HUMAN RESOURCE INFORMATION SYSTEMS
SUPPORTED BY SAP ECC 6.0
UNIT 2
RECRUITMENT AND SELECTION
Originally Developed by:
Kathleen M. Utecht, Ph.D.
Central Michigan University
Updated for SAP 6.0 by:
Robert C. Hoell, Ph.D., SPHR
Georgia Southern University
SAP University Alliance Program
Curriculum Development
Modified for Georgia Southern University
INTRODUCTION TO HUMAN RESOURCE MANAGEMENT
SUPPORTED BY SAP 6.0
UNIT 2
RECRUITMENT AND SELECTION
Interactive Exercises
Exercise 2.1: Remove the Compensation & Benefits Manager Position Holder
Exercise 2.2: Enter the Qualifications and Proficiencies for the
Compensation & Benefits Manager Position
Exercise 2.3: Maintain the Vacancy Status for the Compensation &
Benefits Manager Position
Exercise 2.4: Display the Vacancy for the Compensation & Benefits
Manager Position
Exercise 2.5: Create an Advertisement for the Compensation & Benefits
Manager Position
Exercise 2.6: Enter Initial Applicant Data
Exercise 2.7: Hire an Applicant - Applicant Database
Exercise 2.8: Hire an Applicant - Transfer to Master Data
Exercise 2.9: Enter the Qualifications and Proficiencies of the Newly Hired
Compensation & Benefits Manager
Exercise 2.10:Verify the Qualifications and Proficiencies of the Newly
Hired Compensation & Benefits Manager and Review
Qualifications Profile Match-Up
Exercise 2.11: Display and Review the Personnel File or Database of the
New Compensation & Benefits Manager Employee
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UNIT 2
RECRUITMENT AND SELECTION
You have recently developed the organizational structure for your personally
named organization by creating functional area of business units with jobs and
positions. As the Human Resource Manager you have an immediate need to fill
the position of Compensation & Benefits Manager. To begin the process of
recruitment and selection, you will need to identify the qualifications and
proficiencies required for the position, advertise the position vacancy, review
applications, and hire the best candidate for the position.
Exercise 2.1: Remove the holder from the Compensation & Benefits Manager
Position.
MENU PATH:
Human Resources  Organizational Management Expert Mode  Simple
Maintenance  Change (Double Click)
a)Enter Organizational Unit Number created in Exercise 1.1 (XX YOUR
PERSONALLY NAMED COMPANY), if prompted.
b)Enter dates Valid from 01.01.2004 To 31.12.9999.
c)Click Change icon to view the structure of the organizational unit. Click on Staff
assignments
button
d)Click Human Resources folder in organizational structure to view
organizational units in Human Resources.
e)Click Compensation & Benefits folder to view Compensation & Benefits
Manager position (in yellow).
f)Click Compensation & Benefits Manager to view the holder you assigned to this
position in Exercise Unit 1 (in green).
g)Click the Holder so that the person’s name is highlighted (changes to dark blue).
Now Right-Click on the highlighted person. Scroll down the list of options and
choose Delete Assignment. On the next screen that pops-up (the Delete
Relationship box) choose the Delete icon (a trash can). In the next pop-up screen
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(Create Vacancy) choose no. You might get an error message here that says “No
Technical Person found” – that is okay, choose Exit, and you’ll be returned to the
SAP Main Menu.
f) Click the “Refresh” button
g) Enter Organizational Unit Number created in Exercise 1.1, if needed.
h) Click Compensation & Benefits folder to view Compensation & Benefits
Manager position (in yellow).
i) Highlight the Compensation & Benefits manager position. Right Click and
choose “Object description”. Locate the Compensation & Benefits Manager
position number (Object ID) in the Maintain Object Screen.
j) Record the Compensation & Benefits Manager Position Number in the
Exercise log.
k) Return to the SAP main menu.
Exercise 2.2: Enter the Qualifications and Proficiencies for the Compensation
& Benefits Manager Position.
Enter Transaction Code: /NPMOM in the Command field
Click on Enter
a) Enter Organizational Unit Number created in Exercise 1.1 and dates Valid from
01/01/2004 To 12/31/9999.
b) Click Change
icon.
c) Click Human Resources folder and Compensation & Benefits folder to display
Compensation & Benefits Manager position (in yellow).
d) Click (highlight) any letter in the Compensation & Benefits Manager Position
unit.
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MENU PATH:
Select GotoDetail Maintenance
e) Verify Object type as Position and Object ID as Compensation & Benefits
Manager Position Number in Maintain Object Screen.
f) Click Relationships button (at left so Relationships is highlighted in color).
g) Click Create infotype
icon in Maintain Object Screen.
g) Click Allowed relationships
bar) in Create Relationships Screen.
button (on the application tool
i) Double Click A/022/B to enter Requires Development Plan for position.
j) Click Drop Down arrow in ID of Related Object data field in Related Object
box to view qualifications options.
k) Enter “Orientation” (object ID = 50028699), click the green check mark icon
when the item is found.
l) Click
Save icon, twice. Note “Record Created” message.
Return to SAP main menu.
Enter Transaction Code: /NPMOM in the Command field
Click on Enter
m) Enter Organizational Unit Number created in Exercise 1.1 and dates Valid
from 01/01/2004 To 12/31/9999.
n) Click Change
icon.
o) Click Human Resources folder and Compensation & Benefits folder to display
Compensation & Benefits Manager position (in yellow).
p) Click (highlight) any Letter in the Compensation & Benefits Manager Position
unit.
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MENU PATH:
Select GotoDetail Maintenance
q)Verify Object type as Position and Object ID as Compensation &
Benefits Manager Position Number in Maintain Object Screen.
r)Click Relationships button (at left so Relationships is highlighted in
color).
s)Click Create infotype icon in Maintain Object Screen.
t)Click Allowed relationships button (bar at top) in Add Relationships
Screen.
u)Double Click A/031/Q to enter Requires Qualification for position
v)Click Drop Down arrow in ID of Related Object data field in Related
Object box (under qualifications data field).
w)Double Click Structure Search folder to view qualifications, if prompted. Click
Business Knowledge, Skills and Abilities older.
x)Click Language Skills folder.
y)Double Click Spanish Language Skills.
z)Click Save icon.
aa)Click Drop Down arrow in Proficiency data field.
ab)Click Fluent.
ac)Click Save icon.
ad)Return to Maintain Object Screen to create additional relationships
(should return automatically).
ae)Click Relationships button (highlight in color), if prompted.
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af)Click Create infotype icon.
ag)Click Allowed relationships button (bar at top).
ah)Double Click A/031/Q (Requires Qualification).
ai)Click Drop Down arrow in ID of Related Object data field (under
qualifications data field).
aj)Click Business Knowledge, Skills and Abilities folder, Click Human
Resources folder, and Double Click Knowledge of Compensation
& Benefits.
ak)Click Save icon.
al) Click Drop Down arrow in Proficiency data field and enter Excellent.
am)Click Save icon.
an)Enter additional qualification and proficiency:
Click Business Knowledge, Skills and Abilities, Click Human
Resources, Click Knowledge of PD (which stands for Personnel Development).
Enter Excellent for proficiency and Save.
ao)Return to main SAP Easy Access menu.
Exercise 2.3: Maintain the Vacancy Status for the Compensation & Benefits
Manager Position.
Enter Transaction Code: /NPMOM in the Command field
Click on Enter
a) Enter Organizational Unit Number and dates Valid from 01/01/2004 To
12/31/9999, if needed.
b) Click Change
icon.
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c) Click Human Resources folder and Compensation & Benefits folder to view
Compensation & Benefits Manager position (in yellow).
d) Click (highlight) any Letter in the Compensation & Benefits Manager Position
unit.
MENU PATH:
Select Goto Detail Maintenance
e) Click Vacancy button (click at left to highlight in color), in Active File under
Infotype name.
f) Click Create infotype
g) Click Save
icon.
icon.
h) Enter Data from the following table:
Create Vacancy Screen
FIELD NAME
Personnel Officer
i) Click Save
INPUT DATA
MIH (Mike Hire)
icon.
j) Record the Vacancy Position Number (Same as Position Number) in the
Exercise Log.
k) Click Back
icon to return to SAP main menu.
Exercise 2.4: Display the Vacancy for the Compensation & Benefits Manager
Position.
MENU PATH:
Human ResourcesPersonnel ManagementRecruitment Advertising 
VacancyDisplay (Double Click)
a) Enter Data Selection Period 01/01/2004 (change, if prompted). Enter “MIH” in
the Personnel Officer area.
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b) Click Execute
icon.
c) Verify Vacancy Number for your Compensation & Benefits Manager.
d) Click (highlight) any Letter in the Compensation & Benefits Manager Position.
e) Click Display vacancy
icon.
f) Return to SAP main menu.
Exercise 2.5: Create an Advertisement for the Compensation & Benefits
Manager Position.
MENU PATH:
Human ResourcesPersonnel ManagementRecruitment Advertising 
AdvertisementMaintain (Double Click)
a) Click Execute
icon in Job Advertisements Screen.
b) Click Create Advertisement
button at the top in the toolbar.
c) Click Next Free Advertisement Number
button.
d) Enter Data from the following table:
Create Posting Screen
FIELD NAME
Instrument
Publication Date
e) Click Add
INPUT DATA
New York Times
Two Mondays Prior to Today's Date
(Use Drop Down Arrow to Display
Calendar)
button.
f) Click Vacancy button (highlight in color) next to Vacancy Position Number and
Compensation & Benefits Manager position.
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g) Click Transfer
h) Click Save
icon.
icon.
i) Locate Job Advertisement Number in Maintain Advertisements Screen.
j) Record Job Advertisement Number in Exercise Log.
k) Click Back
icon to return to SAP main menu.
Exercise 2.6: Enter Initial Applicant Data.
MENU PATH:
Human ResourcesPersonnel ManagementRecruitment Appl. Master
Data Initial Data Entry (Double Click)
a) Enter Data from the following table:
Initial Entry of Basic Data Screen
FIELD NAME
Start (Date)
Reason
Per.area
Subarea
App. gp.
Appl. range
Pers. off.
Frst Name
Last Name
Street
PC/City
Country
Advert
b) Click Save
INPUT DATA
One Week Prior to Today's Date
New Application
New York (3000)
New York (0001)
Active External (1)
Managerial Staff
Mike Hire (MIH)
Your Choice
Your Choice
Your Choice
Your Choice
United States
Job Advertisement Number
(Exercise 2.5)
icon.
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c) Enter Data from the following table:
Create Addresses Screen
FIELD NAME
Address
State
d) Click Save
INPUT
Make up the address
Your Choice
icon.
e) Note Message at bottom of screen: "Action Initial Entry of Basic Data for
Applicant XXXX Executed."
f) Don’t leave this screen until you record the Applicant Number!
g) Record the Applicant Number in the Exercise Log.
h) Click Back
icon to return to SAP main menu.
Exercise 2.7: Hire an Applicant - Applicant Database.
MENU PATH:
Human ResourcesPersonnel ManagementRecruitment Appl. Master
DataApplicant Actions (Double Click)
a) Enter Data from the following table:
Applicant Actions Screen
FIELD NAME
Applicant No.
From (Date)
INPUT DATA
Applicant Number (Exercise 2.6)
Monday of the Current Week
b) Click Offer Applicant Contract button (highlight in color).
c) Click Execute
icon.
d) Enter date 01/01/2004To 12/31/9999.
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e) Click Save
icon. If you get an error message about deleting another record,
hit the Save button again.
f) Return to SAP main menu.
Exercise 2.8: Hire an Applicant - Transfer to Master Data.
MENU PATH:
Human ResourcesPersonnel Management Administration HR Master
DataPersonnel Actions (Double Click)
a) Enter Data from the following table :
Personnel Events Screen
FIELD NAME
INPUT DATA
Personnel Number
Applicant NumberXX (Applicant Number from
Exercise 2.6 combined with XX Logon ID)
Start
Monday of the Current Week
b) Click Hire button (highlight in color).
c) Click Execute
icon.
d) Record Personnel Number in Exercise Log.
e) Enter Data into the following areas, e.g., Organizational Assignment, Personal
Data, Addresses, Basic Pay, etc.
Hire Screen
FIELD NAME
Pers. No.
Start (Date)
Position
Personnel area
Personnel subarea
Employee Group
Employee Subgroup
INPUT DATA
XXXXXX (noted above in d + XX, your
assigned number)
Monday of the Current Week
Position Number (Exercise 2.1)
3000 (New York)
0001
1 (Active Employee)
U4 (Salaried Employee)
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CLICK SAVE
ICON.
f) Note Message: "Record Created" at bottom of screen.
Create Personal Data (Infotype 0002) Screen
FIELD NAME
INPUT DATA
Start (Date)
Monday of the Current Week
Last Name
Your Choice
First Name
Your Choice
Nickname
Your Choice
SSN
Your Choice (use 993-xx-xxxx)
Birthdate
Your Choice (at least 21 years old)
Gender
Your Choice
CLICK SAVE
ICON
g) Enter Data from the following table:
Create Organizational Assignment Screen
FIELD NAME
INPUT DATA
Subarea
New York (0001) (if needed)
Payr. Admin.
Mike Hire
CLICK SAVE
ICON
h) Click Cancel
icon in Delimit Vacancy Pop-Up Box if it appears. If
another screen appears, choose “Permanent Residence”.
i) Enter Data from the following table for Permanent residence
Create Addresses Screen
FIELD NAME
Start (Date)
Address Line 1
City
State/Zip Code
Phone Number
INPUT DATA
Monday of the Current Week
Your Choice
Your Choice
Your Choice
Your Choice
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CLICK SAVE
ICON
j) Click on Cancel
on Create Withholding Info W4/W5 US Screen
k) Enter Data from the following table:
Create Planned Working Time Screen
FIELD NAME
INPUT DATA
Work Schedule rule
Norm (Normal Work Schedule)
Time Management Status
Time evaluation without payroll
integration
Working Week
Friday 12:00 to Friday 12:00
CLICK SAVE
ICON.
l) Enter Data from the following table:
Create Basic Pay Screen
FIELD NAME
PS Group
Wage type (in the table)
CLICK ON ENTER
INPUT DATA
GRD01 - Level 05
M002
AND SAVE
ICON.
Click on Enter
Click on Cancel
if you get information messages.
in Go to Enrollment
m) Click Save
icon in Create Bank Details Screen
n) Click Cancel
screen.
icon in Create Capital Formation Screen and Yes to Exit
o) Click Cancel
icon in Create Fiscal Data D Screen.
p) Click Cancel
icon in Create Social Insurance D Screen.
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q) Click Cancel
icon in Create DEUEV Screen.
r) Click Cancel
icon in Create Contract Elements Screen and in the Create
Absence Quotas screen (and choose yes) until you reach the Travel Privilege
Screen.
s) Click Save
icon in Create Travel Privileges Screen.
t) Click Back
icon to return to SAP main menu.
Exercise 2.9: Enter the Qualifications and Proficiencies of the Newly Hired
Compensation & Benefits Manager.
Enter Transaction Code: /NPMOM in the Command field
Click on Enter
a) Enter Organizational Unit Number created in Exercise 1.1 and dates Valid
from 01/01/204 (current year) To 12/31/9999, if prompted.
b) Click Change
icon.
c) Click Human Resources folder and Compensation & Benefits folder to view
Compensation & Benefits Manager position (in yellow).
d) Click (highlight) any Letter in the Compensation & Benefits Manager Position
unit.
MENU PATH:
Select: Goto  Detail Maintenance
e) Change Object type as Person and Object ID as Personnel Number of newly
hired Compensation & Benefits Manager in Maintain Object Screen.
f) Click Relationships button (at left so Relationship is highlighted in color).
g) Click Create infotype
icon in Maintain Object Screen.
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h) Enter Qualifications (use drop down arrow to search for number) in Direct
Selection Infotype data field.
i) Click Create
icon.
j) Click Create
icon in Qualifications (Person: Change Profile) file.
k) Click Structure Search file to review and choose qualifications, if prompted.
l) Click on All Catalog  Business Knowledge, Skills and Abilities in choose
qualification list
m) Click Language Skills folder and Spanish language skills.
n) Click Continue
(Enter) icon.
o) Click Drop Down arrow in Proficiency data field.
p) Double Click Fluent.
q) Click Save
r) Click Create
icon. (Note Message at bottom of screen: "Data Saved.")
icon in Qualifications file.
s) Click Qualification Catalog  Business Knowledge, Skills and Abilities 
Click Human Resources folder, and Click Knowledge of Compensation &
Benefits.
t) Click Continue
(Enter) icon.
u) Click Drop Down arrow in Proficiency data field, enter High, and Click Save
icon. (Note Message at bottom of screen: "Data Saved.")
v) Click Create
icon in Qualifications file.
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w) Click Qualification Catalog  Formal Education University Education.
Click Business Administration Degree.
x) Click Continue
(Enter) icon.
y) Click Drop Down arrow in Proficiency data field, enter Yes, and
Click Save
icon. (Note Message at bottom of screen: "Data Saved.")
Exercise 2.10: Display and Review the Personnel File or Database of New
Compensation & Benefits Manager Employee.
Exercise 2.10a: Display and Review Personnel File.
MENU PATH:
Human ResourcesPersonnel ManagementAdministration HR Master
DataPersonnel File (Double Click)
a) Enter Personnel Number, if prompted.
b) Click Display
icon.
c) Review Personnel File of New Employee by clicking through Next Record icon
until process ends.
d) Click Back
icon to return to SAP main menu.
Exercise 2.10b: Display and Review Database.
MENU PATH:
Human ResourcesPersonnel ManagementAdministration HR Master
DataDisplay (Double Click)
a) Enter Personnel Number, if prompted.
b) Click Organizational Assignment button (highlight in color).
c) Click Display
icon.
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d) Review Organizational Assignment Information.
e) Click Back
icon to return to previous screen.
f) Click remaining infotype buttons and corresponding display icon to review
information in database.
g) Click Back
icon to return to SAP main menu
Exercise 2.10c: Verify the Qualifications and Proficiencies of the Newly Hired
Compensation & Benefits Manager and Review Qualifications Match-Up.
MENU PATH:
Select Human ResourcesPersonnel ManagementAdministration
HR Master DataDisplay (Double Click)
a)Enter Personnel Number of Compensation & Benefits Manager, if prompted.
b)Choose the ALL button in the Period data fields.
c)Enter Qualifications in Direct Selection Infotype data field in Basic Personal
Data folder.
d)Click Display icon.
e)Click Current position button (bar at top).
f)Enter the position number to the right of Position in the Display Profile Matchup
screen, if needed (SAP might automatically take you to the next table).
g) Press the Execute Icon
h)Click Graphic icon to review deficiencies in Profile Match-Up Screen. Click the
Select All icon. Click the List icon
i)Review Bar Graph and Record Qualification Deficiency in Exercise Log.
j)Click Back icon to return to main SAP Easy Access menu.
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HUMAN RESOURCE INFORMATION SYSTEMS
SAP ECC 6.0
UNIT 2
RECRUITMENT AND SELECTION
Exercise Log
NAME_____________________________
SAP Logon Name____________________
EXERCISE
2.1
2.3
2.5
2.6
2.8
2.10
ITEM
Compensation &
Benefits Manager
Position Number
Vacancy Position
Number
Job Advertisement
Number
Applicant Number
Personnel Number
Qualification
Deficiency
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RESULT