BOARD OF COMMISSIONERS
BOARD MEETING
FEBRUARY 21, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, February 21, 2012, in the Board room at
the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller and Larry Kolb. Also in
attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; Sonya Ross, Administrative Assistant, and two members of the general public.
Regular
Vincent
Crabtree
Rector
Washington
Mueller
Kolb
12-12
12-12
11-12
0-12
9-9
3-3
Special
1-1
1-1
1-1
INFORMATIONAL ITEMS:
A.
B.
C.
D.
E.
The monthly Financial Statements, Balance Sheets and Income Statements for December
2011 and January 2012, were presented.
Mr. Pollock presented the score established by the Real Estate Assessment Center, office
of HUD. Public Housing received an overall score of 89 and was designated a Standard
Performer.
At the previous Board meeting the Commissioners of the Housing Authority and the
Land Clearance for Redevelopment Authority approved supporting the City’s application
for an EPA Urban Water Grant for Wears Creek. Mr. Pollock provided a copy of the
support letter.
Previously the Commissioners approved the Agreement between Huber & Associates,
Inc. and the Housing Authority for services in assisting the Jefferson City Housing
Authority obtain payments on debts owed to it through recoveries from state income tax
refunds from the Department of Revenue. It was the consensus of the Commissioners to
continue with that effort.
Mr. Pollock provided a copy of the Addendum To Lease Agreement for units 9, 10, 11,
12 and 16 of LaSalette Apartments.
Previously the Commissioners approved
designating those two wings at LaSalette Apartments as no-smoking units, either with
each unit’s current tenant agreeing to that change or by requiring that unit’s subsequent
tenants to accept a lease with that condition so that it would become a nonsmoking unit
by attrition. It was the consensus of the Commissioners to leave the policy intact.
CONSENT AGENDA:
A.
B.
C.
D.
Approval of the Regular Meeting Minutes for January 17, 2012
Approval of the Executive Session Meeting Minutes, January 17, 2012
List of Disbursements for the month of January 2012. (Exhibit #1, 2/21/2012)
Occupancy Report for the month of January 2012. (Exhibit #2, 2/21/2012)
Vice Chairman Crabtree made the motion to approve the Consent Agenda, seconded by
Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the
motion approved.
RESOLUTION NO. 4330
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chairman Crabtree made the motion to approve the proposed rent and damage write-offs
for the month of January 2012, for Linden Elderly, Capital City, Hamilton Towers and Public
Housing in the amount of $4,037.75. Commissioner Mueller seconded the motion. Upon
unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #3, 2/21/2012)
RESOLUTION NO. 4331
RESOLUTION APPROVING CAPITAL FUND PROGRAM (CFP) AMENDMENT 36 TO
THE CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
See attached Resolution
With approval of this Resolution Mr. Pollock would be authorized to sign and submit the
required amendment to the Capital Fund Program modifying the capital and management
activities in public housing for low income families in the amount of $384,150.00.
Vice Chairman Crabtree made the motion to approve Resolution number 4331, seconded by
Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the
motion approved. (Exhibit #4, 2/21/2012)
RESOLUTION NO. 4332
RESOLUTION APPROVING CAPITAL FUND PROGRAM (CFP) AMENDMENT 37 TO
THE CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
See attached Resolution
With approval of this Resolution Mr. Pollock would be authorized to sign and submit the
required amendment to the Capital Fund Program. The Jefferson City Housing Authority will
receive $27,204.00 reflecting the annual amount as replacement of public housing funds, related
to the disposition of Congregate Housing to the Linden Elderly LIHTC. The money will
accumulate over five years in order to construct a four-bedroom unit in the public housing area.
Commissioner Mueller made the motion to approve Resolution number 4332, seconded by Vice
Chairman Crabtree. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved. (Exhibit #5, 2/21/2012)
RESOLUTION NO. 4333
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING A
CONTRACT FOR GROUND CARE AND SNOW REMOVAL SERVICES
See attached Resolution
Mr. Pollock stated that a request for proposal was publicly advertised for the lawn care contract
which includes grass mowing, foyer cleaning, trash removal and snow removal. The following
bids were received.
Martin Lawn/Landscape
Gaines Landscaping, Inc.
Dan’s Grounds Maintenance, LLC
Jaegers Lawn Care
Doug Briot
Suess Grounds Maintenance
Nolan Enterprises
Salter Lawn Service, LLC
Goodin & CO. Construction, LLC
$ 88,990.00
$ 95,400.00
$109,646.00
$114,875.00
$138,660.00
$174,408.00
$179,292.00
$190,685.00
$196,890.00
Vice Chairman Crabtree made the motion to approve Martin Lawn/Landscape in the amount of
$88,990.00. Commissioner Mueller seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #6, 2/21/2012)
RESOLUTION NO. 4334
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING
MODIFICATION
TO
THE
PERSONNEL POLICY
REGARDING
TUITION
REIMBURSEMENT
See attached Resolution
Mr. Pollock stated that the City of Jefferson recently revised their personnel policy regarding
tuition reimbursement and with approval of this Resolution the Housing Authority would
incorporate those changes into the Authority’s policy.
-Delete
University of Missouri’s tuition rate
-Require that a grade of "B” or better must be earned for both undergraduate and graduate
level classes.
-Delete, "If a course is not graded, a certificate or proof of completion must be
submitted.”
While employees may select the provider of courses, reimbursement shall be based on the lower
cost of the organization providing the training or the same or similar course available at Lincoln
University. Prior to reimbursement being paid the employee shall provide a verified official
transcript indicating that a grade of B or better was obtained for all courses.
Commissioner Mueller made the motion to approve the Resolution, seconded by Commissioner
Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
(Exhibit #7, 2/21/2012)
NEXT MEETING: March 20, 2012 at 7:30 a.m.
Commissioner Kolb made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged
communication with its attorney, under Section 610.021(1) RSMO.
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal consideration therefore,
under Section 610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Section 610.021(3)
RSMO;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Vice Chairman Crabtree seconded the motion. Upon roll call vote, the motion was approved.
AYES: Kolb, Crabtree, Mueller, Vincent
NAYS:
None
ABSENT:
Washington, Rector
Following the adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Crabtree made the motion to adjourn the meeting seconded by Commissioner
Kolb. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary