PYLGSA Board Meeting
September 29, 2015
Call to Order @ 1935 (Pool)
Roll Call (quorum present)
Reports
1. Chad Smith (12u Agent)-2 players (Anderson) yet to pay; games going well
no significant issues to date.
2. Robert Araiza (8u Agent)-all well in 8u, no issues to report
3. Matt Gatica (8u Agent)-8u manager meeting done, communication good
4. Chris Hayes (Turkey Tournament Director)-Fullerton Hills 12u wants to play
in Turkey Tournament. They have been playing 14u in Fall >> will discuss
with agents and consider (Castillo recommends we observe them playing
before making a decision). Eric Russell has designed tournament logo, will
determine most appropriate vendor (Eclectic) or other to
make/distribute/market hoodies and tshirts. Would also like to have
tournament rules approved earlier this year than last year.
5. Dave Korte (Registrar)-all background checks submitted. Collecting final fees
for those who have yet to pay. New website being prepared for spring ’16
registration
6. Mike Westerfield (12u Agent)-Eastside golf cart not working >> Alig and
Eastside field representative to assess
7. Amy Taylor (Snack Bar director)
 $1634.75 deposited
 Managers and team parents have received email regarding team parent
responsibilities
 Researching potential refrigerator/freezer options
 Improved menu at Golden (including breakfast items)
 $2 and $3 tickets being sold
 Researched electrical panel at Shappell with Gardiner > have possibly
solved why circuit is being tripped
8. Eddie Allen (10u Agent)-10u running smoothly, midseason manager meeting
upcoming. Turkey Tournament participation being encouraged.
9. Eric Russell (UIC, Scheduling, ASA tournament director)
 schedule/umpires going well
 coach ejection preceding weekend (complaining about strike zone) >>
has communicated with coach, umpire and believes ejection may have
been premature >> recommends game ejection be extent of coaches
punishment
 assembling Invitational Tournament committee
10. Steve Gardiner (Placentia city director)-nothing to report. Question regarding
Fall ’15 sponsorship rebate level/amount
11. Ryan Smith (VP Finance/Administration)
 Bylaws committee meeting (Meadows, Russell, Adamsen)
 Town Hall meeting 10/10 will solicit and receive suggestions
 Approve by first meeting in November
12. Don Knutsen (Treasurer)
 IRS penalty has been cleared (no fee due)
 Detailed financial report September, 2015 (deposits $3960.35,
payments $11,617.51) discussed and submitted
 checking account $37,826.15, savings account $19,816.08
13. Ken Castillo (VP Operations)
 Players Clinic 1/30/16. Discussion of who will assist/run (CCS
teams, CSUF, Schroeder?). Clinic will be from 9-12 and cost will be
$10/player (anticipate 100-130 players)
 Discussion of Holiday Classic/Riggs tournament, potentially using
Eastside (in addition to Golden/Shappell). Dates 12/12-13; need to
encourage Board member participation. Some issues at Eastside where
we are secondary users (JUSA primary) and we cannot jeopardize this
usage
14. Keith Alig (VP Support)
 changed cart wires, oil changes to carts
 Eastside cart is fixed!
 Working on maintenance log
15. Denise Pool
 Bank update
 Town hall meeting 10/13 update
 Discussion of “select” program, possible in 12u
New Business
1. Don Knutsen-discussion of 2015-16 Budget, presented and proposed to Board.
Biggest concern is that we have no documented history prior to ’14-15 season,
so it is difficult to predict trends and some of our projections last year were
very far off. We also missed some significant items. That being said, we did
very well financially and actually have a surplus and higher income vs
expenses projected
2. Ryan Smith-discussions with Knutsen (questions concerns through week), will
get updated version emailed before next week. Request for all Board
members making Budget requests to be very detailed and careful in their
requests so that we can be as accurate as possible.
 wants to clarify/structure/detail infrastructure upgrades, etc
 will set up a “savings” allocation for large expenditures that may not be
needed now (fences, bins, golf carts, etc) These items should be voted
on as necessary when they arise
Motion to Adjourn @ 2046 (Pool); 2nd (Allen) >> meeting adjourned