INVITATION TO BID
APC UPS EQUIPMENT FOR
NEW HEALTH AND HUMAN SERVICES FACILITY
SEALED BID RFB 07-27
DESCRIPTION:
The County of Amador is seeking sealed bids for new APC UPS equipment to provide
battery backup power and line conditioning for information technology equipment for the new Health
and Human Services Facility in accordance with the attached bid specifications.
Sealed bids will be received by the County of Amador Purchasing Office; by U.S. Mail at
12200 B Airport Road, Jackson, CA 95642-9527; by U.P.S., Federal Express, or by other courier to
12200 B Airport Road, Martell, CA; until 1:30 PM, Tuesday, November 20, 2007 at which time
sealed bids will be opened and read in the office of the Director of General Services Administration,
located at the above Martell address. Bids received late, will be rejected and returned unopened.
Telegraph, Facsimile (FAX) and E-Mail bids will not be considered.
Questions regarding this bid should be referred to Seann Rowlands or Jeff White, Amador County
Information Technology Department (209) 223-6591 or Amador County GSA (209) 223-6375.
INSTRUCTIONS TO BIDDERS:
1.
Bidders may acquire bid information and documents at the Office of General Services
Administration located at 12200-B Airport Road, Martell, CA. Bid information and
documents are available for examination at the Amador County Office of General Services
Administration, telephone (209) 223-6375.
2.
The County reserves the right to accept or reject any or all bids in whole or in part and/or to
waive technicalities and/or any irregularities in any bid received if such waiver is in the best
interest of the County. All bids will become a part of the official files of the County without
obligation on the part of the County.
3.
Should a bidder find discrepancies in or omissions from the Specifications and Conditions,
or be in doubt as to their meaning, the bidder shall at once notify Brent Roberts, Purchasing
Assistant, at (209) 223-6375.
Should it be found necessary, the County of Amador General Services Administration
Director shall issue a written Addendum, which will be sent or delivered to those that have
acquired Bid packages. Questions by bidders concerning discrepancies in, or omissions
from the Specifications shall be made at least (72) hours prior to bid opening, not including
Saturdays, Sundays or Holidays.
4.
All forms in the Bid package shall be made on the form(s) provided by the County of
Amador. Each page shall be properly completed with all items filled out, signed with blue
ink, and executed by an individual who has authority to act on behalf of the entity submitting
the Bid.
5.
Bidders are responsible for reviewing all bid documents in their entirety.
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SUBMISSION AND RECEIPT OF BIDS
1.
Sealed bids shall be received by the County of Amador Purchasing Office; by U.S. Mail at
12200-B Airport Road, Jackson, CA. 95642; or delivered in person, U.P.S., Federal Express,
or by any other courier to 12200-B Airport Road, Martell, CA 95654, until 1:30 PM, Tuesday,
November 20, 2007, at which time sealed bids will be opened and read publicly at the
General Services Administration Office located at the above Martell address. Bids received
late will be rejected and returned unopened.
2.
Bids must be submitted in a sealed opaque envelope. Your return address and the Bid
number (07-27) must appear on the outside of the envelope. Bids must be submitted on
the bid form(s) provided herein. Other bid formats will be rejected.
3.
County reserves the right to postpone the date and time for submission of bids.
4.
The Bid amount is all inclusive. No additional charges for packing, taxes, or other items,
whether or not identified in the specifications, will be allowed.
5.
The County of Amador is not responsible for failure of the U.S. Mail or private couriers to
deliver bids by the submission deadline.
6.
Telegraph, Facsimile (FAX), and E-Mail bids will not be considered.
7.
The following forms and bid documentation information must be included in your
sealed bid:
a.
b.
8.
Bid Form
Exceptions to Bid Specifications Form (if applicable)
Erasures or corrections on bids must be initialed in blue ink. Each Bidder shall be deemed
to have authorized any such erasures or corrections. Bids shall be signed in blue ink. All
amounts shall be typewritten or completed in blue ink.
BID REQUIREMENTS
1.
Those submitting bids must complete and return with their bid all forms listed herein.
2.
No person, firm or corporation, shall be allowed to make or file or be interested in more than
one Bid Form for the same work.
EVALUATION OF BIDS
Selection of the successful bidder will be determined by evaluation of the following:
a.
b.
c.
d.
Product guarantees and warranties
Product quality and conformance to bid specifications
Bidder’s previous record of performance and service
Price and local bidder preference, a 4% advantage is allowed to bidders whose
business is located in Amador County.
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SPECIFICATIONS
General:
1. Vendors are requested to provide pricing on the following new APC UPS equipment.
2. Prices bid are considered accurate and cannot be withdrawn after the bid is opened.
Additional charges for other items not shown on this bid will not be allowed. The Amador
County Sales Tax rate is 7.25%. The County is exempt from the payment of federal excise
tax.
3. All bids should include preparation, transportation and delivery charges fully prepaid by the
successful bidder to the destination specified. Delivery is F.O.B. the Amador County
warehouse located at 12200-B Airport Road, Martell, CA 95654. Due care shall be
exercised in packing, handling and shipping to assure equipment arrives in excellent
condition. Equipment arriving in other than excellent condition shall be the responsibility of
the successful bidder.
4. Brand names and numbers used in these bid specifications are required in order to interface
with Amador County’s existing voice/data infrastructure which is only able to manage APC
brand equipment. No substitutions for these APC products will be considered.
5. Any and all exceptions to this bid should be written on the form entitled “Exceptions to Bid
Specification Form” and attached to bid submittal.
Equipment Specifications:
1. APC Roof Fan Tray – ACF501
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Air Flow – 440 CGM
Nominal Input Voltage – 120V
Input Frequency – 50/60 Hz
Input Connections – NEMA 5-15P
Maximum Height – 2.36 inches (60mm)
Maximum Width – 22.61 inches (574 mm)
Maximum Depth – 35.14 inches (893mm)
Net Weight – 18.50 lbs. (8.41 kg)
Shipping Weight – 26.40 lbs. (12.00 kg)
Shipping Height – 6 inches (152 mm)
Shipping Width – 29.50 inches (749mm)
Shipping Depth 39.00 inches (991 mm)
Color – Black
Regulatory Approvals – CSA C22.2 No. 60960, PSE, UL 60950
Standard Warranty – 2 years repair or replace
2. APC InfraStruXure Manager, 25 Node License – AP9430
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Auto-update capability
Configurable Actions
Consolidated Notifications
Customizable
Event Logging
InfraStruXure Manager Compatible
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Inventory Reports
Load Management
Manage Multiple UPSs
MD5 Authentication Security
Network Time Protocol
Power Event Summary
Rack Mountable
Remote Device Management
UPS Support
3. APC UPS Network Management Cards – AP9617
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Server Shutdown of N + 1 UPS
4. APC NetShelter SX 42U 600mm X 1070 mm Deep Enclosure – AR3100
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Net Weight - 275.20 lbs. (125.09 kg)
Maximum Height - 78.40 inches (1991 mm)
Maximum Width – 23.62 inches (600 mm)
Maximum Depth – 42.13 inches (1070 mm)
Net Depth with Stabilizing Feet – 50.30 inches (1278 mm)
Shipping Weight – 318 lbs. (144.55 kg)
Shipping Height – 83.40 inches (2118 mm)
Shipping Width – 35.38 inches (899 mm)
Shipping Depth – 48 inches (1219 mm)
Weight Capacity (static load) – 3000 lbs. (1363.64 kg)
Weight Capacity (dynamic load) – 2250 lbs. (1022.73 kg)
Minimum Mounting Depth - 7.40 inches (188 mm)
Maximum Mounting Depth – 35.79 inches (909 mm)
Rack Height – 42U
Color – Black
Units per Pallet – 1.00
Vertical Posts – 14 Gauge
Front Door 16 Gauge
Rear Door – 18 Gauge
Roof – 18 Gauge
EIA Mounting Rails – 14 Gauge
Side Panels – 18 Gauge
Regulatory Approvals – EIA-310-D
Standard Warranty – 5 Year Repair or Replace
Protection Class – IP 20
5. APC Smart-UPS 5000VA RM 5U – SU5000R5TBX120
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Output Power Capacity - 3750 Watts / 5000 VA
Maximum Configurable Power – 3750 Watts / 5000 VA
Nominal Output Voltage – 208V
Output Voltage Note – Also provides up to 400VA of 120V with (2) NEMA 5-15
receptacles
Output Voltage Distortion – Less than 5% at full load
Output Frequency (sync to mains) – 47-53 Hz for 50 Hz nominal, 57-63 Hz for 60 Hz
nominal
Crest Factor – Up to 5:1
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Waveform Type – Sine wave
Output Connections - (2) NEMA 5-15R; (2) NEMA L6-20R; (1) NEMA L6-30R
Nominal Input Voltage – 208V
Input Frequency – 50/60 Hz +/- 5 Hz (manual switch)
Input Connections – NEMA L6-30P
Cord Length – 6 feet (1.83 meters)
Input Voltage Range for Main Operations – 157 – 255V
Input Voltage Adjustable Range for Mains Operation – 151-268V
Battery Type – Maintenance-free sealed Lead-Acid battery with suspended electrolyte:
leakproof
Typical Recharge Time – 3 Hour(s)
Replacement Battery Cartridge – CURK12, RBC12
RBC Quantity – 2
Typical Backup Time at Half Load – 18.8 minutes (1875 Watts)
Typical Backup Time at Full Load – 5.7 minutes (3750 Watts)
Runtime Chart – Smart-UPS
Interface Port(s) – DB-9 RS-232, SmartSlot
Available SmartSlot Interface Quantity – 1
Pre-Installed SmartSlot Cards – AP9617
Control Panel – LED status display with load and battery bar-graphs and On Line: On
Battery: Replace Battery: and Overload Indicators
Audible Alarm – Alarm when on battery: distinctive low battery alarm: configurable delays
Emergency Power Off (EPO) – Optional
Surge Energy Rating – 480 Joules
Filtering – Full time multi-pole noise filtering: 0.3% IEEE surge let-through : zero clamping
response time: meets UL1449
Maximum Height – 8.75 inches (222 mm)
Maximum Width – 19 inches (483 mm)
Maximum Depth – 25 inches (635 mm)
Rack Height – 5U
Net Weight – 225 lbs. (102.27 kg)
Shipping Weight – 245 lbs. (111.36 kg)
Shipping Height – 25 inches (635 mm)
Shipping Width – 24 inches (610 mm)
Shipping Depth – 30 inches (762 mm)
Color – Black
Operating Environment – 32 to 113°F (0 to 45°C)
Operating Relative Humidity – 0 – 95%
Operating Elevation 0 – 10,000 feet (0 – 3,000 meters)
Storage Temperature – 23 to 131°F (-5 to 55°C)
Storage Relative Humidity – 0 – 95%
Storage Elevation – 0 – 50,000 feet (0-15,000 meters)
Audible noise at 1 meter from surface of unit – 53 dBA
Online Thermal Dissipation – 344 BTU/hr
Regulatory Approvals – CSA, FCC Part 15 Class A, UL 1778
Standard Warranty – 2 years repair or replace
Equipment Protection Policy – Lifetime: $150,000
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6. APC Smart-UPS 3000VA RM 2U (SUA3000RM2U)
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Output Power Capacity – 2700 Watts / 3000 VA
Maximum Configurable Power – 2700 Watts / 3000 VA
Nominal Output Voltage – 120V
Efficiency at Full Load – 95.00%
Output Voltage Distortion – Less than 5% at full load
Output Frequency (sync to mains) – 47 - 53 Hz for 50 Hz nominal, 57 - 63 Hz for 60 Hz
nominal
Crest Factor - Up to 5:1
Waveform Type – Sine wave
Output Connections – (6) NEMA 5-15R; (2) NEMA 5-20R
Nominal Input Voltage – 120V
Input Frequency – 50/60 Hz +/- 3 Hz (auto sensing)
Input Connections – NEMA L5-30P
Cord Length – 8 feet (2.44 meters)
Input Voltage Range for Main Operations – 82 - 144 V
Input Voltage Adjustable Range for Mains Operation – 75 – 154V
Battery Type – Maintenance-free sealed Lead-Acid battery with suspended electrolyte:
leakproof
Typical Recharge Time – 3 Hour(s)
Replacement Battery Cartridge – RBC43
RBC Quantity – 1
Typical Backup Time at Half Load – 11.3 minutes (1350 Watts)
Typical Backup Time at Full Load – 3.0 minutes (2700 Watts)
Runtime Chart – Smart-UPS
Interface Port(s) – DB-9 RS-232, SmartSlot, USB
Available SmartSlot Interface Quantity – 1
Control Panel – LED status display with load and battery bar-graphs and On Line: On
Battery: Replace Battery: and Overload Indicators
Audible Alarm – Alarm when on battery: distinctive low battery alarm: configurable delays
Emergency Power Off (EPO) – Yes
Surge Energy Rating – 480 Joules
Filtering – Full time multi-pole noise filtering: 0.3% IEEE surge let-through : zero clamping
response time: meets UL1449
Maximum Height – 3.5 inches (89 mm)
Maximum Width – 19 inches (483 mm)
Maximum Depth – 26 inches (660 mm)
Rack Height – 2U
Net Weight – 96 lbs. (43.64 kg)
Shipping Weight – 125 lbs. (56.82 kg)
Shipping Height – 10 inches (254 mm)
Shipping Width – 24.50 inches (622 mm)
Shipping Depth – 38.60 inches (980 mm)
Color – Black
Units per Pallet - 8
Operating Environment – 32 to 104°F (0 to 40°C)
Operating Relative Humidity – 0 – 95%
Operating Elevation 0 – 10,000 feet (0 – 3,000 meters)
Storage Temperature – 5 to 113°F (-15 to 45°C)
Storage Relative Humidity – 0 – 95%
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Storage Elevation – 0 – 50,000 feet (0-15,000 meters)
Audible Noise at 1 Meter from Surface of Unit – 47 dBA
Online Thermal Dissipation – 400 BTU/hr
Regulatory Approvals – BSMI, CSA, UL 1449, UL 1778, FCC Part 15 Class A
Standard Warranty – 2 years repair or replace, optional on-site warranties available,
optional extended warranties available
Equipment Protection Policy – Lifetime: $150,000
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APC UPS EQUIPMENT FOR
NEW HEALTH AND HUMAN SERVICES FACILITY
SEALED BID RFB 07-27
BID FORM
I, the undersigned, propose to furnish the Amador County Health and Human Services
Agency with the product(s) listed below at the prices indicated. Delivery to be within
____14_____ calendar days upon receipt of order.
Description
Unit
Quantity
APC Roof Fan Tray – ACF501
APC InfraStruXure Manager, 25 Node
License – AP9430
APC UPS Network Management Cards –
AP9617
APC NetShelter SX 42U 600mm X 1070 mm
AR3100
APC Smart UPS 5000VA RM 5U
SU5000R5TBX120
APC Smart UPS 3000VA RM 2U
SUA3000RM2U
Discount
Sales Tax
Freight
Total Bid Amount
Each
Each
8
1
Each
8
Each
8
Each
5
Each
8
Unit Price
Comments:
Company Name
Telephone
Address
Fax
City, State, Zip
Email Address
Bidder’s Name
Title
Bidder’s Signature
Date
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Bid Amount
EXCEPTIONS TO BID SPECFICATIONS FORM
APC UPS EQUIPMENT FOR
NEW HEALTH AND HUMAN SERVICES FACILITY
SEALED BID RFB 07-27
I, the undersigned, agree to provide Amador County with the products and prices
listed in the Bid Form in accordance with the bid specifications contained herein, except as
noted below:
Exception to Bid Specifications
Firm Name
Description of Exception
Telephone
_________________________________
Address
_________________________________
City, State, Zip
_________________________________
Bidder’s Name
_________________________________
Title
_________________________________
Bidder’s Signature
_________________________________
Date
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