ costs. If the budget was changed since
the project started, please clarify the main differences. Explain any significant variation in expenditure where this is +/- 10% of the approved budget lines.
Project spend since
last annual report
2013/14
Grant
(£)
2013/14
Total actual Darwin
Costs (£)
Variance
%
Comments (please explain
significant variances)
Staff costs
Consultancy costs
Overhead Costs
Travel and subsistence
Operating Costs
Capital items
Others
TOTAL
Staff employed
(Name and position)
Cost
(£)
4
Darwin Plus Final report format with notes – April 2013
TOTAL
Consultancy – description of breakdown of costs
Other items – cost (£)
TOTAL
Capital items – description
Capital items – cost (£)
TOTAL
Other items – description
Other items – cost (£)
TOTAL
5
Darwin Plus Final report format with notes – April 2013
6.2
Additional funds or in-kind contributions secured
Please confirm the additional funds raised for this project. This will include funds indicated at
application stage as confirmed or unconfirmed, as well as additional funds raised during the
project lifetime. Please include all funds relevant to running the project as well as levered funds
for additional work after the project ends. NB: the total of both these sections is the figure
required for Annex 4, Q23.
Were any additional in-kind contributions secured during the project?
Source of funding for project lifetime
Total
(£)
Source of funding for additional work after project lifetime
Total
(£)
TOTAL
TOTAL
6.3
Value for Money
Provide comment on the value for money this project has achieved. Please note that this does
not mean we are looking for how inexpensive the project was, but if the desired output was
achieved at the lowest price.
6
Darwin Plus Final report format with notes – April 2013
Annex 1
Standard Measures
The Standard Measures represent a 21 year dataset of brief statistics of Darwin Projects. They
largely comprise a series of inputs, activities and outputs or deliverables. Projects are not
evaluated according to quantity of Standard Measures and completing Annex I is optional, but
collecting information on these Measures are still useful. That is – projects that report few
standard measures are not seen as being of poorer quality than those projects which can report
against multiple standard measures.
Please quantify and briefly describe all project standard measures using the coding and format
of the Darwin Initiative Standard Measures. Download the updated list explaining standard
measures from http://darwin.defra.gov.uk/resources/reporting/. If any sections are not relevant,
please leave blank.
Code
Description
Totals (plus additional detail as
required)
Training Measures
1
Number of (i) students from the UKOTs; and (ii)
other students to receive training (including
PhD, masters and other training and receiving a
qualification or certificate)
2
Number of (i) people in UKOTs; and (ii) other
people receiving other forms of long-term (>1yr)
training not leading to formal qualification
3a
Number of (i) people in UKOTs; and (ii) other
people receiving other forms of short-term
education/training (i.e. not categories 1-5
above)
3b
Number of training weeks (i) in UKOTs; (ii)
outside UKOTs not leading to formal
qualification
4
Number of types of training materials produced.
Were these materials made available for use by
UKOTs?
5
Number of UKOT citizens who have increased
capacity to manage natural resources as a
result of the project
Research Measures
6
Number of species/habitat management plans/
strategies (or action plans) produced for/by
Governments, public authorities or other
implementing agencies in the UKOTs
7
Number of formal documents produced to assist
work in UKOTs related to species identification,
classification and recording.
8a
Number of papers published or accepted for
publication in peer reviewed journals written by
(i) UKOT authors; and (ii) other authors
8b
Number of papers published or accepted for
publication elsewhere written by (i) UKOT
authors; and (ii) other authors
7
Darwin Final report format with notes – April 2013
Code
Description
Totals (plus additional detail as
required)
9a
Number of computer-based databases
established (containing species/generic
information). Were these databases handed
over to UKOTs?
9b
Number of computer-based databases
enhanced (containing species/genetic
information). Were these databases made
available for use by UKOTs?
10a
Number of species reference collections
established. Were these collections handed
over to UKOTs?
10b
Number of species reference collections
enhanced. Were these collections handed over
to UKOTs?
Dissemination Measures
11a
Number of
conferences/seminars/workshops/stakeholder
meetings organised to present/disseminate
findings from UKOT’s Darwin project work
11b
Number of conferences/seminars/
workshops/stakeholder meetings attended at
which findings from the Darwin Plus project
work will be presented/ disseminated
12
Number of national/local press releases or
publicity articles (i) in UKOT; (ii) elsewhere
13
Number of issues of newsletters produced
14
Estimated circulation of each newsletter. Were
the newsletters made available in the UKOTs?
15a
Number of dissemination networks established
15b
Number of dissemination networks enhanced or
extended
16a
Number of TV programmes/features (i) in
UKOTs; (ii) elsewhere
17a
Number of radio interviews/features (i) in
UKOTs; (ii) elsewhere
18
Number of news articles (including radio,
media, newsletters, TV, etc) (i) in the UK; (ii) in
the UKOTs; (iii) elsewhere
Physical Measures
19
Estimated value (£s) of physical assets handed
over to UKOT(s)
20
Number of permanent
educational/training/research facilities or
organisation established in UKOTs
21
Number of permanent field plots established in
UKOTs
8
Darwin Final report format with notes – April 2013
Code
Description
Totals (plus additional detail as
required)
22
Value of additional resources raised for project
(See Section 8.2 above)
Other Measures used by the project and not currently including in DI standard measures
9
Darwin Final report format with notes – April 2013
Annex 2
Darwin Contacts
To assist us with future evaluation work and feedback on your report, please provide details for
the main project contacts below. Please add new sections to the table if you are able to
provide contact information for more people than there are sections below.
Ref No
Project Title
Project Leader Details
Name
Role within Darwin Project
Address
Phone
Fax/Skype
Email
Partner 1
Name
Organisation
Role within Darwin Project
Address
Fax/Skype
Email
Partner 2 etc.
Name
Organisation
Role within Darwin Project
Address
Fax/Skype
Email
10
Darwin Final report format with notes – April 2013