CTI Coordination Mechanism and
Implementing Partners Working Group
Preliminary Agenda
18-19 October 2009, Kota Kinabalu, Malaysia
Approach:
Due to the amount of critical work and discussions desired of us this week, the working
group will need all available time to convene, and the hope was to allow two days for
the meeting. However, due to flight schedules and local holidays, we will only be
meeting on the afternoon and evening of Sunday, Oct 18th (4-9pm) and then all day on
Monday, Oct 19th (8:30-5:00pm). Due to the late arrival on the 18th of some WG
Members, discussions held on Sunday will not be finalized until opening Monday
session, but hopefully the work accomplished the evening before will allow the quick
finalization of options. There will be a Welcoming Dinner on the 19th, so all work needs
to be completed prior.
The WG will need to develop options for several topics or questions, and the agenda is
grouped into five sections for different topics. For each topic or decision/options needed,
the team will define the question, draft a brief statement on the status or issue of the
question; propose, discuss and define options for the SOM Decision, and where
appropriate or feasible, state a WG recommendation. Some of these topics have been
discussed during previous SOM, but no firm decisions were agreed hence not included
in the Chairman’s Summary, so they will be re-presented and addressed quickly to
formalize the decision for completion, and move on to other topics.
Members/Resource Persons
COUNTRY/ORG
Established Member (Feb/Mar Mtgs)
To Be Represented By
CHAIR/Indonesia
Indonesia
Dr. Jamaluddin Jompa
Mr. Arief bin Muhammad, Mr. Ibnu Hadi
Malaysia
Ms. Shahima Ab. Hamid
Papua New Guinea
Ms. Yvonne Tio
Philippines
Ms. Norma Molinyawe (for Ms. T.M. Lim)
Solomon Islands
Ms. Agnetha Vave-Karamui
Timor-Leste
Mr. Abilio da Fonseca
Partner: Australia
Partner: USAID
Partner: ADB
Partner: NGO/TNC
Partner: Resource
Ms. Angela Williamson
Mr. Rene Acosta
Ms. Marilou Drilon
Ms. Rili Djohani, Mr. Sheldon Cohen
Dr. Kitty Country (PI), Mr. Peter Collier (PI),
Dr. Stacey Tighe
Mr. M. Eko Rudianto,
Mr. Rudyanto, Mr. Rinsan Tobing
Self
Mr. Narmoko
TBC
TBC
TBC
Ms. Kai Kalim,
Mr. Leban Gisawa
Ms. Jessica Muñoz
TBC
Self
TBC
Self
TBC
Self
Self
TBC
Ms. Rili Djohani
Mr. Peter Collier (PI),
Dr. Stacey Tighe (PI)
Self
TBC
Secretariat: Resource
CTI Coordination Mechanism and
Implementing Partners Working Group
Preliminary Agenda
Sunday, Oct 18
15:45
16:00-16:30
16:30-18:30
18:30-19:30
19:30-21:00
Monday, Oct 19
08:30-09:00
09:00-10:00
10:00-10:15
10:15-12:00
12:00-13:00
Chair for Indonesia: Dr. Jamaluddin Jompa
Coffee Break is Served
Review of Agenda and Define WG Ground Rules (As there are no
CTI WG Guidelines, we will try a “dry run” of the agreed ground
rules/protocols and evaluate them at the end to offer
recommendations to the SOM for a Decision.)
Issues/Decisions to Prepare(1): TOR & Structure of Overall CTI
 TOR of CTI Bodies (Except Secretariat) (including
decision process)
(we may consider the need to break down decision memo for
TOR of each CTI bodies)
 Structure of CTI Bodies/Coordination Mechanisms
(Currently we have two versions of the ‘structure’, one was
drafted by the CMWG, and one version drafted during SOM in
Manado by the Philippine; none of these versions have been
agreed officially by the SOM. So, any draft resulted from
within country consultation is also welcomed.
Dinner
Issues/Decisions to Prepare (2): TOR & Structure of Regional
Secretariat (This will require longer, more detailed work later with
consultants or advisors; Objective is to define framework)
 TOR of permanent Regional Secretariat
 Structure of Regional Secretariat
END OF DAY ONE MEETING
Chair for Indonesia: Dr. Jamaluddin Jompa
Review of Day 1 actions and recommendations
Finalize Options and Recommendations for Topics 1 and 2
Coffee Break
Issues/Decisions to Prepare (3): Location and Transition of
Secretariat
 Process to determine Location of Secretariat
 General categories for TOR of Host Country Offer
 Transition process to permanent Secretariat
 Short term protocols, decision making process for
Management of Interim/Transition Secretariat
LUNCH
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13:00-15:00
15:00-15:15
15:15-16:30
16:30-17:00
Issues/Decisions to Prepare (4): Priority Protocols and
Procedures needed in Short Term
 Coordination of Regional Work Plans with Partners
 Branding Guidelines for CTI
 CTI Communications (initial) Strategy (focal points, report
authorization, etc)
 Working Group operating guidelines (revisit and draft options)
Coffee Break
Issues/Decisions to Prepare (5): Next Steps
 Mechanism or Process to continue/implement CM WG tasks
 Form of Agreement to establish CTI bodies
 Operational priorities and funding needs for Coordination in
2010 (?)
 Preparing presentation and decision memo for SOM
Wrap Up
Notes:
- As the Chairman of the Working Group, I would like to suggest that all
sessions are co-chaired by one of the CT6 country
- There are 3 files related to this working group circulated by Dr. Darmawan
(Regional Secretariat) that will also be used as references/material for our
discussions
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