Windows 7 – Basics
WIN7OP01
Date: February, 2011
Version: 1.0
Version Control Information
Version
1.0
Date
Feb
2011
Filename and
Path:
Description
New training guide put together for BusEco pilot group.
D:\Documents and Settings\tabrizib\Desktop\Windows 7 Training Guide.docx
©Monash University
Page 2
Table of Contents
Version Control Information ................................................................................................................ 2
Overview ............................................................................................................................................ 4
Logging into Windows 7 and Desktop Personalisation .............................................................................. 5
Overview ............................................................................................................................................ 5
Logging into Windows 7 ..................................................................................................................... 6
The Start Menu .................................................................................................................................. 9
Desktop Personalisation................................................................................................................... 10
Searching and Libraries .......................................................................................................................... 12
Overview .......................................................................................................................................... 12
Searching with the Start Menu ......................................................................................................... 13
Using the Advanced Search ............................................................................................................. 14
Libraries ........................................................................................................................................... 16
Windows Explorer ................................................................................................................................... 18
Overview .......................................................................................................................................... 18
Windows Explorer ............................................................................................................................ 19
Creating a new folder ....................................................................................................................... 21
Restoring folders and files from the Recycle Bin .............................................................................. 22
Restoring Previous Versions of a Folder or Document ..................................................................... 23
Offline Files and Synchronisation ..................................................................................................... 24
Encryption Protection ....................................................................................................................... 25
Devices and Programs ............................................................................................................................ 26
Overview .......................................................................................................................................... 26
Adding a Network Printer ................................................................................................................. 27
Hardware Devices ............................................................................................................................ 30
Network Programs ........................................................................................................................... 31
New Features of Windows 7.................................................................................................................... 32
Overview .......................................................................................................................................... 32
Aero Snap ........................................................................................................................................ 33
Aero Peek ........................................................................................................................................ 34
Taskbar Thumbnails ......................................................................................................................... 35
Flip 3D feature ................................................................................................................................. 36
Aero Shake ...................................................................................................................................... 37
Pinning Programs and Documents ................................................................................................... 38
Gadgets ........................................................................................................................................... 41
Sticky Notes ..................................................................................................................................... 43
Snipping Tool ................................................................................................................................... 44
Problem Steps Recorder .................................................................................................................. 45
Remote Access ....................................................................................................................................... 46
Overview .......................................................................................................................................... 46
Remote Access ................................................................................................................................ 47
Course Summary .................................................................................................................................... 50
Overview .......................................................................................................................................... 50
©Monash University
Page 3
Windows 7 – Basics
Overview
Introduction
Windows 7 is now the new standard operating environment (SOE) for all staff at Monash
University. This training guide will allow you to become familiar with this new operating
system.
Course
Objectives
At the end of this course participants will be able to:
 Log on and off Windows 7,
 Personalise your desktop,
 Use the Search facilities,
 Become familiar with Libraries,
 Maintain your files and folders,
 Add new devices and programs,
 Discover the new features for Windows 7,
 Use files that are offline, and
 Remote access.
Who should
attend the
course
This course is for anyone who hasn’t seen or used Windows 7 before.
Contents
This publication contains the following topics.
Topic
Logging into Windows 7 and Desktop Personalisation
Searching and Libraries
Windows Explorer
Devices and Programs
New Features of Windows 7
Remote Access
Course Summary
©Monash University
See Page
5
12
18
26
32
46
50
Page 4
Logging into Windows 7 and Desktop Personalisation
Overview
Purpose
This section provides you with the basics of logging into the system and desktop
personalisation.
Learning
Objective
At the end of this section you will learn how to:
 Log into your Windows 7 environment, and
 Personalise your desktop.
Contents
This chapter contains the following topics.
Topic
Logging into Windows 7
The Start Menu
Desktop Personalisation
©Monash University
See Page
6
9
10
Page 5
Logging into Windows 7
Introduction
Your workstation has just been migrated to the new Monash University SOE. Your
workstation environment will be set up with:
 Windows 7,
 MS Office 2010 including Outlook 2010, and
 Internet Explorer Version 8.
Before you
begin
Ensure that you computer is switch on and you are at the Windows 7 logon page.
Logging into
Windows 7
To log on to Windows 7, do the following:
Step
1
Action
Are you at the Novel login?
If Yes, then press the Alt, Ctrl and Delete keys at the same time on your
keyboard.
If No, then click on the Windows login.
2
3
Result: The IT Acceptance Policy displays.
Click on OK to acknowledge the IT Policy.
Result: The Windows Login Pad displays
Complete the following:
 Type in your Authcate Username and Password, and then
 Click on OK.
Result: The Windows 7 desktop displays:
Continued on next page
©Monash University
Page 6
Logging into Windows 7, Continued
Desktop
Features
1
3
2
4
Part
1
2
3
4
Function
Displays the Windows 7 Start menu.
Allows you to open the selected program.
Allows you to open programs that are used on a regular basis.
Allows you to see the programs and services currently running.
Show desktop button has got two features, they are:
 Previewing the desktop, if you rest your mouse pointer on the button,
and
 When clicked on the Desktop is shown permanently
Continued on next page
©Monash University
Page 7
Logging into Windows 7, Continued
Logging off
Windows 7
To log off Windows, do the following:
Step
1
Action
Click on
.
Result: The start menu displays as shown below:
2
Click on Shut down.
Result: Windows 7 will shut down.
©Monash University
Page 8
The Start Menu
Start Menu
The Start Menu has changed slightly compare to previous versions of Windows. In
Windows 7 everything is displayed in the one menu, unlike before when the menu would
extend to the middle of the screen depending on what programs were installed.
Start Menu
Overview
1
4
5
6
7
2
8
3
Part
1
2
3
4
5
6
7
8
How to view
All Programs
Function
Displays all the recently used programs.
Displays all the programs installed on the computer. This will be displayed in
Part 1 when clicked on.
Allows you to Search for anything on the system.
Navigates to the Libraries where documents, pictures, music and videos can
be found.
Navigates to the computer hard-drive information.
Navigates to the Control panel as well as displays some common changes.
Displays the Windows 7 Help and Support.
Allows you to shut-down the computer
To view all programs that are installed, do the following:
Step
1
Action
Click on Start > All Programs.
Result: A list of programs are displayed.
©Monash University
Page 9
Desktop Personalisation
The Desktop
The Desktop is the first thing you see when you log on to Windows 7. However you can
change the appearance of the desktop to better suit you.
Menu Path
Start menu > Control Panel > Appearance and Personalization.
Control Panel
Below is the Appearance and Personalization options for the desktop in Control Panel:
Part
Personalization
Displays
Desktop Gadgets
Task bar and Start
Menu
Ease of Access
Center
Folder Options
Fonts
Allows you to…
Make changes to the desktop.
Make changes to how Windows 7 is displayed.
Add Gadgets for different purposes.
Reference: Refer to page 41 for Gadgets
Make changes to the task bar and start menu.
Use the facilities available for people with a disability.
Make changes to the folders.
Make changes to the fonts available.
Continued on next page
©Monash University
Page 10
Desktop Personalisation, Continued
Example: How
to personalise
the desktop
To personalise the desktop, do the following:
Step
1
2
Action
Navigate to the Appearance and Personalization in Control Panel.
Click on the Personalization option.
Result: The Personalisation options as shown below:
3
Make your selection as required.
4
Note: Once you have selected what you want Windows 7 has made the
change in the background already.
Close Control Panel.
©Monash University
Page 11
Searching and Libraries
Overview
Introduction
This section will allow you to use the search facility and to introduce you to the concept
of Libraries in Windows 7.
Learning
Objective
At the end of this section you will be able to
 search for files, folders and programs, and
 use the libraries.
Contents
This chapter contains the following topics.
Topic
Searching with the Start Menu
Using the Advanced Search
Libraries
©Monash University
See Page
13
14
16
Page 12
Searching with the Start Menu
Two ways
There are currently two ways that you can search for files, folders, emails or programs in
Windows 7, and they are:
 Using the Search facility in the Start Menu, or
 Using the Advanced Search.
Searching in
the Start
Menu
To search with the Start Menu, do the following:
Step
1
Action
Click on the Start menu.
Result: The Start Menu displays as shown below with the cursor flashing in
the Search field (highlighted in red).
2
Type in a name, word, or phrase of a:
 Document,
 Email,
 Program, or
 Control Panel item.
Result: A list of results displays.
Example:
3
Click on the required option to open.
©Monash University
Page 13
Using the Advanced Search
Advance
Searching
The Advance Search gives you more flexibility when searching. By using this method
Windows 7 allows you to use additional parameters when looking for something in
particular.
Example: Looking for a specific type of file, such as a PDF file.
Note: This method of searching can be used anywhere in Windows Explorer.
Search
Parameters
The searching parameters that can be used are:
 Authors,
 Type,
 Date modified, and
 Size.
Menu Path
Start Menu > Documents
How to use
the Advanced
Search facility
To use the advanced search, do the following:
Step
1
Action
Navigate to Documents library.
Result: The Documents library displays as shown below:
Continued on next page
©Monash University
Page 14
Using the Advanced Search, Continued
How to use
the Advanced
Search facility
(continued)
Step
2
Action
If you want to use the available parameters, click on the Search field.
Result: A list of options display as shown below.
3
Select the parameter and type in what you want to look for.
Example: Parameter of Type selected then type in PDF.
4
Result: Windows 7 will find and display the options in the main window.
Select the file you want to open.
©Monash University
Page 15
Libraries
What are
Libraries
Libraries have been introduced into Windows 7 where Documents, Pictures, Music and
Videos have been combined into one central location.
In previous versions of Windows, these folders were known as My Documents, My
Pictures, My Music and My Videos. Windows 7 has now removed the word “My” and has
grouped these together.
For Monash University these libraries will replace the a local and personal networkd
drives of (U: or C:).
Advantages
of Libraries
Libraries have a few main advantages and these are:
 Any documents created in Microsoft Office will be saved to the Documents Library by
default.
 Files saved in the Documents and Pictures library will be backed up twice a day on
the Monash network. These will be available for you and only you based on your
Authcate details.
Note: The Video and Music Libraries will not be backed up on the Monash network.
How to view
Libraries
To view your libraries, do the following:
Step
1
Action
Click on
.
Result: The Libraries window displays as shown below:
Continued on next page
©Monash University
Page 16
Libraries, Continued
Saving
Documents
and Pictures
When saving your files it is recommended that you save it to your libraries in Windows 7.
Network
Drives
Saving documents on T: and V: network drives will continue until you are advised to use
the S: drive. The T: and V: network drives will be eventually replaced by the S: drive.
If the file is a...
Document
Picture
Then save at the following location...
Libraries\Documents.
Libraries/Pictures
©Monash University
Page 17
Windows Explorer
Overview
Introduction
Windows Explorer is used to maintain files and folders within the Windows 7
environment.
Learning
Objective
At the end of this section you will be able to:
 Add and Maintain folders
 Restore files and folders,
 Use Offline files including the Sync Centre, and
 Protecting your computer with Encryption.
Contents
This chapter contains the following topics.
Topic
Windows Explorer
Creating a new folder
Restoring folders and files from the Recycle Bin
Restoring Previous Versions of a Folder or Document
Offline Files and Synchronisation
Encryption Protection
©Monash University
See Page
19
21
22
23
24
25
Page 18
Windows Explorer
What is
Windows
Explorer
Windows explorer is used as a directory to locate, create and maintain files and folders
on your computer. In Windows 7 a few changes have been implemented to make it more
efficient for you.
Windows
Explorer
Overview
1
2
Part
Function
Allows you to navigate to the previous or next folder.
Allows you to see where you in the system in a drop down list
format.
Note: In earlier versions of Windows this was displayed as a
Menu Path.
Allows you to use the Advanced Search facility.
Use the menu bar to do many processes, these are:
 Organise – where you can cut, copy, paste, change the
layout, etc
 Change your view – where you can change how you view
the contents of your computer.
 Preview Pane – where you can view your file before
opening.
 Help – where you can seek Windows help if required.
Note 1: The Menu Bar changes accordingly depending on
where you are in Windows Explorer.
1
2
Note 2: Windows 7 also allows you to display the standard
menu bar that was seen in previous versions of Windows. To
do this, refer to the next block of information.
Displays your Favourites, Libraries, Computer and Network
files and folders.
Displays the contents of the selected folder.
Continued on next page
©Monash University
Page 19
Windows Explorer, Continued
How to
display the
standard
menu bar
To display the standard menu bar, do the following:
Step
1
Action
Click on
2
.
Result: The Libraries window displays in Windows Explorer.
Click on Organise > Layout and select Menu Bar.
Result: The standard menu bar displays, as shown below:
Menu Path
drop down list
1
2
Part
1
2
Function
Displays the folder name. If clicked on Windows 7 navigates you
to that folder.
When you click on the selection button it displays the subfolders contained within the folder selected.
©Monash University
Page 20
Creating a new folder
Folders
Folders are created to group or organise files together for a particular purpose. This is
later used when searching for your folders.
How to create
a folder
To create a folder, do the following:
Step
1
2
3
Action
Navigate to the location where you want to create a new folder.
Click on the New Folder button.
Result: A folder is created and is waiting for you to give it a name.
Type in the folder Name and hit the Enter key on your keyboard.
Result: The folder is now created as shown below.
©Monash University
Page 21
Restoring folders and files from the Recycle Bin
What is the
Recycle Bin
The Recycle Bin is used to keep all the files and folder that have been deleted. However
if you need to retrieve a file or folder you can restore it back to its original location.
Note: This is used for files that are residing on local drives only.
Before your
begin
Ensure that a folder or file has been deleted.
How to
restore a file
or folder
To restore a file or folder, do the following:
Step
1
2
3
Action
Click on the Show Desktop button.
Double click on the Recycle Bin.
Highlight the file or folder you want to restore.
Result:
4
Click on Restore this Item.
©Monash University
Page 22
Restoring Previous Versions of a Folder or Document
Restoring
Versions of a
Document
Windows 7 has a new facility which allows you to restore either a folder or document to
an earlier state. This is mainly used if a change was made to a folder or document and
saved. However later on it was discovered that the change was not required.
How to
restore a
document
To restore documents to a previous version, do the following:
Step
1
2
Action
Navigate to the location of the file.
Right mouse click on the document and select Restore Previous Version.
Result: The document’s properties are displayed with the Previous
Versions tab selected.
3
4
How to
restore a
folder
Select the version of the document and click on Restore.
Follow the on screen prompts.
To restore a folder, do the following:
Step
1
2
3
4
Action
Navigate to the location of the folder.
Right mouse click on the folder and select Restore Previous Version.
Result: The folder’s properties are displayed with the Previous Versions tab
selected.
Select the version of folder and click on Restore.
Follow the on screen prompts.
©Monash University
Page 23
Offline Files and Synchronisation
What is Sync
Sync Status
How to check
and resolve a
Sync conflict
Synchronisation (Sync for short) is used to synchronise your offline files with the network
files. When a file from the network is made available offline and you have made changes
to this file. The next time you are able to access the network, Windows 7 will synchronise
this file automatically. So in other words the changes made in your local copy of the file
will now be reflected in the network copy of the file.
In your taskbar a Sync icon
is displayed to show you that the Sync Center is active.
However if the Sync icon has a red cross
then it indicates that there is an error.
If your Sync icon displays a red cross
are:
Step
1
, then do the following to see what the errors
Action
Click on
.
Result: The Sync Center displays, as shown below:
2
3
4
Click on Conflicts to see the errors that have occurred.
Select the conflict and click on Resolve.
Then use the options to resolve the conflict.
©Monash University
Page 24
Encryption Protection
What is
Encryption
Encryption is used to protect your data from unauthorised access. It reduces the risk
associated with data loss and protects the faculty’s property. As a user of your
workstation you can use your computer normally; however unauthorised users cannot
read or use your files.
What it means
for you
As a user you can continue using workstation normally. Bit Locker Drive Encryption
works in the background to protect your data.
Menu Path
Start > Control Panel > System and Security > BitLocker Drive Encryption.
BitLocker
Encryption
©Monash University
Page 25
Devices and Programs
Overview
Introduction
This section will take you through how to add additional devices and programs.
Learning
Objective
At the end of this section you will be able to:
 Add a printer,
 Add a hardware device, and
 Installing programs.
Contents
This chapter contains the following topics.
Topic
Adding a Network Printer
Hardware Devices
Network Programs
©Monash University
See Page
27
30
31
Page 26
Adding a Network Printer
Network
printers
Network printers are connected to the network which allows multiple users to use the
same printer. Printers can be added to the local computer or your computer can connect
to a network printer.
Menu Path
Start Menu > Devices and Printers
How to add a
network
printer
To add a network printer, do the following:
Step
1
Action
Navigate to Devices and Printer and click on Add a Printer.
Result: The Add Printer window displays as shown below:
2
Click on Add a network, wireless or Bluetooth printer.
Result: A list of available printers is displayed.
3
Did you find the printer?
If Yes, then click on Next.
Result: The drivers are installed and the printer is available for use.
If No, then move to step 4.
Continued on next page
©Monash University
Page 27
Adding a Network Printer, Continued
How to add a
network
printer
(continued)
Step
4
Action
Click on The printer that I want isn’t listed.
Result: The Find a Printer by name or TCP/IP Address displays as
shown below:
5
Select Find a printer in the directory, based on location or feature and
then click on Browse.
Result: A list of printers available with their location displays as shown
below:
6
Select the printer and click on OK
Continued on next page
©Monash University
Page 28
Adding a Network Printer, Continued
Checking the
print queue
There are two ways you can check the print queue of the printer and they are:
 Devices and Printers, or
 Using the Print queue window when the printer is being used.
Devices and
Printers
Reference: Refer to the 27 for the Menu Path to Devices and Printers.
Print Queue
Window
©Monash University
Page 29
Hardware Devices
Adding
Devices
There are times when you would like to use additional hardware such as a USB Memory
Stick. Windows 7 will install the required drivers for all new devices automatically once
you plug them into your computer.
When drivers are installed you will see the following:
Once drivers are installed then an icon of
will be displayed.
Plugging in
your
hardware
All you need to do is plug in your hardware device into an available port.
Unplugging
your
hardware
To unplug hardware, do the following:
Step
1
Action
Click on the
icon.
Result: The following displays:
2
Click on Eject (Device Name).
Result: The Safe to Remove Hardware message displays as shown
below:
©Monash University
Page 30
Network Programs
Programs
available
There are a number of programs available for staff to download on their local
workstations which are mainly Microsoft or Adobe products.
Menu Path
Start > Get Programs
Installing
Programs
To install programs via the Monash network, do this complete the following:
Step
1
Action
Navigate to Get Programs.
Result: A list of programs display based on your Authcate username:
2
Note: Some applications require licences and may not be available. If the
program you want to install is not listed, contact the Service Desk.
Select the program you want to install and follow the on-screen prompts.
Menu Path
Start > Control Panel > Programs > Programs and Features.
Uninstalling
Programs
To uninstall a program, do the following:
Step
1
2
Action
Navigate to Programs and Features in Control Panel.
Result: A list of programs display.
Select the program you want to remove and click on Uninstall.
©Monash University
Page 31
New Features of Windows 7
Overview
Introduction
In this section you will discover some of the new features of the Windows 7 operating
environment.
Learning
Objective
At the end of this section you will be able to use some of the new features of Windows 7.
Contents
This chapter contains the following topics.
Topic
Aero Snap
Aero Peek
Taskbar Thumbnails
Flip 3D feature
Aero Shake
Pinning Programs and Documents
Gadgets
Sticky Notes
Snipping Tool
Problem Steps Recorder
©Monash University
See Page
33
34
35
36
37
38
41
43
44
45
Page 32
Aero Snap
What is it
used for?
The Aero Snap feature allows you to position two windows side by side which is spread
evenly on your screen.
Before you
begin
Ensure that you have two windows opened on your screen.
How to use
the Aero Snap
To use the Aero Snap, do the following:
Step
1
Action
Click and hold onto the Title bar of the first window and drag to the left of
screen.
Result: An outline of the window will display as shown below:
2
Release the mouse click.
3
Result: The window will now be displayed as per the outline.
Repeat step 1 and 2 but this time do it for the right side of the screen.
©Monash University
Page 33
Aero Peek
What is it
used for?
Aero Peek allows you to preview the contents of the desktop without minimising
windows.
Before you
begin
Ensure that you have a couple of windows displayed on your screen.
How to use
Aero Peek
To use Aero Peek, do the following:
Step
1
Action
Place your mouse on the Show Desktop Tile (highlighted below).
Example:
Result: Your windows will be transparent as shown below:
©Monash University
Page 34
Taskbar Thumbnails
What is it
used for?
Taskbar Thumbnails are used to view minimised, open documents. It displays each
window with the contents of that window. Thumbnails can also be used to close windows
down just by viewing the thumbnail.
Before you
begin
Ensure that you have two or more windows opened from the same program.
How to use
Taskbar
Thumbnails
To use the Taskbar Thumbnails, do the following:
Step
1
Action
Place your mouse on one of the taskbar icons which has two or more
windows open.
Result: The Taskbar Thumbnails display as shown below:
2
How to close
windows from
the thumbnail
Click on the thumbnail you want see.
To close windows from the thumbnail, do the following:
Step
1
2
Action
Place your mouse on one of the taskbar icons which has two or more
windows open.
Result: The Taskbar Thumbnails displays.
Place your mouse on the window you want to close and click on the
Result: The select window is closed.
©Monash University
Page 35
Flip 3D feature
What is it
used for
The Flip 3D feature allows you to scroll through the many windows you may have
opened at any given time.
Before you
begin
Ensure that you have two or more windows open.
How to use
the Flip 3D
feature
To use the Flip 3D feature, do the following:
Step
1
2
Action
Press and hold down the Windows key on your keyboard.
Press the Tab key on your keyboard to scroll through your opened
windows.
Result: The Flip 3D feature is displayed as shown below:
3
Release the Windows key for the window you want to see.
Note: The window that is in front of the other windows will be the window
that is display once you release the Windows key.
©Monash University
Page 36
Aero Shake
What is it
used for?
The Aero Shake is used to get rid of all the other windows opened besides the window
you want to see.
Before you
begin
Ensure that you have a few windows displayed on your screen.
How to use
the Aero
Shake
To use the Aero Shake, do the following:
Step
1
2
3
Action
Click and hold on the Title bar for the window you want to remain open.
Shake the window vigorously.
Result: The other windows will be minimised.
Release your mouse button.
©Monash University
Page 37
Pinning Programs and Documents
What is it
used for
Pinning involves you attaching commonly used programs and documents for quick easy
access on either the Start Menu or Taskbar.
Pinning
Programs to
the Start
Menu
To pin programs to the Start menu, do the following:
Step
1
2
Action
Click on the Start menu and find a program you want to pin.
Right mouse click on the program.
Example:
3
Select Pin to Start Menu.
Result: The program will move to the beginning of the Start menu as shown
below:
Continued on next page
©Monash University
Page 38
Pinning Programs and Documents, Continued
Unpinning
Programs
from the Start
Menu
To unpin programs, do the following:
Step
1
2
Action
Click on the Start menu and find a program you want to unpin.
Right move click on the pinned program and select Unpin from Start
Menu.
Result: The program is removed from the Start menu.
Pinning
Documents
To pin documents, do the following:
Step
1
Action
Click on the Start menu and find a program used frequently.
Result: A list of recently opened files will be displayed as shown below:
2
Click on the
to pin the document.
Result: Document pinned as shown below:
Continued on next page
©Monash University
Page 39
Pinning Programs and Documents, Continued
Unpinning
Documents
To unpin a document, do the following:
Step
1
2
Pinning
Programs to
the Taskbar
Action
Click on the Start menu and navigate to the document, you want to unpin.
Click on
to unpin the document.
To pin a program to the taskbar, do the following:
Step
1
2
Action
Open the program that you want to pin to the taskbar.
Right mouse click on the icon in the taskbar and select Pin this program to
taskbar.
Result: The program is pinned to the taskbar.
Unpinning
Programs
from the
taskbar
To unpin the program, do the following:
Step
1
2
Action
Find the program on the taskbar that you want to unpin.
Right mouse click on the icon and select Unpin this program from
taskbar.
Result: The program is removed from the taskbar.
©Monash University
Page 40
Gadgets
What is it
used for
Gadgets are used to perform very specific functions such as providing a desktop
calendar.
As a default Windows 7 have the following as gadgets:
 Calendar
 Clock
 CPU Meter
 Currency
 Feed Headlines
 Picture Puzzle
 Slide Show
 Weather,
 Windows Media.
Note: You can add additional gadgets if required.
Gadgets
Overview
Program
Calendar
Clock
CPU Meter
Currency
Feed Headlines
Picture Puzzle
Slide Show
Weather
Windows Media
Displays
The Calendar where you can put in reminders and so on.
The clock where you can see the time.
The CPU Meter to see the computer’s performance.
The currency converter.
Any new RSS feeds.
A picture puzzle for you to solve.
A group of pictures as a slide show.
The current weather details.
The Windows Media Center.
Continued on next page
©Monash University
Page 41
Gadgets, Continued
To add
gadgets to the
desktop
To add any gadgets, do the following:
Step
1
2
Action
Right mouse click on the desktop and select Gadgets.
Result: The Gadgets window displays.
Double click on the required gadget.
Result: The Gadget will be displayed on your desktop.
©Monash University
Page 42
Sticky Notes
What is it
used for
Sticky Notes is used to attach reminders on the desktop that you need to do.
Sticky Notes
Overview
Allows you to…
Add a new note on another sticky note.
Delete a sticky note.
Write the note.
Part
Cursor flashing
How to use
Sticky Notes
To use Sticky Notes, do the following:
Step
1
2
3
4
How to delete
a Sticky Note
Action
Click on the Start Menu and search for Sticky Notes.
Result: The Sticky Note is attached to the desktop.
Type in the note in the space provided.
Click on the outside of the Sticky note to save.
To add another note, click on
and repeat step 2 and 3.
To delete a sticky note, do the following:
Step
1
Action
Click on
.
Result: The following message displays:
2
Click on Yes.
Result: Sticky Note is deleted.
©Monash University
Page 43
Snipping Tool
What is it
used for?
The Snipping Tool is used to take a snapshot of something on your screen which can be
later attached to documents.
Snipping Tool
Overview
Part
New
Cancel
Options
How to use
the Snipping
Tool
Allows you to…
Create a new snapshot.
Cancel the snapshot you are about to take.
Set the options of the program.
To use the Snipping Tool, do the following:
Step
1
2
Action
Click on the Start Menu and search for Snipping Tool.
Result: The Snipping Tool displays.
Click on New and highlight the area you want to take a snapshot of.
Result: The Snipping Tool edit window displays as shown below:
3
4
Edit the snapshot as required.
Save the snapshot.
©Monash University
Page 44
Problem Steps Recorder
What is it
used for?
The Problem Steps Recorder is used to capture the steps and screens you use when
you are not able to complete a process.
Problem
Steps
Recorder
Overview
Part
Start Record
Stop Record
Add Comment
Time Clock
Help
How to use
the Problem
Steps
Recorder
Allows you to…
Start capturing what you are doing.
Stops capturing.
Add a comment to the recording.
See how long the recording is.
See the help facility.
To use the problem steps recorder, do the following:
Step
1
Action
Click on the Start menu and search for PSR.
2
3
Result: The Problem Steps recorder displays.
Click on Start Record and begin to record what you want to capture.
Click on Stop Record once you have captured what you want.
4
Result: The Save As window displays.
Save your recording.
Note: It saves as a Zip folder.
How to view
what you
have captured
To view your recording, do the following:
Step
1
2
Action
Locate and open the folder.
Result: The files within the folder display.
Double click on the file.
Result: The steps and screen shots display.
©Monash University
Page 45
Remote Access
Overview
Introduction
In this section you will be informed of what and how to use Remote Access.
Learning
Objective
At the end of this topic you will be able to use Remote Access.
Contents
This chapter contains the following topics.
Topic
Remote Access
©Monash University
See Page
47
Page 46
Remote Access
What is it
used for?
Remote Access is a new way of accessing your workstation from anywhere within
Monash or from home without the need of a Virtual Private Network (VPN) client. This
service can only be used in Internet Explorer.
Remote Access will allow you to access the following:
 Remote Desktop (remote into your primary pc as if you were actually there),
 Remote Applications (to access programs remotely without having to install them),
and
 File Explorer (to manage your documents remotely).
Remote
Access Web
Address
https://rd.buseco.monash.edu.au
Before you
begin
Ensure you have your workstations EQ number with you.
How to use
Remote
Access
To use Remote Access, do the following:
Step
1
Action
Open Internet Explorer and go to https://rd.buseco.monash.edu.au.
Result: The Faculty of Business and Economics RemoteApp and
Desktop Connection page displays, as shown below:
2
3
Type in monash\(Authcate username) into the Domain\username field.
Type in your Authcate password into the Password field.
Continued on next page
©Monash University
Page 47
Remote Access, Continued
How to use
Remote
Access
(continued)
Step
4
Action
Click on Sign In.
Result: A list of remote programs displays as shown below:
5
Click on Remote Desktop.
Result: A window will display asking for the MU number as shown below:
Continued on next page
©Monash University
Page 48
Remote Access, Continued
How to use
Remote
Access
(continued)
Step
6
Action
Type in the MU number in the Connect to field and click on Connect.
Result: A Remote Desktop Connection Warning Window will open as
shown below:
7
Click on Connect.
8
Result: Another Remote Desktop Connection Warning window will
display.
Click on Yes.
Result: Your Monash workstation will display on your screen.
How to close
down Remote
Access
To close Remote Access, do the following:
Step
1
2
Action
Click on Signout.
Result: You will be logged out of Remote Access.
Close Internet Explorer.
©Monash University
Page 49
Course Summary
Overview
Topics
Covered
In this course you have been taught the following:
 Log on and off Windows 7,
 Personalise the desktop,
 Use the Search facilities,
 Become familiar with Libraries,
 Maintain your files and folders,
 Add new devices and programs,
 Discover the new features of Window 7,
 Use files that are offline, and
 Remote Access.
TSG Service
Desk
The contact details for the service desk are:
 Ext: 32315.
 Website: http://www.buseco.monash.edu.au/windows7/
Evaluations
Please complete the evaluation form and return it to the trainer.
End Course
Thank you for your attention and participation.
©Monash University
Page 50