Questionnaire
SAP General Ledger Migration
Scenarios 1 – 5
(Migration from classic to new G/L)
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Questionnaire for SAPGeneral Ledger Migration Service
Version 2008/2
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1 Table of Contents
1 TABLE OF CONTENTS ....................................................................................................................................... 2
2 INTRODUCTION TO SAP GENERAL LEDGER MIGRATION ............................................................................. 3
3 GENERAL COMPANY DATA AND SYSTEM LANDSCAPE................................................................................ 4
3.1 GENERAL COMPANY DATA ................................................................................................................ 4
3.2 SYSTEM LANDSCAPE ........................................................................................................................ 4
3.3 UPGRADE TO SAP ERP ................................................................................................................... 4
3.4 CURRENCY CHANGEOVER ................................................................................................................ 5
3.5 LOCAL SAP CONTACT ...................................................................................................................... 5
3.6 REMOTE SERVICE CONNECTION ....................................................................................................... 5
4 PROJECT DATA FOR MIGRATION TO NEW G/L ............................................................................................... 5
4.1 PROJECT DATA................................................................................................................................. 5
4.2 GENERAL LEDGER MIGRATION TEAM ................................................................................................. 5
4.3 MILESTONES .................................................................................................................................... 6
5 NEW G/L ACCOUNTING ..................................................................................................................................... 6
5.1 PARALLEL ACCOUNTING .................................................................................................................... 6
5.1.1 Segment Reporting ............................................................................................................................... 7
5.2 CUSTOMER FIELDS ........................................................................................................................... 7
5.3 SPECIAL PURPOSE LEDGER .............................................................................................................. 7
5.4 SCENARIOS...................................................................................................................................... 8
5.5 DOCUMENT SPLITTING...................................................................................................................... 8
6 SOLUTION PORTFOLIOS FOR INDUSTRIES AND SAP APPLICATIONS ........................................................ 9
7 COMMENTS ........................................................................................................................................................10
8 SCENARIOS SUPPORTED BY THE SERVICE SAP GENERAL LEDGER MIGRATION ..................................10
Questionnaire for SAPGeneral Ledger Migration Service
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2 Introduction to SAP General Ledger Migration
This questionnaire is only valid if you want to order the SAP General Ledger Migration service for scenario 1 - 5,
that means for the migration from classic to new G/L. If new G/L is already live and you want to activate document
splitting, please use the questionnaire for scenario 6.
The migration service covers the technical migration of financials data. Make sure that you check your business
requirements regarding the implementation of the new general ledger and the migration against the product and
service descriptions provided by SAP well before the start of your migration project.
For more information, see our sites in SAP Service Marketplace, where you will also find a description of our
available migration scenarios, a migration guide and other useful information. To access these materials, use the
following link:
http://service.sap.com/GLMIG
In addition, the following trainings are available:
AC210 The new General Ledger
AC212 Migration to the new General Ledger
NOTE: This questionnaire contains macros to ensure that all questions are answered. You will get a warning
message when you try to save the questionnaire without having answered all questions. The general ledger
migration back office will not be able to evaluate the questionnaire and prepare the contract while some questions
are still open. This check might take some time.
Please make sure that you have answered all questions before sending the questionnaire to the general ledger
migration back office (mailto:NewGLMigration@sap.com).
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3 General Company Data and System Landscape
3.1 General Company Data
General Company Data
Answer
Company name
Customer number
Installation number*
System ID*
Client*
* Data of the production system to be migrated
Contacts for quotation
Answer
Name (Contact Person)
Role
Department
City
Country
Street Address
Phone (Format: + <international code> <area code> <phone number>)
Fax (Format: + <international code> <area code> <fax number>)
Email
3.2 System Landscape
Question
Yes
No
Is the client to be migrated part of a distributed productive system landscape?
3.3 Upgrade to SAP ERP
Note: The upgrade to the SAP ERP software and the migration to the new G/L must be different projects.
Going live of SAP ERP
Answer
(dd.mm.yyyy)
When did you go live with SAP ERP or when do you plan to go live?
ERP release (=> target or recent)
Yes
No
SAP ERP 2004 (=> SAP ECC 5.0)
SAP ERP 6.0 (formerly: SAP ERP 2005)
Enhancement Package and Support Package
Answer
EhP and support package number
Release prior to SAP ERP
Answer
What was the release prior to SAP ERP? For example: R/3 4.0, R/3 4.6C, etc.
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3.4 Currency Changeover
Question
Yes
No
Do you intend to perform a currency change over in the fiscal year of migration?
3.5 Local SAP Contact
for example Client Partner in US, Customer Engagement Manager or Account Executive in Europe, etc.
Local SAP contact
Answer
Role
Name
Phone (Format: + <international code> <area code> <phone number>)
Email
3.6 Remote Service Connection
Some customers do not allow SAP to log on to the system via a remote service connection. If you intend to deny
remote service connections, enter "NO" as your answer.
Question
Yes
No
Remote service connection available
4 Project Data for Migration to New G/L
4.1 Project Data
Contact for Project
Answer
Name
Role
Department
City
Country
Phone (Format: + <international code> <area code> <phone number>)
Fax (Format: + <international code> <area code> <fax number>)
Email
4.2 General Ledger Migration Team
The project team for migration should consist of a qualified SAP consultant (=> he or she might be a consultant of
SAP itself but can also be an experienced consultant who is not employed at SAP) and representatives from your
IT department and specialist areas.
Do you currently have a qualified SAP consultant for the implementation of document splitting (who has attended
SAP standard training AC210 and AC212) and who could be involved in the migration project?
Question
Yes
No
Supported by an experienced SAP consultant
If yes, provide the following information:
Answer
Consulting Company
Consultant Name
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4.3 Milestones
The information below will give the general ledger migration back office an overview of the tentative dates for your
project milestones.
Project Milestones
Planned Date (format:
dd.mm.yyyy)
Blueprint finished
Migration test finished (corresponds to planned migration in production system)
Migration date (start date of fiscal year assigned to the leading ledger)
Go-live (activation date, conversion classic G/L to new G/L, downtime of the
system)
The "go-live" will always be after the migration date. For the meaning "migration date" and "activation date" please
refer to the detailed presentation in www.service.sap.com/glmig.
5 New G/L Accounting
5.1 Parallel Accounting
Parallel accounting within classic G/L
Yes
No
Do you use parallel accounting(with account solution) within classic G/L?
If "No": proceed with question "Parallel accounting within new G/L".
Note: If macros are activated, the following questions will be answered with "No" automatically.
Current approach for parallel accounting within classic G/L
Yes
No
Yes
No
Yes
No
Yes
No
Account approach
Special purpose ledger approach
Company code approach
Another type
Parallel accounting within new G/L
Do you intent to use parallel accounting within new G/L?
If "No": proceed with question 5.1.1
Note: If macros are activated, the questions will be answered with "No" automatically.
Future approach for parallel accounting within new G/L
Account approach
Parallel ledgers in new general ledger accounting
If "Account approach": proceed with question 5.1.1
Note: If macros are activated, the questions will be answered with "No" automatically.
Which will be your accounting principle in the new G/L leading ledger (and therefore also
in CO)?
IFRS
US-GAAP
Local legislation
Another type
Which accounting principle do you currently use in depreciation area 01 in asset
accounting (FI-AA)?
Yes
No
Comment
IFRS
US-GAAP
Local legislation
Another type
Please choose only one type from the list with "Yes" - the other types with "No".
If you select "Another type", please provide a short description of the type in the column "Comment".
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5.1.1 Segment Reporting
Question
Yes No
Do you intent to use segment reporting within new G/L (as required for IFRS or US-GAAP)?
If "no": proceed with question 5.2
Note: If macros are activated, the questions will be answered with "No" automatically.
Characteristic for segment reporting in new G/L
Yes
No
Business area
Profit center
Segment
Customer field
Another type
If you select "Another type", please provide a short description of that type in the column "Comment".
5.2 Customer fields
Question
Yes
No
Yes
No
Do you intend to use additional dimensions in the totals table within new G/L?
If "no": proceed with question 5.3
Note: If macros are activated, the questions will be answered with "No" automatically.
Field name
5.3 Special Purpose Ledger
Question
Do you intend to replace ledgers of component FI-SL (=> Special purpose ledger) in new G/L?
If "no": proceed with question 5.4
Which ledgers do you intend to replace in your system (information from table T881)?
Ledger
Table
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5.4 Scenarios
What functions/characteristics/entities do you currently use in classic G/L?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Cost of Sales Accounting
Consolidation Preparation
Business Area
Profit Center Accounting
(Standard) Scenarios to be activated within new G/L accounting?
Cost Center Update
Preparations for Consolidation
Business Area
Profit Center Update
Segmentation
Cost of Sales Accounting
5.5 Document Splitting
Question
Do you intend to use document splitting within new G/L?
If "No", proceed with question 6.
Note: If macros are activated, the questions will be answered with "No" automatically.
Which (standard) account assignment objects (characteristics) do you intent to use for
document splitting?
Business area
Profit center
Segment
Additional Dimensions?
Do you intend to use additional dimensions for document splitting?
If "Yes", please give information about the technical name and description of those additional fields
Fieldname
Replacement of split ledger
Do you already use in FI-SL a special purpose ledger, which has a (document) splitting method
assigned to?
Do you want to replace such a special ledger with a ledger in new G/L?
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6 Solution Portfolios for Industries and SAP Applications
In order to check the compatibility of new G/L with your demands, applications, and Industry Solutions, see
www.service.sap.com/gl . In the media library for general ledger you will find the document "Industry Solutions and
new General Ledger".
The customer is responsible for the blueprint and conception of the new G/L implementation including the
integration of other components, industries and country versions. He has to make sure - in cooperation with his
consultants - that the implementation works from a conceptual and functional point of view and is supported by
SAP. This verification is not part of the SAP General Ledger Migration service.
If any one of the components i.e. PSM, FI-CA, CFM, CML or FI-SL is active in the system, it’s recommended to go
through SAP Note 1558185 (Special features during migration to new general ledger).
Public Sector / Funds Management
SAP ERP for Public Sector / Funds Management
Yes
No
Yes
No
Do you use Funds Management or Grants Management?
If you answered "yes" to this question, please answer the following questions in this chapter as well:
Funds Management
Do you currently use report RFFMS200 for payment update?
Do you plan to use the online payment update within document split and new G/L?
If you currently use report RFFMS200 for payment update, please answer the questions in the following table as
well:
Note: If macros are activated, these questions will be answered with "No" automatically.
Version of report RFFMS200
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Do you currently use report RFFMS200 enhanced function?
Do you currently use report RFFMS200 original function?
New solutions availabe with ERP 6.0 Enhancement Package 4
Do you plan to use the Cash-Basis Accounting (Cash Ledger) solution?
Do you plan to use the Cash Flow Reporting solution?
Do you plan to use the Partly Exempt Organizations solution?
Special Purpose Ledger
Do you currently use Special Purpose Ledger in order to generate balance sheets per fund?
Scenarios to be activated within new G/L accounting
Standard scenarios in new G/L accounting (see chapter 5.4)
Fund Accounting
Grants Management
Which (standard) account assignment objects (characteristics) do you intent to use for
document splitting in New G/L to be able to create a balance sheet?
Standard objects (see chapter 5.5)
Fund
Grant
Functional Area (available with ERP 6.0 EHP4)
Fund + Budget Period (available with ERP 6.0 EHP4)
Please note: Even if you do not intent to create a balance sheet for specific Funds Management account
assignments, it can be necessary to activate these account assignments and additional technical fields as
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document splitting characteristics. Reasons are for example the use of the Online Payment Update and the Profit
and loss adjustment / Tax Update in Funds Management (see SAP Note 1227207).
7 Comments
Comments
8 Scenarios supported by the Service SAP General Ledger
Migration
Scenario
Yes
1 - Merge of FI ledgers
2 - Merge of FI, PCA and SL ledgers
3 - Scenario 2 + document splitting (for profit center, segment or business area
reporting)
4 - Scenario 2 + change from "account approach" to ledger solution for parallel
accounting
5 - Scenario 3 + change from "account approach" to ledger solution for parallel
accounting
6 - Subsequent implementation of document splitting
7 - Subsequent implementaion of a further ledger
8 – Subsequent change from “account approach” to ledger solution for parallel
accounting
No
see questionnaire
for subsequent
implementation of further
functionality
Description of the migration scenarios:
Scenario 1: "Merge of FI ledger" comprises:
Merging of classic GL ledger, consolidation preparation ledger, and cost-of-sales ledger
Scenario 2: "Merge of FI, PCA, and/or SL ledger" comprises:
Scenario 1 and additional merging of Profit Center Accounting and Special Ledger.
Scenario 3: "Scenario 2 + Segment reporting" (including document split):
Document split allows creating balance sheet for additional dimensions such as profit center, segment, etc.
Scenario 4: "Scenario 2 + Change to ledger solution for parallel accounting" comprises:
Switch from parallel accounting by parallel accounts to parallel ledger.
Scenario 5: "Scenario 3 + Change to ledger solution for parallel accounting" comprises:
See descriptions of scenarios 2, 3, 4.
Scenario 6: "Subsequent implementation of document splitting" (see questionnaire for subsequent
implementation of further functionality in: www.service.sap.com/glmig)
Scenario 7: "Subsequent implementation of a further ledger " (see questionnaire for subsequent
implementation of further functionality in: www.service.sap.com/glmig)
Scenario 8: "Subsequent change from “account approach” to ledger solution for parallel accounting "
(see questionnaire for subsequent implementation of further functionality in: www.service.sap.com/glmig)
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=> Any scenario that differs from the standard scenarios above is to be covered in individual projects based on the
scenario that most closely matches that of the customer. In such a case additional consulting will most likely be
required.
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