BOARD OF COMMISSIONERS
BOARD MEETING
MAY 22, 2012
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, May 22, 2012, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call, the following were in attendance: Chairman Larry Vincent, Vice
Chairman Jim Crabtree, and Commissioners Dennis Mueller, Larry Kolb and Penney Rector.
Also in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim
Jenkins, Deputy Director; Sonya Ross, Administrative Assistant, and two members of the
general public.
Vincent
Crabtree
Rector
Washington
Mueller
Kolb
Regular
Special
12-12
12-12
10-12
1-12
12-12
5-6
1-1
1-1
1-1
INFORMATIONAL ITEMS:
A.
The monthly Financial Statements, Balance Sheets and Income Statement for April 2012,
were presented.
B.
Mr. Pollock presented the Public Housing Assessment System (PHAS) scoring for FYE
03/31/2012, with an overall score of 89 which is Standard Performance.
CONSENT AGENDA:
A.
B.
C.
D.
E.
Approval of the Regular Meeting Minutes for April 24, 2012.
Approval of the Executive Session Meeting Minutes, April 24, 2012.
List of Disbursements for the month of April 2012. (Exhibit #1, 5/22/2012)
Occupancy Report for the month of April 2012. (Exhibit #2, 5/22/2012)
Mr. Pollock received an application from Mike Berry, 65101 Properties for a ten-year tax
abatement for the property located at 128 E. High Street. Mr. Pollock will present
additional information when it becomes available.
Vice Chairman Crabtree made the motion to approve the revised Consent Agenda, seconded by
Commissioner Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4340
RESOLUTION APPROVING THE WRITE OFF OF TENANT ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Rector made the motion to approve the proposed rent and damage write-offs for
the month of April 2012, for Herron Apartments, Capitol City, Hamilton Towers and Public
Housing in the amount of $2,875.10. Vice Chairman Crabtree seconded the motion. Upon
unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #3, 5/22/2012)
RESOLUTION NO. 4341
RESOLUTION RESCINDING RESOLUTION NO. 4337 REGARDING PARCELS OF LAND
ON EDMONDS STREET
See attached Resolution
In a prior meeting the Board approved Resolution No. 4337 declaring that the 10 foot strip of
land along the alley behind the homes constructed by Nichols Career Center on Edmonds Street
were surplus and of no use to the Housing Authority and authorizing the Executive Director to
contact the property owners regarding deeding the parcels to the adjacent homeowners. Mr.
Pollock reported that the maps previously reviewed were in error and the property is actually
owned by the City of Jefferson. Commissioner Kolb made the motion to rescind Resolution
4307. Commissioner Mueller seconded the motion. Upon unanimous favorable vote, Chairman
Vincent declared to motion approved.
RESOLUTION NO. 4342
RESOLUTION APPROVING QUIT-CLAIM DEED TO BE GIVEN TO THE JEFFERSON
CITY SCHOOL DISTRICT
See attached Resolution
Mr. Pollock reported that in 1974 an agreement was signed by the City of Jefferson, the Jefferson
City School District and the Jefferson City Housing Authority for the Jefferson City School
District to purchase land which is now used as the Keith Major Field from the Housing
Authority. Payment was made by the Jefferson City School District to the Housing Authority
and the special warranty deed was apparently executed and delivered, but never recorded.
Mr. Pletz stated that if the Commissioners approve the proposed form of a new quit-claim deed
for the conveyance of the property of record, then when the legal description is updated by Cole
County Abstract Company, it could be executed and recorded.
Commissioner Kolb made the motion to approve the Resolution and convey a Quit-Claim Deed
to the Jefferson City School District, seconded by Vice Chairman Crabtree. Upon unanimous
favorable vote, Chairman Vincent declared the motion approved.
ABSTAINED: Rector
RESOLUTION NO. 4343
RESOLUTION APPROVING LICENSE AGREEMENT WITH QUINN CHAPEL A.M.E.
CHURCH FOR USE OF HOUSING AUTHORITY PROPERTY
See attached Resolution
Mr. Pollock presented a request from Rev. C. Gould on behalf of Quinn Chapel for use of the
property owned by the Housing Authority located in the 500 block of Lafayette Street. Quinn
Chapel is relocating to the 400 Block of Lafayette and the Groundbreaking Ceremony is
scheduled for 11:00 a.m. on June 9, 2012. Vice Chairman Crabtree made the motion to approve
the proposed license agreement, seconded by Commissioner Mueller. Upon favorable vote,
Chairman Vincent declared the motion approved.
Vice Chairman Crabtree made the motion to amend the previously adopted Resolution on the
License Agreement by having Quinn Chapel agree to provide liability insurance covering the
event and naming the Housing Authority as an additional insured. Commissioner Kolb seconded
the motion. Upon favorable vote, Chairman Vincent declared the motion approved.
Mr. Pollock also reported that he receives a request from the Director of Alumni Affairs, Lincoln
University each year for the use of Housing Authority property at the corner of Lafayette and
Dunklin Streets for their homecoming events. Mr. Pletz prepared a License Agreement that was
approved by the Housing Authority Commissioners approximately eight years ago that has been
updated and executed each year since then, at the request of the University. Mr. Pollock asked
the Commissioners if they wanted to review that request each year. It was the consensus of the
Commissioners that it was not necessary for them to review the request. Commissioner Rector
recommended that Mr. Pletz amend the License Agreement to state that Lincoln University must
provide a Certificate of Insurance.
EAGLE SCOUT PROJECT:
Mr. Pollock reported that he was approached by a Boy Scout who is working on an Eagle Scout
project asking to rebuild the patio at Hyder Apartments and add planters on the main deck at the
rear of the building. Previously Mr. Pollock has approved the projects, but he asked if the
Commissioners would like to approve the projects. It was the consensus of the Commissioners
for Mr. Pollock to handle those requests and inform the Commissioners of his decisions.
NEXT MEETING: June 19, 2012 at 7:30 a.m.
Vice Chairman Crabtree made a motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal Action involving the Housing Authority and confidential or privileged
communication with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal consideration therefore,
under Section 610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Section 610.021(3)
RSMO ;
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
-Communication with auditors, under Section 610.021(17) RSMO.
Commissioner Rector seconded the motion. Upon roll call vote, the motion was approved.
AYES:
NAYS:
ABSENT:
Kolb, Rector, Crabtree, Mueller, Vincent
None
Washington
Following the adjournment of the executive session, the Board reconvened in open session.
Vice Chairman Crabtree made the motion to adjourn the meeting, seconded by Commissioner
Kolb. Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary