Table of Contents for Advising
Overview of Valencia’s Learning Support System ...................................................................................................3
Logging into Banner Web forms ................................................................................................................................4
Navigating the Atlas Main Window ...........................................................................................................................5
Toolbar Icons .............................................................................................................................................................7
Function Keys ............................................................................................................................................................8
Glossary of Terms .....................................................................................................................................................9
Naming Conventions in Banner ............................................................................................................................... 12
Changing Your Password ......................................................................................................................................... 13
General Person Information ..................................................................................................................................... 14
General Person Identification Form (SPAIDEN) .................................................................................................... 14
Name Information................................................................................................................................................ 14
Alternate Ids ........................................................................................................................................................ 14
Address Information ............................................................................................................................................ 15
General Person Form (SPAPERS) ........................................................................................................................... 15
Performing a Person Search ..................................................................................................................................... 16
Recruit/Prospect Information ................................................................................................................................... 21
Reviewing Prospect Information Form (SRARECR) .............................................................................................. 21
Application Information ........................................................................................................................................... 22
Reviewing Admissions Application Form (SAAADMS) ........................................................................................ 22
What to look for in SAAADMS .......................................................................................................................... 22
Reviewing Student High School Information (SOAHSCH) .................................................................................... 23
Prior College Information (SOAPCOL) .................................................................................................................. 24
Recording an Advising Office Visit .......................................................................................................................... 25
Recording Advising Visit Comments ...................................................................................................................... 26
Comments Guidelines .......................................................................................................................................... 27
General Student Information ................................................................................................................................... 29
General Student Form (SGASTDN) ........................................................................................................................ 29
Assigned Advisors to Students ............................................................................................................................ 31
View Student’s Schedule of Classes .................................................................................................................... 31
Student Holds (SOAHOLD) .................................................................................................................................... 33
Adding a Hold ......................................................................................................................................................... 33
Releasing a Hold ...................................................................................................................................................... 34
Student Test Score Information ............................................................................................................................... 36
Test Score Information Form (SOATEST).............................................................................................................. 36
CPT Scores .......................................................................................................................................................... 36
ACT Scores ......................................................................................................................................................... 36
SAT Scores .......................................................................................................................................................... 36
LOEP Scores........................................................................................................................................................ 37
TOEFL Scores ..................................................................................................................................................... 37
Registration (Assisted) .............................................................................................................................................. 38
Adding a Course ...................................................................................................................................................... 38
Completing a Course Search in SFAREGS ......................................................................................................... 41
Resolving Registration Errors .............................................................................................................................. 42
Registering for Audit Courses ............................................................................................................................. 42
Registering for variable credit courses ................................................................................................................ 43
Registering a Senior Citizen ................................................................................................................................ 43
Registering Inmates ............................................................................................................................................. 43
Students Exceeding Maximum Hours ................................................................................................................. 43
Registration Status Codes and Descriptions ............................................................................................................ 44
Prerequisite Override Permissions ........................................................................................................................... 45
Searching for Classes................................................................................................................................................. 46
Reviewing Account Information .............................................................................................................................. 48
Reviewing Student Academic History...................................................................................................................... 49
Course Summary Form (SHACRSE) ...................................................................................................................... 49
Term Sequence Course History Form (SHATERM) ............................................................................................... 50
Verifying Received Transcripts (SOAPCOL) ........................................................................................................ 51
Transfer Course Form (SHATRNS) ........................................................................................................................ 52
Transfer Articulation Evaluation Form (SHATAEQ) ............................................................................................. 54
Transfer Course Equivalencies (SHATATR) .......................................................................................................... 54
Reviewing Student Degree Information .................................................................................................................. 57
Reviewing Student Financial Aid ............................................................................................................................. 59
Status ....................................................................................................................................................................... 60
Tracking (requirements) .......................................................................................................................................... 61
Eligibility ................................................................................................................................................................. 62
2
Overview of Valencia’s Learning Support System

SCT Banner – Company and product name of system

Atlas – Valencia’s “brand name” for the Learning Support System, which could be easily
recognized by faculty, staff and students.

Atlas Portal–Point of entry to enter the Atlas System which is powered by a product
called Campus Pipeline.

Banner Web includes functions that will be accessed through the Atlas Portal. Students
can register for classes and look at their academic records. Faculty can get their class
rolls and enter grades.

Banner – Staff will directly access this in the same manner that they now access the
Legacy system. Banner is composed of Student and Financial Aid products from SCT.

Cash Net - The cashiering system that will be used by the Business Office.

Cognos -A web-based reporting tool for routine reports and other analyses to support
decision-making.

Florida State Reporting – Student, facility, and personnel reports required by the state.

E-Visions - Software tool through which we will customize the production of transcripts,
letters, and forms and populate the appropriate information from Banner.

Workflow - An operational software that works with Banner Student and Financial Aid
to automatically move work and transactions from one office to another to improve
efficiency.
3
Logging into Banner Web forms
Web-Enabled Forms, or more simply, WebForms, is a technology that allow the Banner forms to
run within a web browser. Overall the forms look and behave the same, they are simply running
using facilities provided by the web browser rather than running as a separate set of software on
the PC.
Prerequisites
To run WebForms requires Microsoft Internet Explorer version 5.5 or higher and at least 15 Mb
of free disk space. To see what version of Internet Explorer is running on your PC start Internet
Explorer and then choose About Internet Explorer from the Help menu. If you have an older
version of Internet Explorer (version number less than 5.50) then you will need to upgrade to
Internet Explorer 6. To do this, choose Windows Update from the Start menu. This will take
you to the Microsoft Windows update web site. Select Internet Explorer 6 and then follow the
instructions to download and install the software.
WebForms may work with Netscape Navigator but we have not tested that.
Note that at this time WebForms is only available from on campus.
Step 1. Connecting
For the Production database go to Valencia http://webforms.valencia.cc.fl.us
Step 2. Login
Select the PROD link as shown below.
After connecting the standard Banner login screen will display. Type in your Banner User name
and Password. Also, make sure to type, “PROD” in the database field.
Once you have logged-in an Atlas splash screen will appear, then your Banner session.
4
Navigating the Atlas Main Window
General Navigation
Atlas Main Window
Menu Bar
Direct Access Box
Toolbar
Options Menu
Main Menu
Status Line
The features of the Atlas Web-enabled Main Window are:
 Menu Bar: Similar to the menu bar in a Word or Excel environment, this bar provides a
selection of pull-down options to navigate through Atlas.
 Tool Bar: Similar to the tool bar in a Word or Excel environment, this bar provides a
selection of “buttons” to navigate through Atlas.
 Status Line: Located at the bottom left
 Direct Access: By placing your cursor in the Direct Access box, you can type in the
specific form needed without having to use the Options Menu.
 Main Menu: A list of submenus/forms located in a folder from the Options Menu.
5
 Options Menu: When first logging into the ATLAS system an Options Menu will
appear. This menu allows you to view menus and submenus in a hierarchical manner. By
selecting a folder (i.e. Products Menu) you will see a list of submenus/forms within the
folder. The list of items will appear to the right in the Main Menu.
Note: In web-enabled forms the Options Menu will only appear in the initial main
window. Once you have entered a form, the Options Menu will disappear. Now you
may locate Options as a drop-down selection from the Menu Bar. You can use this
drop-down menu to navigate through the form.
Options drop-down
selection
6
Toolbar Icons
The following table describes the standard icons found on the tool bar:
Save
Saves all changes entered since the last save <F10>
Roll Back
Insert Record
Rollback function.
 In application and inquiry forms: clears all information (except
key block information) and takes you to the first enterable field in
the key block.
 In Validation and query forms: Takes you to the first enterable
field on the form
Inserts a new blank record into the list of existing records
Delete Record
Removes a new blank record from the list of existing records
Enter Query
Takes the form into query mode and lets you enter search information
<F7>
Submits the query and displays any records that match the search criteria
<F8>
Takes the form out of query mode and cancels the query <Ctrl + q>
Execute Query
Cancel Query
Previous Record
Next Record
Previous Block
Next Block
View/Send
Message
Print
Graph
Information
Show Keys
Bookshelf
Exit
Moves the cursor to the first enterable field in the previous record
<Up Arrow>
Moves the cursor to the first enterable field in the next record or press
<Down Arrow>
Moves the cursor to the previous information area (block) that has at least
one enterable field <Ctrl + Pg Up>
Moves the cursor to the next information area (block) that has at least one
enterable field <Ctrl + Pg Dn>
Accesses the General Message (GUAMESG) form. Allows Senders and
Recipients to create, update, or delete messages .
Accesses the print function <Shift + F8>
Accesses the wizard that lets you build a custom graph
Lists all the functions and their equivalent keystrokes for the current
form, window, or field
<Ctrl + F1>
Accesses the bookshelf – a help feature that provides more in-depth detail
and assistance
Exit
7
Function Keys
The following provides alternative keystrokes to many of the Tool Bar Icons and other functions
in the ATLAS system. You may also view these items from the Menu Bar at the top of your
window.
Cancel Query
F7
Clear Block
SHIFT+F5
Clear Field
CTRL+U
Clear Form
SHIFT+F7
Clear Record
SHIFT+F4
Count Query Hits SHIFT+F2
Delete Backward
BACKSPACE
Delete Record
SHIFT + F6
Display Error
SHIFT+F1
Down
CTRL+I or DOWN ARROW KEY
Duplicate Record
F4
Edit
CTRL+E
Execute Query
F8
Exit
CTRL+Q
Generate ID
F3
Help Item Properties Ctrl + H
Left
LEFT ARROW KEY
Next block
CTRL+PAGE DOWN
Next Item
TAB or CTRL+TAB
Next Primary Key SHIFT+F3
Previous Block
SHIFT+PAGE UP
Previous Item
SHIFT+TAB or SHIFT+CTRL+TAB
Previous Menu
CTRL+ENTER
Return
ENTER
Right
RIGHT ARROW KEY
Save (Commit)
F10
Scroll Down
PAGE DOWN
Scroll Up
PAGE UP
Show Keys
CTRL+F1
Up
UP ARROW KEY or CTRL+P
8
Glossary of Terms
The following list describes the standard terms used within the ATLAS System:
Alert Box
A type of dialog box that pops up to notify you of a condition that may affect
how you can enter information or the kind of information you can enter. It
requires you to acknowledge the message before you can continue.
Application form
Form used to enter, update, or query information. (An application form will have
the letter “A” in the third position of the form name.)
Block
An information area on a form separated by a solid line.
Calling Form
Form from which you clicked a button and accessed another form.
Cancel
Exits you from an Option List, List of Values, Editor window, or Dynamic Help.
Clear Form
Clears all information and returns you to the first enterable field in the key
information area.
Commit
Saves all changes entered since the last time you saved.
Count Hits
In query mode, counts the number of records that meet the search criteria and
displays that number in the Status Line.
Count Query Hits
In query mode, counts the number of records that meet the search criteria and
displays that number in the Status Line. To retrieve records, select the Execute
Query Function.
Dialog Box
A box containing information. Requires you to respond to it before you can
continue.
Down
Use the <DOWN ARROW> key. Moves the cursor to the first enterable field in
the next record, moves you lower on a List of Values, and moves you lower in a
pull-down list.
Drop-Down List
A drop-down list shows three or more values for a field. Any field with a down
arrow icon contains a drop-down list.
Edit
Displays a window you can use to add, change, or delete text; especially useful
in entering updating Dynamic Help.
Enter Query
Puts the form into query mode and lets you enter search criteria to see what
information is already in the database. ENTER QUERY appears in the Status
Line.
Execute Query
In query mode, searches the database and displays any records that match the
search criteria.
Exit
From forms and windows, exits you out of the form or window. From menus,
exits you out of the Banner system. From query mode, cancels the query and
takes the form out of query mode.
9
Field
Area in a form where you can enter, query, change information, or where
existing information is displayed. Banner describes fields as either enabled,
disabled, enterable, or display only.
Form
Window containing enterable fields for a process.
Help
Displays the Oracle help window for the current field.
Inquiry Form
Form used to look up existing information on the database Allows you to view
but not update. (An inquiry form will have the letter “I” in the third position of
the form name.)
List of Values
(LOV)
Displays a list of values for the current field if <List> appears in the status line.
Menu
A list of options you can access with the mouse or keyboard.
Next Block
Means to move the cursor to the next information area (block) that has at least
one enterable field.
Next Field
The next enterable field in the current information area.
Next Item
The next enterable field in the current information area.
Next Primary Key
From a called form, returns you to the calling form and enters the highlighted
value into the field that called the form. From a List of Values (LOV), returns
you to the calling form and enters the highlighted value into the field that called
the form.
Next Record
Means to move the cursor to the first enterable field in the next record of the
current information area. If the cursor is in the last record, a new record is
created.
Object
An object can be a form, job, menu or QuickFlow used in Banner.
Option List
Dialog box displaying two or more items to choose from.
Pop-Up Window
Dialog box, alert box, or list of values that appear in a separate window.
Previous Block
The previous information area that has at least one enterable field. If the previous
area is another window, then that window is opened.
Previous Field
Means to move the cursor to the previous enterable field in the current
information area.
Previous Item
Means to move the cursor to the previous enterable field in the current
information area.
Previous Record
Means to move the cursor to the first enterable field in the previous record.
Query Form
Form used to look up existing information on the database.
QuickFlow
A set of forms that are linked together in order to help you complete a process
within ATLAS. When you use QuickFlow, it opens the first form in the set and
10
the next form is automatically opened until the process is completed.
Record
All information displayed in the window for an item.
Rollback
From an application or inquiry form, clears all information and returns you to the
first enterable field in the key information area. Rollback is a standard button and
appears on most forms. From validation forms, rollback will return you to the
first enterable field on the form. From a query form it will return you to the first
enterable field on the calling form.
Save
Means to save all changes entered.
Scroll Down
The process of moving down repeating records or lists of information that cannot
all be displayed in one window.
Select
Choose an item by highlighting it or clicking it with mouse.
Show Keys
Display the list of keyboard options.
Up
Use the <UP ARROW> key. Means to move the cursor the first enterable field
in the previous record, moves you upward on a List of Values or drop-down list.
Use the arrow key.
Validation Form
Form used to define the values that can be entered in specified fields on
application forms. (A validation form will have the letter “V” in the third
position of the form name.
Window
Displays an information area.
11
Naming Conventions in Banner
Banner form names consist of seven characters that use a specific structure to define their
location and use in Banner. This information is crucial when navigating through the system.
Position 1: Identifies the primary system owning the form. Valencia uses the following
systems:
G – General
R – Financial Aid
S – Student
T – Accounts Receivable
Position 2: Identifies the module (menu) where the form can be located. The ones most often
used in the student system are below
A – Admissions (Student System)
C – Catalog (Student System)
E – Support Services (Student System)
E – Events Management (General System)
S – Student System Shared (Financial Aid System)
F - Registration (Student System)
G – General Student (Student System)
H – Grades/Academic History (Student System)
I – Faculty Load (Student System)
L – Location Management (Student System)
M – CAPP (Student System)
O – Overall (Student System)
P – Person (Student System)
R – Recruiting (Student System)
S – Schedule (Student System)
T – Validation Form/Table (Student System)
U – Utility (Student System)
Position 3: Identifies the type if form, report, job, and table.
A –Application Form
I – Inquiry Form
R – Rules Form
V – Validation Form
Remaining
Positions
Uniquely identifies the form, report, job or table.
Examples:
SPAIDEN
S – Student System
P – Person Menu
A – Application Form
IDEN – “Identification”
GUAPSWD
G – General System
U – Utility
A – Application Form
PSWD – “Password)
12
Changing Your Password
Security in ATLAS is crucial. Every 90 days you will be forced to change your password.
To change your password, access the Oracle Password Change Form from the ATLAS Main
Window by typing GUAPSWD in the Direct Access Box.
1.)
2.)
3.)
4.)
Once you enter the form your Oracle
User ID will populate.
Type your current Oracle Password.
Tab to New Oracle Password. Enter
your new password; tab and type
again in Verify Password.
Save
or F10
Once you have saved, you will be taken back to the Main Window.
13
General Person Information
General Person Identification Form (SPAIDEN)
All students, faculty and staff will exist in this form. This is where persons will be created and a
Valencia ID assigned. This form captures:
 Name
 Alternate ID (Social Security Number)
 Address
 Telephone number.
Type the Student’s ID or see Performing a Person Search
Name Information
Next Block
or Ctrl Page Dn
Valencia
ID
Name
Alternate Ids
Next Block
or Ctrl Page Dn
Alternate ID
(Social Security #)
14
Address Information
Next Block
or Ctrl Page Dn
Addres
s
Telephone #
General Person Form (SPAPERS)
This forms captures biographical information.
 Gender
 Date of birth
 Ethnicity
 Social Security Number.
Types the Student’s ID or see Performing a Person Search. (If working in the same student
record the ID will automatically populate.)
Native Language
15
Performing a Person Search
The Person Name/ID Search Form (SOAIDEN) may be accessed from all forms that require
an ID number in the Key Block. The name, ID number, birthdate, and change indicator are
displayed. A search can be performed on either a Valencia ID, an SSN or other alternate ID, a
persons’ name or a person’s alternate name. An extended search can be performed to show more
information about each match and to make the soundex search available. The soundex search
allows the user to enter information (or partial Information) for a ‘sounds like’ search.
1.)
In the Key Block of any ID driven form, click on the Flashlight at the end of the ID
field to access the SOAIDEN form.
2.)
The Option list dialog will appear.
Click on person search. This will
open the SOAIDEN form.
3.)
Click ‘No’ for Case Sensitive Query.
4.)
Is the persons’ Valencia ID or SSN known?
A. If yes, enter the Valencia ID or SSN
of the person you are searching for and
proceed to step #5.)
B. If no, enter the last name in between
% signs of the person you are searching
for (use proper case) in the Last Name
field.
16
1. Tab to the First Name field and
enter the first name in between %
signs of the person you are searching
for (use proper case).
5.)
 Note: It is not recommended to enter anything in the Middle Name
field. If the person is already on file without a middle name or initial,
entering it will exclude the record from your search.
Execute query to find the matches. The
or F8
form will now display all matches from
the criteria entered.
When a query is performed, all persons’ who match the criteria will appear under their
Valencia ID (Chg indicator will be blank), their Alternate ID (Chg indicator will be an ‘I’)
and may also appear under their Valencia ID with any alternate names on record (Chg
indicator will be an ‘N’). It may appear as if the person has many duplicate PIDM’s but
they will only have 1 PIDM as long as they do not have 2 Valencia ID’s with Chg
indicator’s that are blank. When a match on the name is found, the birthdate (if known)
must also be verified to make sure it is the correct student.
 Note: If the name you are searching for is on record as an alternate name, the
search will not always display the current name. When the ID is chosen and you
have returned to the form you entered the search from, the current name will
then be displayed in place of the name you searched under.
6.)
Did the search produce an exact match to the person you are looking for?
A. If yes, double click on the ID to return to the form you entered the search from
and the Valencia ID and the name will automatically populate.
B. If no, broaden your search criteria.
17
1. If your search criteria was an ID or SSN, repeat step #4.) and step #5.) using
the name as the criteria.
2. If your search criteria was the name, query on a shorter version of the first
name (%Thom% and/or %T% instead of %Thomas%) and also on common
nicknames (%Tom%).
a. Enter Query
b. Repeat step #4.) and step #5.) using each new criteria. If a match is still
not found, the person does not exist in the database.
c. Exit twice to return to the
form you entered the search
from.
d. See Creating a General Person procedures to add the person to the
database.
C.
If unsure, select a record that may be a match by highlighting it.

Note: If you are unsure if a record is the one you are searching for,
you will need to add additional elements to the criteria you are searching
on.
1. Click on Query on the menu bar and
select Count Hits
2. Execute Query
or F8
18
3. This form allows other information to be seen in addition to the name and
birth date. Scroll through the records and check address and telephone and
general student information as possible matches.
4. A soundex search can be performed, if you are still not sure, by entering the
name in the Sounds Like… field and then clicking Execute Query to bring up a
new list of possible matches.
5. Did the extended search produce a match?
a. If yes, double click on the ID Number of the match to return to the form
you entered the search from and the Valencia ID and the name will
automatically populate.
19
b. If no, the person does not exist
in the database. Exit three times
to return to the form you entered
the search from.
c. See Creating a General Person procedures to add the person to the
database.
20
Recruit/Prospect Information
Reviewing Prospect Information Form (SRARECR)
In atlas we will be able to capture information on potential students before they actually apply
through the Prospect Information Form (SRARECR). This form contains basic information on
the student such as Valencia ID and may include information about their desired program of
study and interests.
Indicates if
recruit has been
admitted or has
current
registration
21
Application Information
Reviewing Admissions Application Form (SAAADMS)
The Admissions Application Form (SAAADMS) can be used to find applicant information.
The information found in this form is very similar to the information found in the General
Student Form (SGASTDN) which is detailed on the following pages.
View attached
major
What to look for in SAAADMS

Has a decision been made?
Valid Decisions codes

22

Do the checklist items have received dates?
When an admissions record is created a checklist is also created based on the admit
type of the student. In the example below, this student was a “college” admit type.
Additional college requests (i.e. C2, C3) may be created by the Admissions Home
office once the application is fully processed by creating additional SOAPCOL
records.
To view more specific information on common checklist items go to “Options” then
to High School Information (SOAHSCH) or to Prior College Information
(SOAPCOL) or to Test Score Information (SOATEST)
Reviewing Student High School Information (SOAHSCH)
The High School Information can be accessed via “Options” or by entering the form name
SOAHSCH in the Direct Access box. This form is important to applicant processing because it
identifies critical information such as Grad Date, Admissions Request (i.e. Checklist) and
Diploma received
23
Prior College Information (SOAPCOL)
The Prior College Information can be accessed via “Options” or by entering the form name
SOAPCOL in the Direct Access box. This form is important to applicant processing as well as
transcript articulation because it identifies Admissions Request (i.e. Checklist) seen in
SAAADMS, the colleges used in SHATRNS, and whether we have received and/or reviewed
transcripts.
24
Recording an Advising Office Visit
The Person Appointments/Contacts Form (SOAAPPT) allows us to track specific contacts
and appointments of students. Though mainly used by Enrollment Services (i.e. benchmark calls,
Post Secondary Transition programs) and Student Development (i.e. campus tours) this form will
also be used by each advisor and counselor to track student visits to the Advising Centers.
Upon arrival into an advisor/counselor’s office the following procedures will need to be
completed in order to properly track a student’s visit.
This form can be accessed through the General Person Menu or by typing SOAAPPT in the
Direct Access Box.
1.)
2.)
Enter the Student’s ID
(See Performing a Person Search)
Next block.
or Ctrl Page Dn
3.)
4.)
5.)
If appointments already exist, insert a
new record using the icon on the tool
bar. The appointment fields will be
blank except for “Appt Date” which will
populate with today’s date.
Tab to Times. Enter the time the student
arrived in the Advising Office in the
“From” field. Enter the time the
advising session started in the “To”
field.
Note: It is very important that the times be accurately entered into the system. These
fields will be used to calculate wait time for internal reporting.
Enter for the campus Advising code
25
6.)
7.)
8.)
Enter your own SSN or Valencia ID in
the “Interviewer”
Leave remaining fields blank.
Save
or F10
Recording Advising Visit Comments
During or after the advising visit, comments, issues, or points of discussion with the student can
be recorded in the Person Comment Form (SPACMNT). These comments will be “attached”
to the appointment recorded in SOAAPPT
This form can be accessed from the SOAAPPT Form by going to OptionsPerson Comment,
through the General Person Menu or by typing SPACMNT into the Direct Access Box.
1.)
2.)
The student’s ID should appear if you
have been working in his or her
record. If not enter the Student’s ID
Next Block
or Ctrl Page Dn
3.)
4.)
5.)
6.)
7.)
8.)
9.)
Insert Record (if comments do not
already exist proceed to next step)
Enter the Comment Type code.
or F6
Tab. Is the comment to be recorded as
confidential? If yes check
“confidential” box.
Tab. Enter “ADVC” in the
“Originator” field.
“Add Date” and “Activity Date”
will be populated automatically.
Click on the maintenance button next
to “Appointments”
A window with a list of
appointment/contacts for that student
will appear.
Using the scroll bars or the Find %
function select the appointment just
created.
Note: The list of appointments are in reverse chronicle order.
26
10.)
11.)
Tab to or click on
“Comments” and enter
comments.
Note: The Comments area is a free form field with unlimited room for comments. Keep
comments pertinent to student learning and outcomes and record during or
immediately following student visit. Please include the time the student was seen in the
comments field.
Save.
or F10
Note: Last Updated by will be populated with users ID was comments have been saved.
Comments Guidelines
Purpose




To record comments about advising sessions with students:
To make connections for students who talk to different advisors.
To provide continuity for students that supports their career and educational plans.
To improve advising by building on information shared with students by different
advisors.
Procedures
1. Advisors and counselors should enter brief comments that capture the content of the
advising meeting for each student during non-registration times. If it is not possible to
accomplish this during busy registration periods, selected comments should be noted (i.e.
specific concerns)
2. Comments should include any suggestions you make to the student for referral, follow up
or “homework” (i.e. showed a student how to use the Atlas portal and told hre or she sign
on to use My Career Plan)
3. These comments are part of the student's educational record and therefore are available to
the student upon request, may formally be challenged by the student, or could be
available to anyone by way of subpoena as part of a legal action.
IMPORTANT:
Everything you record in the comments section must be accurate and supported by
relevant statements made by you or the student during the advising session, documents,
or college policy/procedure.
AVOID derogatory comments, guesses or speculation, comments regarding
physical/mental condition or appearance, ethnicity/national origin, or evaluative
comments - positive or negative.
Note any complaints in a generic manner, not mentioning any names. For example,
"Discussed difficulty with math instructor."
27
4. Suggested terms and abbreviations for easy data entry:
 PER - Personal
 GC - Grad Check
 DA - Degree Audit
 UA- Unofficial Advisement
 CC - Career Center (Referral to CC)
 CO - Career Options
 TR - Test Results
 DO - Degree Options
 FI - Faculty Issues
 TI - Transfer Info
 TS- Transient Student
 PR – Prerequisite
 SS- Special Situation (This denotes that this may have been a difficult situation or
there might be an issue the present advisor/counselor might want to discuss with
the previous advisor/counselor.)
28
General Student Information
General Student Form (SGASTDN)
This forms captures basic student information.
 Student type
 Residency
 Degree
 Program
Type the Student’s ID or see Performing a Person Search. Type a specific term or leave
blank. If term is left blank all changes in the student’s record can be seen (i.e. what term a
student changes their residency or program).
Next Block
General Student
Information
or Ctrl Page Dn
Program of Study
Major: Click on
“Primary” button to view
student’s major for those
programs with multiple
specializations
Residency
29
From the General Student Form (SGASTDN)
you can go to Options in the Menu Bar and
select different forms to view additional
information.
The options most often used will be:
Student Activities
Student Mail
Assign Advisors to Student
Student Cohorts and Attributes
View Student’s Schedule of Classes
Appointments and Contacts
Person Comment
Student Activity (student’s membership in clubs/organizations)
Student Mail (view any system generated mail/correspondence sent to a student)
30
Assigned Advisors to Students
(view advisor assigned to a student)

Term must be entered
Student Cohorts and Attributes (view attributes such as Honors or Tech Prep)
Term must be entered
View Student’s Schedule of Classes
 Once you are in the form “Next Block” to view the student’s schedule
31

View Appointments and Contacts (view any appointments the student has had with
advisors)

Review Person Comments (view any comments added to student record by student services)
32
Student Holds (SOAHOLD)
The Hold Information Form (SOAHOLD) is where you apply a hold for the purpose of
stopping registration and/or reports. This form also identifies inmates for registration and
admissions tracking purposes.
Note: Do not click on the Rel: (release) square unless you are to be the only person who
can lift the hold!
This form can be accessed through the General Student Menu or by typing SOAHOLD in the
Direct Access Box.
Adding a Hold
1.)
2.)
Enter the Student’s ID
(See Performing a Person
Search)
Next block.
or Ctrl Page Dn
3.)
Enter the hold type.
4.)
Enter the reason for the hold.
5.)
If hold is due to a library fine or
other type of fine enter the
amount owed.
33
7.)
Note: The date fields control when the hold is “active” for that student. The “To” date
will automatically populate with today’s date, while the “From” date will populate with
31-DEC-2099 (essentially the end of time). If the hold is only to be placed on a record for
a specific time frame you can change these fields (see below)
Change “From:” and “To:”
dates, if needed.
Enter the Originator code.
8.)
Save
6.)
or F10
Releasing a Hold
Example: Today is November 12th and the student has a H2 Registration hold created
November 8th . The student has resolved the issue, which placed the hold on his or her
records. Change the “To” Date to November 11th and the student will be permitted to
register that day if registration is currently in progress.
1.)
2.)
Enter the Student’s ID
(See Performing a Person Search)
Next block.
or Ctrl Page Dn
3.)
Highlight the hold you wish to release.
4.)
Enter yesterday’s date in the “To:”
field. This will keep an historical record
of the hold but “inactivate” it.
Save
5.)
or F10
34
IMPORTANT
As a policy we will be keeping historical record of holds (i.e we will not be deleting holds). This
policy makes releasing holds that were entered the same day a bit more challenging. If this
happens follow the procedures below.
Example: Today is November 12th and the student has a H2 Registration hold which was
created earlier in the day. The student has resolved the issue, which placed the hold on this
or her records. Change the “To” and the “From” date to November 11th which will permit
the student to register.
1.)
Highlight the hold you wish to release.
2.)
Change the “To:” and the “From:”
dates to yesterday’s date.
Note: The “To” date must be equal to or
greater than the “From” date.
35
Student Test Score Information
Test Score Information Form (SOATEST)
Test Score Information Form (SOATEST)
 Placement Scores (CPT, SAT, ACT, LOEP)
 College Ready Diploma
 High School Foreign Language
 High school coursework that would fulfill prerequisites for Valencia courses
 Type the Student’s ID or see Performing a Person Search
CPT Scores





CPTA
CPTI
CPTM
CPTR
CPTW
CPT Elementary Algebra
CPT Intermediate Algebra
CPT Arithmetic
CPT Reading
CPT Sentence Skills
ACT Scores
 A01
 A02
 A03
ACT English
ACT Math
ACT Reading
SAT Scores
 S01
 S02
SAT Verbal
SAT Mathematics
36
LOEP Scores




LOEP
LOLU
LORC
LOSS
LOEP Average (used for placement)
LOEP Language Usage
LOEP Reading Comprehension
LOEP Sentence Skills
TOEFL Scores
 T01
 T02
 T03
TOEFL TSWE Score
TOEFL Paper Version
TOEFL Computer Version
37
Registration (Assisted)
Adding a Course
The purpose of the Student Course Registration Form (SFAREGS) is to provide an automated
mechanism for registering students into sections created by the Course Scheduling Module. This
form also assesses the charges related to the registration and passes them to Accounts
Receivable. This form further allows for student maintenance, performs the functions necessary
for ADD/DROP activity, withdrawals within the current term, provides the ability to print a
student's schedule/bill, and enables institutions to use block scheduling to ease data entry. In
addition, a student's time status history can be viewed and updated in this form.

NOTE: Use of the exit key will delete any fatal errors which have occurred during processing without
warning.
This Form can be accessed through the Registration Menu or by typing SFAREGS in the Direct
Access Box.
1.)
3.)
The above form will appear. Exit
Enter the term for which you are registering in
the Term field.
38
4.)
Tab to the ID field and enter Student ID Number or click the flashlight to search
by name.
(See Performing A Person Search procedures for detailed search directions)
5.)
Next Block
or Ctrl + Page Dn
6.)
Does the student have a hold?
A. If no, proceed to step #8.)
B. If yes, a ’Y’ will appear in the
Hold field, click on the Flashlight to
view the hold.
1. If the student has the appropriate paperwork to
override the hold or the hold is an Inmate hold, a
supervisor must enter the override password in the
hold field, Next Block and then proceed to step #7.)
or Ctrl + Page Dn
2. If the student does not have the appropriate
paperwork to override the hold, direct the student
to the appropriate office to clear the hold, Exit,
Rollback to enter a new Student ID number and
then return to step #4.)
The student’s term and registration information, if any, will automatically
populate in the 2nd and 3rd key blocks. A Status field appears in both key blocks.
The 1st Status field is the student’s enrollment status, a status which effects the
whole term, and the 2nd Status field is the course status, a status that affects only
the associated course.
Other areas use the course status to identify the course registration, course drop,
or course withdrawal type (ex: RE-Registered, DD-Drop/Delete (input Error),
WS-Withdrawn Student Requested).
39






Note:
Registration codes begin with R%; the exception is AU for Audit.
Withdrawal codes begin with W%; (before deadline)
T% (after Deadline) the exception is AR for Administrative Refund.
Drop codes begin with D%; the exceptions are CA for Cancelled and
CF for Continuing Education Refund.
7.)
EL will automatically populate in the 1st
Status field if the student is eligible to
register.
Note: EL is the only enrollment status code that will permit registration. The status
codes DT (Term Drop) or WT (Term Withdrawal) will prevent registration. If the
student does not have the appropriate paperwork to register, Rollback to enter a new
student ID number and return to step #4.).
8.)
Next Block
or Ctrl + Page Dn
9.)
If registrations already exist, arrow down to the
first available row and enter the CRN.

Is the CRN valid? (When a valid CRN is entered the remaining course
information will automatically appear and the course reg status will be “RE”.)
a. If yes, go to step #10
b. If the CRN is invalid an error will appear
in the auto hint line. See “Completing a
Course Search”
40
10.)
Save
11.)
or F10
Once the registration has been successfully processed, the following message will
appear. Click OK.
12.)
Rollback to enter a new Student ID
Number and return to step #5.)
Completing a Course Search in SFAREGS
1.)
2.)
Click the Flashlight above the CRN
field to search for a course. A window
will appear and then select Search for
Sections.
Enter your search criteria
or F8
3.)
4.)
Double click on the course you would
like to select. This will take you back to
SFAREGS and populate the
information.
Proceed with steps 10 –12 from
“Adding a Course” above.
41
Resolving Registration Errors
When using the registration form SFAREGS, errors may occur when processing the students
registration. These errors appear in the course row when you “Save” the registration. See below:
If these errors appear, you will be unable to exit the form properly unless you “DD” (drop delete)
the courses. At that point you may exit the form and verify the cause of the error and resolve it
(e.g. enter a prerequisite override or delete a duplicate course). The academic department must
enter capacity overrides.
Tab to the Status field of each course with an error and enter DD and proceed with saving the
registration as detailed in proceeding procedures.
Registering for Audit Courses
The steps for “Adding a course” should be followed. The only deference is that “AU” must be
entered in the Status field.
Enter a ‘AU’, for Audit, in the Status field.
42
Registering for variable credit courses
If the course you are registering the student for is variable credit (i.e. internships) the “range”
message will appear for the course. Enter credit and billing hours before saving.
Enter credit and
bill hours
Student must have documentation from the department if registering for variable credit.
Registering a Senior Citizen
Following college policy seniors, who meet criteria (see “Senior Citizens” in training manual),
are waived from paying registration fees. In order to properly process this and “RS” status must
be given to the course in the Status field.
Enter a “RS”, for Registered Senior, in the
Status field
Registering Inmates
Students who are inmates (indicated by a hold in the Key Block) must also have a special
registration status
Enter a “RI”, for Registered Inmate, in the
Status field
Students Exceeding Maximum Hours
Students who are exceeding the maximum hours per term (19 credit hours) must have prior
approval from the Dean of Students or designee who will change the max hours manually. If the
error below appears the student must be drop deleted from one of their courses in order to save.
Refer the student to the Dean of Students
43
*Quick Tips when using SFAREGS
1. If you click on the next available line to enter another CRN accidentally and try to save, you
may get an error message (‘ERROR-Grade mode, credit hours and bill hours must all be
entered’ or ‘ERROR-Field must be entered’). Move back up to the preceding CRN line by
using the ‘Arrow up’ key on your keyboard.
2. The course status of DD is used when the student is deleted from a course due to a problem
with the course such as an operator input error, closed class, course exceeds max hours, time
conflict, etc. The course status of DS is used when the student requests the drop.
Registration Status Codes and Descriptions
Registered Codes
AU Audit (auto grade of “X”)
OD Other Dual Enrollment
RA Registration Spec Adult Disa
RC Reg Contract (CE CJI only)
RD Registration Dual Enrollment
RE Registered
RG Reg Grant (CE CJI only)
RI
Registration Incarcerated
RJ
Registration 8% Vocational
RS
Registration Senior Citizen
RT Reg 3rd Party (CE CJI only)
RU Reg Corp University (CE only)
RW Registered Web/Telephone
Drop Codes
AR Administrative Refund (auto grade of “AR”)
CA Canceled - Choose Another
CF Continuing Education Refund
CQ Pre-Requisite Delete
DA Drop Administrative
DC Dropped from Cancelled Class
DD Drop/Delete (Input Error)
DL Dropped from Wait List
DQ Dropped through Prereq Purg
DS Drop Student Request
DT Drop Term
DW Drop Web/Phone
Withdrawal Codes (all have auto grade of “W”)
WA Withdrawn Administrative
WE Withdrawn - (Web/Phone)
WH Wait Listed - Seat Held
WL Wait Listed
WN Withdrawn - No Show
WS Withdrawn - Student Request
WT Withdrawn from Term
WX Waiver Code Withdraw
Withdrawal After Deadline Codes
TA Wthd After Wthd Deadline-Adm
TE Wthd After WthdDeadline-Web/Ph
TS Wthd After WthdDeadline-Std Rq
TX Wthd After Deadline-waiver
44
Prerequisite Override Permissions
The Student Registration Permit/Override Form will allow advisors to grant permission for
courses, which have a prerequisite.
This form can be accessed through the Registration Menu or by typing SFASRPO in the Direct
Access Box.
1.)
Enter current term.
2.)
Enter student ID#. (See Performing a
Person Search.)
Next block.
3.)
or Ctrl Page Dn
4.)
Enter permit type.
5.)
6.)
OPTIONAL: Enter CRN. (Remember
this will only permit/override for that
specific course. Typically, this will not
be use.)
Enter Subject.
7.)
Enter Course.
8.)
Save.
or F10
Note: All waivers are tracked by user ID.
45
Searching for Classes
In Atlas two forms can be used to search for course information. The Schedule Form
(SSASECT) and the Schedule Section Query Form (SSASECQ)
The Schedule Form (SSASECT) is used for course information when the CRN (Course
Reference Number) is known. This forms provides detailed information about the courses
location, times, assigned instructor and enrollment.
You can access this form through the Schedule Menu or by typing SSASECT into the Direct
Access box.
1.)
Enter the term
2.)
Enter the CRN
3.)
Next block.
or Ctrl Page Down
4.)
5.)
This block will provide the basic course information
(subject, number, title, campus)
Next block.
or Ctrl Page Down
6.)
7.)
This block will provide the meeting times and location
(i.e. building and room number)
Next block.
or Ctrl Page Down
8.)
This block will provide the instructor(s) assigned to
teach the course
46
9.)
To check course enrollment or to access any of the above
information you may also go to Options and select the
information you are looking for.
Example: Options Section Enrollment Info
The Schedule Section Query Form (SSASECQ) is used to conduct a general search a for
course. As much or as little information can be used a search criteria.
You can access this form through the Schedule Menu or by typing SSASECT into the Direct
Access box.
1.)
Enter the term and other pertinent information needed for the search.
Example Below: All HUM 1020 courses that meet on West Campus.
2.)
Execute Query
or F8
3.)
4.)
The results of the search will appear as shown above.
To conduct another search, cancel query and follow
steps 1 & 2.
or F7
47
Reviewing Account Information
The Account Detail Review Form (TSAAREV) allows you to view detail information about
student tuition, fees, payment, financial aid disbursement, account balance etc. You can access
this form by typing TSAAREV in the Direct Access Box.
 When first entering this form the following screen will appear.
 This is the printer set-up function. For purposes of advising you will not be using the
function. Once this screen appears exit
(TSAAREV).
to access the Account Detail Review Form
It is important to note if an amount is shown in Memo and Auth Aid Balance. These fields
indicate that the student has some find of Financial Aid, which has not been disbursed. If an
amount is present subtract it from the Amount Due for the amount the student is responsible for
paying. Please refer to ROARMAN for details of the type of aid the student is receiving.
 Memo Balance will indicate if the student has been approved for loans. Since these loans
depend on funding agencies (i.e. banks), this amount is not guaranteed until
disbursement.
 Auth Aid Balance indicates if need grants and scholarships (i.e. Pell Grant, Bright
Futures, Honors Program, Bridges) have been authorized and will be disbursed after the
drop/add period.
48
Reviewing Student Academic History
Course Summary Form (SHACRSE)
This form shows a basic list of courses taken at Valencia
 Note: Shows only course history at Valencia. Enter a specific term or leave term blank
in the key block to show all course work after you Next Block.
Conducting a Query in SHACRSE
In this form you may conduct a query for specific courses if you do not want to scroll through an
extensive list. After entering the Student ID  Next Block. Then hit the “Enter Query” icon or
F7 (this will clear the form). Next enter the information you are searching for (e.g. BSC courses)
by typing in the information into the appropriate field. Once search criteria has been entered
“Execute Query” or F8. This will show you list of only those courses.
49
Term Sequence Course History Form (SHATERM)
This form will display first term attended, Academic Standing, GPA (Term, Transfer,
Institutional, Overall) and courses taken by term (institutional and transfer).
1.)
Enter the Student’s ID
2.)
Enter the student’s level
3.)
Leave the Start Term blank (this
will show all terms)
Next Block again
4.)
or Ctrl Page Dn
The form below will appear. Use the scroll bar on the right to review all course work. This
form will also indicate term GPA.
Scroll Bar
50
Verifying Received Transcripts (SOAPCOL)
The Prior College Form (SOAPCOL) is used to record the institution(s) the student has
identified as previously attended on his or her Admissions Application. This is a very
important step to identify if the student’s transcripts have been received, and where they
are currently residing in our system, either SHATRNS or SHATAEQ.
Scroll Bar
1.)
Enter the Student’s ID
2.)
Next Block
or Ctrl Page Dn
3.)
4.)
5.)
6.)
Use the scroll bar on the right if more than one
college exists.
The Admissions Request field captures the
college code and the number of transcripts for
that student using a “one up” system (e.g. C1,
C2, C3)
Transcript Received indicates the date the
transcripts were “checked-in” by the
Admissions office. If the date is not populated
check SPACMNT for a “TRI” code for an
incomplete transcript. If incomplete or not
received, the student should contact the
transfer institution to send transcripts or wait
a few days if request was made recently.
Transcript Reviewed indicates the transcript
has been completely through the system an is
now a part of academic history.
51
Transfer Course Form (SHATRNS)
This form shows transfer courses that have been evaluated and rolled to academic history.
1.)
Enter the Student’s ID
2.)
Click on the search light next to
“Transfer Institution Number”.
 A list of colleges that the student has attended will appear. Select the college
you would like to view by double clicking on the “Sequence No” field
3.)
Enter a “1” in the “Attendance
Period Number” field to indicate
credit courses.
Next Block
4.)
or Ctrl Page Dn


The transfer institution’s information will populate the form.
If the message below appears it means that the coursework has not yet been
rolled to history and needs to be viewed in SHATAEQ. To view SHATAEQ
from this form, go to Options Transfer Articulation Detail
52
 A message box may also appear to indicate an electronic transcript has been
received. Click on VIEW to see the transcript.
5.)
Next Block again
or Ctrl Page Dn
 Now you can view the transfer coursework detail. Use the scroll bar on the right if
there are multiple courses.
Scroll Bar
 The transfer course information will appear on the top portion, while the
equivalency will appear at the bottom.
 For courses that have “XFER” as an equivalent subject, make sure to view
“Equivalent Course Attributes”. These attributes will determine if the transfer
course meets CAPP requirements.
53
Transfer Articulation Evaluation Form (SHATAEQ)
This form will show coursework that has not been rolled to academic history.
This form can be accessed directly (SHATAEQ) or from the SHATRNS form by going to
OptionsTransfer Articulation Detail.
1.)
Enter the Student’s ID
2.)
Enter the Institution
3.)
Next Block
4.)
or Ctrl Page Dn
All course information will appear in the block. If it does not, you will receive an
error message in your status bar indicating it has been rolled to history. Go to
SHATRNS to view the work.
 Note: in the “A” field you will see a:
Blank - if an evaluation has not been performed
‘Y’ - if an evaluation has been performed and
an equivalency has been assigned.
‘N’ – an equivalency does not exist in the
transfer institution’s catalog in SHATATR.
‘O’ - if an evaluation has been performed and
an existing equivalent has been overridden with
a different equivalent.
Transfer Course Equivalencies (SHATATR)
When conducting advising with unofficial transcripts or grade reports from another college, the
Transfer Articulation Form (SHATATR) can be used to verify transfer course equivalency to
our courses.
54
Note: This form will only be used in unofficial advising where transfer coursework has not been
entered into the system in SHATAEQ or SHATRNS.
You can access this form through the Academic History Menu or by typing SHATATR into the
Direct Access box.
1.)
Select the search light next to Institution. This will call
up the Source Background Institution query form
2.)
Type “C” in the type field
3.)
Tab to “Source/Background Institution” field and
type the institutions name followed by a % (wildcard)
4.)
Execute Query
or F8
5.)
Once you have executed the query select the college by
placing you cursor in the “Type” field of the college
you would like to select then double-click. This will
take you back to SHATATR.
55
6.)
Next Block
or Ctrl Page Down
Scroll
Bar
Use the scroll bar on the right of the Transferring Course block to view the courses from that
institution. A “Y” will appear in the “Equivalence” box and Valencia’s equivalent course
information will appear in the Equivalent Course Block.
Note: For institutions that have an extensive list of equivalents a search can be performed to
find the class quickly without having to use the scroll bar. Please follow the instructions below
1.)
While in the form select, enter a query
or F7
2.)
3.)
Tab to the “Subject” and “Course” and enter the
information you are looking for obtained by the
unofficial transcripts or grade report.
Execute Query. This will bring you directly to the
courses equivalent information if it exists.
or F8
56
Reviewing Student Degree Information
The Degree and Other Formal Awards Form (SHADEGR) allows you view a student’s degree
award status. It is also useful when tracking a student’s graduation application status.
1.)
Enter the student’s ID.
2.)
Click on the searchlight to view degree information.
3.)
This will bring up the Degree Summary Form. Next block
to view records.
or Ctrl Page Dn
57
The most recent degree program information will appear first. Use the scroll bar to view all
degree records. These records have distinct Sequence No. and are created once grades are rolled.
If a student changes their program a degree record is created for each change.
It is important that the student has a degree record for the program they have indicated on
their graduation application so that the appropriate degree audit (i.e. compliance) is
processed.
4.)
Once you have found the degree record you would like to
review, double-click on the “Sequence No” field to return
to SHADEGR
The Degree block:
Basic program, degree and catalog information can be found here. Below are the statuses you
will see for a degree record:
 SO (Sought) – This is what the student is seeking. Remember that there could be multiple
records so this may not necessarily be the current program.
 PN (Pending) – the student has submitted an application. Check the Graduation Status for
the term the student plans to graduate.
 AW (Awarded) – The student has been awarded the degree. Check the Graduation block for
the date and term the degree was awarded.
The Graduation block:
Below are graduation statuses you will see for a degree record:
 PG (Plans to Graduate) – Student has submitted a graduation application
 WG (Will Graduate) – Student has been awarded their degree or certificate.
 NO (Will not graduate) – Students who have applied and do not meet requirements for
graduation. Note: Their Degree Status will switch back to “SO”.
58
Reviewing Student Financial Aid
ROARMAN
Student can see
information on the
web.
Estimated cost of attendance for two terms. This amount
includes cost of living expenses. Click on the flashlight
to see a breakdown of what the budget includes.
Outside resources such as Veterans benefits, One Stop,
or other 3rd party. Currently this amount only reflect
Veteran’s Benefits.
Total amount of aid being offered. (Note: Pell Grant is
always accepted.)
Review lower portion of screen for detail.
 Type of aid (Fund column)
 Whether aid was offered and accepted (Note: Students must accept offered aid within
30 days)
 Whether aid was Memo’d/Authorized or disbursed (paid)
59
Expect Family Contribution. Based on whether a
student is dependant (family income included) or
independent. (Note: If EFC is under $3800 students are
automatically offered some kind of Pell Grant. The
exact amount is determined by EFC and outside
resources.)
Gross Need = Budget – Resources – EFC. This is for
need based aid.
Unmet need = Gross need- offered aid. (Note: If amount
is negative student will be unable to receive additional
need based aid.)
Status
Click on flashlight to view detail (below).
#1
#2
#3
#1
Pckg Req Complete and Disb Req Complete dates required for Financial Aid packaging
#2
Information used to determine financial aid need.
#3
If student has been selected for verification (Slct for Verif) the Verif Comp box must have
a check to disburse.
60
Tracking (requirements)
Lists items needed for Finanical Aid processing.
#1
#2
#4
#3
#5
#6
#1
Tracking Group is used to identify if the student is missing transcripts, which prevents Financial
Aid processing.
#2
Requirement. Place cursor in the field and view description at bottom of the screen.
#3
Status
#4
Indicates if requirement has be satisfied
#6
Indicates if requirement is needed for packaging, disbursing or memo’ing. If items are checked,
student must satisfy the requirement to receive aid.
#6
System Indicator
S=Satisfied
A=Item is absent from student’s Financial Aid File
I = Item is in student’s file but incomplete (i.e. signature missing)
W=Waived
R=Received but not reviewed
M= Manually entered by staff person
B = Entered through an automatic Batch process
61
Eligibility
Satisfactory Academic Progress (SAP)
Requirements for Satisfactory Academic Progress:
 2.0 GPA for all college coursework
 67% completion for all college coursework
 Student can not exceed 150% of degree credit hours (i.e. AA student can not exceed more
than 90 credit hours)
If student does not meet SAP, they will be placed on Financial Aid probation for 1 term. If above
requirements for SAP are not met after one term on probation, the student will be placed on
suspension. Students on Financial Aid suspension must appeal. If student approved student will
be placed back on probation.
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