Innovation in Motion
Presentation at Post Expo 03
(for PowerPoint slides please contact DHawkins@IDMailSystems.com)
ID Mail Systems
Innovation in Motion
Automation of International Mail Production
Over the last decade, as the world speeds down the path of globalization, international
mail volumes have continued to grow and increase in complexity. While many domestic
postal providers have done well in automating of the internal mail distribution, the
outbound, cross-boarder mail volumes are still largely processed manually. Since 2001,
ID Mail Systems has innovated many of the core MLOCR technologies utilized in the
domestic USA presort industry, to automate the multiple processes that make up the
international mail segment.
In order to appreciate the complexity of these mail volumes, we need to first review the
current processes still in use around the world. Recently, ID Mail Systems under took an
automation project with the Deutsche Post Global Mail organization to consolidate the
manual processing into a single automated step. Prior to the deployment of the ID Mail
solutions, DPGM’s daily processing of international mail volumes consisted of the
following steps:
 Step 1: Job Check-In – Operators manually entered job set up from Job Tickets.
 Step 2: Zone Sortation – Operators manually break down mail items by Zones
 Step 3: Weights and Counts – Operators manually weigh and count each mail
piece by zone
 Step 4: Final Sortation – Mail is sorted by destination. Special handling for
REIMS destinations
 Step 5: Franking – variable PPI (indicia) applied based on service level of
delivery
 Step 6: Data Collection – mail data manually entered into customer billing
system
 Step 7: Dispatch – mail containers closed and verified for accuracy
Seven steps just to prepare mail for delivery, prone to clerical and sorting errors, taking
multiple operators hours to produce, with mail possibly handled upwards of 4 times per
piece.
What Deutsche Post Global Mail and the international remail marketplace demanded was
for suppliers to understands their processes and build systems that could consolidate all
the above into a single step. ID Mail Systems has answered the call and introduced in
2002:
The ID Mail MLOCR International Dispatcher
A mail sorting system to automate the production and
perform the following processes in a single step
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Sort Letters, Flats and Mixed Mail Trays
Read Addresses and Other Codes on Mail and Sort to Destinations
Video Code Addresses Not Automatically Sorted
Format Recognition – Sorting by Mail Item Dimensions
Weigh-on-the-Fly – Sorting by Weight with Manifest Reporting
Label Over Poly Items or Pre-Printed Indicia
Print Bar Codes and Postage Paid Impressions Based on Service Level
Sort Mail Items into Existing Tubs and Trays
Manage Customer Jobs
 Download Job Configurations
 Upload Job Production Data to Billing/IT Systems
 Develop Auxiliary Products for Total Solution Processes
 Revenue Protection Systems
 Manual Workstations for Non-Machineable Mail Items
 M Bag Mail Processing
The ID Mail Dispatcher available today is a system that has evolved over the last 2 years
to comply with the market requirement both within the United States and around the
world. To date several major European Postal Services, such as Deutsche Post, Royal
Mail and La Poste, along with major USA International Remailers like Brokers
Worldwide, Johnson & Hayward and others have implemented the Dispatchers to fully
automate the weighing, counting, sorting and accounting processes. Let’s explore how ID
Mail Systems integrated a number of technologies to produce a single step production......
Continuing to build on the international automation plan, ID Mail Systems introduced
several accessory products in 2003:
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M-Bag System
Manual Mail Workstation (MMW)
Production Management System (PMS)
Offline Hand Print Recognition
Interface Software
And for 2004, ID Mail System takes “AIM” at international revenue protection and mail
quality measurements with the launch of the “Automated Inspection of Mail” or AIM
System: a statistical data collection system to measure incoming international mail for
postal services. The ID Mail AIM System is designed to:
 Measure All Mail Formats
o Petite, Grande and Small Packets in Bundles and Mixed Trays
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Capture Weight for Each Mail Item
Capture Full Images of Mail and Storage
Networked Data Transfer of All Mail Measurements
Fully Upgradeable International/Domestic MLOCR Dispatcher System
ID Mail Systems provides innovative and cost-effective USPS and International postal barcode printing,
identification, sorting and accountable mail tracking systems to mail service bureaus, corporate mail
centers, international mailers and private delivery companies. Founded in 1997, ID Mail has helped
customers worldwide improve their profitability by reengineering mail operations with solutions that
reduce expenses and increase quality and speed of mail processing. Visit ID Mail Systems at
www.IDMailSystems.com to see the latest technology in mail automation offered to meet the demands of
an ever changing marketplace.