RESERVE GUIDEBOOK
CAP-USAF
SOUTHWEST LIAISON REGION
09 May 2008
INTRODUCTION to CAPRAP
As a Civil Air Patrol Reserve Assistance Program (CAPRAP) Reserve Assistance Officer (RAO) or Reserve
Assistance Non-Commissioned Officer (RANCO) you will need a broad understanding of how the Civil Air Patrol
(CAP) is organized and how it operates. You also must understand what your role is with CAPRAP and how your
work relates to the Civil Air Patrol. You must learn how Civil Air Patrol – United States Air Force (CAP-USAF) is
organized, and you must understand your responsibilities to the Liaison Region, CAP-USAF, and the Air Force
Reserve.
TABLE OF CONTENTS
Chapter 1
CAP OVERVIEW and ORGANIZATION
USAF and CAP Similarities
5
6
Chapter 2
CAP HISTORY
7
Chapter 3
CAP-USAF ORGANIZATIONAL STRUCTURE
CAP-USAF/CAP Organizational Chart Comparison
CAPRAP Administrative Flow
8
9
10
Chapter 4
Civil Air Patrol Reserve Assistance Program (CAPRAP) DUTIES
11
Chapter 5
MPA and TRAVEL
AF Form 49 – Application for MPA Man-Day Tour
Priority for Man-Day Usage
CMAS, Command Man-Day Authorization System
AF Form 938 –
Request and Authorization for Active Duty Training/Active Duty Tour
15
DD Form 1351-2 - Travel Voucher or Sub voucher
DD Form 1610,
Request and Authorization for TDY Travel of DoD Personnel
16
SF 1164, Claim for Reimbursement for Expenditures on Official Business
Government Travel Card
Air Force Reserve Order Writing System (AROWS-R)
13
13
14
14
Chapter 6
IDT and RESERVE ASSISTANCE AFTER-ACTION REPORT (RAAR)
AF Form 40A – Record of Individual Inactive Duty Training
IDT Pre-authorization Worksheet
Reserve Assistance After-Action Report
IDT Certification
IDT Summary
Medical Coverage on IDT Status
Air Reserve Personnel Center
19
20
21
21
23
23
23
24
Chapter 7
PERFORMANCE EVALUATIONS
Officer Performance Reports/Enlisted Performance Reports
Performance Feedback Sessions
25
25
26
1
15
17
17
18
Chapter 8
AWARDS and DECORATIONS
Decorations
Awards
27
27
27
Chapter 9
PROMOTIONS
Officer Promotions
Enlisted Promotions
28
28
28
Chapter 10
PHYSICALS AND FITNESS
Physicals
Personal Fitness
29
29
30
Chapter 11
CAP UNIT VISITATIONS/ENCAMPMENTS
Visitations
Encampments
31
31
33
Chapter 12
CAP OPERATIONAL EVALUATIONS and EXERCISES
Graded Evaluations
Non-graded Learning Exercises
34
34
34
Chapter 13
RECRUITING
New Applicants
36
36
Chapter 14
RETIREMENT
Voluntary Retirement
Mandatory Retirement
38
38
39
APPENDICES SWLR Reserve Personnel Data Form
CAPRAP Training Record
Newly “Assigned” Reservist: Personnel Being “Assigned” - In processing
Newly “Attached” Reservist: Personnel Being “Attached” – In Processing
Newly Assigned/Attached Reservist: Mandatory Training Requirements
Reserve Out Processing
Cadet Protection Program Orientation
IDT Pre-authorization Worksheet
Reserve Assistance After-Action Report
Request for Travel Orders
How To Access Virtual Military Personnel Flight (vMPF)
E-Forms & E-Publications
41
42
43
44
45
47
48
49
50
52
53
54
DISCLAIMER: This guide is not an official source or regulation, but consolidated
corporate knowledge designed to benefit SWLR Reservists. I welcome your suggestions
and would like to thank Debbie Klick and the NCLR Reservists for their research.
Brus D. Messinger, Lt. Col., USAFR
SWLR/IMA, Brus1@aol.com
2
Chapter 1
CAP OVERVIEW and ORGANIZATION
Civil Air Patrol is the voluntary auxiliary of the Air Force. CAP is headquartered at Maxwell AFB, Alabama, and is
divided into eight geographical regions. Each region supervises 5-9 states, or CAP wings. All 50 states, plus the
District of Columbia and Puerto Rico, comprise CAP’s 52 wings.
CAP’s overall governing body is the Board of Governors (BOG). This group functions much like the board of
directors at a large corporation and is made up of 11 members selected from the Air Force, CAP, and the aviation
government/business community.
Beneath the BOG are the CAP National Board and the CAP National Executive Committee. National Board is
composed of CAP’s principle national officers, the 8 region commanders, and the 52 wing commanders. While the
National Board meets just twice each year, the National Executive Committee (NEC) meets more frequently. The
NEC is made up of the same officers that serve the National Board, except for the 52 wing commanders. The
smaller size allows the NEC to gather more readily for these additional meetings.
CAP has a volunteer command structure with a national commander in the CAP grade of Major General, and a
Brigadier General vice commander. Region and wing commanders are CAP colonels. These are CAP grades only.
All CAP grades are internal and are not commissioned by the U.S. or any state government.
CAP employs a full-time staff at its national headquarters at Maxwell AFB, AL. The Executive Director manages
the day-to-day operations of CAP. Other officers either direct or support major functional areas such as operations,
administration, cadet programs, aerospace education, etc.
Civil Air Patrol’s mission is four-fold:
 Search and Rescue Evaluations / Exercises (SAR)
 Disaster Relief Evaluations / Exercises (DR)
 Homeland Security Evaluations / Exercises (HLS)
 Staff Assistance Visits (SAVs)
There are two ways a Reservist you can work in CAP-USAF.
ATTACHED: Reservists stays with current reserve / guard assignment and, with SWLR Commander approval
and your wing commander’s approval (see the sample letter in this packet), you can be attached to our
organization for additional (no pay) duty points.
ASSIGNED: You can transfer from your current unit (or come off inactive status) through an interview with
the Wing Reserve Coordinator (WRC) for the state in which you live and the concurrence of the LR/CC.
To have a “good” year you need to acquire a minimum of 50 points per your Retention and Retirement (R/R)
date. As a CAPRAP member you automatically receive 15 membership points. Therefore, you need to earn at
least 35 points from the start of your R/R year through the end of that year to qualify for a “good” year. R/R
year dates are unique to each member; it is typically driven by your date of entry into the service. However,
numerous factors may dictate what your unique R/R year date is; therefore, each member should reference
vMPF (Virtual Military Personnel Flight) to determine their official date.
The Civil Air Patrol is made up of volunteers from every walk of life and includes both cadet (starting at 12
and/or sixth grade) and senior members (typically, 18 years of age and up). The three primary missions of Civil
Air Patrol (CAP) are:
3
1.
Aerospace Education (AE)
CAP’s Aerospace Education program endeavors to educate both CAP members and the general
public in matters relating to aerospace and its effects upon society. Internally, both CAP cadets and
senior members study aerospace topics as part of their required training. Externally, CAP is the
premier provider of aerospace education resources to teachers in any discipline on all levels.
2.
Emergency Services (ES)
The Emergency Services program encompasses the operational missions CAP performs for the Air
Force and other government agencies. CAP members receive special qualification training to
perform as aircrew members, ground team members, or mission support personnel. Emergency
Services include such activities as Search and Rescue (SAR), Disaster Relief (DR), Counter Drug
(CD), and Homeland Security (HLS). CAP volunteers also work with the American Red Cross, the
Salvation Army, many local search and rescue agencies, law enforcement agencies and Federal and
State Emergency Management Agencies (FEMA and SEMA). The Air Force provides light aircraft
and other equipment to CAP, as well as an annual operating budget.
3.
Cadet Program (CP)
Youth between 12 and 18 years of age are eligible to join the Civil Air Patrol in its cadet program.
CAP cadets, upon reaching the age of 18, may elect to remain in their cadet status until their 21 st
birthdays, however, a prospective member 18 years or older must join as an adult (senior member).
Cadets advance in rank through a 16-level achievement program and are tested in aerospace
education, leadership, and physical fitness. There are four major milestones in the cadet program:
the Wright Brothers Award (C/SSgt) at achievement 4, the Mitchell Award (C/2LT) at achievement
8, the Earhart Award (C/CPT) at achievement 11, and the Eaker Award (C/LTC) at achievement 16.
Upon earning the Mitchell Award, a cadet is eligible to enlist in the grade of E-3 when joining the
Air Force. The culmination of the entire cadet program may be attained following the Eaker Award
by passing a battery of comprehensive exams, thus earning CAP’s highest cadet honor - the Gen Carl
A. Spaatz Award (C/COL). Less than 1% of all CAP cadets earn the Spaatz Award.
CAP wings are further divided into squadrons and flights. Larger wings normally arrange their squadrons into
subordinate groups. CAP classifies squadrons in three ways.
1.
2.
Composite Squadron conducts programs for both cadet and senior members
Cadet Squadron conducts the cadet program only, lead by senior (adult) members
3.
Senior Squadron is composed only of adults participating in CAP senior programs - these units
commonly are made up primarily of aircrews
4
Chapter 2
CAP HISTORY
Near the end of the 1930’s war raged in Europe and caused civil aviation there to become non-existent. An
aviation writer, Gill Robb Wilson, saw the same danger looming in the United States. Sensing that America would
eventually become involved in the conflict, Wilson felt an organization like CAP could assist the U.S. war effort.
He organized the New Jersey Civil Air Defense, which later became the blueprint for CAP.
CAP contributed during World War II in many ways, such as flying coastal surveillance and patrols along
the Mexican border. CAP pilots flew cargo and courier missions, pilot-training to prepare students for military
service, towed aerial targets, flew in support of disaster relief, and mounted aerial search and rescue efforts. CAP
pilots dropped bombs on German submarines along the Atlantic coast and were credited with sinking two.
CAP was initially chartered under the Office of Civilian Defense on December 1, 1941. Fiorello H.
LaGuardia, Civilian Defense Director and the former mayor of New York City, signed CAP into existence. CAP
transferred to the War Department and became the auxiliary of the Army Air Corps on April 29, 1943. The Army
Air Corps became the U.S. Air Force with the enactment of the National Security Act of 1947. On May 16, 1948,
Public Law 557 designated CAP as the official auxiliary of the Air Force.
USAF and CAP Similarities
CAP Senior Members use a rank structure with grade and insignia similar to that of the Air Force. Cadet rank
structure follows the Air Force’s system as well, but the insignia are distinctive in design.
CAP members meeting weight and grooming standards can wear the same style uniforms as the USAF, but with
certain distinctive CAP insignia. There also are CAP specific uniforms (non-military) available for the use of all
members.
Civil Air Patrol follows the same traditions, customs, and courtesies as does the Air Force. USAF personnel are not
required to salute CAP officers, but out of courtesy return salutes rendered to them by CAP personnel.
CAP members should aspire to the same fundamental core values as the United States Air Force. The Air Force core
values are Integrity First, Service Before Self, Excellence In All We Do.
5
Chapter 3
CAP-USAF ORGANIZATIONAL STRUCTURE
Civil Air Patrol-United States Air Force (CAP-USAF) is headquartered at Maxwell AFB. Headquarter (HQ)
personnel consist of the CAP-USAF/CC and a staff of approximately 24 officers, NCOs, and civil servants.
Subordinate to HQ CAP-USAF are 8 Liaison Regions (LRs), each typically with a LR/CC and a staff of 2 officers,
the Director of Operations (DO) and Director of Training (DT); 1 NCO, the Director of Logistics (LG); and 2 civil
servants, the Director of Information Management (IM) and the Liaison Region Secretary (SEC). The Liaison
Region administers the Civil Air Patrol Reserve Assistance Program (CAPRAP) for CAP-USAF. The LR/CC has
one reservist assigned to assist him/her in this task, the Liaison Region Reserve Forces Director (LR/RF). The RF
may appoint one or more LR reserve staff officers/NCOs to assist with assigned duties. Typically, an LR/RF
appoints a Liaison Region Reserve Forces Deputy Director (LR/RFD) to assist with regional issues/duties.
See CAP-USAFI 10-2701, Attachment 3, for other reserve staff duty titles that may be appointed.
Each state is a wing in the Civil Air Patrol (CAP). All CAP-USAF activity within a state is supervised by a State
Director (SD). The SD is assisted with CAPRAP by a Wing Reserve Coordinator (WRC). Wing Reserve
Coordinators work directly for their associated SDs. The SD and WRC are jointly responsible for management and
administration of CAPRAP at the state level. The SD is the WRC’s rating official. Currently certain SDs and
WRCs have the responsibility for more than one state. However, some SDs who oversee two states may have a
WRC in each state.
WRCs are appointed to supervise all Reserve Assistance Officers (RAOs) and Reserve Assistance NCOs (RANCOs)
assigned to their state(s). Large states with more than seven reservists may assign a Deputy WRC to assist with
supervision. RAOs and RANCOs are the SD’s primary instrument for the grass-roots interface between CAP-USAF
and local CAP units. LRs may have 1 reservist for every 4 CAP squadrons within the region.
The chain of command runs from the CAP-USAF Commander at Maxwell AFB to the LR/CC, to the SD, to the
WRC and finally to the RAO/RANCO. Although the RF and RFD are not directly in this chain of command, the
LR/CC normally delegates management of the reserve program to his or her RF, therefore all coordination on
reserve matters is routed from the SD through the RF to the LR/CC.
Southwest Liaison Region’s contact info is:
CAP-USAF SWLR
1525 Desert Storm
NAS JRB Ft Worth, TX 76127-1525
TEL: 817-782-6400, DSN: 739-6400
FAX: 817-782-6406, DSN: 739-6406
The Air Reserve Personnel Center (ARPC) in Denver, CO serves as the MPF for CAPRAP personnel. ARPC’s
website address is https://arpc.afrc.af.mil and their toll-free phone number is (800) 525-0102.
6
CAP-USAF/CAP Organizational Chart Comparison
UNITED STATES AIR FORCE
n
HQ Air Education and Training
Command USAF
Board of Governors
CAP/USAF/Civilian
HQ Air University USAF
CAP National Board
and
CAP National Executive
Committee
HQ CAP-USAF
National HQ CAP
USAF Region Liaison Offices
8 Regions
Reserve Forces
Director / Staff
CAP Region Offices
8 Commands
Wing State Director Offices
52 Offices
CAP Wing HQ
52 Commands
Wing Reserve Coordinators
WRC
CAP Groups
(Optional)
RAOs/RANCOs
CAP
Senior Squadrons
CAP
Cadet Squadrons
CAP Flights
(Optional)
7
CAP
Composite Squadrons
CAPRAP Administrative Flow
All reserve paperwork and reservist communication should follow the path described below. This is a reserve
administrative channel only. Work from your position in the chain to the top. SDs report directly to the LR/CC.
CAP-USAF SWLR
State Director
(Wing)
Operational/Admin Chain
SWLR Reserve Forces Director
(RF)
Reserve Issues
Wing Reserve Coordinator
WRC
RAO/RANCO
Any form or report of any type should flow in this manner. In a geographically separated unit such as ours, this
enables each supervisor to remain informed as to what is occurring within the organization. Questions via email,
phone, etc., should follow the same path.
If a request is time-critical, it is the responsibility of the RAO or RANCO to call the WRC and ascertain if he or she
is available. If the WRC is not available, the reservist may then contact the SD. If the SD is also unavailable,
reservists may contact the RF. Only if all three cannot be reached are RAOs and RANCOs authorized to contact
SWLR directly. Be sure to send information copies of forms and/or leave messages with anyone bypassed in this
administrative chain.
Supervisors unable to answer specific questions should refer them to the next level up the reserve administrative
chain until the answer can be found.
See the SWLR Personnel Roster for contact information.
8
Chapter 4
Civil Air Patrol Reserve Assistance Program (CAPRAP)
DUTIES and RESPONSIBILITIES
Your role is to advise, assist, and oversee CAP personnel in all areas of Civil Air Patrol’s three missions. You must
familiarize yourself with CAP-USAF regulations relating to CAPRAP activities.
Your appearance must meet AFI 10-248 and AFI 36-2903 requirements. In other words, be within weight standards
and present a proper appearance in uniform. You represent the Air Force and are a role model for the CAP cadets.
Do not become involved in CAP politics in any way. CAP-USAF personnel must always maintain their objectivity.
RAOs and RANCOs typically provide assistance at the local CAP squadron level.
1.
2.
3.
4.
Provide operational guidance and advice to CAP squadron personnel
Advise on ground and flying safety
Instruct CAP cadets and senior members. Examples of such are aerospace topics, customs and
courtesies, drill and ceremonies, AF core values, etc.
Assist in CAP recruiting and retention
You are prohibited from doing any of the following:
1.
Take charge of a CAP unit or any CAP activity
2.
Hold a CAP staff position of any kind
3.
Directly raise funds in uniform or by representing the Air Force
4.
Participate as a CAP or USAF aircrew member. With proper authorization from the SWLR/DO you
may take part in orientation flights on CAP aircraft as a passenger on a “not to interfere basis” with
the primary CAP mission at hand.
5.
Be a member of CAP, other than a patron or aerospace education member
Your SD/WRC will assign CAP squadrons for the purpose of making annual official visitations. You may also
routinely attend meetings of these, or any other squadrons that you may choose. (See Chapter 11, CAP Unit
Visitations.)
You may be selected to attend CAP Operational exercises, commonly held at small airports. If you are assigned as
an evaluator there are checklists available for your use. (See Chapter 12, CAP Operational Evaluations and
Exercises.)
CAP Cadet Protection Program (CPP) certification is required upon assignment to CAPRAP. Until you are certified
you cannot perform duties involving cadets. This certification should be accomplished during your orientation
training. At the latest, you are required to complete this certification within 90 days of being assigned to CAPRAP.
Your position in the CAPRAP program is unique. You will often perform duties with minimal supervision.
Additionally, the tone you set with CAP personnel is critical. You are there to help CAP be more successful and
effective, but not run or perform operations. You should be seen as a welcome guest at every CAP event. Our
oversight is not meant to be overbearing. However, your concerns and insight should be presented to the CAP
squadron commander and deputy commander. You must always remember that CAP members are volunteers who
pay dues for the honor to serve our country. They do NOT get paid for travel, hotels, per diem and salary.
9
Chapter 5
Man-Days (MPA) and TRAVEL
CAPRAP is primarily a program for retirement points without pay; however, you and your subordinates may have
limited opportunities to perform days of active duty while serving with CAP-USAF. Examples include serving on
Liaison Region Operational evaluation teams or acting as an advisor at a CAP cadet training encampment.
When placed on active duty, reservists are to remain available 24 hours a day for the duration of the tour. It is
expected that a minimum of 8 hours each day will be spent in direct support of CAP or CAP-USAF unless the total
duration of available daily activities is less than 8 hours. At CAP activities, reservists should provide a visible Air
Force presence throughout the workday. The first and last days of orders may be structured to allow reasonable
travel arrangements in addition to any duty occurring on those days. A reservist’s late arrival on a first day and/or
early departure on a last day must be pre-coordinated with and approved by the WRC or SD so as not to impair the
accomplishment of the mission. However, to preserve your Man-Day pay, you cannot depart from duty earlier than
1230.
Each tour of active duty of any kind requires submission of a detailed description of your duties, contributions and
impact. Include this as an entry on your monthly Reserve Assistance After-action Report.
AF Form 49 – Application for MPA Man-Day Tour
AF Form 49s will be generated and submitted by you to your WRC for his or her consideration. Both you and your
WRC must check the AF Form 49 for completeness and accuracy. NOTE: Do not forward an AF Form 49
application unless the applicant is current with their PHA, Dental, and Physical Fitness Testing.
1. Both the RAO/RANCO and the WRC must check the AF Form 49 for completeness
2. Check for correct dates
3. Check for correct activity name. A description of the activity to be supported must be included if the
request is to be considered for approval – be sure to get this from the reservist.
4. Provide a complete, 3-line address of where the activity will take place (i.e. include a complete street
address and zip code for the duty location).
5. Request airline ticket, if needed
6. As a minimum, provide the following information on page 2 of the AF Form 49. See Appendix of this
handbook, “REQUEST FOR TRAVEL ORDERS (Reserve Travel)”, for the current information
requirements for SWLR Reservists when completing page 2 of the AF Form 49
a.
b.
c.
d.
e.
Round Trip Mileage, if driving
Conference Registration Fee, if applicable
Conference Lodging Costs, if applicable
Request Rental Car, if needed
Provide expiration date of PHA (medical) and Dental Exam. This date is one year from the date
you completed your exams (i.e. exams completed 3 Feb 2008 would expire, for this purpose, on 3
Feb 2009). However, you actually have until the end of the month to renew your exams (with the
example above you would have until 28 Feb 2009 to complete a new PHA and Dental exam.
Current/valid dates must be in the ARPC/SGO system prior to submitting the AF Form 49
request.
7. Include any other special requests
10
8. Submit AF Form 49 at least 25 days prior to the activity in question. The approved AF Form 49 must be
submitted to CAP-USAF SWLR/IM so that the request can be forwarded to HQ AU/IMR at least 17
calendar days prior to the event. This is a “hard” deadline. Completed AF Form 49 requests that are not
forwarded by the CAP-USAF SWLR/IM to HQ AU/IMR seventeen days prior to the event will be
denied without justification for late submission.
Under no circumstances will your WRC provide a blank AF Form 49 to be used on a “just in case” basis.
Priority for Man-Day Usage:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.
r.
Natural Disasters and National Emergencies
Operational Evaluations (SAR/DR/CD/HLS)
Flight Operations/Training
Operational Guided Exercises (SAR/DR/CD/HLS-training)
Military Support to Civil Authorities (MSCA)
National Cadet Special Activities
CIs/SAVs
Reserve Forces Working Group
Cadet Encampments
Remote Unit Assessments
CAP Training/Conference Oversight
CAP-USAF Staff Duties/Support/Recruiting
Airlift Support
Cadet Competitions
Aerospace Education Activities
CAPRAP Initial Qualification
Ancillary Training/Fitness Testing
LG Survey Audits
See Appendix of this handbook, “REQUEST FOR TRAVEL ORDERS (Reserve Travel)”, for the current
information requirements for SWLR Reservists when completing page 2 of the AF Form 49.
CMAS Authorization:
Upon approval of the AF Form 49 (MPA application), a Command Man-Day Allocation System (CMAS)
Authorization will be electronically forwarded to the member as well as the SWLR/IM. Information on this CMAS
Authorization will be used to “Create An Application” in the Air Force Reserve Order Writing System (AROWS-R).
It is important that you create a complete and correct application in the AROWS-R system that has been accepted
NLT 14 days prior to the activity. It is suggested you do this earlier than 14 days to accommodate problems, should
they arise.
11
AF Form 938 - Request and Authorization for Active Duty Training/Active Duty Tour
Upon accurate completion of the AROWS-R application each member should be able to print an approved AF Form
938 to take with them to the duty location. If these orders are not received by 10 days prior to the first day of duty,
the reservist should notify the WRC and the WRC will notify your SD. The member, WRC, SD and/or SWLR/IM
(in that order) should contact the AROWS-R helpdesk to resolve any unresolved issues. The AROWS-R helpdesk
contact information is contained in the AROWS-R Guide. Contact SWLR/IM if you need a copy of this AROWS-R
Guide. In no case are reservists authorized to depart for duty without orders in hand.
Before departing from your duty location it is the member’s responsibility to ensure that blocks 42 through 48 are
completed and signed by any CAP-USAF SWLR officer that was present at the activity or by the applicable WRC or
SD in which the event took place (i.e. a Oklahoma reservists who attends a Texas activity should get signatures from
the Texas WRC or SD). If one of these individuals is not available due to extenuating circumstances than the
reservist’s assigned WRC may complete the certification process of the AF Form 938. The individual certifying AF
Form 938 should verify block 42 with the reservist prior to signing the form.
The certifying official, normally your WRC, will fax the certified AF Form 938 to ARPC for pay (ARPC is the
Reserve Pay Office (RPO) for category E RAOs and RANCOs).
DD Form 1351-2 - Travel Voucher or Sub voucher
Your WRC will sign block 20c of your DD Form 1351-2 prior to its submission. WRCs normally sign and process
all DD Form 1351-2s for state assigned RAOs and RANCOs. Be certain that all required supporting documentation
is included. It is your responsibility to ascertain, by phone if necessary, that the WRC is available to sign your DD
Form 1351-2. If you determine the WRC to be temporarily unavailable, you may submit the DD Form 1351-2 to
your SD for processing. If the SD is also unavailable, you may submit to the RF. Only when all three are
unavailable are you authorized to work directly with the LR/IM. Send an information copy to anyone initially
bypassed in this process.
Send your travel voucher and related documents to your WRC within 5 workdays after completion of your tour of
duty. Include your e-mail and the LR/IM (Kenneth.Skelton@carswell.af.mil) in the appropriate block on the travel
voucher (Block 6e). This will ensure that the LR/IM receives timely notification of travel pay disbursements. The
WRC will submit, via fax, the DD Form 1351-2, a “Funds Certified” (Block 28) copy of your orders and any
receipts, as soon as they are received. (If you choose to process the voucher via mail, you must include 3 copies of
the DD Form 1351-2 and 3 copies of your orders with copies of your required receipts (i.e. Lodging, Airfare, Car
Rental, Conference Fees, etc.)
When the Travel Voucher Summary is received via e-mail, the member should ensure that a copy of the Travel
Voucher Summary has been received by the LR/IM. This is accomplished most easily by including the LR/IM’s
email address (Kenneth.Skelton@carswell.af.mil) with yours in the appropriate block (Block 6e) on the DD Form
1351-2.
12
Remember the following points when working with travel vouchers:
1. Make certain the dates match between your DD Form 1351-2, Travel Voucher and your AF Form 938,
Request and Authorization for Active Duty Training/Active Duty Tour.
2. On a single-day tour of duty, if your duty day is less than 12 hours you will receive no per diem.
3. You receive no travel or per diem if your active duty is performed within commuting distance.
(Normally within 50 miles)
4. On travel days, the per diem rate is 75% of the applicable rate. Travel distance makes no difference.
5. Retain copies of your expense receipts. Submit copies with your travel voucher when you fax it to your
WRC.
6. Should you elect to mail your voucher, three copies of your orders (AF Form 938) must be attached. A
fax transmission requires only one copy of your AF Form 938, DD Form 1351-2 and all supporting
documents.
DD Form 1610
On a limited basis you may be authorized to perform duty on a “points only” basis and receive reimbursement for
travel and per diem. This needs to be authorized by the SWLR/IM prior to the activity. When you are authorized to
accomplish duty on a “points only” basis you submit a “Request” for DD Form 1610. The SWLR/IM will prepare a
DD Form 1610 (Request and Authorization For TDY Travel of DoD personnel) which you will use to pursue
reimbursement of expenses. This form, along with your DD Form 1351-2 (Travel Voucher) and supporting receipts
make up your package for travel and per diem reimbursement. Include receipts for registration fees, rental cars,
airline tickets, etc. (any receipt OTHER THAN Lodging). It is important that you DO NOT submit your lodging
receipts when you process a DD Form 1610 and your DD Form 1351-2 (Travel Voucher Package). Forward this
package
to
your
supervisor
who
will
certify
the
travel.
Fax DD Form 1610 and DD Form 1351-2 with receipts to:
Dobbins Travel Pay (This is for all CAT E & B)
IMAT-OL/FMFQT, 1392 2nd St, Dobbins ARB, GA 30069-4823
TEL: 678-655-5800/3363 or 1-800-808-5942
FAX: 478-327-0625, 1-888-436-2246x93358
FAX: 678-655-5811
SF 1164 (Standard Form)
On a limited basis you may be authorized to perform duty on a “points only” basis and receive reimbursement for
LODGING, mileage reimbursement, and some expenses, no per diem!. The AF Form 40A for the specific date(s)
needs to be authorized by your supervisor. This form, along with AF Form 40A, authorizing lodging, will need to be
faxed to Dobbins Travel Pay (above).
Government Travel Card
All travel related expenses (airfare, lodging, car rental, etc.) must be placed on a Government Travel Card (GTC) in
order to receive reimbursement with DD Form 1351-2. Any expenses charged to the GTC are required to be listed
for SPLIT DISBURSEMENT on the DD Form 1351-2. GTCs are not to be used for any unofficial purpose. With
a split disbursement a reservist’s GTC account is paid directly and the individual receives only the remaining
balance due. Ensure that the split disbursement amount equals at least the total amount of items required to be
charged to the GTC.
13
Air Force Reserve Order Writing System (AROWS-R)
AROWS-R System Description:
• Web-Based
• Reservists can request, track, and print orders from any computer
• Data from MilPDS, finance and accounting, PAS Code, and Per Diem information are imported to the system by
the AFRC System Administrator
• As the new AF Reserve Command orders writing system, the migration to the AROWS-R system allows command
wide tracking of Reserve personnel utilization and funds accounting
Typical transactions in AROWS- R will include establishing a password, inputting an application for orders, tracking
the orders process, and printing the certified order when complete. Historical data will be maintained for 6 years,
allowing members to print orders at a later date.
To access the AROWS-R system, go to the ARPC website at: http://www.arpc.afrc.af.mil . Under tab “Main
Subjects”, select “AROWS-R” link and select link “Access AROWS-R”.
A 20 page Users guide is available on the AROWS-R website. To obtain help, or an abbreviated Guide, contact
SWLR/IM at Kenneth.Skelton@carswell.af.mil. Kenneth will reply with an attached Word document that should
assist you with completing most “typically” order applications.
14
Chapter 6
IDT / RESERVE ASSISTANCE AFTER-ACTION REPORT (RAAR)
There are a variety of activities appropriate for Inactive Duty Training (IDT) in CAPRAP. These activities are
specified in CAP-USAFI 10-2701, Attachment 4. Several of the most common are listed here:
Squadron Meetings
Special Activities
Official “Blue Suit” Unit Visitations (formal Squadron Meeting)
Staff Assistance
Mission Evaluation
Mission Assistance
Class Preparation
Internal Training
Recruiting
Administration
Special Projects
A minimum of 25 IDT points of your yearly IDT activity must be in direct personal interface with CAP members.
Let it be stressed that 25 is a minimum and it will not be uncommon for most, if not all, of RAO/RANCO IDT to be
performed at CAP meetings and activities. While certain correspondence courses may be used to earn retirement
points, this is considered to be in addition to the duty required to serve CAPRAP. A reservist involved in PME or
other courses will normally be expected to continue to earn at least 9 points per quarter from the above mentioned
categories, and approximately 6 on average per quarter of those must be in direct personal interface with CAP.
Correspondence courses are not to be used in lieu of normal CAPRAP duties.
IDT periods are a minimum of 4 hours long. A maximum of 2 periods may be claimed in the same calendar day if 8
or more hours of work were performed. Just as with ANG and AFRES units, hours in excess of 8 hours per day may
not be carried over - only 2 points may be claimed. IDT is recorded on an AF Form 40A with additional detail
provided on a Reserve Assistance After-action Report.
For actions less than four hours in duration, reservists should make note of the amount of time spent and claim a
point only when 4 hours have cumulatively been reached. Each cumulative point must be itemized on an associated
Reserve Assistance After-action Report. All IDT and/or Man-Day activity should be listed and accounted for on the
same Reserve Assistance After-action report for the applicable month.
A maximum of one non-paid IDT point may be earned for attending 100% of a CAP unit meeting, as long as the
meeting is a minimum of 2 hours long and preparation and post meeting activities add up to 4 hours. This time can
include time spent coordinating with CAP members before and after the meeting as well as preparing IDT
documentation such as the Reserve Assistance After-action Worksheet. You must attend 100% of the meeting to
earn this credit. When claiming a point for attending a single meeting, state in the associated block on your Reserve
Assistance After-action Worksheet “I attended this entire meeting.” Make this notation only on the Reserve
Assistance After-action Worksheet and NOT on the corresponding AF Form 40A. If less than 100% of a meeting is
attended or if the meeting did not last at least two hours and preparation/post meeting activities did not add up to 4
hours, note the amount of time spent and claim a point only when 4 hours have cumulatively been reached.
All IDT and Man-Day activity should be recorded on the Reserve Assistance After-action Report, in addition to
being listed on an AF Form 40A or other applicable order. This Reserve Assistance After-action Report form is
used to provide greater detail of activity, to itemize hours cumulatively leading to points, and to provide the required
statement for 100% CAP meeting attendance.
15
The nature of the CAPRAP program requires reservists to operate with minimal supervision. Logging activity for
points requires reporting that is above reproach. When in doubt, contact the RF to ensure there is no appearance of
abuse.
In accordance with AFI 10-248 and related supplements, reservists are authorized to perform Fitness Training during
duty. All reservists assigned and attached to CAPRAP may perform a maximum of 30 minutes of fitness training
per IDT. The fitness training will not exceed four creditable hours per month. In other words, fitness training can
earn you no more than one non-paid IDT point in a given month. You would need to claim 8 non-paid IDTs during
the month, using 30 minutes to complete a four-hour duty period, for each non-paid IDT event to reach that level.
Annotation of date, time and activity is required on the Reserve Assistance After-Action Report to receive proper
credit.
AF Form 40A – Record of Individual Inactive Duty Training
The AF Form 40A is used for monthly certification of Inactive Duty Training (IDT). All IDT must be authorized in
advance by your WRC. Your WRC will send you an AF Form 40A after he or she receives and approves your
monthly IDT Pre-authorization Worksheet.
You must complete an AF Form 40A to reflect each month’s work activity. Submit this form to your WRC at the
completion of each month. A Reserve Assistance After-action Report must accompany it. An AF Form 40A should
also be completed even if no activity was accomplished during the month. This will assist the SWLR/IM and your
WRC in tracking AF Form 40A submissions.
Send your IDT Pre-authorization Worksheet request for the new month to your WRC with your previous month’s
AF Form 40A and associated Reserve Assistance After-action Report.
Short notice activities during the month may be authorized via email or fax (it must be in writing) and will be
attached by your supervisor to your IDT Pre-authorization Worksheet.
IDT activity should predominately support the State Director’s needs as outlined in his or her Annual Activity Plan.
Additional activities acceptable for IDT are listed in CAP-USAFI 10-2701.
IDT Pre-authorization Worksheet
The IDT Pre-authorization Worksheet is the means by which you request permission to perform specific duty during
the coming month. You are to list your proposed activities, complete with dates and locations.
Send your completed IDT Pre-authorization Worksheet to your supervisor prior to performing any duty in that
month. Your supervisor will then review, sign and return it to you. If any proposed duty is unacceptable, your
supervisor will let you know at this time.
Short notice activities during the month may be authorized via email or fax (it must be in writing) and will be
attached by your supervisor to that month’s IDT Pre-authorization Worksheet.
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Telecommute Authorization
Reservists must get authorization from your State Director to telecommute. Forms are available from your WRC,
SD or SWLR/IMMA (Secretary Mary Conner). All telecommute duty must be properly documented on the 40A. If
most of your duty is at a physical CAP/MIL location, select “Training period” and annotate telecommute duty in the
description block.
Reserve Assistance After-action Report
A more detailed account of both active duty and IDT performance is recorded on the Reserve Assistance After-action
Report. You are to use this form to provide a better description of your activity, to itemize hours cumulatively
leading to points, to provide the required statement “I attended this entire meeting” when claiming points for CAP
meeting attendance, and to categorize activity for required reporting to higher headquarters. This document is used
by the LR/CC, RF, and SD to better assess what is being accomplished in the field and what CAP issues need to be
addressed. Whenever you observe a CAP meeting or activity, your impressions on major issues should be recorded
here. Three Reserve Assistance After-action Reports together will serve as the members “Quarterly Report”;
therefore, it is imperative that pertinent information be included in these reports so that adequate information is
available to write quality awards, decorations, and OPRs/EPRs.
Fill out the information block for each activity as follows:
Activity
Location
Date
Hours
Points
Name/description
Be specific
When duty took place
Total for day
1 for each four hour block, but no more than 2 per day.
Duty categories – select one only. If more than one applies, choose the predominant type of duty for the four-hour
period.
1:AeroEd
2:EmSvcs
3:CdtPro
4:UnitVst
5:RsvPro
Aerospace Education
Emergency Services
Cadet Program
Unit Visit
Reserve Program
Select Unit Visit over Cadet Program or Emergency Services if your primary purpose is the visit itself, such as with
an official Blue Suit visit. Reserve Program is for internal CAPRAP duty.
DirSupt
AsgndUnit
FYInitVst
IDT
Man-Day
Check this category for all activity where you meet face to face with CAP personnel
This is one of your 4 assigned CAP squadrons
This is the first time this fiscal year that you visited your assigned unit. This may also be checked by
someone not assigned to this unit if you are unable to attend and have officially passed the initial
visit responsibility to them instead (approved by the WRC/SD).
Check this category if on points-only IDT (Non-paid IDT)
Check this category if on active duty
Follow this with a detailed descriptive paragraph (as a minimum) of the activity, your contribution and its impact.
17
Reports should be submitted in bullet format. You are to list what you did and describe its mission impact. Use as
much detail as possible. For example:
Lacking:
Better:
Attended Gateway Squadron meeting
Advised and assisted Gateway Squadron Commander
-- advised commander on issues of squadron direction
-- Taught cadet aerospace education classes – cadet test scores improved as a direct result
-- Mentored cadets on leadership development
-- Tutored cadet on subjects in preparation for the Earhart exam – passed on first try.
-- Assisted in administering CPFTs
Lacking:
Better:
Attended the Region Cadet Leadership School
Advised and assisted at the Region Cadet Leadership School
-- Taught leadership classes to the cadet students
-- Monitored cadet classes and activities
-- Administered/evaluated mid-week and final course critiques
-- valuable input for school director
-- Coordinated shared use of Leadership Reaction Course with Army National Guard Officer
Candidate School personnel -- resolved conflict
-- Coordinated special use of ARNG Armory
-- Discussed with staff many ideas for improving school for the future
-- next school even better
-- Served as guest speaker for RCLS graduation
Lacking:
Better:
Participated with International Air Cadet Exchange
Advised and assisted local International Air Cadet Exchange project officer
-- Helped to plan weeklong event hosting visiting cadets from Canada
-- Planned and organized many exciting activities for the cadets
-- all had a wonderful time
-- Hosted two Turkish cadets in my home on short notice
-- filled critical need
-- Worked out various logistical problems to assure a seamless, once in a lifetime experience
for the duration of our visitors’ stay
The Report should also be used to describe problem areas, along with any recommended fixes. Plans for next
quarter and any requests, such as handbooks, forms, etc. which you may need. A word of caution, sometimes
requests made through the Reserve Assistance After-Action Report tend to get embedded in the report and are
not acted on in a timely manner. If you haven’t received the items you need, after a reasonable amount of time,
you may need to get back to the WRC by another means.
18
IDT Certification
1.
Send your completed AF Form 40A to your WRC no later than 5th day of the following month.
2.
Your WRC will compare the performed duty listed on your AF Form 40A with that found on the
same month’s IDT Pre-authorization Worksheet.
3.
Your WRC will attempt to clarify any discrepancies. Unauthorized duty will be lined out and will
not be certified.
4.
After certification, your WRC will send the original copy of your AF Form 40A to ARPC for
processing. A second copy will be returned to you for your records. The SD, RF, and LR/CC will
review your Reserve Assistance After-action Report. It, and a copy of your AF Form 40A, will be
filed with your WRC (WRC’s will be maintained with the respective SD) and at the Liaison Region
office.
IDT Summary
1.
You are required to send a completed IDT Pre-authorization Worksheet to your WRC for approval
prior to any activity in the new month.
2.
Your WRC will send an authorized (signed) AF Form 40A to you for the new month, along with that
month’s approved IDT Pre-authorization Worksheet.
3.
At the end of the month send to your WRC your completed AF Form 40A accompanied by a
completed Reserve Assistance After-action Report. A new IDT Pre-authorization Worksheet should
be submitted at this time.
Medical Coverage on IDT Status:
The following information/guidance is quoted from the official ARPC Individual Reserve Guide, dated 1 Oct 2002:
(paragraph 8.16)
Obtaining Medical Care:
When you are on active duty tours you have the same medical care authorized as members of the Regular
components for the period of duty specified in the orders. Optical and dental care is limited to emergencies on a
space available basis. The medical facility commander is the final approval authority for this type of care. There are
some exceptions as outlined in AFI 41-115, Authorized Health Care and Health Care Benefits in the Military Health
Service System (MHSS). If you are performing IDTs you may receive emergency care.
Illness or injuries incurred or aggravated in the line of duty are also treated at government expense.
This treatment also includes any illness or injury incurred or aggravated while you are traveling directly to or
from Reserve duty. You will not receive treatment if you incur or aggravate the injury as the result of your own
gross negligence or misconduct. If you require treatment beyond expiration of orders your orders may be extended
until final disposition of your medical condition or upon completion of a Medical Evaluation Board. If you are
performing an IDT, you may be entitled to Incapacitation Pay. Contact HQ ARPC/DPSSP at toll free 1-800525-0102 for further guidance.
In doubtful line of duty cases, the hospital commander or your commander immediately requests a line of duty
investigation. Medical care is authorized after the expiration date of the training period until you are notified of the
final line of duty determination under AFI 36-2910, Line of Duty and Misconduct Determination.
19
Medical care is not authorized at Air Force expense beyond the training period for injuries or disease incurred not in
line of duty.
Surgical correction for conditions existing prior to military service may be performed only where it is immediately
necessary to save your life, limb, or sight, to prevent undue suffering, or loss of body tissue. Entitlement, as in line
of duty determination, must be established prior to any surgery.
Air Reserve Personnel Center
The Air Reserve Personal Center (ARPC) makes a large amount of information available to you on its website – see
the “Appendix” for specifics on how to access this information. The virtual Military Personnel Flight (vMPF),
located at the Air Force Portal, is a key link where you can find most, if not all, your personal data. The vMPF
allows you to check the accuracy of your Air Force personnel records online.
It is your responsibility to report any changes of your address and/or phone number(s) to ARPC, and also to SWLR,
your SD and WRC.
ARPC maintains a current record of your ANG/USAFR Point Credit Summary. This record is updated each business
day giving you a real time up-to-date record. Your WRC and the SWLR office need a copy of this record at the
completion of your Retention/Retirement (R/R) year. It typically takes 2-3 months after the completion of your R/R
year to obtain a record that reflects a “closed out” summary of your previous R/R year activity. Take a look at the
top portion of the document before providing a copy to your WRC and the NLCR to make sure you are printing the
most current “closed out” document. There is a line in the top section that will summarize your activity from the
beginning of your R/R year to the completion of that year to help you confirm that you are printing the desired
information. It is your responsibility to ascertain its accuracy.
Another link can be found at the “ANG/USAFR Point Credit Summary” section entitled “Service History”. This
document will provide you with a one-page summary of your “good” years toward retirement. Upon closeout of
your R/R year (approximately 3 months following the end of your R/R year), forward a copy of your “Service
History” to SWLR/IM for inclusion into your Personnel Record maintained at CAP-USAF/SWLR.
20
Chapter 7
PERFORMANCE EVALUATIONS
OPR(s) are one of the most important factors in your career. You must be proactive in the process.
Provide input to your WRC 10-12 weeks prior to your closeout date. (Additional inputs for activity late in the rating
period may be added at any time).
1.
Show impact - What happened as a result of your work? Answer the question, “so what?”
2.
Describe what you did and how well you did it. Use action statements and verbs. Use the past tense.
Describe purpose, size, and impact of events supported. The person at your promotion board may
not know what a SAREX is.
3.
Show relevancy - Link bullet statements to your job description.
4.
Use numbers, percentages, ratios, and other quantifiable information.
5.
Provide enough information so that the person writing your report can avoid large gaps of white
space.
Your WRC must send a draft to the SD NLT 8 weeks prior to your closeout date. SD must send the draft to the
LR/SEC NLT 6 weeks prior to the closeout date. (The LR must submit the OPR/EPR to HQ CAP-USAF NLT 30
days prior to closeout.)
A change of reporting official (CRO) may necessitate an extra OPR or EPR as follows:
1.
Officer: If 12 or more points have been earned since the closeout date of the last OPR, a CRO report
is required to be accomplished with a closeout date 1 day before being assigned to the new rater.
2.
Enlisted: If 16 or more points have been earned since the closeout date of the last EPR, a CRO
report is required to be accomplished with a closeout date 1 day before being assigned to the new
rater.
Performance Feedback Sessions
Colonels and CMSgts require only initial feedback (within 60 days of assignment to rater).
Lt Cols/Majors and SMSgts/MSgts require both initial and mid-course feedback (half-way through normal
OPR/EPR cycles).
All other officers, NCOs, and airmen require initial, mid-course, and follow-up feedback (within 60 days of last
report). You should be given an accurate assessment of your performance with suggested steps for improvement, if
appropriate.
21
Chapter 8
AWARDS AND DECORATIONS
Several types of awards and decorations are possible for recognition of outstanding performance. HQ CAP-USAF
needs the package a minimum of 75 days in advance of presentation date.
Decorations
You are eligible to be considered for decoration after serving in CAPRAP for a minimum of three years.
Decorations must be earned through performance and are not automatic. It is not uncommon for the period of a
significant award to encompass four or more years. Three of the principle decorations for which CAPRAP members
may be considered are the Air Force Achievement Medal (AFAM), the Air Force Commendation Medal (AFCM)
and the Air Force Meritorious Service Medal (MSM). WRCs and SDs initiate these award recommendations.
Awards
The Liaison Region and CAP-USAF both annually select reservists as IMA of the Year, RAO of the Year, and
RANCO of the year. These are competitive awards and are based largely upon the impact of annual participation.
Individual Quarterly Reports play a major role in the selection process and are a required part of the submission
package for nominees to the HQ CAP-USAF awards.
22
Chapter 9
PROMOTIONS
Officer Promotions
At intervals specified in the Reserve Officer Personnel Management Act (ROPMA), a promotion board will consider
your subordinates. It is your responsibility to take care of your best people. Mentor them and document their
performance carefully. Make certain they are aware that they will be evaluated according to many of the following
criteria:
1.
Job performance - what was done, how well it was done, and its impact.
2.
Breadth of experience – a wide range at various command levels
3.
Job responsibility - commensurate with the next higher grade
4.
Professional competence - knowledgeable, versatile, excellence
5.
Professional Military Education – this is mandatory
6.
Specific achievements, awards and decorations
7.
Leadership
8.
Military participation – should average more than 100 points per year
9.
Relevant civilian accomplishments - how these enhance value to the Air Force
Promotions are not thanks for a job well done, but are based on an evaluation of how well the reservist will perform
at the next higher grade.
Enlisted Promotions
1.
Professional Military Education.
2.
Your subordinate’s last R/R year must be a good year.
3.
The reservist will be considered for promotion under PEP. PEP boards meet twice annually - you
and the SD initiate the recommendation and the LR/IM prepares the package for submission.
4.
Many of the criteria listed above for officers also apply to NCOs.
23
Chapter 10
PHYSICALS and FITNESS
Good health and fitness are essential parts of both your career and your well being. You will be assessed through an
annual Reserve Component Physical Health Assessment (RCPHA), Dental Examination and a Fitness Test. The
purpose of these programs is to maintain Air Force warriors ready to meet the Air Force’s worldwide mission at any
moment.
Physicals
The annual RCPHA must be accomplished at an AF, AFRES, or ANG clinic. You should receive a reminder in the
mail from ARPC, but it is your responsibility to schedule this exam. Specific requirements vary according to age
with complete physicals being administered every three years. Dental exams are required annually and may
routinely be performed by your civilian dentist.
It is also your responsibility to see to it that the results reach HQ AFRC/SG by the end of your base month. All CAT
E reservists should accomplish this by sending your Reserve Component Physical Health Assessment (RCPHA) and
your Dental exam to:
HQ AFRC/SC
Attn: CAT E Exams
135 Page Road
Robins AFB GA 31098-1601
E-mail: afrc.sgp@afrc.af.mil
Fax: DSN 497-0896, commercial (478) 327-0896
You are also required to notify the SWLR/IM via e-mail (Kenneth.Skelton@carswell.af.mil) of the dates of
completion for both RCPHA and Dental exam. Do NOT send the actual RCPHA and Dental exam forms to
SWLR/IM, send ONLY the dates of completion to ensure proper tracking of requirements at the SWLR level.
Physical cycles for the CAPRAP program are not necessarily established by birth month, but are instead according to
what month your last CAP-USAF/reserve component physical was administered. You have until the end of the
month, one year from your last physical and your last dental exam to complete each respectfully (i.e. you complete
your physical on 2 Dec 2007, you are current and required to complete your next physical by 31 Dec 2008).
Prior to completing your visit at the Air Force, Air Force Reserve, or Air National Guard clinic ensure that the
examing unit has input your examination (both PHA and Dental) into PIMRS. PIMRS is the primary program used
by AU and the RMG to determine whether your exams are current or not. Timely completion of this PIMRS input is
critical because ARPC will suspend you from all pay and points until your information has been updated.
The forms can be found by following the instructions found in the “Appendix” labeled “E-Forms”
1.
2.
AF Form 4321, Reserve Component Health Risk Assessment (RCHRA)
DD Form 2813, Department of Defense Active Duty / Reserve Forces Dental Examination
24
Physical Fitness
All CAPRAP assigned reservists will complete the annual Air Force (AF) Physical Fitness Test (PFT) in accordance
with AFI 10-248 and AFRC Sup 1 to AFI 10-248.
Reservists must be on duty status during the fitness test and will complete/submit the Fitness Screening
Questionnaire (AFI 10-248/AFRC Sup1, Atch 16) within one month of the fitness assessment date. A medical
provider prior to fitness assessment must clear members with a positive Fitness Screening Questionnaire. If
medically cleared, the appropriate sub maximal aerobic (i.e. walk) test can be substituted if member is medically
exempted from the run.
Fitness testing will be conducted in-house and en masse to the maximum extent possible. Members absent or
requiring retesting can test at a nearby AF unit or attend a make-up test as determined by the Unit Fitness Program
Manager (UFPM).
A remedial intervention program is recommended for reserve members identified with a composite poor fitness
score. Since they are on a non-duty status, their participation is not mandated. Members are highly recommended to
take part on a voluntary basis in all available intervention programs. Reservists can consult with the nearest Health
and Wellness Center (HAWC) if practicable and/or do online training via USAF Web-Portal.
The Air Force emphasizes continuous participation in an on-going personal fitness program rather than passing a
fitness test once a year. Your program should include aerobic and strength training at least three times a week. The
fitness evaluation is comprised of four components – an abdominal circumference (AC) measurement, a mile and a
half run, push-ups, and crunches. All but the abdominal measurements have scales adjusted for age. Individuals
must score at least 75 composite points to pass. Those not meeting standards will be referred to remedial education
and training and will undergo more frequent testing. Administrative action may become necessary for those
members failing to progress toward the acceptable conditioning range.
In accordance with AFI 10-248 and related supplements, reservists are authorized to perform Fitness Training during
duty. All reservists assigned and attached to CAPRAP may perform a maximum of 30 minutes of fitness training
per IDT. The fitness training will not exceed four creditable hours per month. In other words, fitness training can
earn you no more than one non-paid IDT point in a given month. You would need to claim 8 non-paid IDTs during
the month, using 30 minutes to complete a four-hour duty period, for each non-paid IDT event to reach that level.
Annotation on the Reserve Assistance After-Action Report showing date, time and a brief description of the physical
activity is required in order to claim 30 minutes of creditable fitness time to complete a four-hour block of duty.
25
Chapter 11
UNIT VISITATIONS / ENCAMPMENTS
Unit Visitations
CAP unit visitations are a vital part of CAPRAP. It is important for CAP-USAF to remain visible and provide an
Air Force presence to CAP members in the field. While we do some of this at exercises and activities, the greatest
impact is made at regular CAP squadron meetings. CAP members appreciate when the Air Force visits their home
squadron, and cadets, especially, will benefit from reservist presence. You have a responsibility to set the right tone
to ensure every visit is a positive experience for the CAP members. Our only purpose is to help CAP be more
effective.
Visitations may be official or routine in nature. Official visits are part of the SD’s Annual Activity Plan and are
annual, semi-annual, or quarterly. They require the use of checklists for aircraft and vehicle inspections, and may
include observation of cadet programs, aerospace education, and other special interest items. A follow-up report to
the SD is required (typically, a detailed RAAR will suffice). Routine visits are informal and typically occur when a
reservist chooses to support the same CAP squadron on a regular basis.
SWLR has established a “Blue Suit” visitation program, which has as its goal the visitation of every CAP squadron
by a uniformed CAP-USAF member at least annually. These visits may be formal on behalf of the State Director, or
they may instead be informal in nature. What is most important here is that CAP members in every squadron be
made to feel part of the Air Force team through interaction with CAP-USAF at their local meetings.
The normal uniform for official CAP unit visitations will be either service dress or the short-sleeved blue shirt,
depending upon the temperature. For regular, or routine, visits to the same squadron a reservist, in effect, has
become an “honorary” member of that unit. As such it is desirable to wear the Air Force equivalent of the
squadron’s uniform of the day. If in doubt, however, the short-sleeved blue shirt should be appropriate for most
occasions. You are often the only uniformed Air Force personnel that will visit the unit. Professional appearance is
critical. You cannot effectively comment on CAP uniform wear if your appearance does not meet standards.
Each RAO or RANCO will be assigned 4 CAP squadrons to monitor. At least 1 of the 4 should be visited each
quarter, but the reservist is encouraged to do so more frequently. Every CAP unit should see a uniformed officer or
NCO at least once per year. RAOs and RANCOs may volunteer to perform additional annual visits for units left
uncovered by the initial 4 for 1 assignment process. Expense funds for travel may be available for units beyond the
reservist’s local area (greater than 50 miles each way). These visits are in addition to or in lieu of visits by the SD or
the LR staff.
SDs are responsible for unit visitations, including quarterly visits to CAP units with assigned aircraft and semiannual visits to CAP units with assigned vehicles. Due to the different ways that CAP wings manage their fleets, the
specific method that these additional visitation requirements are met is determined by each SD. SDs frequently
enlist the support of reservists to help accomplish this task.
26
Each time a reservist, active duty staff member, or SD visits a unit for any reason, an attempt should be made to
examine aircraft and review aircraft records. Reports of these findings will be provided to and retained by SDs.
These reports should include the completed CAP-USAF Aircraft Compliance Inspection Checklist (CAP Form 71).
When time does not allow inspection of all aircraft, priority should be given to aircraft that have not received a
recent inspection. If you are unable to examine an aircraft, a note to that effect should be included in your report so
that the inspection may be rescheduled.
Vehicle inspections are similar to those of aircraft. They also include a checklist and a general examination of
vehicle condition and maintenance history. Reports of these visits will be made in writing to the SD who will
maintain them on file. These reports should include the Operator’s Vehicle Inspection Checklist (CAP Form 73).
Safety monitoring should be accomplished during every visit. This does not necessarily mean an interview with the
Safety Officer, but is more of an overall assessment of how the unit conducts itself in relation to safety. Monitor the
unit’s attention to both flight and ground safety and provide assistance when necessary. Whenever possible, check
documentation to ensure that regular safety meetings take place, members receive information on missed meetings,
and required safety documentation is sent to the wing HQ.
The LR/DO will provide a training course for new CAPRAP reservists as to how to properly conduct aircraft and
vehicle inspections.
When planning to visit a CAP squadron, a reservist should try to call the CAP squadron commander first to verify if
the meeting will be held as published, request directions as necessary, and ask what the uniform of the day is. He or
she should explain the purpose of the visit, especially if it is of an official nature with checklists to accomplish.
RAOs and RANCOs should make an effort to introduce themselves to squadron members and learn their respective
staff positions. The reservist’s approach must be positive, friendly, helpful, and professional. They should make
certain that CAP personnel know when this is not a graded evaluation, but instead a helpful observation.
Tell your reservists to be prepared to say a few words to the squadron. Additionally, they might wish to prepare a
class on a topic of interest. Cadets, especially, will enjoy most anything that relates to Air Force experiences. If a
reservist has a class to teach, be sure he or she coordinates this with the squadron commander well in advance in
order that it may be placed on the unit’s meeting schedule.
Have RAOs and RANCOs observe and note areas where units might need help. They should provide verbal positive
feedback and areas for improvement to the squadron commander and deputy commander. Remind them to praise in
front of the entire squadron, but that suggestions for improvement should be reserved for the squadron staff only.
Written reports (RAAR) go up the AF chain only. No written reports from the RAO or RANCO go through the CAP
chain of command.
Reservists should ask the squadron commander if there are any areas in which he or she may require assistance.
Care should be taken to make sure everyone knows that we appreciate their hard work and dedication and that we are
proud to have them as a part of our Air Force Auxiliary.
Make certain your reservists remember that running a CAP squadron is CAP’s responsibility. They are there to
passively oversee, advise, and assist only. They are not to take charge or direct in any way.
Reservists must always remain clear of CAP politics. These internal difficulties can develop into a serious problem
at times. If such a situation is detected, have your reservists report the situation to you and then relay it to your SD.
Your SD may elect to take the issue to the CAP wing commander. If necessary, mentoring on core values may help.
In an organization struggling with politics, the Air Force core values of Integrity First, Service Before Self,
Excellence in all We Do are being ignored. Politics of service before self and politics of personal gain are not
compatible. The bottom line, reservists are not to take sides. Instead they must observe and report as required.
Most importantly, cadets should always be shielded from politics and any related implications.
27
Encampments
CAP encampments are a perennial favorite cadet activity. They are both required for advancement and fun. Most
encampments last a week to ten days and normally are held on Air Force or other military installations. Cadets are
organized into squadrons and flights and learn much about customs, courtesies, drill, and leadership. Additionally
they tour and experience much of what the host base has to offer. Encampments are run by a staff of CAP senior
members with a parallel cadet staff. CAP-USAF personnel act as advisors and assist in ways such as classroom
instruction and base liaison. We always monitor for safety.
Each CAP wing will normally run an annual encampment or participate in a joint effort with another wing/wings.
“Encampment credit” is a prerequisite for cadets to earn the Billy Mitchell Award and be promoted to C/2LT. Those
earning the Mitchell Award are eligible to enlist in the Air Force at an advanced pay grade. CAP-USAF has
oversight responsibility for cadet encampments and the State Director must certify that all minimum curriculum
requirements were met. CAPRAP personnel assist the SD with encampment oversight.
We provide oversight, but what does that mean? Here are some guidelines to make certain your subordinates adhere
to whenever they have the opportunity to participate.
1.
2.
3.
4.
5.
6.
7.
8.
Discuss expectations with the state director and encampment commander before the encampment begins.
Communicate before the encampment to layout expectations and meet regularly throughout the
encampment to discuss concerns and feedback.
Reservists are primarily to be a role model to cadets, provide support, and help coordination with the
military host unit.
Forward concerns to the CAP leadership (the encampment Commander) if they see behavior, safety, or
logistical concerns. Let the CAP correct their own problems.
Remember that CAP runs the encampment and the CAP senior and cadet leadership does not work for the
reservist, nor does the reservist work for the encampment commander (they work for the State Director
and the Liaison Region Commander). This requires the development of a positive and symbiotic
relationship.
If the relationship is not cordial and professional then meet with encampment leadership to define the
problem.
Direct involvement should never be needed except to prevent injury or correct an obviously dangerous
situation. After any direct intervention, brief the encampment commander as soon as practical to ensure
all circumstances are understood. CAP-USAF should have almost no corrective inputs to cadets.
Appropriate CAP encampment leadership should do corrective action.
Ask for feedback from the encampment commander.
Provide feedback to the encampment commander and state director.
NOTE: It is expected that you will interact a minimum of 8 hours per day, face to face with CAP encampment staff
members, as well as with the cadets in attendance. The CAP staff will commonly work 16 hours per day. You will
find this interaction easy to accomplish and will often work longer hours yourself.
28
Chapter 12
CAP OPERATIONAL EVALUATIONS and EXERCISES
Civil Air Patrol provides over 80% of the Air Force’s inland Search and Rescue (SAR) capability. CAP is also
tasked in several other mission areas such as Disaster Relief, and Homeland Security. The Air Force provides CAP
with the equipment and funds to perform these missions. CAP-USAF oversees CAP training, readiness, equipment
care and usage, and fiscal responsibility.
Each CAP Wing undergoes a CAP-USAF Liaison Region graded Operational (Ops) Evaluation bi-annually. In the
“off-year” the wing trains at a Liaison Region sponsored Guided Training Exercise (GTE). Reservists are integral to
the success of both these programs. HQ CAP-USAF supports the use of reservists to develop training and evaluation
scenarios. Training will be provided as required.
Graded Operational Evaluations
Reservists coordinate their availability to assist in these exercises with you, the SD and the RF or his/her appointed
representative. The RF or his/her appointed representative selects who will comprise the members of each team. If
selected, the reservist then submits to you an AF Form 49, following the normal process for requesting MPA ManDays.
The LR team chief, commonly the LR/DO, will contact team members to verify contact information and to discuss
pre-evaluation items such as location, lodging, arrival times, meeting locations, evaluation start times, etc.
The reservist is to assist the LR team chief as directed during the evaluation. He or she will commonly be assigned
to observe a functional area and interview the CAP functional area chief. These interviews follow guidance in CAPUSAFI 10-2701 (otherwise known as the old name of Pamphlet 12). The LR team chief may also assign vehicle and
aircraft inspections.
The reservist should provide feedback on any issues relevant during the evaluation, particularly issues affecting
safety.
The reservist must provide the LR team chief with a written report for each of the functional areas assigned. The
team chief will establish a deadline for submission. Make certain your RAOs and RANCOs submit these reports
promptly.
Non-graded Operational Exercises (Guided Training Exercise)
Reservists coordinate their availability to assist in these exercises with their WRC, SD and the RF or his/her
designated representative. The RF or the designated representative selects who will comprise the members of each
team. If selected, the reservist then submits an AF Form 49 to his or her WRC following the normal process for
requesting MPA Man-Days.
SD or WRC will contact team members to verify contact information and to discuss pre-exercise items such as
location, lodging, arrival times, meeting locations, start times, etc.
29
You will assist the team chief, normally the SD. (If the SD is unavailable, the team chief will usually be the most
senior qualified reservist in attendance.) This assistance will be similar to that of a graded Ops exercise in that
functional areas will be assigned and observed. At a learning exercise not all functional areas may be examined due
to manning limitations. The goal of these exercises is to provide constructive feedback or praise. Use CAP-USAF
Pamphlet 12 as a guide.
Every effort should be made to take advantage of this opportunity to inspect all CAP aircraft and vehicles present.
Use the CAP Form 71, Aircraft Compliance Inspection Checklist and the CAP Form 73, Operator’s Vehicle
Inspection Checklist.
Each reservist will provide a summary to the SD and LR/DO within two weeks of the completion of the exercise.
This need not be extensive, but should include specifics on areas observed and an overall impression of the wing’s
performance and capabilities.
The goal of these exercises is similar to that of a SAV. Reservists look at the wing’s program in as much detail as
possible in order that SWLR may provide sufficient constructive feedback to assure the wing’s success.
30
Chapter 13
RECRUITING
Recruiting is essential to the vitality of this organization. Everyone should continually be looking for opportunities to
recruit new members. Care should be taken to give the prospect an accurate portrayal of the nature of duty in CAPUSAF. Ours is a program that is geographically separated with duty that is very independent. We require selfstarters with impeccable integrity who can function responsibly alone. CAPRAP is very rewarding for those who
desire this type of duty.
At one time CAPRAP was advertised as a “holding pattern” for reservists in-between other assignments. This is no
longer true. This can be the perfect solution for someone who needs flexibility, but still wants to contribute to the
Air Force while pursuing a military retirement.
New Applicant Checklist
The following checklist will help guide you when someone contacts you regarding joining CAPRAP. A New
Applicant Information Guide should be sent to each prospective applicant. This is available electronically and may
be obtained through your SD and the LR/IM.
Interview the applicant.
questions/statements:
Face to face is preferred, but telephonic interviews are acceptable.
Suggested
Questions:
1.
Why do you want to join CAPRAP?
2.
How did you learn about us?
3.
Are you presently assigned to a component of the Air Force, AFRES, or ANG?
4.
Do you have a UIF/PIF?
5.
Do you meet weight and appearance standards?
Statements:
6.
You will work independently and must be a self-starter
7.
You will be assigned to visit and monitor four CAP squadrons
8.
This is a points-only program. Man-Days may are rare
9.
You cannot have been twice passed over for promotion
10.
You must have time enough remaining to meet all conditions for a reserve retirement
11.
You will need to earn a minimum of 50 points per year. This is truly a bare. Of the 50 points required to
obtain a “good” year the member is automatically given 15 membership points. Of the remaining 35 points,
after the membership points have been accounted for, the member must complete at least 25 points
performing CAPRAP duties with direct contact with CAP. There are opportunities to earn additional points
by completing approved FEMA courses for ECI credit. “Good” years are determined by your
Retirement/Retention (R/R) date. This date is unique to each individual; check your personnel records to
determine your effective R/R date.
12.
It will be your responsibility to accomplish much of your own administrative work
13.
No CAP aircraft flying (except as a passenger)
14.
CAP-USAF reservists may only be patron members or aerospace education members of the Civil Air Patrol most CAPRAP personnel have no CAP membership affiliation
15.
Uniforms are not provided.
16.
Pay may be available for some travel, but not guaranteed
17.
You may continue to compete for promotion while in CAPRAP. PME and performance are key!
18.
Review the DD-1288 (in the appendix)
31
NEWLY ASSIGNED RESERVIST
“PERSONNEL BEING ASSIGNED”
INPROCESSING CHECKLIST
APPLICATION REQUIREMENTS: (Ref: CAP-USAFMAN 10-2701, paragraph 6)
Date/Initials
1. Interview with Wing Reserve Coordinator (WRC)
______________
2. AF Form 1288 w/military resume (see page 13)
______________
3. Last three OPRs/EPRs
______________
4. Unfavorable Information File/Personnel Information File (UIF/PIF) Statement from unit
______________
5. Physical Health Assessment (PHA) / Dental (see page 17)
6. Compliance with Physical Fitness Testing (PFT)
INPROCESSING ITEMS FOR ASSIGNED PERSONNEL
1. NCLR Reserve Personnel Data Form (see page 10)
______________
2. Current v-MPF Personnel Briefing (see page 8)
______________
a. Record Review/Update
b. Data Verification Brief
3. Current ANG/USAFR Point Credit Summary (see page 8)
______________
a. Point Summary
b. Service History
4. Cadet Protection Video and certification (from WRC, see page 7)
______________
5. Newcomer’s Orientation Guide
______________
6. CAP-USAFI 10-2701 (receive a copy from WRC)
______________
INPROCESSING ITEMS FOR NCLR
32
1. Assignment Orders (From HQ CAP-USAF/IMR through NCLR/IM)
______________
2. Government Charge Card App or Transfer (NCLR/IM)
______________
3. AF Form 55 Safety Briefing (NCLR/DT)
______________
4. Review NCLR OIs regarding reserve forces (NCLR Secretary)
______________
5. Establish an Individual Training / Records Folder (NCLR/IM)
6. Valid Security Clearance (NCLR/DT)
33
NEWLY ATTACHED RESERVIST
“PERSONNEL BEING ATTACHED”
INPROCESSING CHECKLIST
APPLICATION REQUIREMENTS: (Ref: CAP-USAFMAN 10-2701, paragraph 6)
Date/Initials
1. Interview with Wing Reserve Coordinator (WRC)
______________
2. Physical Health Assessment (PHA) / Dental (see page 17)
3. Compliance with Physical Fitness Testing (PFT)
4. Complete “Authorization for Additional Duty Status” (see page 9)
INPROCESSING ITEMS FOR ATTACHED PERSONNEL
1. NCLR Reserve Personnel Data Form (see page 10)
______________
2. Current v-MPF Personnel Briefing (see page 8)
______________
a. Record Review/Update
b. Data Verification Brief
3. Current ANG/USAFR Point Credit Summary (see page 8)
______________
a. Point Summary
b. Service History
4. Cadet Protection Video and certification (from WRC, see page 7)
______________
5. Newcomer’s Orientation Guide
______________
6. CAP-USAFI 10-2701 (receive a copy from WRC)
______________
INPROCESSING ITEMS FOR NCLR
1. Review NCLR OIs regarding reserve forces (NCLR Secretary)
______________
2. Establish an Individual Training / Records Folder (NCLR/IM)
34
Chapter 14
RETIREMENT
A member of a reserve component of the U.S. Armed Forces is eligible to retire upon completion of 20 satisfactory,
or “good” years of service.
Cols and Lt Cols must serve three years in grade to retain that grade upon retirement.
Colonels may serve up to 30 years from their date of commission or five years in grade, whichever comes first. Lt
Cols must retire on the 28th anniversary of their commissioning. Majors, Captains, and Lieutenants twice passed
over for promotion will be retired if 20 good years have been achieved. If the officer has fewer than 20, but more
than 18 years of satisfactory service, he or she will be placed in “sanctuary” until completion of the 20 th good year.
With fewer than 18 good years, the officer twice failing promotion may be discharged from the Air Force Reserve.
Officers who were prior enlisted may elect to return to that status until earning 20 good years. In such a case the
reservist will retire in the highest grade previously held. Enlisted reservists may serve up to 33 years or age 60,
whichever comes first.
Voluntary Retirement
To be eligible for voluntary retirement a reservist must have earned a minimum of 20 good retirement years.
Applying for retirement is done electronically. Fill out the requested documents no earlier than one year prior to
retirement and no later than 6 months prior to your desired retirement date. This 6-month requirement is a minimum
requirement for ARPC. Ignore the “60 day minimum and no earlier than 90 days prior” statement on the website,
these are recommended values and the 6 month minimum timeline should be adhered to. Reservists should notify
their WRC, SD, RF and the SWLR/IM of your requested retirement date so they can assist you in monitoring the
retirement process. The electronic retirement application must be timed to reach ARPC at least six months prior to
the requested retirement date. Access the retirement process as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Go to http://www.afrc.af.mil
Select “vPC-GR Online”
Log In
Select link “vPC-GR Home”
Under tab “Online Services”, select link “Dashboard”
Select tab “Action Requests”
Under “Online Services Requests”, select link “Retirement Application”
Read and “Initial” each page (there are 6 pages) and select continue after each page. If you want a
copy of this you should print each page after you initial it and before you select “continue”.
Complete the one page application and select “Save/Submit”. You may need the following
information for CAT B IMAs:
a. Point of Contact Information at CAP-USAF/SWLR:
i. Name: Kenneth Skelton
ii. Address: 1525 Desert Storm, NAS JRB Ft Worth, TX 76127-1525
iii. Phone: 817-782-6400, DSN: 739-6400
b. Unit Information:
i. Unit/PM Telephone: 817-782-6400, DSN: 739-6400
ii. Unit of Assignment: CAP-USAF/SWLR
iii. Unit Address: (above)
35
10.
11.
Complete the one page application and select “Save/Submit”. You may need the following
information for CAT E Reservists:
a. Point of Contact Information at CAP-USAF/SWLR:
i. Name: Kenneth Skelton
ii. Address: 1525 Desert Storm, NAS JRB Ft Worth, TX 76127-1525
iii. Phone: 817-782-6400, DSN: 739-6400
b. Unit Information:
i. Unit/PM Telephone: SD or WRC
ii. Unit of Assignment: 9004 ARS
iii. Unit Address: 6760 Irvington Place, Denver, CO 80280
Have a beer…you earned it!!!
WRCs/SDs may contact the SWLR/IM to request an Award and Decoration RIP for retirement medal consideration,
if warranted.
WRCs and SDs will write any award recommendation / citation.
Mandatory Separation Date (MSD)/High Year Tenure Date (HYT)
If you have received a letter from HQ ARPC advising that you will be automatically transferred to the Retired
Reserve on your mandatory separation date (MSD) or high year tenure date (HYT); you do not need to apply for
retirement unless you wish to request an earlier date. If your retirement effective date is the same as your MSD or
HYT, please go to the website, as listed above in “Voluntary Separation” section, to provide information for your
retirement ceremony and certificate. Reservists should notify their WRC, SD, RF and the SWLR/IM of your
requested retirement date so they can assist you in monitoring the retirement process. The electronic retirement
application must be timed to reach ARPC at least six months prior to the requested retirement date if it is other than
the mandatory dates listed in this section.
WRCs/SDs may contact the SWLR/IM to request an Award and Decoration RIP for retirement medal consideration,
if warranted.
WRCs and SDs will write any award recommendation / citation.
NOTE: The program manager for all retirement actions is Ms. Florence (Flo) Edwards at CAP-USAF HQ, Maxwell
AFB, AL. Her e-mail address is: florence.edwards@maxwell.af.mil . Phone: (334) 953-5225.
36
SWLR RESERVE PERSONNEL DATA FORM
AUTHORITY: U.S.C. 552a, Publ, 93-597, DOD Directive 5400.11, 4 Aug 76, Title 32C, F.R. 806B.
PRINCIPAL PURPOSES: Maintenance of records required by CAP-USAFI 36-4001 for reporting, information, and notification needs. Use of the member’s social security number is
necessary to make positive identification of the individual and his/ her records.
ROUTINE USES: Provides personal data and information concerning the member’s assignment and civilian occupation. Information contained herein may be disclosed to any DOD
component, including the Department of the Air Force at base, major command, and HQ USAF levels; and upon request, to other Federal, State, and local agencies in the pursuit of their
official duties. It may be used for other lawful purposes including law enforcement and litigation.
DISCLOSURE IS VOLUNTARY: An individual who chooses not to submit necessary information may be adversely affected during personnel and assignment actions based on the missing
information.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
1. NAME: (Last, First, MI)
2. RANK:
3. SSAN:
4. STREET ADDRESS:
5. CITY:
6. STATE:
7. ZIP CODE:
8. EMPLOYER’S NAME AND ADDRESS:
9. AERONAUTICAL RATING: (Circle One)
Not Rated
Senior Navigator
Pilot
Senior Pilot
Master Navigator
Command Pilot
Navigator
Other ______________
10. PAFSC:
_______
11. DAFSC:
12. Home Phone: (Include Area Code)
13. Business Phone:
14. FAX Number: (Include Area Code)
15. E-Mail:
USE THE YEAR/MONTH/DATE FORMAT (i.e., 20080315) for the following items that require dates.
16. Date of Birth:
17. Date of Rank:
18. Date assigned/attached to the SWLR CAPRAP Program (EDCSA from orders):
19. Date of Last OPR/EPR:
20. Date of next OPR/EPR:
21. Date of last promotion board:
22. Mandatory retirement date:
23. Rater’s Name:
24. Date assigned to rater:
37
CAPRAP TRAINING RECORD
NAME:
DATE ASSIGNED:
BACKGROUND:
TRAINING PARTNERS ASSIGNED (BUDDY SYSTEM)
NAME
Training Activities
DATE
Date
Location/Squadron
Orientation Training Guide:
(CAP-USAFI 10-2701, Attachment 13)
Newly Assigned Reservist: In processing:
Newly Assigned Reservist: Training Req:
Search and Rescue (SAR) Exercises:
Staff Assistance Visit:
Wing Meeting:
Wing Conference:
CAP Squadron Visits:
38
Training Partner
NEWLY ASSIGNED RESERVIST
“PERSONNEL BEING ASSIGNED”
INPROCESSING CHECKLIST
APPLICATION REQUIREMENTS: (Ref: CAP-USAFI 10-2701, paragraph 6) Date/Initials
1. Interview with Wing Reserve Coordinator (WRC)
____________
2. AF Form 1288 w/military resume
____________
3. Last three OPRs/EPRs
____________
4. Unfavorable Information File/Personnel Information File (UIF/PIF): from unit
____________
5. Physical Health Assessment (PHA) / Dental
6. Compliance with Physical Fitness Testing (PFT)
INPROCESSING ITEMS FOR ASSIGNED PERSONNEL
1. SWLR Reserve Personnel Data Form
____________
2. Current v-MPF Personnel Briefing
a. Record Review/Update
b. Data Verification Brief
____________
3. Current ANG/USAFR Point Credit Summary
a. Point Summary
b. Service History
____________
4. Cadet Protection Video and certification
____________
5. Newcomer’s Orientation Guide
____________
6. CAP-USAFI 10-2701 (receive a copy from WRC)
____________
INPROCESSING ITEMS FOR SWLR
1. Assignment Orders (From HQ CAP-USAF/IMR through SWLR/IM)
____________
2. Government Charge Card App or Transfer (SWLR/IM)
____________
3. AF Form 55 Safety Briefing (SWLR/DO)
____________
4. Review SWLR OIs regarding reserve forces (SWLR Secretary)
5. Establish an Individual Training / Records Folder (SWLR/IM)
6. Valid Security Clearance (SWLR/IM)
39
____________
NEWLY ATTACHED RESERVIST
“PERSONNEL BEING ATTACHED”
INPROCESSING CHECKLIST
APPLICATION REQUIREMENTS: (Ref: CAP-USAFI 10-2701, paragraph 6) Date/Initials
1. Interview with Wing Reserve Coordinator (WRC)
____________
2. Physical Health Assessment (PHA) / Dental (see page 17)
3. Compliance with Physical Fitness Testing (PFT)
4. Complete “Authorization for Additional Duty Status”
INPROCESSING ITEMS FOR ATTACHED PERSONNEL
1. SWLR Reserve Personnel Data Form
____________
2. Current v-MPF Personnel Briefing
____________
3. Current ANG/USAFR Point Credit Summary
____________
4. Cadet Protection Video and certification
____________
5. Newcomer’s Orientation Guide
____________
6. CAP-USAFI 10-2701 (receive a copy from WRC)
____________
INPROCESSING ITEMS FOR SWLR
1. Review SWLR OIs regarding reserve forces (SWLR Secretary)
2. Establish an Individual Training / Records Folder (SWLR/IM)
40
____________
NEWLY ASSIGNED/ATTACHED RESERVIST
(“Training Requirements” Checklist to be completed with WRC within 90 days of gaining “Assigned/Attached” status)
MANDATORY TRAINING REQUIREMENTS
Mandatory Training Requirements for all CAPRAP personnel
1. Review SWLR’s CAPRAP Orientation Training Guide (WRC/Supervisor)
_____________
(See SWLR’s WRC handbook, Chapter 11 “Upon Assignment to CAP-USAF”)
2. Complete CAPRAP Training Record with your WRC/Supervisor and forward to SWLR
SWLR’s WRC Handbook, Appendices)
___________
3. Cadet Protection Video Discussion / Scenarios
(See
___________
4. Review applicable CAP and USAF Publications (see “E-Pubs” in Appendix) ___________
5. CAP Unit Visitation Program, review from WRC or supervisor
___________
- Obtain list of specific CAP units of assignment (“Blue Suit Visits”; 4 units/member)
6. Review Forms/Reporting requirements/Processing procedures/Deadlines
___________
(see “E-Forms” in Appendix)
a. IDT Pre-Authorization Worksheet
b. Reserve Assistance After-Action Report (RAAR)
c. AF Form 40A
d. AF Form 49/Command Man-Day Allocation System (CMAS) (see LR/IM)
e. AF Form 938 (AROWS-R)
f. DD Form 1351-2 (Travel Voucher)
i. GTC mandatory usage
ii. Split Disbursement mandatory
g. Government Travel Charge Card (GTC) requirements
h. Electronic Funds Transfers (EFTs) – Submit EFT form with first voucher (LR/IM)
7. Brief OPR/EPR input expectations and the role played by RAAR
___________
8. Review specific WRC and SD policies, requirements and expectations
___________
9. CAPRAP assigned/additional duty reservist restrictions: Reservists will NOT at any time
___________
a. Occupy any CAP organizational position or exercise command over CAP units or personnel.
b. Wear CAP uniforms or insignia.
c. Perform duties as a CAP aircrew member.
d. Solicit funds for any CAP unit, program or activity.
e. Hold any CAP membership other than “Patron or Aerospace Education Member.
10. Ancillary Training Requirements (LR/DO) – Annual Requirement
www.fema.gov training options (see LR/IM for current list)
___________
11. Headquarter recommended “Initial Training” (Interim Guidance Letter #1, 20 Aug 05)
____________
a. CAPRAP 101 ( www.capnhq.gov )
b. CAP General Emergency Services Course ( www.capnhq.gov )
c. CAP Level I Training ( www.capnhq.gov )
d. FEMA Basic Incident Command Course ( www.training.fema.gov )
e. ICS 100, 200, 700 and 800
41
WARNING
Reserve members assigned, or serving as additional duty to CAPRAP function, as
an extension to the active duty CAP-USAF liaison structure, performing duties
listed in Attachment 3 of CAP-USAFMAN 10-2701 will NOT at any time:
a.
b.
c.
d.
e.
Occupy any CAP organizational position or exercise command over CAP personnel
Wear CAP uniforms or insignia
Perform duties as a CAP aircrew member
Solicit funds for any CAP unit, program or activity
Hold any CAP membership other than “Patron or Aerospace Education Member”
42
RESERVE OUTPROCESSING
ITEM # ACTION
POC
1
Before any retirement request, make sure you have
contacted "points" section at ARPC to ensure
sufficient points/years have been recorded
Individual
2
Apply for retirement on line, minimum of 6 months in advance,
no sooner than 1 year in advance
On Line/use HQ IMR
Program Manager
Also inform LR/IM
3
If transferring, submit AF Form 1288 6 months in advance
(out of CAPRAP to another organization)
Chain of command
to LR/IM
4
If transferring to another wing, submit letter of request to transfer
Chain of command
to LR/IM
5
CRO OPRs/EPRS need to be written for:
NAME
CLOSEOUT DATE
IM or SEC
6
Personnel action letters for new rater assigned
IM or SEC
7
Government Travel Card - Transfer or close
Cardholder and IM
8
Submit retirement award package to HQ 90 days
in advance (Recommend 6 months in advance)
(If supervisor is going to submit--request Décor 6)
Supervisor through
SWLR
9
Return any equipment signed out (WRCs and RF)
LG
10
Ensure SWLR has forwarding address/phone and e-mail
IM and SEC
11
Send e-mail to WRC/SD/RF with transfer date when received from HQ IM
12
RF/DRF - return office keys to SWLR
IM
13
Update SWLR reserve roster
Sec
14
Update SWLR Recall List
IM
15
Send update to RF for Reserve Status Board
IM
16
Once all reports are final, forward PIF (see disposition)
IM
17
WRCs and RF: Return reserve files to SWLR/IM or new WRC/RF
WRC/RF
18
Notify all SWLR personnel to ensure the e-mail address is removed
from their distribution lists
IM
43
INITIALS/DATE
CADET PROTECTION PROGRAM ORIENTATION
CAP-USAFI 10-2701 requires all CAP-USAF reservists to complete the Civil Air Patrol Cadet Protection
Program (CPP). This program is part of the newcomer’s orientation conducted by the Wing Reserve
Coordinator (WRC). The video required for viewing may be borrowed from any CAP wing or squadron. Upon
completion of the CAP CPP, fill out the certification (below) and return it to your WRC.
CADET PROTECTION PROGRAM (CPP)
CERTIFICATION
I certify that I have reviewed the CAP Cadet Protection Program orientation video on
(date)
and
understand that I will immediately report all instances of cadet abuse to appropriate CAP officials and my
WRC. The WRC will then relay this information to the State Director (SD) and the Liaison Region
Commander (LR/CC).
(Signature)
(Printed Name / grade)
*NOTE: IF YOU ARE AN APPLICANT TO OUR PROGRAM, BUT HAVE NOT BEEN OFFICIALLY
ASSIGNED, PLEASE COMPLETE THIS CERTIFICATION ONCE YOU RECEIVE ASSIGNMENT
ORDERS.
44
RESERVE ASSISTANCE AFTER-ACTION REPORT
RESERVIST NAME:
FOR THE MONTH/YEAR OF:
/
Page 1 of ____
1. Submit remarks/justifications for all monthly active duty and IDT. EXPAND THIS FORM AS NECESSARY. Add as many entries as
required to cover all duty performed for the month. You must submit a paragraph of explanation for every tour of active duty and every entry
on your corresponding AF Form 40A(s).
2.
Give your impressions of CAP units/activities visited. List both strengths and problem areas. Note any
recommended solutions. List in detail your contributions and their impact.
3.
Itemize within each description all cumulative activity leading to a 4-hour IDT period. To receive cumulative
credit associated with CAP meeting attendance, also include the statement “I attended this entire meeting” for any
IDT period claimed for attending a CAP squadron meeting lasting more than 2, but less than 4 hours. Meeting
duration, when combined with pre and post meeting planning, preparation, activity and reports, must total 4 hours
and be itemized for each point claimed.
List activity information in row 1, check only one row 2 category and check all applicable row 3 categories
Copy and paste the below data block to create an additional entry for each remaining duty period
(1)
Activity:
Hrs:
Pts:
IMA ONLY
AT
PIDT
DirSupt ( ) AsgndUnit( ) FYInitVst( ) IDT ( )
Man-Day ( )
( )
( )
Itemization and detailed remarks describing duty performed (expand form as necessary):
1:AeroEd ( )
(2)
Activity:
2:EmSvcs(
)
Location:
3:CdtPro(
)
4:UnitVst(
)
Date:
5:RsvPro(
Hrs:
Pts:
2:EmSvcs( )
) 4:UnitVst( )
) IMA ONLY
AT
PIDT
DirSupt ( ) AsgndUnit( ) FYInitVst( ) IDT ( )
Man-Day ( )
( )
( )
Itemization and detailed remarks describing duty performed (expand form as necessary):
1:AeroEd ( )
(3)
Activity:
Location:
3:CdtPro(
Date:
5:RsvPro(
Location:
3:CdtPro(
Date:
5:RsvPro(
)
Hrs:
Pts:
1:AeroEd ( )
2:EmSvcs( )
) 4:UnitVst( )
) IMA ONLY
AT
PIDT
DirSupt ( ) AsgndUnit( ) FYInitVst( ) IDT ( )
Man-Day ( )
( )
( )
Itemization and detailed remarks describing duty performed (expand form as necessary):
45
RESERVE ASSISTANCE AFTER-ACTION REPORT
RESERVIST NAME:
FOR THE MONTH/YEAR OF:
(4)
Activity:
/
Page __ of __
Location:
3:CdtPro(
Hrs:
Pts:
2:EmSvcs( )
) 4:UnitVst( )
) IMA ONLY
AT
PIDT
DirSupt ( ) AsgndUnit( ) FYInitVst( ) IDT ( )
Man-Day ( )
( )
( )
Itemization and detailed remarks describing duty performed (expand form as necessary):
1:AeroEd ( )
(5)
Activity:
Hrs:
Pts:
IMA ONLY
AT
PIDT
DirSupt ( ) AsgndUnit( ) FYInitVst( ) IDT ( )
Man-Day ( )
( )
( )
Itemization and detailed remarks describing duty performed (expand form as necessary):
1:AeroEd ( )
2:EmSvcs(
)
Location:
3:CdtPro(
Date:
5:RsvPro(
)
4:UnitVst(
SIGNATURE:
PRINTED NAME/GRADE:
WRC ________ SD ________ RF ________ LR/CC ________
46
)
Date:
5:RsvPro(
)
HOW TO ACCESS VIRTUAL MILITARY PERSONNEL FLIGHT
There are many ways you can access vMPF. One common way is through the “Air Force Portal”. Like
anything, you will need to establish an UserID and password to obtain access to these records. Once you’ve
obtained your UserID and password you can use the following steps to work your way to the information that
you/we need.
1. Go to the ARPC website at: http://www.afrc.af.mil
2. Scroll down, on the left-hand side of the screen, toward the bottom, you’ll find a link under “Stay
Connected” named “Air Force Portal”. Select the “Air Force Portal”
3. Log in to the “Air Force Portal”, scroll down the page and in the center you’ll find many links:
Under the tab “Top Viewed: Career”: select, “vMPF”
4. Verify your e-mail address and phone number.
5. On the left side under the tab “Navigation”: select, “Self Service Actions”.
6. Go to “Personal Data”. You’ll find that most of the data we need from you can be found in this
location.
7. Go to “ANG/USAFR Point Credit Summary Inquiry (PCARS)”
8. Once you’re into the “ANG/USAFR Point Credit Summary Inquiry (PCARS)” page there are two
links of primary interest. They are:
a. Point Summary: This link will allow you to monitor your point gaining activities in your
official records on an up-to-the minute basis. If your IDT points are not here you haven’t
officially earned them yet. Once a correctly completed AF Form 40a has been submitted to
ARPC it usually is posted to your records within a week, maybe two.
b. Service History: This link will allow you to look at your entire service history on a year-byyear basis. Each year summarizes AD, IDT, ECI, IDS, and MBR points with yearly totals,
retirement totals, and satisfactory service. All your point gaining activities are recorded
based on your established R/R date. You can determine your official R/R date by looking at
this document. R/R dates are established by a number of factors, it is not uncommon that
your R/R date has been re-adjusted as you’ve worked through your career. It is within this
R/R year window that you are required to obtain at least 50 points to earn a “good” year. It is
an important date for you to be aware of, please check it out.
Print both these documents and forward them to your WRC who will forward a copy to the
SWLR/IM for inclusion in your Personnel Folder.
NOTE: Other information required of you can be found after you’ve completed step 6 above – by
selecting one of the links listed below. Print these items and forward a copy to your WRC, who will
forward a copy to your State Director (SD), who will forward a copy to the SWLR.
a.
Record Review/Update: After you’ve selected this link, look at the bottom of the new
items listed and select “View/Print All Pages”.
b.
Data Verification Brief: Select, “DVB”, print and forward.
47
E-FORMS
1. Go to AF Portal – then E-pubs (http://www.e-publishing.af.mil). If you need “Form Viewer 6.5” - Look
under tab titled “Items of Interest, Public Download”
2. Select “Forms” option.
3. Under the heading “Air Force”, select the “Departmental” link.
NOTE: For forms other than “Air Force, Departmental”, look under the right-hand margin for the heading “Items of
Interest” and click on the link “Other Publishing Sites”. This will take you to all the DD Forms and Standard Forms
(SF), etc.
4. Select appropriate “Form Range”.
5. Here is a list of the most common forms used in our program.
AF 40a, Record of Individual Inactive Duty Training
AF 49, Application for MPA Man-Day Tour
AF 707, Officer Performance Report (Lt thru Col)
AF 724_20070625, Performance Feedback Worksheet (LT thru Col)
AF 910_20070625, Enlisted Performance Report (AB thru TSgt)
AF 911_20070625, Enlisted Performance Report (MSgt thru CMSgt)
AF 931_20070625, Performance Feedback Worksheet (AB thru TSgt)
AF 932_20070625, Performance Feedback Worksheet (MSgt thru CMSgt)
AF 1288, Application for Ready Reserve Assignment
AF Form 4321, Reserve Component Health Risk Assessment (RCHRA)
DD 1351-2, Travel Voucher / Sub-Voucher
DD 1351-2C, Continuation Travel Voucher
DD 1610, Request and Authorization for TDY Travel of DoD Personnel
DD 2813, Department of Defense Active Duty/Reserve Forces Dental Exam
SF 1164, Claims for Reimbursement for Expenditures on Official Business
As a suggestion, you may want to create two folders on your “C” drive, one titled “Blank Forms” and the
other titled “Filled Forms”. Then go to the e-publishing site and store a copy of all the blank forms in the “Blank
Forms” folder and as you fill out forms you can keep an electronic version by using the “Save As” feature and
storing your completed forms in the “Filled Forms” folder.
48
E-PUBLICATIONS
Go to AF Portal – then E-pubs (http://www.e-publishing.af.mil).
Select “Publications” option.
Select “Departmental” link.
Find the range for the publication. As an example AFI 10-2701 would be found in the link 10, since this link
represents the first two digits of the publication.
5. Here is a list of the most common publications used in our program.
1.
2.
3.
4.
Air Force Publications:
DODD 5500-7, Standards of Conduct
AFI 10-2701, Organization and Function of the Civil Air Patrol
AFI 36-2903, Dress and Personal Appearance of Air Force Personnel
AFI 36-2115, Assignments within the Reserve Components
AFI 36-8001, Reserve Personnel Participation and Training Procedures
AFI 36-3209, Separation for ANG and AFR Members
AFI 36-2619, Military Personnel Appropriation (MPA) Man-Day Programs
AFPD 10-27, Civil Air Patrol
CAP-USAF Publications: These are NOT found electronically on a Website, contact SWLR/IM if you
would like to have a copy e-mailed to you.
CAP-USAFI 10-802, Civil Air Patrol Operations and Training
CAP-USAFI 36-5001, Reserve Assistance Program for Civil Air Patrol
CAP-USAFI 36-5002, Tasks of CAP-USAF Personnel in Support of the Cadet Program
Individual Reserve Guide
CAP-USAFM 10-2701, Reserve Assistance Program for Civil Air Patrol
Civil Air Patrol Publications:
1.
2.
3.
4.
5.
6.
Go to http://www.cap.gov
Select “Members” link
Select “Forms & Publications”
Select “Indexes, Regulations & Manuals”
Scroll to applicable publication
Here is a list of the most common publications used in our program.
Civil Air Patrol Publications:
CAPP 50-6, Cadet Protection Policy and Program for Parents and Leaders
CAPR 52-10, CAP Cadet Protection Policy
CAPR 60-3, CAP Emergency Services Training and Operational Missions
CAPR 52-16, CAP Cadet Program Management
CAPR 50-17, CAP Senior Member Training Program
CAPR 100-1, Vol 1. Communications
Sample of most commonly used forms are attached below. Quick reference only!
49
50
51
Assignment Package Processing Checklist
ROUTING:
________________
I.
II. ________________
________________
________________
________________
Rank and Name
Date Rec’d:
SSN:
Loss Unit: (circle one)
 IMA to IMA
 Traditional Res (TR) Unit to IMA
 Air National Guard (ANG) to IMA
 PIRR (Cat E) to IMA
 Retired Reserve to IMA
 AD to IMA
PREPARATION
III.
Action Complete?
52
A.
B.
1
DOES
. IND:
YES
THE PKG CONTAIN AN AF FM 1288 WITH RELEASE IN 1ST
 IMA PM (for an IMA or Cat E PIRR)
 WG/CC (for an AFRC Unit member)
 RECRUITER (for AD/ANG/IRR member)
NOTE 1: For IMAs or Cat Es from Det 7 seeking release for an
assignment in another Det, have the AD Commander fill out 1ST IND
NOTE 2: Ensure the appropriate choices in the first endorsement area are
circled and annotate the date and score of the last Fit test.
NOTE 3: Ensure all readiness requirements (i.e. Fit test, RCPHA medical
and dental, security clearance) are current. Workable exception: IRR
hirees
C.
Do2you have the most current copy of AF IMT 1288 (Date 2004-08 03)?
. If no, skip to question 13.
D.
Did3 member initial/sign 21 thru 27 (circle 22 and 24)? **If HAVE is
.
circled, then
organization needs to acknowledge the misused gov’t travel card and/or
UIF
established.** If no, skip to question 13.
NOTE: Ensure all Unit or ANG to IMA assignments have good MPF
POC name,
phone number and address—inability to contact MPF will delay
processing!
E.
Is 4the first Endorsement signed (circled and provided
.
current PHA/DENTAL/FITNESS) by losing AUTHORITY * See
block 1*
F.If you
4 are transferring from another unit, you need the Wing
ACommander’s approval of transfer. S/He also needs to mark the
.
appropriate block concerning a UIF. The”REMARKS” block needs to be
.
filled in with the following statement:
REMARKS: “I approve the transfer of ____________ into the Civil Air
Patrol Reserve Assistance Program (CAPRAP), North Central Liaison
Region (NCLR). Request effective date of transfer: ____________. Date
of last physical/Dental exam:
”. Then have your wing
commander sign the form. Send form and fingerprint card to your WRC.
53
NO
N/A
G.
4 are coming off inactive status, the WRC will fill out the top block
If you
Bwith the name and Title of the NCLR/CC as the first endorsement and
.
6.
7.
8.
9.
forward it to the NCLR/IM for processing. In the “REMARKS” section
enter the following: “Duty Title: Reserve Assistance
(Officer or NCO). Member rates no one. Date of last physical/Dental
exam
. Member has/has not completed the physical fitness
assessment date/score of last test(
/
). Member has been
briefed on electronic funds transfers.”
H.
Did5 the gaining Org complete the 2nd End? (To, From, Authorized Grade,
. Authorized AFSC Functional Code, Training & Retirement Category, Unit
or Type of Assignment, Reserve Section Code, Duty Position Number,
Assignment Location, reporting Official (Name, SSN, and phone number),
Unit of Assignment PAS, Unit of Attachment PAS **Unit of attachment
PAS is different from assigned PAS, use Unit of Attachment Template**
If no, skip to question 13.
NOTE: Unit of Attachment Letter not needed for Cat E PIRR
assignments. However, ensure that the Unit of attachment PAS is were
Cat E will be working
If member does not require an OVER/UNDER grade waiver, skip to next
question. If member does require waiver - is it attached? **Required if
member is one grade higher than the position or two grades below the
position authorized.
AFI36-2115, para1.7 (N/A for Cat E PIRR assignments) If no, skip to
question 13.
If the member does require an overage waiver, is it attached? (N/A for Cat
E PIRR assignments) If not, skip to question 13
If an over manning waiver is required, is it attached? ** Required if the
current assigned number exceed the 110% authorized on the Cmd End
Strength Report If no skip to question 13.
If the member is in a rated position (11XX, 12XX, 13XX), is an AF Form
1042 attached? If no skip to question 13.
I.If member’s
1
AFSC does not match the gaining position’s duty AFSC, is
0the AF Form 2096 attached? If no skip to question 13.
.
J.For1any question with No answers, send application back for corrections.
1
.
K.
1
If member
has been passed over for promotion twice, is package attached?
2(OPRs, letter from the member explaining the deferral and a letter from the
.
13.
gaining organization stating awareness of the deferral and intent to hire.)
Did URC provide letter of justification for unique circumstance? (i.e.
Retired reserve to IMA ) Forward request to (w/justification) RMG/MSE
54
55
56
57
1