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Public Libraries Victoria Network Inc.
Minutes of General Meeting held on Tuesday 20 March 2012 at MAV
1. Attendance and Apologies
Name
Karyn Siegmann
Anne Holmes, Sue Gray
Chris Kelly
Jenny Mustey
Peter Carter
Roslyn Cousins
Janice Taylor
Sally Jones
Naomi Barr
Joseph Cullen
Kim Kearsey
Nerida Dye
Patti Manolis
Sue Webster
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Organisation
Bayside Library Service
Boroondara Library Service
Brimbank Library Service
Campaspe Regional Library
CaseyCardinia Regional Library Corp
Corangamite Regional Library Corp.
City of Ballarat
Darebin Library Service
East Gippsland Library Service
Eastern Regional Libraries
Frankston Library Service
Gannawarra Library Service
Geelong Regional Library Corp
Glen Eira Library Service
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Susan Bentley
Carolyn Macvean
Charles Gentner
Susan Thomson
Jenny Wyllie
Suzie Gately
Terry Aquino
Julie Kyriacou
Michael Byrne
Greg Worrell
Michael Scholtes
Anne-Maree Pfabe,Janet Salvatore
Troy Watson
Genimaree Panozzo, Fidelma O’Brien
Geoff Carson
Natasha Tsui-Po
Camille Cullinan
Debbie Paylor
Tony Iezzi
John Murrell (Chair)
Geoff Rockow
Paula Clark
Jenny Ruffy
Christine Mackenzie, Jane Grace
Elisabeth Jackson
Wendy Quihampton, Melanie McCarten, Debra Rosenfeldt,
Sue Hamilton
Colin Morrison, Kane Roach, Nerida Webster, Kasey Gardiner
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Glenelg Libraries
Goldfields Library Corp
Goulburn Valley Regional Library Corp
Greater Dandenong Libraries
High Country Regional Library Corp.
Hobsons Bay Libraries
Hume Libraries
Latrobe Library Service
Maribyrnong Library Service
Melbourne Library Service
Melton Library Service
Monash Library Service
Moonee Valley Library Service
Moreland Library Service
Mornington Peninsula Library Service
Stonnington Library Service
Swan Hill Library Service
Upper Murray Regional Library
Vision Australia
West Gippsland Regional Library
Whitehorse-Manningham Regional Library
Wimmera Regional Library Corp
Yarra Libraries
Yarra Plenty Regional Library Corp
PLVN Executive Officer
State Library of Victoria
Dept for Planning and Community
Development.
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Apologies
Name
Organisation
Natalie Brown
Connee Maggio
Sue Kelly
Damian Tyquin
Rhonda Rathjen
Greater Dandenong Library Service
Kingston Library Service
Mildura Library Service
Port Phillip Library Service
Wyndham Library Service
Item No.
Discussion and Resolutions
1.Welcome
The President welcomed all present.
2.Minutes
Confirmation of Minutes
Moved Michael Byrne, seconded Chris Kelly That the Minutes of General Meeting of 6 December and Executive Meetings of 5 December, 6
February and 5 March be accepted with the amendment that it is Goulburn Valley TAFE which has recently joined SWIFT – not the Regional Library.
Carried
None not already on agenda
Items for discussion:
12/49 Kumon Proposal
Agreed to forward this to members and to seek clarification about cost.
Moved Terry Aquino seconded Julie Kyriacou That the correspondence be accepted. Carried
3.Business arising
4. Correspondence
5.PLVN Strategic Plan
5.1 Leadership
5.1.1 ACPL.
5.1.2 MAC
5.2 Collaboration
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PLVN reps: John Murrell, Christine Mackenzie Karyn Siegmann, Jenny Mustey
Met at Bacchus Marsh on 23 Feb. Items discussed included a report on developments at Ballarat, National Year of Reading and the State Library of
Victoria strategic framework
Thanks were expressed to Sue Hamilton for her support of the ACPL and public libraries generally.. Next meeting will be held in May
PLVN reps: John Murrell, Anne Holmes
MAC held its second meeting on 21 February. Items discussed included the consultation process around the Tomorrow’s Library document and the
Victorians Love Libraries campaign.
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5.2.1 Statewide
Projects
Community Engagement – Anne Holmes
More Knowledge for Library Advocacy – Jenny Ruffy
Jenny Ruffy, Carol Oxley and Jacquie Phillips spoke about the internet survey which commences next week.
It was noted that there has been a big increase in Internet access and particularly wifi and the Survey is trying to determine the impact of this on
libraries and on their users.We need to get information and stories out to policy makers and funders give profile to libraries as agencies to help people
develop online skills.Need to demonstrate what is distinctive about libraries in this context.
The project will use the large US study Opportunities for all and the Moreland Library Service survey of 2011.
The results will be qualitative and quantitative and will look at the benefits for individual and community and the barriers to meeting needs
Final report by will be available in June this year and a presentation will be made to the MAC
Members were urged to support this and to collect as many responses as possible. Through links on library websites, signs on library computers and
handed out to computer users
Individual libraries will get their own data
Libraries 2030 –Peter Carter
Karyn Seigmann reported as Peter had been on leave. Stephen Tighe has been appointed as the consultant to assist in this project. The results will
feed in to the MAC Review.
In May there will be a 2 day workshop for selected participants organised by the State Library.
Workforce Leadership and Learning – Natalie Brown
Carolyn Macvean reported that the shared leadership program starting up again. Managers can nominate staff. Previous participants and their
managers have testified as to the value of this program. It will involve 10 days for worships, half day for presentation plus preparation time.
Applications open 4 April, close I may. Presentation day in December.
5.2.2 State Library
5.2.3 PLVN Projects
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Digitising Victorian Newspapers – Anne Holmes
Digitising of WW 1 papers is continuing.
Wendy Quihampton spoke to the circulated report. An additional report on the MyLanguage conference will be circulated.
Annual Survey – Elisabeth Jackson
Executive Subcommittee is reviewing the content of the Survey with the aim of producing a simplified survey. We are looking at proposals developed
by Robert McEntyre and also the IFLA Metropolitan Section survey. Executive has agreed to engage Counting Opinions to conduct the survey.
Agreement with Counting Opinions was tabled for signing.
Being the Best we Can – Elisabeth Jackson
Boroondara, Stonnington and Hobsons Bay have completed this process. A number of libraries have indicated they wish to conduct the program in
the latter half of 2012..
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Collaborative Procurement – Geoff Carson
Geoff outlined the current state of play with the PA and MAV/PLVN contracts. The legal advice on the PA requirement that libraries not enter into
other contracts for 6 months was noted but it is unclear what it means.
One solution was to investigate extending the contract with Bennetts so that the 6 months has expired when the new MAV contract starts.
Goulburn Valley has got PA to agree to exceptions.
It was pointed out that libraries are spending a considerable amount of money with PA and should be able to bargain for better discounts. Geoff
offered to convene a user group to discuss this and also a collective approach to procurement of e-resources. A meeting with PA will be arranged to
discuss these issues.
It was suggested that we should also investigate whether we can get Ministerial approval for libraries to join PA contract at a later stage.
Libraries reported on their experiences with the two contracts. Some of the points made were:
PA contract does not result in substantial cost savings in terms of discounts but saves money in the staff time involved in individual contracting
PA contact enables libraries to stay with the same suppliers and also introduces them to new ones
PA provides excellent back-up support
Use of only one supplier was a major problem with MAV/PLVN contract.
Elisabeth reported on current state of play with MAV contract. It expires in September and work will commence soon on the revision of specifications
using the results of the recent survey. More than one main supplier will be sought this time.
5.2.4 DPCD Report
Report from Kane Roach Colin Morrison on the MAC consultation. Consultation sessions have commenced and will
continue until end of April
Nerida Webster and Kasey Gardiner who are doing communications work for the project were introduced.
Facebook and twitter presences have been established and comments here will be fed in to the process
Launch of website next week
1 page community flyer will be sent out and this will be included in a collateral pack to be sent to libraries.
Submissions are due by the end of May.
Living libraries Round 2 now open, closes 11 May. 10 projects were announced in December.
If intending to put in a submission for Round 2 it is advisable to talk to DPCD as soon as possible. The panel adjudicating
will be set up on same basis as previously.
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.Library Link Victoria
Agreement in principle that libraries would contribute to purchase of replacement satchels
Noted that returned in error can be a big component of interlibrary traffic but agreed that libraries should return items in ILL
System rather than requiring lending library to contact borrower which is a big administrative burden.
5.2.5 Swift
5.2.6 Subcommittees
5.2.7 Public Libraries
Advisory Committee
John Murrell
Goal 3 – Innovation
Advocacy Campaign
6. Accounts and
finances
6.1 Financial report
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Goulburn Valley TAFE joined, UMRL and Lake Macquarie are interested in Swift model
Geoff Strempel from Sth Australia spoke at the Swift meeting about the statewide library management system in Sth Aust
Discussion of cross border collaboration
No individual reports from subcommittees. Report on joint convenors meeting held on 5th March. Each Subcommittee and SIG reported on recent
activities and planned events. This has been used to compile a calendar of events.
PLAC met 14 March. Items discussed included:
National vision and framework
National Year of Reading report.
Early literacy framework. Consideration of national framework. Views will be sought
NBN - We need to keep up pressure for libraries to be involved in rollout
Public library membership drive to take place May –August as part of NYR.
IFLA public libraries satellite is a possibility.
Use of Dollars Sense and Public Libraries research nationally was discussed. Victoria’s effort will be recognised if it does go national
RFID national data model for tags. A workshop was held to develop a model which has been sent to alia Last board meeting endorsed this and it will be
available on ALIA website.. Vendors have been involved.
Courier project:
Interest nationally for developing a better way of delivering courier services. We need to clarify our requirements
Karyn Siegmann and Sue McKerracher reported on the Victorians Love Libraries campaign which was successfully launched at Clayton Library on 19
March. Kits of collateral material were handed out and posted to libraries not represented at the meeting. Members were urged to use the materials
in the kits to advocate for better understanding of what libraries do.
The next steps are to get the video shown on TV as a community service announcement and sending a letter and the collateral material to all MPs.
MAV has set up and will maintain a facebook page and is publicising the campaign in its own publications.
Financial report to 6 March was circulated with the Agenda
Moved Karyn Siegmann, seconded Michael Scholtes That the report be accepted. Carried
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6.2 Libraries Australia
subscriptions
6.3 Accounts for
ratification and
payment
Proposal for moving to a population-based charging was circulated at the last meeting
with a decision deferred to this meeting. OCLC have advised that they are not able to provide a cheaper cataloguing service.
Moved Chris Kelly seconded Karyn Siegmann that the circulated proposal be adopted . Carried.
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Accounts for ratification:
Date
07/12/11
19/12/11
For
Lunch for December General Meeting
Being the Best Workshops
Amount
$315.10
$8,250.00
9/1/12
Creditor
Swan Hill Rural Council
Australian Continuous
Improvement Group
Frank Design
Design of Victorians Love Libraries
brochure
$,3982.00
13/1/12
West Gippsland RLC
$494.41
27/1/12
30/1/12
Nexus Research
Aust Tax Office
Reimbursement of costs for attendance at
PLAC meeting, DPCD lunch in December
Data Collection for Annual Survey
GST for September- December
1/02/12
28/01/11
23/1/12
National Library
Inticon
IFLA
Libraries Australia half year payment
Plvn domain name renewal
Membership
30/1/12
6/2/12
State Library
MAV
PicVic- 6 months
Salary and admin costs, July-December
less amount received for workshops
$119,750.95
$33.95
538 Euros
(About $676.00)
$1,252.00
$3,455.64
24/2/12
Empatico
( Sue McK)
Frank Design
MAV
Victorians Love Libraries
$4,666.20
Design of web tiles
Exec Officer and admin – Jan -14 Feb
$1144
$6,759.91
29/02/12
2/3/12
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$5,060.00
$19,636.00
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Accounts for Payment
Date
Creditor
For
Amount
6/3/12
Victoria
Deposit for Online Resources Forum
$1000.00
University
Moved Julie Kyriacou seconded Chris Kelly That the accounts be approved for payment Carried
7.Other Business
7.1 Possible
Consortium purchase
of Overdrive
subscription
.Last year New Zealand public libraries managed to get a country-wide subscription
which has resulted in all public libraries having access to Overdrive e-books at a
cost much lower than if they subscribed individually. They did this by dividing the
country into regions. Executive Officer would like to gauge interest in doing
something similar for Victoria ( or even Australia) before investigating further.
Meeting was in favour of this. It appears the main savings come from the costs of modifications to websites and this is amortised with a consortium
subscription.
7.2 MAC Review and
Review of PLVN Plan
The Plan is due for review this year. Work done for Libraries 2030 and for submissions
to the MAC Review will feed in to this and we need to determine the best way of
involving members in the review.
Members were asked to suggest issues for consideration for the MAC submission. The list of issues is attached to the minutes.
Comments to be sought from members for discussion at May exec meeting
7.3 Adult Learning
Australia
7.4 Frontline
presentation
Sally Thompson from ALA gave a presentation on possible collaboration with public libraries. Some of the points made were:
ALA and libraries are both concerned with Lifelong and life wide learning, adult literacy, formal and non-formal learning
Libraries were urged to acknowledge. Adult learners week in October. ALA will send materials.
Find a course database – libraries can put links on their website
ALA Journal could do with some library articles and stories about Informal learning.
Shirley Bateman and Susan McLaine gave a presentation on Frontline as the first in a series of presentations to members from Special Interest Groups.
Some of the points made:
913 staff were committed to undertaking the program .406 will be involved in the final stage this year
Participants and library managers have noted a cultural shift as a result of the program – a greater awareness of our role in promoting reading and
reader centred approach
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Staff have become more proactive in talking to people
Increase in creativity and improved networking opportunities are important side-effects of participation
Attention was drawn to the Opening the book website
Cost of participation is $182 plus GST per trainee.
7.5 LGPro Award
Suzanne Gately has won an LGPro award for the YuCan café at Altona North Library .
7.6 Sue Hamilton’s
Retirement
Acknowledgment of Sue Hamilton’ s work for public libraries. Sue is retiring on 5 April and has been a strong and consistent supporter of public
libraries both in her substantive Director position and for the last year as Acting CEO and State Librarian.
7.7 Pierre Gorman
Award
The 2012 Award was presented by Sue Hamilton to Yarra Plenty Regional Library for the development of Auslan storytime sessions. It was accepted
on behalf of YPRLC by Jane Grace
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Future Meeting and
Workshop Topics
(Calendar of events)
22 March – ICT Unconference
30 May – Libmark half day forum on Adult Literacy
18 June – Joint meeting of Multicultural and Home Library Service SIGs to discuss
home library services to CALD communities
14 September – HLS Seminar – Reaching Out
19 September – Online Resources Forum
12 October – Libmark all day forum at William Angliss
The meeting closed at 4.00 pm. Next meeting June 19th 2012 at State Library of Victoria.
Meeting dates for 2012:
June 19
September 11 (AGM)
December 4
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