1
RIGHT TO INFORMATION ACT, 2005
INFORMATION MANUAL
UNDER
SECTION 4 (1) (b)
DIRECTORATE GENERAL OF SHIPPING
‘JAHAZ BHAVAN’
WALCHAND HIRACHAND MARG
MUMBAI – 400 001.
Telephone - 22613651-54 / Fax - 22613655
Email: dgship@dgshipping.com
Website: www.dgshipping.com
2
INDEX
Contents
Right to Information Act, 2005 – At a Glance
Section 4
(1) (b) (i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
(xvi)
(xvii)
Particulars of organization, functions and duties
Powers and duties of officers and employees
Procedure followed in decision making process, including
channels of supervision and accountability
Norms for discharge of functions
Rules, regulations, instructions, manuals and records, held by
or under control or used for discharging of functions
Categories of documents
Arrangements for consultations with or representations by the
members of the public in relation to formulation and
implementation of policies
Statements of Boards, Councils, Committees and other bodies
consisting of two or more persons for implementation or
advice, whether meetings of such bodies are opened to public
or minutes are accessible for public
Directories of Officers and Employees of D.G. Shipping
Monthly remuneration received by each officers and employees
including other kinds of compensation
Budget allocated to each agency, indicating the particulars of
all plans and reports on disbursements made.
Manner of execution of subsidy programmes, amounts
allocated, details of beneficiaries
Particulars of recipients of concessions, permits or
authorization granted.
Details of information available to or held, reduced in an
electronic form
Facilities available to citizens for obtaining information,
working hours of libraries, reading rooms, if maintained for
public use
Names, designation and other particulars of Public Information
Officers
Such other information as may be prescribed
Page Nos.
3 – 12
13 – 18
19 – 39
40 – 45
46 – 47
48 – 54
55 – 56
57 – 58
59 – 60
61 – 66
67 – 72
73 – 74
75 – 76
77 – 78
79 – 80
81 – 82
83 – 85
86 – 87
3
RIGHT TO INFORMATION ACT, 2005 – AT A GLANCE
4
RIGHT TO INFORMATION ACT, 2005 - AT A GLANCE
1.
When does it come into force?
It comes into force on the 12th October, 2005 (120th day of its enactment on 15th
June, 2005). Some provisions have come into force with immediate effect, viz.
obligations of public authorities, designation of Public Information Officers and Assistant
Public Information Officers, Constitution of Central Information Commission,
Constitution of State Information Commission, non-applicability of the Act to
Intelligence and Security Organizations and power to make rules to carry out the
provisions of the Act.
2.
Who is covered?
The Act extends to the whole of India except the state of Jammu and Kashmir.
3.
What does information mean?
Information means any material in any form including records, documents,
memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts,
reports, papers, samples, models, data material held in any electronic form and
information relating to any private body which can be accessed by a public authority
under any other law for the time being in force but does not include "file notings".
4.
What does Right to Information mean?
It includes the right to –
1.
2.
3.
4.
inspect works, documents, records.
take notes, extracts or certified copies of documents or records.
take certified samples of material.
obtain information in the form of printouts, diskettes, floppies, tapes, video
cassettes or in any other electronics mode or through printouts.
5.
What are the obligations of public authority?
It shall publish the details of the organization, its activities, norms set for
discharge of functions, documents held, directory of employees and their
remuneration, budget allocation, Public Information Officer etc… within one
hundred and twenty days of the enactment.
6.
What is not open to disclosure?
The following are exempted from disclosure.
5
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
7.
Information, disclosure of which would prejudicially affect the sovereignty and
integrity of India, the security, strategic, scientific or economic interests of the
State, relation with foreign State or lead to incitement of an offence
Information which has been expressly forbidden to be published by any court of
law or tribunal or the disclosure of which may constitute contempt of court;
Information, the disclosure of which would cause a breach of privilege of
Parliament or the State Legislature;
Information including commercial confidence, trade secrets or intellectual
property, the disclosure of which would harm the competitive position of a third
party, unless the competent authority is satisfied that larger public interest
warrants the disclosure of such information;
Information available to a person in his fiduciary relationship, unless the
competent authority is satisfied that the larger public interest warrants the
disclosure of such information;
Information received in confidence from foreign Government;
Information, the disclosure of which would endanger the life or physical safety of
any person or identify the source of information or assistance given in confidence
for law enforcement or security purposes;
Information which would impede the process of investigation or apprehension or
prosecution of offenders;
Cabinet papers including records of deliberations of the Council of Ministers,
Secretaries and other officers;
Information which relates to personal information the disclosure of which has no
relationship to any public activity or interest, or which would cause unwarranted
invasion of the privacy of the individual;
Notwithstanding any of the exemptions listed above, a public authority may allow
access to information, if public interest in disclosure outweighs the harm to the
protected interests
Is partial disclosure allowed?
Only that part of the record, which does not contain any information which is
exempted from disclosure and which can reasonably be severed from any part that
contains exempt information, may be provided.
8.
What does a "public authority" mean?
It means any authority or body or institution of self-government established
or constituted: [S.2(h)]




by or under the Constitution;
by any other law made by Parliament;
by any other law made by State Legislature;
by notification issued or order made by the appropriate Government and
includes any-
a. body owned, controlled or substantially financed
6
b. non-Government organization substantially financed directly or indirectly
by the appropriate Government.
The DGS (including subordinate MMDs) falls under the category of Public
authority.
9.
Who is excluded?
Central Intelligence and Security agencies specified in the Second Schedule like IB,
R&AW, Directorate of Revenue Intelligence, Central Economic Intelligence Bureau,
Directorate of Enforcement, Narcotics Control Bureau, Aviation Research Centre,
Special Frontier Force, BSF, CRPF, ITBP, CISF, NSG, Assam Rifles, Special Service
Bureau, Special Branch (CID), Andaman and Nicobar, The Crime Branch-CID-CB,
Dadra and Nagar Haveli and Special Branch, Lakshadweep Police. Agencies specified by
the State Governments through a Notification will also be excluded. The exclusion,
however, is not absolute and these organizations have an obligation to provide
information pertaining to allegations of corruption and human rights violations. Further,
information relating to allegations of human rights valuations could be given but only
with the approval of the Central or State Information Commission, as the case may be.
[S.24)]
10.
Who are "Third Parties?"
A third party means a person other than the citizen making a request for information and
included a public authority. Third parties have a right to be heard in respect of
applications and appeals dealing with information submitted by them to the Government
in confidence.
11.
Who are Public Information Officers (PIOs)?
PIOs are officers designated by the public authorities in all administrative units or offices
under it to provide information to the citizens requesting for information under the Act.
Any officer, whose assistance has been sought by the PIO for the proper discharge of his
or her duties, shall render all assistance and for the purpose of contraventions of the
provisions of this Act, such other officer shall be treated as a PIO.
12.
What are the duties of a PIO?

PIO shall deal with requests from persons seeking information and where the
request cannot be made in writing, to render reasonable assistance to the person to
reduce the same in writing.

If the information requested for is held by or its subject matter is closely
connected with the function of another public authority, the PIO shall transfer,
within 5 days, the request to that other public authority and inform the applicant
immediately.
7








PIO may seek the assistance of any other officer for the proper discharge of
his/her duties.
PIO, on receipt of a request, shall as expeditiously as possible, and in any case
within 30 days of the receipt of the request, either provide the information on
payment of such fee as may be prescribed or reject the request for any of the
reasons specified in S.8 or S.9.
Where the information requested for concerns the life or liberty of a person, the
same shall be provided within forty-eight hours of the receipt of the request.
If the PIO fails to give decision on the request within the period specified, he shall
be deemed to have refused the request.
Where a request has been rejected, the PIO shall communicate to the requester (i) the reasons for such rejection, (ii) the period within which an appeal against
such rejection may be preferred, and (iii) the particulars of the Appellate
Authority.
PIO shall provide information in the form in which it is sought unless it would
disproportionately divert the resources of the Public Authority or would be
detrimental to the safety or preservation of the record in question.
If allowing partial access, the PIO shall give a notice to the applicant, informing:
a
that only part of the record requested, after severance of the record
containing information which is exempt from disclosure, is being provided;
b.
the reasons for the decision, including any findings on any material
question of fact, referring to the material on which those findings were
based;
c.
the name and designation of the person giving the decision;
d.
the details of the fees calculated by him or her and the amount of fee which
the applicant is required to deposit; and
e.
his or her rights with respect to review of the decision regarding nondisclosure of part of the information, the amount of fee charged or the form
of access provided.
If information sought has been supplied by third party or is treated as confidential
by that third party, the PIO shall give a written notice to the third party within 5
days from the receipt of the request and take its representation into consideration.
 Third party must be given a chance to make a representation before the PIO
within 10 days from the date of receipt of such notice.
8
13.
What is the Application Procedure for requesting information?
1. Apply in writing or through electronic means in English or Hindi or in the
official language of the area, to the PIO, specifying the particulars of the
information sought for.
2. Reason for seeking information are not required to be given;
3. Pay fees as may be prescribed (if not belonging to the below poverty line
category).
14.
What is the time limit to get the information?
1. 30 days from the date of application.
2. 48 hours for information concerning the life and liberty of a person.
3. 5 days shall be added to the above response time, in case the application
for information is given to Assistant Public Information Officer.
4. If the interests of a third party are involved then time limit will be 40 days
(maximum period + time given to the party to make representation).
5. Failure to provide information within the specified period is a deemed
refusal.
15.
What is the fee?
1. Application fees to be prescribed which must be reasonable.
2. If further fees are required, then the same must be intimated in writing
with calculation details of how the figure was arrived at;
3. Applicant can seek review of the decision on fees charged by the PIO by
applying to the appropriate Appellate Authority;
4. No fees will be charged from people living below the poverty line
5. Applicant must be provided information free of cost if the PIO fails to
comply with the prescribed time limit.
16.
What could be the ground for rejection?
1. If it is covered by exemption from disclosure.
2. If it infringes copyright of any person other than the state.
17.
Who are the Appellate Authorities?
1
First Appeal: First appeal to the officer senior in rank to
the PIO in the
concerned Public Authority within 30 days from the expiry of the
prescribed time limit or from the receipt of the decision (delay may be
condoned by the Appellate Authority if sufficient cause is shown.)
9
2. Second Appeal: Second Appeal to the Central Information Commission
or the State Information Commission as the case may be, within 90 days
of the date on which the decision was given or should have been made by
the First Appellate Authority. (delay may be condoned by the Commission
if sufficient cause is shown).
3. Third Party appeal against PIO's decision must be filed within 30 days
before first Appellate Authority; and, within 90 days of the decision on the
first appeal, before the appropriate Information Commission which is the
second appellate authority.
4. Burden of proving that denial of Information was justified lies with the
PIO.
5. First Appeal shall be disposal of within 30 days from the date of its
receipt. Period extendable by 15 days if necessary.
18.
How is Central Information Commission constituted?
1. Central Information Commission to be constituted by the Central Government
through a Gazette Notification.
2. Commission includes 1 Chief Information Commissioner (CIC) and not more
than 10 Information Commissioners (IC) who will be appointed by the
President of India.
3. Oath of Office will be administered by the President of India according to the
form set out in the First Schedule.
4. Commission shall have its Headquarters in Delhi. Other offices may be
established in other parts of the country with the approval of the Central
Government.
5. Commission will exercise its powers without being subjected to directions by
any other authority.
19.
What is the eligibility criteria and what is the process of
appointment of CIC/IC?
1. Candidates for CIC/IC must be persons of eminence in public life with wide
knowledge and experience in law, science and technology, social service,
management, journalism, mass media or administration and governance.
2. CIC/IC shall not be a Member of Parliament or Member of the Legislature of
any State or Union Territory. He shall not hold any other office of profit or
connected with any political party or carrying on any business or pursuing any
profession. (S.12)
3. Appointment Committee includes Prime Minister (Chair), Leader of the
Opposition in the Lok Sabha and one Union Cabinet Minister to be nominated
by the Prime Minister.
10
20.
What is the term of office and other service conditions of CIC?
1. CIC shall be appointed for a term of 5 years from date on which he enters
upon his office or till he attains the age of 65 years, whichever is earlier.
2. CIC is not eligible for reappointment.
3. Salary will be the same as that of the Chief Election Commissioner. This will
not be varied to the disadvantage of the CIC during service.
21.
What is the term of office and other service conditions of IC?
1. IC shall hold office for a term of five years from the date on which he enters
upon his office or till he attains the age of sixty-five years, whichever is
earlier and shall not be eligible for reappointment as IC.
2. Salary will be the same as that of the Election Commissioner. This will not be
varied to the disadvantage of the IC during service.
3. IC is eligible for appointment as CIC but will not hold office for more than a
total of five years including his/her term as IC.
22.
How is the State Information Commission constituted?
1. The State Information Commission will be constituted by the State
Government through a Gazette notification. It will have one State Chief
Information Commissioner (SCIC) and not more than 10 State Information
Commissioners (SIC) to be appointed by the Governor.
2. Oath of office will be administered by the Governor according to the form set
out in the First Schedule.
3. The headquarters of the State Information Commission shall be at such place
as the State Government may specify. Other offices may be established in
other parts of the State with the approval of the State Government.
4. The Commission will exercise its powers without being subjected to any other
authority.
23.
What is the eligibility criterion and what is the process of appointment of
State Chief Information Commissioner/State Information Commissioners?
The Appointments Committee will be headed by the Chief Minister. Other
members include the Leader of the Opposition in the Legislative Assembly and one
Cabinet Minister nominated by the Chief Minister. The qualifications for appointment as
SCIC/SIC shall be the same as that for Central Commissioners. The salary of the State
Chief Information Commissioner will be the same as that of an Election Commissioner.
The salary of the State Information Commissioner will be the same as that of the Chief
Secretary of the State Government.
11
24.
What are the powers and functions of Information Commissions?
1. The Central Information Commission/State Information Commission has a duty
to receive complaints from any person a)
b)
c)
d)
e)
f)
who has not been able to submit an information request because a
PIO has not been appointed ;
who has been refused information that was requested;
who has received no response to his/her information request within
the specified time limits ;
who thinks the fees charged are unreasonable ;
who thinks information given is incomplete or false or misleading
;and
any other matter relating to obtaining information under this law.
2. Power to order inquiry if there are reasonable grounds.
3. CIC/SCIC will have powers of Civil Court such as a)
b)
c)
d)
e)
f)
summoning and enforcing attendance of persons, compelling them
to give oral or written evidence on oath and to produce documents
or things;
requiring the discovery and inspection of documents;
receiving evidence on affidavit ;
requisitioning public records or copies from any court or office
issuing summons for examination of witnesses or documents
any other matter which may be prescribed.
4. All records covered by this law (including those covered by exemptions) must be
given to CIC/SCIC during inquiry for examination.
5. Power to secure compliance of its decisions from the Public Authority includesa)
b)
c)
d)
e)
f)
g)
h)
i)
providing access to information in a particular form;
directing the public authority to appoint a PIO/APIO where none
exists;
publishing information or categories of information;
making necessary changes to the practices relating to management,
maintenance and destruction of records
enhancing training provision for officials on RTI;
seeking an annual report from the public authority on compliance
with this law;
require it to compensate for any loss or other detriment suffered by
the applicant ;
impose penalties under this law; or
Reject the application.
12
25.
What are the penalty provisions?
Every PIO will be liable for fine of Rs. 250/- per day, up to a maximum of
Rs. 25,000/- fori.
ii.
iii.
iv.
v.
vi.
not accepting an application;
delaying information release without reasonable cause.
malafidely denying information;
knowingly giving incomplete, incorrect, misleading information;
destroying information that has been requested and
obstructing furnishing of information in any manner.
The Information Commission (IC) at the Centre and the State levels will have the power
to impose this penalty. The Information Commission can also recommend disciplinary
action for violation of the law against an erring PIO (S.20).
26.
What is the jurisdiction of courts?
Lower Courts are barred from entertaining suits or applications against any order
made under this Act. However, the writ jurisdiction of the Supreme Court and High
Courts under Articles 32 and 225 of the Constitution remains unaffected.
27.
What is the role of Central/State Governments?
1. Develop educational programmes for the public especially disadvantaged
communities on RTI.
2. Encourage Public Authorities to participate in the development and organization
of such programmes.
3. Promote timely dissemination of accurate information to the public.
4. Train officers and develop training materials.
5. Compile and disseminate a User Guide for the public in the respective official
language.
6. Publish names, designation postal addresses and contact details of PIOs and other
information such as notices regarding fees to be paid, remedies available in law if
request is rejected etc.
************
13
Section 4 (1) (b) (i)
PARTICULARS OF ORGANIZATION,
FUNCTIONS AND DUTIES
14
Section 4 (1) (b) (i) -
PARTICULARS OF ORGANIZATION,
FUNCTIONS AND DUTIES
The Directorate General of Shipping, a subordinate office of the Ministry of
Shipping, Government of India, was established in 1949. The Director-General of
Shipping derives statutory powers concerning the Indian maritime administration under
Section 7 of the Merchant Shipping Act, 1958 and administrative, financial and statutory
powers as Head of Department from Fundamental Rules and Supplementary Rules,
General Financial Rules, Delegation of Financial Powers, etc. to execute the multifaceted
activities through the following Administrative and Technical Branches:-
ORGANIZATIONAL FRAMEWORK
ADMINISTRATIVE BRANCHES
1. Administration Branch
Deals with the upkeep, maintenance and repairs of the building, office
equipments, staff cars, communication systems and fixtures, purchase, supply and
accounting of stores, stationery, settlement of construction bills, supply of
uniform to staff, disposal of unserviceable stores, maintenance of records, etc.
2. Finance and Accounts Branch
Deals with preparation of budget proposals under plan and non-plan, settlement of
claims, drawing and disbursement of salaries and other payments, monitoring of
financial administration of allied offices, collection and compilation of revenue
and expenditure returns for furnishing to the Ministry, etc.
3. Personnel Branch
Deals with all personnel matters of Group ‘A’ & ‘B’ officers of DG Shipping and
allied offices and Group ‘C’ & ‘D’ establishments of DG Shipping, framing of
Recruitment Rules, recruitment, promotion, confirmation, retirement of officers
and staff, maintenance of service books and confidential reports of staff, etc.
4. Training Branch
Deals with formulation, implementation of merchant navy training policy
approval and monitoring of maritime training institutes etc.
15
5. Coastal Shipping Branch
Deals with matters related to development of coastal shipping, sailing vessel
industry, maintenance of central registry for sailing vessels and fishing vessels,
repatriation of distressed sailing vessel crew, monitoring of general administration
of Regional Offices (Sails), coordination of National Maritime Development
Programme, etc.
6. Shipping Development Branch
Deals with works related to grant of license to liner trade vessels and coastal
ships, charter permission under Section 406 and 407 of the Merchant Shipping
Act, 1958, technical clearance for acquisition of second hand vessels above 25
years old, price reasonableness of vessels under construction for subsidy scheme,
coordination of National Shipping Board meetings, formulation of shipping
policy, etc.
7. Merchant Shipping Law Branch
Deals with preparation of bilateral agreements on shipping and economic policy,
preparation of materials for International Maritime Organization/International
Labour Organization Conventions & Protocols, national legislation concerning
Port State Control, amendments to Merchant Shipping Act, etc.
8. Crew Branch
Deals with settlement of disputes between shipowners and seamen and
compensation in respect of seamen affected by accidents/casualties, monitoring
on issuance of Continuous Discharge Certificate-cum-Seafarers’ Identity
Document and settlement of disputes thereof, monitoring on implementation of
Merchant Shipping (Recruitment and Placement of Seafarers’) Rules, 2005,
supervision of the administrative functions of the Seamen’s Employment Offices,
Shipping Offices, Seafarers’ Welfare Fund Society, etc.
9. Multimodal Transport Operators Branch
Deals with the registration of Multimodal Transport Operators under the
Multimodal Transportation of Goods Act, checking of fraudulent operation of
MTOs, formulation of policies for smoothening the international trade in
promotion of exports, etc.
16
10. Coordination Branch
Deals with coordination between the Ministry, Directorate and allied offices
through collection, compilation and furnishing of periodical reports to the
Ministry such as Annual Report, Administrative Year Book, coordination of
meetings with shipping industry, Principal Officers of Mercantile Marine
Departments, Standing Core Committee, publication of DGS Bulletin, etc.
11. Vigilance Branch
Deals with vigilance administration of DG Shipping and allied offices to curb
corruption at all levels and also to ensure transparent service to the public,
maintenance of confidential reports & annual property returns of officers of DG
Shipping and allied offices, etc.
12. Official Language Implementation Branch
With the enforcement of the Constitution on 26th January 1950, Hindi became the
Official Language of the Union of India. according to Article 343 of the
Constitution. The Government of India has been making continuous efforts for the
progressive use of Hindi. Implementation of Presidential orders and other various
orders of the Government, the Official Language Act, Resolution, Official
Language Rules, etc. are being executed by this Branch
TECHNICAL BRANCHES
1. Nautical Branch
) The detailed organizational structure,
2. Engineering Branch
} functions and duties of these
3. Naval Architecture Branch } Branches have been illustrated
} under Section 4 (1) (b) (i)
FUNCTIONS AND DUTIES OF DIRECTORATE GENERAL OF SHIPPING
The Directorate General of Shipping as Headquarters of the Indian Maritime
Administration exercises the statutory functions underlined in the Merchant Shipping
Act, 1958 and as Head of Department from Fundamental Rules & Supplementary Rules,
Delegation of Financial Powers Rules, General Financial Rules, Central Civil Service
(Classification, Control and Appeal) Rules, 1965, Central Civil Service (Conduct) Rules,
1964, to carry out the functions of the organization to fulfill the following objectives:-
17
OBJECTIVES







The Directorate General of Shipping administers the provisions of Merchant Shipping
Act, 1958 on all matters relating to shipping, policy and legislation.
Implementation of various international conventions relating to safety, prevention of
pollution and other mandatory regulations of the International Maritime Organization.
Promotion of maritime education and training, examination and certification.
Development of Indian shipping and augmentation of shipping tonnage.
Development of coastal shipping and allied subjects.
Development of sailing vessel industry.
Supervision of the allied offices for their effective functioning, etc.
The following officers support the Director-General of Shipping in the execution of the
general administrative, financial and statutory obligations vested in the Director-General
of Shipping as Head of Department:-
ADMINISTRATIVE SET UP
(i)
Joint Director General of Shipping
(ii)
Deputy Director General of Shipping
(iii) Assistant Director General of Shipping
(iv)
Joint Director (Official Language)
(v)
Executive Officer
(vi) Assistant Director (Official Language)
(vii) Senior Personal Assistant
:
:
:
:
:
:
:
1
6
9
1
3
2
4
TECHNICAL SET UP
On the Technical Side, the Nautical Adviser to the Government of India and his
supporting officers support the Director-General of Shipping in the administration of the
statutory functions specified under the Merchant Shipping Act, 1958 related to nautical
matters:-
NAUTICAL
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Nautical Adviser to the Government of India
Principal Officer
Deputy Nautical Adviser to the Government of India
Nautical Surveyor
Indian Maritime Casualty Investigation Cell
Sr. Radio Surveyor
Radio Inspector
: 1
: 2
: 5
: 21
: 3
: 2
: 6
Nautical Adviser is concurrently the Chief Examiners of Masters/Mates
18
ENGINEERING
The Chief Surveyor with the Government of India and his supporting officers support the
Director-General of Shipping in the administration of the statutory functions specified
under the Merchant Shipping Act, 1958 related to engineering matters:(i)
(ii)
(iii)
(iv)
(v)
Chief Surveyor with the Government of India
Principal Officer
Deputy Chief Surveyor
Engineer & Ship Surveyor
Engineer & Ship Surveyor (Indian Maritime Casualty
Investigation Cell)
:
:
:
:
:
1
3
8
29
2
The Chief Surveyor is concurrently the Chief Examiner of Engineers.
NAVAL ARCHITECTURE
The Chief Ship Surveyor with the Government of India and his supporting officers
support the Director-General of Shipping in the administration of the statutory functions
specified under the Merchant Shipping Act, 1958 related to naval architecture matters:(i)
(ii)
(iii)
(iv)
Chief Ship Surveyor with the Government of India
Deputy Chief Ship Surveyor
Ship Surveyor
Junior Ship Surveyor
:
:
:
:
1
1
7
1
19
Section 4 (1) (b) (ii)
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES
20
Section 4 (1) (b) (ii) -
POWERS AND DUTIES OF OFFICERS AND
EMPLOYEES
ADMINISTRATIVE WING – FUNCTIONS AND DUTIES
The Director-General of Shipping and other non-technical and administrative
officers derive statutory, financial and administrative powers from the Fundamental
Rules and Supplementary Rules, General Financial Rules, Delegation of Financial Power
Rules, Merchant Shipping Act, 1958 and the Rules framed thereunder, etc. and also
discharge functions in accordance with the administrative instructions and guidelines
issued by the Government of India from time to time. The powers and duties of each
category of officers are as shown below:-
DIRECTOR GENERAL OF SHIPPING
















As Head of the Maritime Administration, he executes the administrative, financial
and statutory functions of the Directorate General of Shipping and controls the
activities of its allied offices.
Administration of the Merchant Shipping Act, 1958 on all matters relating to
shipping.
Formulation of shipping policy and legislation for development of shipping and
augmentation of shipping tonnage.
Formulation of policy on promotion of maritime education and training.
Supervision and control of the examination and certification of the merchant navy
officers in various grades.
Regulation of employment of seamen and their welfare.
Formulation of policy on development of coastal shipping and sailing vessel
industry.
Supervision and control of implementation of various International Conventions
relating to safety of ships, prevention of pollution and other mandatory
regulations of the International Maritime Organization.
Representing India in international forums relating to shipping, maritime training
and allied matters.
Supervision and control of quality assurance in all areas of shipping, merchant
navy training, etc.
JOINT DIRECTOR GENERAL OF SHIPPING
Administration of the Merchant Shipping Act, 1958 and the Rules framed there
under to the extent powers of Central Govt. and Directorate General of Shipping
are delegated to Joint Director General.
Measures to ensure safety of life and ships at sea, coordination with various
agencies.
Evolution of policies for development of Indian Shipping.
Servicing International Conventions relating to Merchant Shipping.
Provision of facilities for training of officers and ratings of the Merchant navy.
Regulation of Employment of Seamen and Welfare of Seamen.
21






















Regulation of Ocean freight rates in overseas trade/coastal trades.
Administration of Director General (Shipping) Headquarters and Allied offices.
DEPUTY DIRECTOR GENERAL OF SHIPPING
Administration of the Merchant Shipping Act, 1958 and Rules framed there under
to the extent of powers of Central Government and the Directorate General of
Shipping delegated.
Measures to ensue safety of life and ships at sea.
Coordination with the shipowners, maritime unions and other stakeholders of
similar interests.
Evaluation of policies for development of Indian shipping including coastal
shipping and sailing vessel industry.
Participation in International Conventions relating to merchant shipping and
implementation of its regulations.
Execution of policies on training of officers and ratings of the merchant navy.
Regulation of employment of seamen and their welfare.
Administration of Directorate General of Shipping and supervision of the general
administrative matters of its allied offices.
Implementation of the policies of the Government on shipping related matters.
Supervision and control of the financial administration of the Directorate General
of Shipping and its allied offices and any other duties assigned by the Director
General of Shipping from time to time.
ASSISTANT DIRECTOR
EXECUTIVE OFFICER
GENERAL
OF
SHIPPING
/
Functions as Head of various Branches of the Directorate as per allocation of
duties.
Executes the orders of the superior officers in accordance with the Rules,
regulations, guidelines and norms stipulated by the Government of India.
Supervision and control of the respective Branches and the staff working under
them.
Assists the Joint Director General of Shipping / Deputy Director General of
Shipping in formulation of the policy matters relating to shipping, maritime
education and training, etc.
Functions as Head of Office/Drawing and Disbursing Officer as and when
assigned.
Initiates action on implementation of various policies relating to development of
shipping, promotion of training, etc.
Initiates action on disposal of various representations received from the members
of public.
Initiates action for framing of recruitment rules, recruitment of officers and staff
and processing of their personal matters.
Initiates action on settlement of pension cases in accordance with the Rules in
force.
Carry out any other work as and when assigned by the superior officers.
22
JOINT DIRECTOR / ASSISTANT DIRECTOR (OFFICIAL
LANGUAGE)


























Translation of materials from Hindi to English and vice versa and vetting of
translated materials.
Acquainting the officers/staff of the Directorate with provision of the Official
Language Act, Rules and orders, etc. relating to the use of OL.
Hindi training to the officers and staff.
Preparation of Hindi training roster for the officers/staff and its updating.
Implementation of the decision taken in the official language meeting.
Preparation of reports for the Hindi Salahkar Samiti meeting and action on the
decision taken in the Samiti.
Preparation of annual assessment reports.
Compilation, consolidation and preparation of quarterly progress reports
regarding progressive use of official language.
Inspection of the allied/subordinate offices regarding use of Hindi.
Inspection regarding use of Hindi by the Committee of Parliament of official
language of the Directorate and its allied/subordinate offices.
Participation in the Inspection programme of the Committee of Parliament of
official language.
Follow up action on the resolution of the report of the Committee of Parliament
on official language.
Conducting inspection of the sections and allied/ subordinate offices of the
Directorate to ensure proper implementation of the policy.
Preparation of report on Chal Shield to be sent to the Department of Shipping.
Introduction of the Chalshield scheme for DG Shipping and allied/subordinate
offices.
Inspection of the DG by Regional Implementation office, Department of Official
Language, Ministry of Home Affairs and Department of Shipping from time to
time.
Publication of Nauvahan Bharati Magazine.
Organization of Hindi workshop/special workshop/ official language seminar.
Organization of Hindi Pakhawara/Hindi competitions.
Work relating to Town Official Language Implementation Committee and
participation in the said meeting.
Introducing incentive schemes for promoting official language.
Various correspondences with the voluntary organization for progressive use of
Hindi.
Administrative work of the Hindi Section.
Notification of allied/subordinate offices of the Directorate under the OL Rules
10(4).
Work relating to specification of work by the officers/staff proficient in Hindi
under the OL Rules 8(4).
Any other work relating to implementation of official language policy.
23










SENIOR PRIVATE SECRETARY
Taking down dictation of letters/notes/reports, minutes of meeting, etc. and its
transcription.
Receiving mails such as letters/faxes/e-mails, etc., its diarising and distribution to
the concerned Officers/Branches.
Maintaining inward and outward movement of files/notes, etc. received from
officers/sections.
Fixing up of appointment of Officer and altering/canceling, if any.
Maintenance of Officer’s engagement diary.
Making travel arrangements for Officer’s tour, domestic as well as foreign.
Attending and screening of telephone calls.
Maintaining of files connected with the meetings, agenda items, board meetings,
etc.
Monitoring/chasing replies to VIP references and Parliament Questions.
Drafting and noting.
NAUTICAL WING - FUNCTIONS AND DUTIES
The following functions and duties are being performed by the Nautical wing: 








Examination (Nautical) - Conduct and issuance of certificates for all grades
including foreign going, near coastal vessel, fishing and dredging grades.
Casualty Investigation - Merchant vessels, fishing vessels, sailing vessels
registered under Merchant Shipping Act and other seagoing vessels in Indian
ports and plying near Indian coast.
ISPS Code – Approval of port facility, security assessment, port and ship security
plans, verification of port and ship security plan implementation and issuance of
statement of compliance for ports and ships security certificates to ships.
Piracy - Data compilation, legislation and policy decision for Indian ports, Indian
coast and ships. Deliberations with other national and international agencies
dealing with piracy.
Life Saving Appliances – Plan approval for ships, proto type approval and type
approval for use on board Indian ships.
Training - Navigation, cargo, operation of ship and care of persons,
communication ISPS for seafarers and port personnel - preparation of guidelines
and technical advice.
Plan approvals - Life Saving Appliances, Light & Sound Signals, Shipboard Oil
Pollution Emergency Plan (SOPEP), Shipboard Marine Pollution Emergency Plan
(SMPEP), Procedure and Arrangement Manual (P&A Manual), Global Maritime
Distress & Safety System (GMDSS), Automatic Identification System (AIS) and
Wheelhouse arrangement.
Registration – Allocation of name, call sign, signal letters & MMSI number,
maintenance of central registry and mortgages.
Navigational Safety in Ports - Co-ordination with Chief Hydrographer and
DGLL to ensure navigational safety in private ports. Issuance of guidelines and
Navigational Safety in Ports Committee (NSPC) clearance to private ports.
24














•
VTMS (Vessel Traffic Management Systems) - Co-ordinate with DGLL and
Chief Hydrographer for planning, manning, maintenance and training related to
various VTMS schemes on Indian coast.
Lighthouses and Lightships (DGLL) – Interact with DGLL and advise on
installation, maintenance, modification and modernization of Light House, Light
Ships and Light buoys.
Safe Manning – Issue safe manning guidelines for nautical and communication
discipline.
Dispensation (Manning) - Safe manning, age, family and supernumerary's
dispensation.
Dispensation (Equipment) – Life saving, Lights and Sound signals, radio
equipment, navigational equipments and cargo equipment dispensation.
Inland waters - Declaration of inland water limits, granting of voyage
permissions, formulation of policy and guidelines for plying I.V. vessels beyond
I.V. limits.
Pollution – Representation in Civil Liability Convention (CLC), Fund
Convention, Cess collection, Co-ordination with Coast Guard and chemical
pollution, formulation of policy and guidelines for related areas of SOPEP,
SMPEP, P&A & oil pollution compensation.
Search & Rescue – Formulation of policy, guidelines and co-ordination with
Coast Guard, ships and shipping companies.
Quality – Implementation of quality requirements as prescribed under Standards
of Training Certification and Watch keeping (STCW) Convention. Periodical
internal and external audits and maintenance of ISO 9001 certificate.
Parliamentary questions – Advise Director General of Shipping on questions
dealing with functions of nautical wing.
International Maritime Organization (IMO) – Preparation of brief, attending
meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to
nautical wing.
Maritime State Development Council (MSDC) – Preparation of brief, attending
meetings and implementation of directives relevant to nautical wing.
Naval documents – Formulation of policy, guidelines and interaction with Navy
for carriage of naval documents on Indian Merchant Vessels.
Crisis / Disaster Management – Preparation of crisis/disaster management plans,
policy, guidelines and coordination with different agencies for various types of
maritime disasters such as cyclone, tsunami, earthquake, fire, pollution, hijacking
and other security related incidents.
Long Range Identification and Tracking (LRIT) – LRIT’s main purpose is for
National & International : Search & Rescue, Security and Environmental
protection. LRIT tracks vessels globally and is also useful for tracking and
monitoring ships in coastal areas.
25
NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA POWERS AND DUTIES
The Nautical Adviser to the Government of India exercises statutory powers
under Merchant Shipping Act 1958, Rules made there under and other directives of
Ministry of Shipping and Director General of Shipping to execute the following
functions:






Examination (Nautical) - As Chief Examiner of Master & Mates supervise
overall conduct of examination grades and issue Certificate of Competency for all
grades of Master & Mates including Foreign Going, Near Coastal Voyages,
Fishing and Dredging Grades.
Casualty Investigation - As In-charge casualty investigation, have the casualty
investigations conducted in all marine casualties on Indian merchant ships, fishing
vessels, sailing vessels registered under Merchant Shipping Act and other
seagoing vessels in Indian ports and on Indian coast involved in marine casualty.
ISPS Code – As In-charge implementation of ISPS Code, monitor the approval of
port facility security assessments, port facility and ship security plans, verification
of port facility and ship security plan implementation and issue statement of
compliance for ports and ship security certificates.
Piracy – As In-charge of piracy cell compiles data received from the ports and
other sources on piracy and advises the Central Government in policy and
legislation matters.
Plan approvals – As In-charge of nautical wing have all relevant plans for use on
board approved such as Life Saving Appliances, Lights and Sound Signals,
Shipboard Oil Pollution Emergency Plan (SOPEP), Shipboard Marine Pollution
Emergency Plan (SMPEP), Procedure and Arrangement Manual (P&A Manual),
Global Maritime Distress & Safety System (GMDSS) Retrofit Plans, Automatic
Identification System (AIS), Wheelhouse Arrangement, Cargo Securing Manual
and Bilge Alarm for the hold as per the provision of various International
Conventions and Merchant Shipping Act.
Rules framing and implementation under the M.S. Act – As In-charge of
nautical wing frame, amend, review and implement rules, issue notifications,
circulars, clarifications on all matters dealt by nautical wing such as Registration
of Indian Ships, Carriage of Cargo including International Maritime Dangerous
Goods (IMDG), Containers, Solid Bulk Cargo, Timber, Grain, Cargoes of IBC
and IGC Codes, etc., Safety of Navigation including Collision Regulations, Life
Saving Appliances and arrangements, Global Maritime Distress and Safety
Systems, Search & Rescue, Wreck & Salvage, ISPS Code, Examination &
Certification of Deck Officers and Ratings, Pollution (SOPEP, SMEPP, P&A,
Compensation) salvage, towage, insurance, P&I Clubs, stowaways, arrest of ships
and other maritime conventions relevant to nautical wing.
Registration of ships – As In-charge, maintain and update Central Registry of
Indian Ships. Advise Central Government on all matters related to promoting
augmentation of Indian fleet.
26













Training – As In-charge advise Director General of Shipping on formulation of
guidelines for courses pertaining to Navigation, Cargo, Operation of ships, care of
persons and communication function under the STCW Convention, ISPS Code,
casualty investigations and other courses relevant to nautical wing.
Navigational Safety in ports – As Chairman of Navigational Safety in Port
Committee (NSPC) advise the Central Government on safe entry, berthing,
operations and exit from ports. Coordinate with Chief Hydrographer and Director
General of Lighthouses & Lightships (DGLL) for enhancement of safety of
private ports.
VTMS (Vessel Traffic Management Systems) - Co-ordinate with DGLL and
Chief Hydrographer for planning, manning, maintenance and training related to
various VTMS schemes on Indian coast.
Lighthouses and Lightships (DGLL) – As a Member of Central Advisory
Committee appointed under the Lighthouse Amendment Act, 1985 on behalf of
D.G. Shipping advise the Central Government on installation, maintenance,
modification and modernization of Light House, Light Ships and Light buoys on
the coast of India
Safe Manning – Advise DG Shipping on minimum safe manning of crew on
Indian ships for nautical discipline.
Dispensation – Prescribe guidelines and issue dispensation for Safe Manning, age
of crew, family members of crew and for sailing of other supernumeraries on
board Indian ships.
Towage & Voyage Permissions – Formulate policies and guidelines on towing
of ships and Single / Seasonal Voyage Permissions to Indian ships.
Inland waters – Advise the Central Government on matters relating to
declaration of limits for Inland waters and formulate policies and guidelines for
Voyage Permissions to vessels plying beyond I.V. Limits.
International Maritime Organization (IMO) – Prepare brief for D.G. Shipping
and Secretary (Shipping), attend meetings on behalf of DG Shipping as delegate,
participate in other meetings and brief other officers as directed by D.G. Shipping
on matters pertaining to Nautical Wing.
Pollution – Attend meetings on International Fund for Oil Pollution
Compensation on behalf of D.G. Shipping, Coordinate with Coast Guard and
other agencies on matters relating to cess collection, Oil and chemical pollution
and compensation under Civil Liability and Fund Conventions. Monitor approval
of SOPEP, SMPEP and P&A manuals.
Search & Rescue – Coordinate with Search and Rescue (SAR) Board and in
particular Indian Coast Guard, ships, shipping companies, next of kin of the
seafarers and ports.
Crisis/Disaster Management – As a nodal officer in-charge of crisis/disaster
management for ships in the Directorate General of Shipping, prepare policy
guidelines and coordinate with different agencies for various types of maritime
disasters such as cyclone, tsunami, earthquake, fire, pollution, hijacking and other
security related incidents.
Miscellaneous – Advise Ministry of Shipping, Director General of Shipping,
various wings of the Directorate, State Governments, Shipping Industry, Navy,
27
Coast Guard, Chief Hydrographer, DGLL, ports, shipping company, training
institutes, subordinate offices and other stakeholders on all matters dealt by
nautical wing.
DEPUTY NAUTICAL ADVISER TO THE GOVT. OF INDIAPOWERS AND DUTIES





























Conducting casualty investigations and coordinate with investigating agencies and
Central Government.
Approval of ISPS related plans for ships and port facilities.
Coordination with the Principal Officers/ Surveyor-in-Charges, Mercantile
Marine Departments and Indian Register of Shipping on the verification of
security systems for ships and port facilities.
Issuance of security certificates and CSR to ships as well as certificates to the port
facilities meeting the ISPS Code requirements.
Granting approval/exemption to Radio Equipments.
Approval to shore based maintenance agreement.
Looking into the matters pertaining to oil / chemical pollution.
Participation in Coast Guard meetings relating to SAR.
Functioning as management representative of Quality System for STCW
examinations for seafarers.
Supervision of general administration of Nautical Wing.
Redressal of staff grievance matters of Nautical Wing.
Matters pertaining to Parliament Questions.
Conducting written and oral examinations for Master & Mates.
Preparation of and issuance of Certificates under STCW Conventions.
Reviewing of META Manual and advice amendments in line with STCW Code.
Issuance of MS Notices or Circulars relating to examination and manning.
Dealing with the cases pertaining to certification of Master & Mates and
Certificate of Service.
Granting approval / exemption to navigational equipments.
Granting approval /exemptions to LSA, L&SS Plans for ships.
Granting approval to LSA Serving Stations.
Reviewing guidelines pertaining to training of Deck Department personnel.
Coordination with Training Branch, Shipping Industry and Training Institutes to
monitor the effectiveness of training activities.
Reviewing cases of approval of training conducted by other countries.
Approval of name, call sign and Official No. to Indian ships.
Issuance of MMSI No. to EPIRB.
Issuance of DSC No. to ships.
Interaction with shipping companies and registrars of ships on registration related
matters.
Issuance of MS Notices or circulars to the industry on registration matters.
Processing application for NSPC Certification or clearance.
28





Allocation of Surveyors for inspection of minor ports.
Matters relating to DGLL.
Framing of rules relating to carriage of cargoes.
Issuance of guidelines on safe manning, grant of dispensation to crew and family.
Issuance of guidelines pertaining to towage and voyage permission for Inland
Water Vessels.
NAUTICAL SURVEYOR - POWERS AND DUTIES





















Conduct of written and oral examinations in all Examination Centres.
Preparation of results and declare results after the approval of Nautical Adviser.
Evaluate of examination papers of Master & Mates.
Attending court related matters pertaining to examination.
Dealing with the cases relating to certification of Master & Mates and Naval
Officers.
Issuance of MS Notices and Circulars pertaining to examination.
Examination of LSA Plans and approve them as per the relevant rules and matters
pertaining to Chapter III of SOLAS and M.S. (LSA) Rules.
Matters pertaining to COLREG 72 and M.S. Prevention of Collision Regulation
Rules including approval of L&SS Plans.
Matters pertaining to registration of Ships Convention and Rules including
approval of name, call sign and official No. , MMSI No., etc. and to look into
matters pertaining to registration / mortgages of ships.
Matters pertaining to Chapter IV of SOLAS including M.S. (Distress, Safety &
Radio Communication) Rules.
Matters pertaining to Chapter VI, Chapter VII and Chapter XII of SOLAS and the
Carriage of Cargo Rules, IMDG Code, etc. including grant approval to Cargo
Securing Manual, Bilge Alarms for cargo holds, etc. and to frame rules in this
regard.
Matters pertaining to Chapter V of SOLAS and Safety of Navigation Rules
navigational warning, etc. including approval of Towage, Voyage permissions.
Matters pertaining to Dredging.
Matters pertaining to Navigational Safety in Ports and relevant areas of Indian
Ports Act including grant of NSPC clearance to ports after satisfactory
verification as well as coordinate with Government agencies, State Government,
Maritime Boards on NSPC matters.
Matters pertaining to Inland Vessels Act and operation of Inland Vessels.
Matters relating to DGLL on navigational aids.
Issuance of guidelines on safe manning, age dispensation and Family
dispensation.
Approval/exemption of navigational equipment.
Matters pertaining to STCW, fishing vessel and alternative certification.
Matters relating to IGNOU, STCW(F).
Conduct of casualty investigation of ships.
29

























Analysing Preliminary Inquiry Reports and prescribed preventive and corrective
measures.
Issuance of casualty circular and send reports to Flag State, if necessary and
reports to IMO.
Interaction with SAR Agencies and shipping companies during the occurrences of
casualties.
Formulation of training courses for investigating Officers.
Examination and review of ships and port facilities Security Plan for approval.
Verification of Audit Reports of Codes and ships for issuance of certificates.
Interaction with security agencies, shipping companies and ports on security
related matters.
Preparation of data base on piracy / arm robbery incidents and analyse them for
preventive and corrective measures.
Review and approval of SOPEP / SMPEP Plans for ships.
Approval of procedure and arrangement Manual.
Approval of GMDSS Retrofit Plans and AIS Plans for ships.
Approval of Medical Examiners under Medical Examination Rules.
Dealing with court cases relating to Medical Examination of seafarers.
Collection of data of permanent unfit seafarers and analyze for cause and effects
on ship operations.
Review of Medical Examination Rules and data on Appellate Authorities.
Approval /exemption of Radio Equipment.
Allotment of MMSI No. to EPIRB.
Approval of shore base maintenance contract.
Dealing with the cases relating to shore wireless station and WIG Messages.
Dealing with the matters relating to oil / chemical pollution such as rules for Civil
Liability, IOPC, Oil Cess and investigation into pollution incidents.
Attending meetings relating to NOS DCP / SAR and Security Council and
disaster management as directed.
Assisting management representative under Quality System on implementation of
Quality provision for Examination, Assessment and Examination.
Maintaining IMO Documents and establish Technical Library for Nautical Wing.
Framing Rules for Sailing Vessels operations and deal with matter relating to
Sailing Vessel industry.
Handling issues relating to Naval Documents and Hindi implementation.
SR. RADIO SURVEYOR - POWERS AND DUTIES



Radio Communication matters, with International Maritime Organisation,
Ministry of Shipping, Ministry of Communication, India Registrar of Shipping,
various shipping companies.
Promulgation of various MS Notices and NT Branch Circulars for Radio,
Navigation equipments and LRIT.
Amendments to M S Distress & Safety Radio Communications Rules 1995.
30

Global Maritime Distress & Safety System (GMDSS):
i.

GMDSS radio equipments scrutiny, queries from MMD and various
companies.
ii.
Conducting GMDSS General Operators Certificate (GOC) examinations
with Ministry of Communication (MOC).
iii.
Liaision with MOSRT&H, MOC & DGLL for NAVTEX stations on the
coast of India.
Long Range Identification & Tracking (LRIT):
i.
ii.





Implementation of LRIT as per IMO international requirements.
Establishment & functioning of LRIT National Data Centre (NDC) at
D.G. Shipping.
iii.
Attend various Ad-hoc group meetings at IMO for LRIT.
Scrutiny and endorsing the GMDSS Shore Base Maintenance Contract (SBMC).
Assist in maintenance & functioning of DGS Communication Center.
Issuance/approval of Name, Official Number, Call sign and MMSI to MS Class
vessels.
Development of E-governance module for issuance/approval of Name, Official
Number, Call sign and MMSI to MS Class vessels.
Member of various Technical Advisory Committees as representative of DG
Shipping for Communication & Navigating matters.
RADIO INSPECTOR - POWERS AND DUTIES
Inspection of Radio Installation and other requirements under IMS Radio Rules,
1956, Section 10 of the M.S. Act, 1958 and Rules made there under which interalia
include inspection and survey of entire wireless equipment on board the Merchant Ships
irrespective of the Nationality of the ships with a view to ensuring.
i.
ii.
iii.
That the equipment carried is in compliance with national law and International
convention in this behalf.
That the equipment is properly manned, maintained where it is necessary to make
recommendation in respect of deficiencies, maintenance, rule requirements, and
That the standard of maintenance is as to give sufficient service atleast for a
period of next 12 months.
ENGINEERING WING – POWERS AND DUTIES
The following functions and duties are being performed by the Engineering
wing:
Examination (Engineering) - Conduct and issuance of certificates of
Competency for Engineers for all grades including foreign going, near coastal
vessel, fishing and dredging vessels.
31
















Casualty Investigation - Merchant vessels, fishing vessels, sailing vessels
registered under Merchant Shipping Act and other vessels on Indian coast.
ISM Code – ISM Audits of shipping companies and ships and issuance of
certificates to ships and office.
Fire Fighting Appliances – Inspection and approval for use on Indian ships.
Training - Engineering, preparation of guidelines and technical advice and
approval as per STCW Convention and DG Shipping guidelines.
Plan approvals – Fire Fighting Appliances and Control Plans, Oil Discharge
Monitoring Control, International Oil Pollution Prevention equipment under
MARPOL, Fuel Oil Control Plans, P & A Manuals, etc.
Registration – Shiprepairing Unit, Bunker Suppliers
Workshop Approval – Workshops involved in manufacturing and servicing of
fire fighting appliances and equipment, Life Saving Appliances
Safe Manning – Engine discipline for ships
Dispensation - Safe manning, age, family and other supernumeraries.
Pollution – Technical Investigation into Oil Pollution incidents, enforcement of
MARPOL 73/78.
Scrutiny – Technical scrutiny of proposal for ships acquisition, Price
reasonableness for ships built by Indian Yards claiming subsidy from Government
Flag State Implementation application and enforcement of SOLAS
Regulations for Cargo and Passenger Ships
Quality – Implementation of Standards of Training Certification and Watch
keeping (STCW).
Parliamentary questions – Dealing with the questions relevant to engineering
wing.
International Maritime Organization (IMO) – Preparation of brief, Attending
meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to
Engineering wing
Ballast Water – Control, management and enforcement of Ballast Water
discharge from ships as per the Convention
CHIEF SURVEYOR WITH THE GOVERNMENT OF INDIA POWERS AND DUTIES
The officers of the Engineering Wing perform the following powers and duties:The Chief Surveyor with the Government of India exercises statutory powers
under Merchant Shipping Act, 1958 and Rules made there under to execute the following
functions:

Approval of plans of hull, machinery, equipments of fire fighting and oil pollution
for vessels built in India and abroad.
Approval of operating manuals and documents for loading and operation of
Indian vessels.
32






















Monitoring of various statutory certificates issued by Classification Societies such
as Cargo Ship Safety Construction, International Oil Pollution Prevention
Certificate and Certificate of Fitness on behalf of Indian Maritime Administration.
Formulation of Rules and regulations under Merchant Shipping Act, 1958
pertaining to survey, safety, pollution prevention and examination.
Technical scrutiny of proposals for acquisition of ships by Indian shipowners.
Investigation into pollution incidents.
Scrutiny of casualty reports and initiation of follow up and corrective action.
Examination and certification of Marine Engineers.
Matters relating to training and standards of merchant navy personnel on
engineering side.
Approval and monitoring of various workshops and institutions imparting training
to Marine Engineers.
Control of statutory surveys of Indian vessels abroad.
Matters relating to shipbuilding, shiprepairing and ancillary industry and for
development of indigenous production of machinery and equipments.
Enforcement of various international instructions relating to safety and pollution
prevention.
Coordination in matters relating to approval of Classification Societies.
Implementation of International Conventions on ISM/STCW Codes.
Development of examination system for Marine Engineers and their approval.
Technical examination of particulars of ships from engineering angle proposed to
be acquired by Indian owners.
Registration of bunker suppliers.
Guidance and advice to Mercantile Marine Departments on technical matters.
Formulation of Rules and regulations under Merchant Shipping Act, 1958
pertaining to survey, safety, pollution prevention and examination.
Dispensation regarding requirements of Engineers and other statutory
requirements.
Advisory functions to the Directorate General of Shipping and the Ministry of
Shipping on policy formulation relating to Indian shipping, merchant navy
training and allied matters.
Attending IMO meetings.
Coordinating port reception facilities, ship recycling guidelines.
DEPUTY CHIEF SURVEYOR WITH THE GOVT. OF INDIA POWERS AND DUTIES





Flag State Implementation under SOLAS 1974.
Monitoring of Survey and Certification of Cargo and Passenger Ships.
Approval of plans relating to Safety of Ships.
Carrying out audits and certification of ships and Shipping companies under
International Safety Management (ISM) Code.
Issue of Document of Compliance.
33





















Issue of Safety Management Certificate.
Detection of violations and enforcement of the Convention – investigations under
MARPOL 73/78.
Investigation into shipping casualties.
Approval of procedures and arrangements on discharge of noxious liquid
substances.
Monitoring of reception facilities.
Approval to oil discharge monitoring and control system and oil filtering
equipment
Implementation of Annex II, III, IV, V & VI of MARPOL 73/78.
Training, Assessment and Examination of Marine Engineers under STCW 95.
Issue of Certificates of Competency to Marine Engineers.
Preparation of Circulars, M.S. Notice, etc. pertaining to examination &
certification.
Implementation of Quality Standards.
Scrutiny and approval of Ship Repairing Units.
Approval of Fire Fighting Appliances and Workshops.
Representing DG Shipping at various meetings.
Representing DG Shipping on Technical Committee of Indian Register of
Shipping and other Classification Societies.
Attending International Maritime Organization (IMO) Sub Committee meetings
with respect to MEPC.
Representing DG Shipping in advisory capacity in Government bodies and
Institutions.
Scrutiny of applications for conducting STCW Modular Courses and Preparatory
Courses.
Setting of question papers for all grades of Marine Engineer Officer
Examinations.
Scrutiny of IMO documents received in the Engineering branch.
Preparation of comments on International Maritime Organization (IMO)/MoS
matters.
ENGINEER AND SHIP SURVEYOR - POWERS AND DUTIES









Carrying out ISM audits as and when nominated.
Scrutiny and analysis of the ISM audit report of ships/shipping companies.
Preparation of DOC/SMC certificate.
Implementation of International Safety Management (ISM) Code.
Assessment and conduct of oral examination for Marine Engineers.
Setting of question papers for all grades of Marine Engineer Officer Examination.
Grant of dispensation for Safe Manning of Ships.
Any other work as and when entrusted by Deputy Chief Surveyor with the
Government of India.
Scrutiny of proposals for Trainee Marine Engineers Courses.
34





















Scrutiny of proposal for approval of faculty for training institutes.
Monitoring of Port Reception facilities.
Scrutiny for contravention of MARPOL regulation by Indian vessel abroad.
Technical investigation into Ships Casualties and Oil Pollution incidents.
Supervision of construction and repairs of vessels carried out by MMD Surveyors
and recovery and apportionment of fees.
Preparation of reports with respect to MARPOL 73/78 for IMO.
Any other work as and when entrusted by Deputy Chief Surveyor with the
Government of India.
Scrutiny of EXN 37 BC received from Mercantile Marine Departments.
Preparation of hard cover Certificates of Competency for Marine Engineer
Officers.
Assessment of sea service particulars of Naval Officers and issuance of
Certificate of Service and attending related Court case matters.
Assisting Deputy Chief Surveyor with the Government of India in implementation
of STCW 1995 Rules and quality system procedures.
Scrutiny of machinery, equipment and plans of ships and that of lifeboat davits
and winches.
Preparation for Flag State Model Audit.
Attending meetings on behalf of D.G. Shipping as and when required.
Matter connected with Indian Standard Institutions (Bureau of Indian Standards).
Scrutiny for casualty/analysis (mainly fire & explosion).
Implementation of Ballast Water Management programme.
Scrutiny of Fire Control Plans of Ships.
Scrutiny of applications for registration of Ship Repairing firms as Ship Repairing
Units.
Scrutiny of fire fighting appliances/workshop.
Scrutiny of Oil Discharge Monitor and P&A Manuals.
NAVAL ARCHITECTURE WING – POWERS AND DUTIES
The officers of the Naval Architecture Wing perform the following powers and
duties:





Port State Control and Flag State Control – Monitoring of inspections and
activities, upkeep of database, investigation of PSC/FSI detention cases, report to
IMO/IOMOU.
Plan approval – Structural Fire Protection, Crew Accommodation, Design and
structural plans.
Approvals - Trim and Stability, Damage Stability, Grain Stability, Sub-division
Calculations, Tonnage Computations.
Manual Approval – Loading operations and cargo securing manuals.
Loadline assignment – Assignment of Govt. of India Load Line.
Certificates – Issuance of Load line Certificates.
35








Technical Clearance – Scrutiny of proposals for ships acquisition.
Parliamentary questions – Dealing with the questions relevant to Naval Arch
Wing.
International Maritime Organization (IMO) – Preparation of brief, Attending
meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to
Naval Arch Wing.
Monitoring – Review of Condition Assessment Scheme Survey reports, issue of
Statement of Compliance.
Survey - Survey matters pertaining to Hull and Load Line.
RO’s work - Monitoring of survey work delegated to ROs.
Design approval - Approval of designs for Life Boats, Rescue Boats and Life
Rafts.
Material approval – Approval of Structural Fire Protection materials such as
Fire Class Doors, Bulkhead and Ceiling Panels, Flooring, Insulation, Curtains,
etc.
CHIEF SHIP SURVEYOR WITH THE GOVT. OF INDIA POWERS AND DUTIES
The Deputy Chief Ship Surveyor with the Government of India derives powers
from the Merchant Shipping Act, 1958 and Rules made thereunder and executes the
following functions in accordance with the provision of MARPOL, SOLAS
Conventions:








(a)
Approval of General Trim and Stability, Grain Stability and Damage
Stability Booklets.
(b)
Approval of Cargo Securing Manuals/Bulk Cargo loading/unloading
sequence manuals.
Approval of sub-division calculations of passenger ships.
Approval of ship’s design and structural plans.
Approval of Crew Accommodation lay out plans, Ventilation plans, Piping,
lighting and Insulation plans.
Approval of insulation, flooring and other furnishing materials as per IMO
Requirements.
Technical clearances from Hull, Load line and accommodation point of view for
ships acquisitions/advice on price reasonableness etc.
Examination of Marine Casualty reports related to capsizing, sinking due to
defective hulls etc. and subsequent follow up actions.
Issuance of Executive Orders and Framing and updating of rules under various
IMO Conventions/M.S. Act provisions relating to structural strength, subdivision, general stability, grain stability, damage stability, Load Line, structural
fire protection, passenger spaces and passenger amenities, special purpose ships,
crew accommodation, tonnage, special requirements for gas and chemical
carriers, survey requirements etc.
Tonnage computations approval.
36


















Examination of Load Line Surveys/assignment reports from Classification
Societies/Mercantile Marine Departments.
Assignment of Government of India Load Line and issue of International/India
Load Line Certificates.
Miscellaneous cases pertaining to temporary operating permissions beyond I.V.
Limits.
Miscellaneous matters pertaining to various queries received from
Industry/Ministry on Ship’s Design/Hull Surveys matters etc.
Processing of various exemptions required from the rules requirements.
Study of various IMO documents relating to design, construction, fire protection;
stability, sub-division and equipment approval matters etc. of ships for further
necessary follow up action.
Exemption of Port State Control/Flag State Inspection reports and necessary
follow up action with owners/IMO/Classification Societies.
Examination of Class reports/Safety Construction Survey reports concerning hull
and Load Line matters and necessary follow up action.
Miscellaneous matters concerning extension of surveys/certificates etc.
Conducting quarterly Port State Control Meetings with I.N.S.A./Classification
Societies.
Handling of all Maritime Safety Committee related matters/including submission
of documents to IMO, besides deciding on India’s initiative on various matters
proposed to be discussed at MSC. And thereafter all the necessary follow-up
actions.
All the matters relating to IOMOU Secretariat on Port State Control matters.
Implementation of Condition Assessment Scheme for single hull tankers.
Implementation of Enhanced Survey Programme for Bulk carriers and tankers.
Implementation of ISM matters relating to hull and load line issues.
Sailing vessels surveys and certification matters.
Fishing Boats hull survey and certification matters.
Decision with regards to rules applicable to special types of vessels or vessels
with novel design.
DEPUTY CHIEF SHIP SURVEYOR WITH THE GOVT. OF
INDIA - POWERS AND DUTIES
The Deputy Chief Ship Surveyor with the Government of India derives powers
from the Merchant Shipping Act, 1958 and Rules made thereunder and executes the
following functions in accordance with the provision of MARPOL, SOLAS
Conventions:

Scrutiny and approval of crew accommodation plans, structural, passenger spaces,
lifeboats, inflatable liferafts, rescue boats, structural fire protection etc.
Scrutiny and approval of general trim and stability, grain stability and damage
stability booklets.
37



















Scrutiny and approval of cargo securing manuals/bulk cargo loading/unloading
sequence manuals.
Scrutiny and approval of sub-division calculations of passenger ships.
Approval of insulation, flooring and other furnishing materials as per IMO
Requirements.
Technical clearances from hull point of view for ships acquisitions/advice on
price reasonableness etc.
Examination of marine casualty reports related to capsizing, sinking due to
defective hulls etc.
Issuance of Executive Orders and framing and updating of rules under various
IMO Conventions/Merchant Shipping Act.
Approval of tonnage computations.
Examination of load line Surveys/assignment reports from Classification
Societies/Mercantile Marine Departments.
Assignment of Government of India load line and issue of International/India
Load Line Certificates.
Miscellaneous cases pertaining to temporary operating permissions beyond I. V.
Limits.
Miscellaneous matters pertaining to various queries received from Industry/
Ministry on ship’s design/hull surveys matters etc.
Processing of various exemptions required from the rules requirements.
Examination of Port State Control/Flag State Inspection reports and necessary
follow up action with owners/IMO/Classification Societies.
Examination of class reports/safety construction survey reports concerning hull
and load line matters and necessary follow up action.
Miscellaneous matters concerning extension of surveys/certificates etc.
Conducting quarterly Port State Control meetings with shipping industry/
Classification Societies.
Handling of all Maritime Safety Committee related matters.
All the matters relating to IOMOU Secretariat on Port State Control matters.
Implementation of Condition Assessment Scheme for single hull tankers.
SHIP SURVEYOR - POWERS AND DUTIES







Scrutiny of Trim & Stability booklets of Cargo ships, Passenger ships, dumb
barges and Fishing vessels for approval.
Scrutiny of Damage Stability booklets of passenger ships and cargo ships for
approval.
Scrutiny of construction plans, subdivision and damage stability calculations of
passenger ships built in India and abroad.
Scrutiny of Grain Stability booklets for approval.
Scrutiny of Tonnage computation & Tonnage plans for approval.
Scrutiny of Suez Canal Tonnage computations and Panama Canal Tonnage
computations for approval.
Scrutiny of Crew Accommodation Plans of ships built abroad and in India.
38



















Scrutiny of Loading Operations and Cargo Securing Manual.
Scrutiny of Structural Fire Protection Plans, Ventilation Plans and Piping Plans of
ships built abroad and in India.
Scrutiny of Load Line documents, freeboard computations, strength and stability
calculations for the purpose of assignment of Government of India Load Line.
Scrutiny of Life Boat, Rescue Boat and Life Raft designs/plans for the purpose of
prototype approval.
ISM Audit of Indian Ships and Shipping Companies.
Examination of files pertaining to SAFCON, Load Line and CAS Surveys.
Monitoring and review of CAS surveys and final report.
Inspection, tests and trials of Life Boat / Rescue Boat prototypes.
Examination of cases for approval of Insulation, Paneling and Flooring materials,
Fire Class Doors.
Monitoring PSC / FSI activities performed by MMDs and analyzing the Port State
Control and Flag State Implementation Inspection reports forwarded by MMDs.
Monitoring and analyzing the PSC inspection reports in respect of Indian ships
inspected abroad.
Up keep of PSC /FSI Inspection database in the computer.
Investigation of cases of Indian ships detained under PSC/FSI and initiate follow
up actions with shipping companies & PSC authorities.
FSI inspection of ships detained under Port State Control.
JUNIOR SHIP SURVEYOR - POWERS AND DUTIES
Survey and inspection of sailing vessel.
Inspection of Hull including details relating to Form, Design, Stability Strength
and sub-division etc.
Measurement of Passenger accommodation.
Survey of Load Lines.
Partial Survey of LSA during constructions and other duties arising under M.S.
Act, 1958 and Rules framed thereunder.
DUTIES OF OFFICE SUPERINTENDENT






Oversees the overall supervision and control of the activities of the respective
Branch.
Supervision and control of the staff working under him/her.
Examination of cases put up by the Assistants with reference to the rules and
regulations in force and recommend further action.
Maintenance of discipline amongst the staff members of the respective Branch.
Assist the Branch Officer in discharge of his functions with regard to the
respective Branch.
Carry out any other duties as and when assigned by the superior officers.
39
DUTIES OF CARETAKER





Undertakes the supervision of the upkeep and maintenance of the office building
and fixtures.
Supervision of the watch and ward of the office.
Oversees the cleanliness of the office premises and safety of the building.
Coordination with the CPWD and Municipality authorities for maintenance of the
office building and its amenities.
Assist the Administration on all matters connected with the safety and security of
the office premises.
DUTIES OF ASSISTANTS AND OTHER SUPPORTING STAFF










Responsible for receipt, distribution and accountability of all the references
received in the Branch from the central diary.
Maintenance of section diary and processing of the receipts on respective files.
Examination of receipts with reference to Rules and regulations and putting up in
the files with necessary notings.
Preparation of draft replies, comments, circulars, affidavits, orders, etc.
Processing of the recruitment cases, pension and other service matters of officers
and staff.
Assisting the Office Superintendent and Branch Officer in disposal of references
received from members of public, officers and staff members.
Maintenance of service records and Annual Confidential Reports of officers and
staff members.
Preparation of budget proposals and returns on revenue and expenditure.
Preparation of periodical reports on various matters.
Carry out any other duties as and when assigned by the Office Superintendent and
superior officers.
DUTIES OF STENOGRAPHER








Taking down dictation of letters/notes/reports, minutes of meeting, etc. and its
transcription.
Maintaining inward and outward movement of files/notes, etc. received from
officers/sections.
Fixing up of appointment of Officer and altering/cancelling, if any.
Maintenance of Officer’s engagement diary.
Making travel arrangements for Officer’s tour, domestic as well as foreign.
Attending and screening of telephone calls.
Maintaining of files connected with the meetings, agenda items, board meeting,
etc.
Drafting and noting.
40
Section 4 (1) (b) (iii)
PROCEDURE FOLLOWED IN DECISION MAKING
PROCESS INCLUDING CHANNELS OF SUPERVISION
AND ACCOUNTABILITY.
41
Section 4 (1) (b) (iii) -
PROCEDURE FOLLOWED IN DECISION
MAKING PROCESS INCLUDING CHANNELS OF
SUPERVISION AND ACCOUNTABILITY.
The channel of decision making process initiates at the Dealing Assistant/Office
Superintendent level and moves upward through the officers in the hierarchical structure
as depicted in the following flow chart:-
DECISION MAKING PROCESS-- ADMINISTRATIVE WINGS
ORGANOGARM
Director General of Shipping
JT.DG
DDGs
EOs
ADGs
JD (OL)
AD (OL)
Administrative
Branches
42
Mode of processing and disposal of work:









Receipts from Central Diary are sent directly to the Branch Heads (Jt. DDG/
DDG).
Branch Heads send the receipts to Branch Officers (ADGs, EOs, JD(OL) and
AD(OL) with remarks, if any.
Branch Officers send the receipts to the concerned Branches with remarks, if
any.
Lower Division Clerk in the Branch diarises the receipts and distributes to the
concerned Dealing Assistants.
Dealing Assistants examine, process and put up the receipts in relevant files to
the Office Superintendent.
Office Superintendent after scrutiny and examination put up the cases to the
Branch Officer with recommendations.
Branch Officer put up the cases to Branch Heads with recommendations.
Branch Heads may either dispose of the cases directly or refer to DGS for
orders/approval wherever necessary.
The files then travel down to the Branch where the decision is communicated to
the concerned.
Jt. DG
DDG
ADG
JD (OL)
AD (OL)
EO
- Joint Director General of Shipping
- Deputy Director General of Shipping
- Assistant Director General of Shipping
- Joint Director (Official Language)
- Assistant Director (Official Language)
- Executive Officer
The officers initiate policy decisions keeping in view the policy of the
Government, the supporting Rules and regulations, norms, guidelines, etc. to implement
the developmental programmes of the Government in a manner beneficial to the public.
The officers at various levels are responsible and accountable for their
contribution in the decision making process.
43
DECISION MAKING PROCESS - NAUTICAL WING
ORGANOGARM
Director General of Shipping
Nautical Adviser
to the Govt. of India
Dy. NAs
NSs
Nautical Branch
Mode of processing and disposal of work:









Receipts from Central Diary are sent directly to the Branch Head (Nautical
Adviser).
Branch Head sends the receipts to Branch Officers (Dy. NAs) with remarks, if
any.
Branch Officers send the receipts to the Branch with remarks, if any.
Lower Division Clerk in the Branch diarises the receipts and distributes to the
concerned Dealing Assistants.
Dealing Assistants examine, process and put up the receipts in relevant files to
the Office Superintendent.
Office Superintendent after scrutiny and examination put up the cases to the
Branch Officers with recommendations.
Branch Officers put up the cases to Branch Head with recommendations.
Branch Head may either dispose of the cases directly or refer to DGS for orders/
approval wherever necessary.
The files then travel down to the Branch where the decision is communicated to
the concerned.
Dy. NA
NS
- Deputy Nautical Adviser to the Govt. of India
- Nautical Surveyor
The officers initiate policy decisions keeping in view the policy of the
Government, the supporting Rules and regulations, norms, guidelines, etc. to implement
the developmental programmes of the Government in a manner beneficial to the public.
The officers at various levels are responsible and accountable for their
contribution in the decision making process.
44
DECISION MAKING PROCESS - ENGINEERING WING
ORGANOGARM
Director General of Shipping
Chief Surveyor
with the Govt. of India
Dy. CSs
E&SSs
Engineering Branch
Mode of processing and disposal of work:









Dy. CS
E&SS
Receipts from Central Diary are sent directly to the Branch Head (Chief
Surveyor).
Branch Head sends the receipts to Branch Officers (Dy. CSs) with remarks, if
any.
Branch Officers send the receipts to the Branch with remarks, if any.
Lower Division Clerk in the Branch diarises the receipts and distributes to the
concerned Dealing Assistants.
Dealing Assistants examine, process and put up the receipts in relevant files to
the Office Superintendent.
Office Superintendent after scrutiny and examination put up the cases to the
Branch Officers with recommendations.
Branch Officers put up the cases to Branch Head with recommendations.
Branch Head may either dispose of the cases directly or refer to DGS for orders/
approval wherever necessary.
The files then travel down to the Branch where the decision is communicated to
the concerned.
- Deputy Chief Surveyor with the Govt. of India
- Engineer and Ship Surveyor
The officers initiate policy decisions keeping in view the policy of the
Government, the supporting Rules and regulations, norms, guidelines, etc. to implement
the developmental programmes of the Government in a manner beneficial to the public.
The officers at various levels are responsible and accountable for their
contribution in the decision making process.
45
DECISION MAKING PROCESS - NAVAL ARCHITECTURE WING
ORGANOGARM
Director General of Shipping
Chief Ship Surveyor with the
Govt. of India
Deputy Chief Ship Surveyor
Jr. Ship Surveyor
Naval Arch Branch
Mode of processing and disposal of work:








Receipts from Central Diary are sent directly to the Branch Head (Chief Ship
Surveyor).
Branch Head sends the receipts to Branch Officer (Dy. CSS) with remarks, if
any.
Branch Officer send the receipts to the Branch with remarks, if any.
Lower Division Clerk in the Branch diarises the receipts and distributes to the
concerned Dealing Assistant.
Dealing Assistant examine, process and put up the receipts in relevant files to the
Branch Officer.
Branch Officer put up the cases to Branch Head with recommendations.
Branch Head may either dispose of the cases directly or refer to DGS for orders/
approval wherever necessary.
The files then travel down to the Branch where the decision is communicated to
the concerned.
Dy. CSS - Deputy Chief Ship Surveyor
Jr. SS
- Junior Ship Surveyor
The officers initiate policy decisions keeping in view the policy of the
Government, the supporting Rules and regulations, norms, guidelines, etc. to implement
the developmental programmes of the Government in a manner beneficial to the public.
The officers at various levels are responsible and accountable for their
contribution in the decision making process.
46
Section 4 (1) (b) (iv)
NORMS SET FOR DISCHARGE OF FUNCTIONS
47
Section 4 (1) (b) (iv) - NORMS SET FOR DISCHARGE OF FUNCTIONS
The Directorate General of Shipping has definite objectives and set statutory
functions to perform under the rules and regulations prescribed by the Government of
India and the regulations of the International Maritime Organization and International
Labour Organization, etc. to fulfill its objectives.
As other central Government Departments, the DG Shipping also discharges its
designated functions strictly in accordance with the provisions contained in the
Supplementary Rules and Fundamental Rules, General Financial Rules, Delegation of
Financial Powers Rules, Central Civil Service (Classification, Control and Appeal) Rules,
Central Civil Service (Conduct) Rules and the instructions, orders and guidelines
stipulated by the Government of India from time to time.
In the case of technical and statutory matters, the Merchant Shipping Act, 1958,
META Manual and the guidelines and regulations of the International Maritime
Organization (IMO) under various International Conventions like STCW 1995,
MARPOL, SOLAS and the such issued by the International Labour Organization (ILO)
are relevant.
The DG Shipping, from time to time, has brought out Rules framed under the
Merchant Shipping Act on various matters like Examination, CDC, regulation of
Recruitment and Placement of Seafarers, etc.
In addition to the above, the Department used to layout norms on shipping
development, coastal shipping, sailing vessel industry, maritime training, implementation
of ISM Code, ISPS Code, PSC, FSI inspections, IMO auditing, etc. All such norms are
aimed at the overall development of the shipping industry, augmentation of tonnage,
prevention of marine environmental pollution, safety of ships and shipping, etc.
48
Section 4 (1) (b) (v)
RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND
RECORDS, HELD BY OR UNDER CONTROL OR USED FOR
DISCHARGING FUNCTIONS.
49
Section 4 (1) (b) (v) - RULES, REGULATIONS, INSTRUCTIONS, MANUALS
AND RECORDS, HELD BY OR UNDER CONTROL OR
USED FOR DISCHARGING FUNCTIONS.
The following rules, regulations and instruction manuals are maintained by the
Directorate General of Shipping to regulate its overall functions:Administrative and Financial matters
1.
2.
3.
4.
5.
6.
7.
8.
Fundamental Rules and Supplementary Rules of 1992.
General Financial Rules of 1963.
Delegation of Financial Powers Rules, 1976.
Treasury Rules of the Central Government.
Central Civil Service (Conduct) Rules, 1964.
Central Civil Service (Classification, Control & Appeal) Rules, 1965.
Central Civil Service (Pension) Rules.
Merchant Shipping Act, 1958.
Other allied matters
1.
2.
3.
4.
5.
6.
7.
8.
National Shipping Board Rules, 1960.
National Welfare (Board of Seafarers’) Rules, 1963.
Merchant Shipping (Levy fee) Rules 1974.
Merchant Shipping (Seamen’s Employment Office) Rules, 1986.
Merchant Shipping (Payment of Expenses to Witnesses) Rules, 1986.
Merchant Shipping (Sailing Vessels) Rules, 1997.
Merchant Shipping (Continuous Discharge Certificate-cum-Seafarers’ Identity
Document) Rules, 2001.
Merchant Shipping (Recruitment & Placement Services) Rules, 2005.
TECHNICAL – NAUTICAL WING
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Merchant Shipping (Registration of Indian Ships) Rules.
Merchant Shipping (Life Saving Appliances) Rules.
Merchant Shipping (Prevention of Collision at Sea) Rules.
Merchant Shipping (Safety of Navigation) Rules.
Merchant Shipping. (Distress, Safety & Radio Communication) Rules.
Merchant Shipping (Carriage of Cargo) Rules.
Merchant Shipping Merchant Shipping (Wreck & Salvage) Rules.
Merchant Shipping (Levy of Oil Pollution Cess) Rules.
Merchant Shipping (Medical Examination) Rules.
Merchant Shipping (Medicine, Medical Stores & Appliances) Rules.
Merchant Shipping (Standard of Training, Certification & Watch keeping) Rules.
Merchant Shipping (Dredge Master & Mates Examination) Rules.
Merchant Shipping (Examination of Skipper and Mates Fishing Vessel) Rules.
Merchant Shipping (Civil Liability for Oil Pollution) Rules. (Draft stage).
Merchant Shipping (International Oil Pollution Fund) Rules (Draft stage).
50
EXECUTIVE ORDERS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Merchant shipping Notices and circulars pertaining to the Masters & Mates
examinations.
Merchant shipping Notices and circulars to the Medical examination.
Merchant shipping notices and circulars pertaining to the Life saving appliances.
Merchant shipping Notices and circulars pertaining to the Radio communication
equipments.
Merchant shipping Notices and circulars pertaining to the Navigational
equipments.
Merchant Shipping Notices and circulars on single voyage permissions.
Merchant Shipping Notices and circulars on Towage permission.
Merchant Shipping Notices and circulars of various types of dispensations.
Merchant Shipping Notices and circulars pertaining to maritime security.
Casualty Circulars.
Merchant Shipping Notices and circulars on Safe Manning.
MANUALS
1.
2.
Quality Manual on examination of Master & Mate.
META Manual as guidelines to the examiners of Masters & Mates.
Application of International Conventions under Nautical Wing
(a)
Safety of navigation
1.
2.
3.
4.
5.
6.
7.
8.
11.
SOLAS Chapter III, IV, V, VIII, XI and Chapter XII.
SAR Convention.
Salvage Convention.
Stowaways Convention.
INMARSAT Convention and agreement.
Nuclear Convention relevant section.
SUA Convention relevant section.
UNCLOS Convention – pertaining to registration, manning, piracy, marine
environment protection, scientific research, continental shelf and seabed
authority.
Registration of vessels under construction agreement.
STCW Convention 1995 pertaining to Chapter II, IV, V, VI, VII – Deck and
VIII– Deck.
COLREG Convention 1972.
(b)
Carriage of Passenger
1.
2.
3.
4.
Passenger and Luggage Convention.
Special Trade Passenger Convention relevant section.
Special Trade Passenger ships Space Convention.
FAL Convention.
9.
10.
51
(c)
Carriage of Cargo
1.
2.
3.
4.
5.
6.
SOLAS Chapter VI and VII.
Container Convention.
Bill of Lading Convention.
Hague Visby Rules.
Hamburg Rules.
MARPOL 73/78 Annex III Hazardous Substances.
(d)
Liability
1.
2.
3.
4.
5.
6.
CLC Convention.
Fund Convention.
LLMC Convention.
Liens and Mortgages Convention.
Jurisdiction in Collision Convention.
Arrest of Ship Convention.
(e)
Pollution
1.
2.
3.
4.
5.
6.
7.
MARPOL 73/78 - Annex I, Annex II, Annex III and Annex V.
HNS Convention pertaining to chemical pollution insurance coverage.
Ballast Water Management – Pertaining to Deck operation.
Anti fouling system pertaining to deck operation.
Pollution from waste under London Dumping Convention.
OPRC Convention.
Intervention Convention at High seas.
(f)
Insurance
1.
2.
Marine Insurance Act.
York Antwerp Rules.
(g)
Work environment
1.
2.
3.
4.
Safe working practices for living and working spaces during deck operations.
ILO Convention pertaining to medical examination and medicines, etc.
Prevention of accidents Convention on ships.
Occupational hazards, Safety and Health in the dock Control Provisions for deck
operations.
Any other convention Codes pertaining to the main functions of Nautical Wing.
5.
52
Application of various IMO Codes to ships registered under the Merchant Shipping
Act, 1958.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
LSA Code.
International Code of Signals.
Code for Cargo Stowage and Securing.
Code for Safe Carriage of Timber Deck Cargo.
Code for Safe Carriage of Grain Cargo.
Code for Safe Carriage of Solid Bulk Cargo.
Code for Safe Loading and Unloading of Bulk Cargo.
IMDG Code.
ISPS Code.
IBC Code applicable only to the Cargo Carriage.
IGC Code applicable only to the Cargo Carriage.
TECHNICAL – ENGINERING
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Merchant Shipping Act, 1958.
Merchant Shipping (Construction and Survey of Passengerships ) Rules, 1981.
Merchant Shipping (Carriage of Cargo) Rules, 1995.
Merchant Shipping (Certificate of Service) Rules, 1970.
Merchant Shipping (Cargo Ship Construction & Survey) Rules, 1991.
Merchant Shipping (Fire Appliances) Rules, 1990.
Merchant Shipping (Fire Appliances) Amendment Rules, 1994.
Merchant Shipping (Examination of Engineer Officers in the Merchant Navy)
Rules 1994.
Merchant Shipping (Examination of Engine Driver of Seagoing Ships) Rules,
1992.
Merchant Shipping (Indian Fishing Boat Inspection) Rules, 1988.
Merchant Shipping (Management for Safe Operation of Ships) Rules, 2000.
Merchant Shipping (Prevention of Pollution from Ships by Oil) Rules, 2005
(under notification).
Merchant Shipping (Registration of Indian Ships) Rules 1997.
Merchant Shipping (Sailing Vessel) Rules, 1997.
Merchant Shipping (Standards of Training, Certification and Watchkeeping for
Seafarers) Rules, 1998.
Merchant Shipping (Cancellation or Suspension of Certificate of Competency)
Rules, 2003.
EXECUTIVE ORDERS
1.
2.
3.
Merchant Shipping Notices pertaining to the Engineers examinations.
Merchant Shipping Notices of various types of dispensations.
Merchant Shipping Notice on Safe Manning.
53
MANUALS
1.
META Manual as guidelines to the Examiners of Engineers.
CONVENTIONS
1.
2.
SOLAS
MARPOL
TECHNICAL – NAVAL ARCHITECTURE WING
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
Merchant Shipping Act, 1958.
Merchant Shipping (Construction and Survey of Passengerships ) Rules, 1981.
Merchant Shipping (Cargo Ship Construction & Survey) Rules, 1991.
Merchant Shipping (Life saving Appliances) Rules, 1991.
Merchant Shipping (Life saving Appliances) Amendment Rules, 1995.
Merchant Shipping (Fire Appliances) Rules, 1990.
Merchant Shipping (Fire Appliances) Amendment Rules, 1994.
Merchant Shipping (Carriage of Cargo) Rules 1995.
Merchant Shipping (Safety of Navigation) Rules, 1997.
Merchant Shipping (Distress and Safety Radio Communication) Rules, 1995.
Merchant Shipping (Safety Convention Certificates) Amendments Rules, 1995.
Merchant Shipping (Carriage of Grain) Rules, 1991.
Merchant Shipping (Load Line) Rules 1979.
Merchant Shipping (Tonnage Measurement of Ships) Rules, 1987.
Merchant Shipping (Crew Accommodation) Rules, 1960, as amended in 1967
and 1970.
SOLAS 74, as amended.
MARPOL 73/78.
Load Line Convention 1966 and Protocol 88.
International Tonnage Convention 1969.
ILO 147
International Safety Management Code (ISM Code).
International Ship & Port Facility Security Code (ISPS Code).
International Code for the Construction and Equipment of ships carrying
Dangerous Chemicals in Bulk (IBC Code).
Code for the Construction and Equipment of ships carrying Dangerous Chemicals
in Bulk (BCH Code).
International Life-saving Appliance Code (LSA Code).
International Maritime Dangerous Goods Code (IMDG Code).
Code on Intact Stability for all types of ships covered by IMO instruments (IS
Code).
Code of practice for the safe loading and unloading of Bulk Carriers (BLU Code).
Code of Safe Practice for Cargo Stowage and Securing (CSS Code).
Code of Safety for Dynamically Supported Craft (DSC Code).
54
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
Code of Safe Practice for Solid Bulk Cargoes (BC Code).
International Code for Fire Safety Systems (FSS Code).
International Code for application of Fire Test Procedures (FTP Code).
Code for the Construction and Equipment of Ships carrying Liquefied Gases in
Bulk (GC Code).
International Code for the Construction and Equipment of Ships carrying
Liquefied Gases in Bulk (IGC Code).
International Code for the Safe Carriage of Grain in Bulk (Grain Code).
International Code of Safety for High-Speed Craft (HSC Code 1994).
International Code of Safety for High-Speed Craft, 2000 (HSC Code 2000).
International Code for the safe carriage of packaged irradiated nuclear fuel,
plutonium and high-level radioactive wastes on board ships (INF Code).
Offshore Supply Vessel Code (OSV Code) [A.469(XII)].
Code for the Construction and Equipment of Mobile Offshore Drilling Units
(MODU Code).
Code of Safety for Special Purpose Ships (SPS Code) [A.534 (13)].
Code of Safe practice for Ships carrying Timber deck Cargoes (Timber Code)
Code of Safety for Diving System [A.536(13)].
Code on Noise Levels on Board Ships [A.468(XII)].
55
Section 4 (1) (b) (vi)
STATEMENT OF THE CATEGORIES OF DOCUMENTS
THAT ARE HELD BY OR UDNER CONTROL
56
Section 4 (1) (b) (vi) - STATEMENT OF THE CATEGORIES OF
DOCUMENTS HELD BY OR UDNER
CONTROL
The following documents are categorized as confidential documents:1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Annual Confidential Reports of the officers and staff.
All records maintained by the Vigilance Branch.
All files and records pertaining to court cases.
All internal file notings.
Records pertaining to Departmental Promotion/Selection Committees.
All records pertaining to Examinations on Nautical and Engineering disciplines.
All records pertaining to shipping casualty investigations till finalization and
publication.
Access to the Preliminary Inquiry Reports on shipping casualty is limited to the
relatives of the affected seafarer.
Inspection Reports under Port State Control and Flag State Implementation.
Plans and Booklets of various ships and equipments.
Certificates of ships and equipments.
Security Plans of ships and ports.
57
Section 4 (1) (b) (vii)
PARTICUALRS OF ARRANGEMENTS THAT EXISTS FOR
CONSULTATION WITH OR REPRESENTATION BY THE
MEMBERS OF THE PUBLIC IN RELATION TO THE
FORMULATION OF POLICY OR
IMPLEMENTATION THEREOF
58
Section 4 (1) (b) (vii) - PARTICUALRS OF ANY ARRANGEMENT THAT
EXISTS
FOR
CONSULTATION
WITH
OR
REPRESENTATION BY THE MEMBERS OF THE PUBLIC
IN RELATION TO THE FORMULATION OF ITS POLICY
OR IMPLEMENTATION THEREOF.
The Directorate General of Shipping and allied offices deal with shipping,
maritime training and the related subjects. As such, those connected with the shipping
industry in its multifaceted disruptions are invariably consulted whenever any important
policy decision is initiated. The representatives of Indian National Shipowners’
Association, Foreign Owners Representatives & Shipmanagers Association, Maritime
Association of Shipowners, Shipmanagers & Agents, the Union representatives of
National Union for Seafarers’ of India, Forward Seamen’s Union of India and Maritime
Union of India are consulted in crucial matters.
59
Section 4 (1) (b) (viii)
STATEMENTS OF BOARDS, COUNCILS, COMMITTEES AND
OTHER BODIES CONSISTING OF TWO OR MORE PERSONS
FOR IMPLEMENTATION OR ADVICE, WHETHER MEETINGS
OF SUCH BODIES ARE OPENED TO PUBLIC OR
MINUTES ARE ACCESSIBLE FOR PUBLIC
60
Section 4 (1) (b) (viii)- STATEMENTS OF BOARDS, COUNCILS, COMMITTEES
AND OTHER BODIES CONSISTING OF TWO OR MORE
PERSONS FOR IMPLEMENTATION OR ADVICE,
WHETHER MEETINGS OF SUCH BODIES ARE OPENED
TO PUBLIC OR MINUTES ARE ACCESSIBLE FOR
PUBLIC.
1.
NATIONAL SHIPPING BOARD
The National Shipping Board constituted by the Government of India under
Section 4 of the Merchant Shipping Act, 1958 has 6 members of the Parliament, 4 from
the House of People, 2 by the Council States and 16 members representing the Central
Government, shipowners, seamen and such other interests. Government of India
nominates one of its members as its Chairman.
The Chairman is appointed for a definite term and he gets consolidated monthly
remuneration.
2.
NATIONAL WELFARE BOARD FOR SEAFARERS
The Government of India has reconstituted the National Welfare Board for
Seafarers for promoting the welfare of the seafarers. It consists of 11 members
representing the Government, industry and the seafarers. This Board is headed by the
Union Minister of Shipping.
The meetings of the above bodies are not open to public and the minutes are
circulated amongst the Board members and concerned Departments. The information
pertaining to any of the topic discussed in the meetings would be available with the
concerned Departments.
61
Section 4 (1) (b) (ix)
DIRECTORY OF OFFICERS AND EMPLOYEES
OF D.G. SHIPPING
62
Section 4 (1) (b) (ix) - DIRECTORY OF OFFICERS AND
EMPLOYEES OF D.G. SHIPPING
I.
GROUP ‘A’ AND ‘B’ OFFICERS
Sl.
Name & Designation
No.
1. Dr. S.B. Agnihotri, IAS
Director General of Shipping & ExOfficio Addl. Secretary to the Govt.
of India
2.
Jt. Director General of Shipping
3.
Shri Samuel Darse
Deputy Director General of Shipping
4.
5.
6.
7.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Deputy Director General of Shipping
Shri V. Rajendran
Deputy Director General of Shipping
Shri Deepak Verma
Deputy Director General of Shipping
Shri C. Rethinadhas,
Deputy Director General of Shipping
Shri G.L. Singh
Joint Director (OL)
Shri S.G. Bhandare
Deputy Director General of Shipping
Shri N. Ravishankar
Assistant Director General of
Shipping
Shri S.K. Jaiswal
Assistant Director General of
Shipping
Shri Rajamohanan Nair
Assistant Director General of
Shipping
Shri V.K. Pandey
Assistant Director General of
Shipping
Shri Dinkar G. Sawant,
Executive Officer
Mrs. Pushpa Butani
Asstt. Director (OL)
Shri P.S. John,
Sr. PS to DG
Telephone
(Office / Residence / Fax No.)
22613156 (O)
22673827 (O)
22631987 (R)
22626756 (F)
Floor
22614911 (O)
22692416 (F)
22613651-4 (B)
Sixth
22651379 (O)
22694351 (F)
22611003 (O)
23672169 (R)
Sixth
Sixth
22692421 (F)
Sixth
First
22632302 (O)
22632301 (F)
22612381 (O)
22612358 (F)
22612385 (O)
23723418 (R)
24039977 (R)
Third
Third
22676236 (O)
22613655 (F)
22656311 (O)
22613655 (F)
22612349 (O)
24022760 (R)
Second
27872857 (R)
Second
22613655 (F)
Third
22632303 (O)
22613655 (F)
Third
22612342 (O)
22613655 (F)
Second
22643040 (D)
22613655(F)
Second
22651296 (O)
22613655 (F)
Second
22613651 (O)
22613655 (F)
Second
22613651-4 (O)
22613655 (F)
Sixth
63
16.
17
18
19
1.
2.
3.
4.
5.
6.
7.
8.
9.
1.
2.
3.
4.
5.
6.
7.
Shri D.L. Malaikar,
22613651-4 (O)
Sr. PS to DG
Shri P.R. Menon,
22613651-4 (O)
Sr. PS to CS
Smt. Sharada Ramakrishnan,
22613651-4 (O)
Sr. PS
Shri K. Narsimhan,
22613651-4(O)
Sr. PS to NA
NAUTICAL WING
22670863 (O)
Capt. M. M. Saggi,
Nautical Adviser to the Govt. of
22694352 (F)
India
Capt. S. K. Shukla,
22616140 (O)
Deputy Nautical Adviser
23638417 (F)
Capt. P. Misra,
22650118 (O)
Deputy Nautical Surveyor
22613655 (F)
22674256 (O)
Capt. Deepak Kapoor
Nautical Surveyor
22613655 (F)
22692417 (O)
Capt. Harish Khatri
Nautical Surveyor
22679247 (F)
Capt. R.K. Awasthi,
22613651-4 (O)
Nautical Surveyor
22679889 (O)
Capt. S.I. Abdul Kalam Azad
Nautical Surveyor
22690109 (F)
22656298 (O)
Capt. Nitin Bawa
Nautical Surveyor
22630660 (O)
Shri K.H. Mehta
Senior Radio Surveyor
23613716 (R)
ENGINEERING WING
Shri A. Banerjee,
22611788 (O)
Chief Surveyor with the Govt. of
23759162 (R)
India
22613303 (O)
Shri D. Mehrotra,
Deputy Chief Surveyor
27520604 (R)
22610152 (O)
Shri P.N. Bhosle,
Deputy Chief Surveyor
25221830 (R)
22656306 (O)
Shri S. Barik
Engineer and Ship Surveyor
27530968 (R)
22656303 (O)
Shri K.M. Rao
Engineer and Ship Surveyor
25531129 (R)
22633065 (O)
Shri S.S. Gadkar
Engineer and Ship Surveyor
22679816 (O)
Shri Vinod Kumar
Engineer and Ship Surveyor
22613655 (F)
Sixth
22613655 (F)
Forth
22613655 (F)
Sixth
22613655 (F)
Fifth
23638417 (R)
Fifth
23689991 (R)
Fifth
25131797 (R)
Fifth
23678714 (R)
Fifth
27520010 (R)
Third
25221828 (R)
Fifth
27610300 (R)
Fifth
22613655 (F)
Fifth
22613655 (F)
First
(LRIT)
Forth
22694353 (F)
Forth
22651368 (F)
Forth
22613655 (F)
Third
22613655 (F)
Forth
22613655 (F)
22613655 (F)
Forth
22613655 (F)
Forth
64
1.
2.
3.
NAVAL ARCHITECH WING
22656295 (O)
Shri Suresh Kumar
Chief Ship Surveyor with the Govt. 27712966 (R)
of India
Shri Aji Vasudevan,
22643038 (O)
Dy. Chief Ship Surveyor
Shri Nebu Oommen,
22643039 (O)
Jr. Ship Surveyor
II.
Third
22679845 (F)
22613655 (F)
Third
22613655 (F)
First
GROUP ‘C’ STAFF
OFFICE SUPERINTENDENT
Sr.
Name & Designation
No.
1. Kum. S.K. Worlikar
2. Smt. L.D. Honmukhe
JUNIOR HINDI TRANSLATOR
1. Shri V.P. Singh Bhadoriya
2. Smt. Sowmya M. Nair
ASSISTANT
1. Shri I.B. Malse
2. Shri N.R. Sonawane
3. Shri B.V. Chitimilla
4. Smt. A.X. Mendes
5. Shri M.R. Paunikar
6. Shri S.V. Nair
7. Shri K.P. Josson
8. Shri Minning Raj
9. Smt. Ruksana Solkar
10. Smt. Savita Raj
11. Smt. Sharda Dhimar
12. Shri K.M. Durga
13. Smt.L.B. Naidu
14. Shri S.T. Lad
15. Shri P.L. Muthu
16. Shri V.M. Kamble
17. Shri A.H. Bandiwadekar
STENOGRAPHER GRADE-II
1. Kum. S.G. Chavan
2. Smt. Sakshi Wadhwa
STENOGRAPHER GRADE-III
1. Shri S.P. Sinha
2. Shri Shriram
3. Shri Sumit Kumar
Telephone (Office)
Floor
22613651-4 (O
22613651-4 (O)
Fifth
Second
22613651-4 (O)
22613651-4 (O)
Second
Second
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
Second
Forth
Second
Fifth
Third
First
Second
Fifth
Third
Second
Second
Fifth
First
Third
Second
Second
Second
22613651-4 (O)
22613651-4 (O)
Third
Third
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
Third
Second
First
65
UPPER DIVISION CLERK
1. Shri P.K. Pal
2. Smt. S.T. Kunder
3. Shri D.D. Mankikar
4. Smt. L.J. Suvarna
5. Shri F.R. Chauhan
6. Ms. Archana Naik
7. Shri Tarun Pal
8. Shri S.D. Joshi
9. Shri V.S. Jadhav
10. Smt. V.A. Deshpande
11. Shri Ramsajan Gupta
12. Shri S.D. Khot
13. Shri H.N. Kat
14. Shri D.P. Sinha
15. Shri R.A. Palav
16. Smt. Anita Sinha
17. Shri S.K. Pandey
18. Shri A.S. Tambe
19. Shri S.B. Phad
20. Shri M.B. Majumdar
21. Shri U.S. Satam
22. Smt. S.P. More
23. Shri P.K. Guha
24. Shri R.K. Moitra
25. Shri M.A. Quader
26. Shri B.S. Das
27. Smt. M.M. Panchal
28. Smt. M.K. Somaiya
29. Shri Narayan Rao
30. Kum J.R. Chodankar
31. Shri S.L. Kadam
32. Shri Nirmalendu Ray
32. Shri Saibal Deb
33. Smt. Sanjivani Rane
LOWER DIVISION CLERK
1. Shri M.D. Patil
2. Smt. V.A. Randive
3. Shri M.R. Kuber
4. Shri Dharmendra Kumar
5. Smt. Suchita Sawant
6. Shri Umesh Kumar
7. Shri Anand Kumar Gupta
8. Shri Abhishek Kumar Gaurav
9. Shri Shishupal P. Kotangale
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O )
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
First
Second
Third
Second
Second
Second
Third
Sixth
Forth
Sixth
Forth
Fifth
First
Second
Second
Third
Second
Fifth
Second
Second
Third
Second
Second
Third
Forth
Second
Third
Third
Third
Second
Fifth
Forth
Second
Third
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
Second
Second
First
First
Second
Fifth
Fourth
Fifth
Second
66
Staff Car Driver
1. Shri A.R. Gaidhankar
2. Shri Deepak D. Baraskar
Multi Tasking Staff
1. Shri L.N.Dahelkar
2. Shri S.E. Kanse
3. Shri C.N. Dahelkar
4. Shri R.T. panhale
5. Shri L.B. Kadam
6. Shri G.S. Shivnekar
7. Shri D.N. Rajal
8. Shri C.S. Ghavnalkar
9. Shri A.M. Chavan
10. Shri S.M. Gurav
11. Shri M.S. Gavas
12. Shri M.K.Patil
13. Shri D.D. Rasal
14. Shri T.B. Supe
15. Shri M.H. Bane
16 Shri M.N.Gherde
17. Smt. Kamal D. Kamble
18. Shri Suresh S. Jadhav
19. Smt. Kirti K. Kadam
20. Shri P.S. Shanil
21. Shri S.J. Khanderkar
22. Shri S.S. Dhaske
23. Shri Pravin D. Tamore
24. Shri Madhukar H. Banduk
25. Shri Avinash D. Powasker
26. Shri Nandu M. Bhagat
27. Shri Subhas K. Lambe
28. Shri Manwar S. Rawat
29. Shri Jitendra R. Jagtap
30. Shri Sunil S. Patil
31. Shri A.B. Misal
32. Shri S.K. Khedekar
33. Shri G.U. Solanki
34. Shri D.D. Waghela
22613651-4 (O)
22613651-4 (O)
Fifth
Sixth
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O )
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
22613651-4 (O)
Sixth
First
Second
Sixth
Forth
Sixth
First
Second
Second
Second
Third
Forth
Third
Third
Sixth
Second
Second
First
First
Ground
Ground
Fifth
Second
Fifth
Ground
Second
Forth
Ground
Ground
Fifth
Ground
Ground
Ground
Ground
67
Section 4 (1) (b) (x)
MONTHLY REMUNERATION RECEIVED BY
OFFICERS AND EMPLOYEES, INCLUDING OTHER
KINDS OF COMPENSATION
68
Section 4 (1) (b) (x): MONTHLY REMUNERATION RECEIVED BY
OFFICERS AND EMPLOYEES, INCLUDING OTHR
KINDS OF COMPENSATION
DIRECTOR GENERAL OF SHIPPING
PAY SCALE:- 37400-67000
SR. NO.
NAME
1.
DR. S.B. AGNIHOTRI
DEPUTY DIRECTOR GENERAL OF SHIPPING
PAY SCALE:- 15600-39100
1.
SHRI SAMUEL DARSE
2.
SHRI V. RAJENDRAN
3.
SHRI DEEPAK VERMA
4.
SHRI C. RETHINADHAS
5.
SHRI S.G. BHANDARE
ASSTT. DIRECTOR GENERAL OF SHIPPING
PAY SCALE:- 15600-39100
SHRI K. RAJAMOHANAN
1.
NAIR
2.
SHRI N. RAVISHANKAR
3.
SHRI S.K. JAISWAL
SHRI VIJAY KUMAR
4.
PANDEY
GROSS MONTHLY
Salary (Rs.)
133000
83374
82082
54042
61913
62880
62678
52668
49340
49003
EXECUTIVE OFFICER
PAY SCALE:- 15600-39100
1.
SHRI D.G. SAWANT
41730
JOINT DIRECTOR (OFFICIAL LANGUAGE)
PAY SCALE:- 15600-39100
1.
SHRI G.L. SINGH
54042
ASSTT. DIRECTOR (OFFICIAL LANGUAGE)
PAY SCALE:- 15600-39100
1.
SMT. P.N. BUTANI
37816
SENIOR PRIVATE SECRETARY
PAY SCALE:- 15600-39100
1.
SHRI P.S. JOHN
2.
SHRI P.R. MENON
3.
SHRI D.L. MALAIKAR
33307
40118
39070
NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA
PAY SCALE:- 37400-67000
1.
CAPT. M.M. SAGGI
112680
69
DEPUTY NAUTICAL ADVISOR TO THE GOVERNMENT OF INDIA
PAY SCALE:- 37400-67000
1.
CAPT. S.K. SHUKLA
73501
2.
CAPT. P. MISRA
71485
NAUTICAL SURVEYOR
PAY SCALE:- 15600-39100
1.
CAPT. R.K. AWASTHI
2.
CAPT. DEEPAK KAPOOR
3.
CAPT. HARISH KHATRI
4.
CAPT. S.I. ABUL KALAM AZAD
5.
CAPT. NITIN BAWA
80083
70238
63191
57823
59433
DEPUTY CHIEF SURVEYOR WITH GOVERNMENT OF INDIA
PAY SCALE:- 37400-67000
1.
SHRI D. MEHROTRA
78590
2.
SHRI P.N. BHOSLE
99490
ENGINEER AND SHIP SURVEYOR
PAY SCALE:- 15600-39100
1.
SHRI S. BARIK
2.
SHRI S.S. GADKAR
3.
SHRI KILLI MOHANA RAO
71070
73888
56265
CHIEF SHIP SURVEYOR WITH THE GOVERNMENT OF INDIA
PAY SCALE:- 37400-67000
1.
SHRI SURESH KUMAR R.M.
93118
DEPUTY CHIEF SHIP SURVEYOR
PAY SCALE:- 37400-67000
1.
SHRI AJI VASUDEVAN
85315
JR.SHIP SURVEYOR
PAY SCALE:- 15600-39100
1.
SHRI NEBU OOMMEN
49003
SENIOR RADIO SURVEYOR
PAY SCALE:- 15600-39100
1.
SHRI K.H. MEHTA
61953
OFFICE SUPERINTENDENT
PAY SCALE: Rs. 9300-34800 + GP Rs. 4200/1.
Kum. S. K. Worlikar
2.
Smt. L. D. Honmukhe
3.
Shri I. B. Malshe
4.
Shri N. R. Sonawane
35623
32280
35413
34818
70
ASSISTANT
PAY SCALE: Rs. 9300-34800 + GP Rs. 4600/- OR Rs. 4200/1.
Smt. R. I. Solkar
2.
Shri B. V. Chitimilla
3.
Smt. Savita Raj
4.
Smt. A. X. Mendes
5.
Shri M. R. Paunikar
6.
Shri S. V. Nair
7.
Shri K. P. Josson
8.
Shri Mening Raj
9.
Smt. Sharda Dhimar
10.
Shri V. M. Kamble
11.
Shri K. M. Durga
12.
Smt L. B. Naidu
13.
Shri S. T. Lad
14.
Shri P.L. Muthu
15.
Shri A.H. Bandivdekar
28978
27137
32018
31440
30968
31370
30758
30758
34775
30670
30880
30460
30390
30390
30583
UPPER DIVISION CLERK
PAY SCALE: Rs. 9300-34800 + GP Rs. 4200/- & Rs. 4600/PAY SCALE: Rs. 5200-20200 + GP Rs. 2400/- & Rs. 2800/1.
Shri Parth Kumar Pal
2.
Smt. S. T. Kunder
3.
Shri D. D. Mankikar
4.
Smt. L. J. Suvarna
5.
Shri F. R. Chauhan
6.
Ms. Archana P. Naik
7.
Shri Tarun Pal
8.
Shri S. D. Joshi
9.
Shri V. S. Jadhav
10.
Smt. V. A. Deshpande
11.
Shri R. S. Gupta
12.
Shri S. D. Khot
13.
Shri H. N. Kat
14.
Shri D. P. Sinha
15.
Shri R. A. Palav
16.
Smt. Anita Sinha
17.
Shri S. K. Pandey
18.
Shri A. S. Tambe
19.
Shri S. B. Phad
20.
Shri U. S. Satam
21.
Smt. S. P. More
22.
Shri P. K. Guha
23.
Shri M. A. Quader
24.
Smt. M. M. Panchal
25.
Smt. M. K. Somaiya
26.
Shri Narayan Rao
27.
Shri Nirmalendu Ray
33050
28150
33015
29760
27278
23495
24839
26768
26978
26978
19184
27573
24038
22673
27398
22673
22673
19184
34818
34818
20870
22925
22272
27923
21745
25998
29270
71
28.
29.
30.
31.
32.
33.
34.
Shri Saibal Deb
Shri B.S. Das
Ms. Jayashree R. Chodankar
Shri S. L. Kadam
Smt. Sanjivani Rane
Shri S.C. Paul
Shri B. Chakraborty
29375
18877
22270
18875
21570
26400
26400
LOWER DIVISION CLERK
PAY SCALE: Rs. 5200-20200 + GP Rs. 1900/1.
Shri M. D. Patil
2.
Smt. V. A. Randive
3.
Shri M. R. Kuber
4.
Shri Dharmendra Kumar
5.
Smt. Suchita R. Sawant
6.
Shri Umesh Kumar
7.
Shri Anand Kumar Gupta
8.
Shri Abhishek Kumar Gaurav
9.
Shri Shishupal P. Kotangale
16922
19873
18270
21500
21290
13514
12427
14818
14398
STAFF CAR DRIVER
PAY SCALE: Rs. 5200-20200 + GP Rs. 2400/- & Rs. 2000/1.
Shri A. R. Gaidhankar
2.
Shri Deepak D. Baraskar
24290
20755
ASSTT. DIRECTOR (OL)
PAY SCALE: Rs. 9300-34800 + G.P. Rs. 5400/1.
Smt. P. N. Butani
37816
JUNIOR HINDI TRANSLATOR
PAY SCALE: Rs. 9300-34800 + G.P. Rs. 4600/- & Rs. 4200/1.
Shri V.P. Singh Bhadoriya
34177
2.
Kum. Sowmya M. Nair
25945
STENOGRAPHER GRADE I
PAY SCALE: Rs. 9300-34800 + G.P. Rs. 4800/- & Rs. 4600/1.
2.
Smt. Sarada Ramakrishnan
Kum. S.G. Chavan
38038
36008
STENOGRAPHER GRADE – II
PAY SCALE: Rs. 9300-34800 + G.P. Rs. 4200/1.
Smt. Sakshi Wadhawa
32018
STENOGRAPHER GRADE – III
PAY SCALE: Rs. 9300-34800 + G.P. Rs. 2800/- & Rs. 2400/1.
Shri S.P. Sinha
2.
Shri Sriram
3.
Shri Sumit Kumar
27940
18517
17125
72
MULTI TASKING STAFF
PAY SCALE:- Rs. 5200-20200/1.
SHRI L.N. DAHELKAR
2.
SHRI S.E. KANSE
3.
SHRI C.N. DAHELKAR
4.
SHRI R.T. PANHALE
5.
SHRI L.B. KADAM
6.
SHRI G.S. SHIVANEKAR
7.
SHRI D.N. RAJAL
8.
SHRI C.S. GHAVANALKAR
9.
SHRI A.M. CHAVAN
10.
SHRI S.M. GURAV
11.
SHRI M.S. GAWAS
12.
SHRI M.K. PATIL
13.
SHRI D.D.RASAL
14.
SHRI T.B. SUPE
15.
SHRI M.H. BANE
16.
SHRI M.N. GHERDE
17.
SMT. K.D. KAMBLE
18.
SHRI RAMNATH KAMAT
19.
SHRI S.S.JADHAV
20.
SMT. K.K. KADAM
21.
SHRI P.S. SHANIL
22.
SHRI S.J. KHANDERKAR
23.
SHRI S.S. DHASKE
24.
SHRI P.S. TAMORE
25.
SHRI M.H. BANDUK
26.
SHRI A.D. PAWASKAR
27.
SHRI N.M. BHAGAT
28.
SHRI S.K.LAMBE
29.
SHRI M.S. RAWAT
30.
SHRI J.R. JAGTAP
31.
SHRI S.S.PATIL
32.
SHRI A.B.MISAL
33.
SHRI S.K. KHEDEKAR
34.
SHRI G.U. SOLANKI
35.
SHRI D.D. WAGHELA
21263
18004
20055
20055
20055
20055
16851
19320
19268
19118
19058
19058
19845
19005
19320
15981
16015
17065
13828
17065
14169
17118
16908
16908
21588
16908
15823
17118
16199
14169
15823
16199
16908
19005
15981
73
Section 4 (1) (b) (xi)
BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING
THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURE
AND REPORTS ON DISBURSEMENTS MADE.
74
Section 4 (1) (b) (xi)- BUDGET ALLOCATED TO EACH AGENCY,
INDICATING THE PARTICULARS OF ALL
PLANS AND REPORTS ON DISBURSEMENTS
MADE.
1.
BUDGET UNDER NON-PLAN:
The Budget allocated to DG Shipping under Non-Plan head during the financial
year 2010-2011 is as under:(Rupees in thousand)
Sl. No.
Head of Account
BE
Disbursement
2010-11
made
1.
Salaries
69000
69000
2.
Overtime Allowance
50
50
3.
Medical Expenses
1050
1050
4.
Travel Expenses (Domestic)
7000
7000
5.
Travel Expenses (Foreign)
7000
7000
6.
Office Expenses
25000
25000
7.
Advertising and Publicity
500
500
8.
Professional Services
41700
41700
9.
NSB
1800
1800
Total
153100
153100
2.
BUDGET UNDER PLAN:
The Budget allocated to DG Shipping under Plan head during the financial year
2010-2011 is as under:(Rupees in Crores)
Sl.
Head of Account
Allocation Agency Name
Disbursement
No.
made
1.
Information Technology
1.90
-Project yet to
(a) Issue of Seafarers Identity
be awarded
Document (SID)
2.
3.
4.
(b) Introduction of online
examination system in DGS
for conducting MEO Class IV
examination
2.27
Seafarers
Safety-Indian
Maritime
Casualty
Investigation Cell
Phase I of the Ballast Water
Management Scheme
Civil Work through CPWD
1.43
2.03
7.00
International
Institute
information
technology,
Bangalore
DGS, Mumbai
0.60
of
National Institute of
Oceanography Goa
CPWD
Under Process
2.03
3.06
75
Section 4 (1) (b) (xii)
MANNER OF EXECUTION OF SUBSIDY PROGRAMMES,
INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS
OF BENEFICIARIES OF SUCH PROGRAMMES.
76
Section 4 (1) (b) (xii) -
MANNER OF EXECUTION OF SUBSIDY
PROGRAMMES, INCLUDING THE AMOUNTS
ALLOCATED AND THE DETAILS OF
BENEFICIARIES OF SUCH PROGRAMMES
No subsidy programmes are being implemented by DG Shipping or its allied
offices and hence, there is no information to furnish.
77
Section 4 (1) (b) (xiii)
PARTICULARS OF RECIPIENTS OF CONCESSIONS,
PERMITS OR AUTHORIZATIONS GRANTED
78
Section 4 (1) (b) (xiii) - PARTICULARS OF RECIPIENTS OF CONCESSIONS
PERMITS OR AUTHORIZATIONS GRANTED
Not applicable as such programmes are not undertaken by DG Shipping.
79
Section 4 (1) (b) (xiv)
DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO
OR HELD BY, REDUCED IN AN ELECTRONIC FORM
80
Section 4 (1) (b) (xiv) -
DETAILS IN RESPECT OF THE INFORMATION,
AVAILABLE TO OR HELD BY, REDUCED IN AN
ELECTRONIC FORM.
Detailed information on the following matters have been reduced to electronic
form and are available in the website www.dgshipping.com of DG Shipping:-
NAUTICAL WING
1.
2.
3.
4.
5.
Merchant Shipping Rules pertaining to nautical matters, the details of which have
been enumerated under section 4 (1) (b) (v).
Merchant Shipping notices related to nautical matters.
Executive orders on various matters relating to nautical discipline.
Matters related to application International Conventions on nautical discipline.
Matters related to application of various IMO Codes to ships registered under
Merchant Shipping Act, 1958.
ENGINEERING WING
1.
2.
3.
4.
5.
Merchant Shipping Rules pertaining to engineering matters, the details of which
have been enumerated under section 4 (1) (b) (v).
Merchant Shipping notices related to engineering matters.
Executive orders on various matters relating to engineering discipline.
Matters related to application International Conventions on engineering
discipline.
Matters related to application of various IMO Codes to ships registered under
Merchant Shipping Act, 1958.
NAVAL ARCHITECTURE WING
1.
2.
3.
4.
5.
Merchant Shipping Rules pertaining to naval architecture matters, the details of
which have been enumerated under section 4 (1) (b) (v).
Merchant Shipping notices related to naval architecture matters.
Executive orders on various matters relating to naval architecture discipline.
Matters related to application International Conventions on naval architecture
discipline.
Matters related to application of various IMO Codes to ships registered under
Merchant Shipping Act, 1958.
81
Section 4 (1) (b) (xv)
PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR
OBTAINING INFORMATION, INCLUDING THE WORKING
HOURS OF A LIBRARY OR READING ROOM,
IF MAINTAINED FOR PUBLIC USE
82
Section 4 (1) (b) (xv) - PARTICULARS OF FACILITIES AVAILABLE TO
CITIZENS FOR OBTAINING INFORMATION,
INCLUDING THE WORKING HOURS OF A LIBRARY
OR READING ROOM, IF MAINTAINED FOR PUBLIC USE
The citizen chart is in place and public can access to the DG Shipping website
www.dgshipping.com. A technical library is available, which is meant for in-house use
only.
83
Section 4 (1) (b) (xvi)
NAMES, DESIGNATIONS AND OTHER PARTICULARS OF
THE PUBLIC INFORMATION OFFICERS
84
Section 4 (1) (b) (xvi): NAMES, DESIGNATIONS AND OTHER
PARTICULARS OF THE PUBLIC
INFORMATION OFFICERS.
Area of functions
and
matters
seeking
information on
Name,
Designation and
complete
office
address of the
Public Information
Officer
1
2
Name, Designation Name, Designation
and
complete and
complete
office address of office address of
the
Assistant the
Appellate
Public Information Authority
Officer
3
Non-Technical and Administrative matters
Smt.
Mahua Shri
Subhash
All matters
Sarkar
Barguzer
concerning
Shipping
Deputy
Director Asstt.
Director
Development/
General
of General of Shipping
Training/
Shipping
Tel.: 022- 25752018
Coastal Shipping/ Tel. 022-25752012/ 25752040/41/42/43/
Crew/
Merchant 25752040/41/42/43 45
Shipping
Law/ /45
Fax:
022Personnel/
Fax:
022- 25752029/35
Administration/
25752029/35
Barguzer-dgs@nic.in
Finance/ Vigilance/ MahuasarkarMultimodal
dgs@nic.in
Transport Operator/
Coordination and
all
other
nontechnical matters.
Technical – Nautical matters
Capt. S.K. Shukla, Capt. A. K. Azad
All matters
concerning Nautical Deputy
Nautical Nautical SurveyorWing including
Adviser-cum-Sr.
cum-DDG (Tech)
Examinations,
DDG (Tech)
Tel.
/
Assessment and
Tel. 022-25752047/ 25752040/41/42/43/
Certification
25752040/41/42/43 45
/45
Fax
:
022Fax:
022- 25752029/35
25752029/35
Azad-dgs@nic.in
shukla-dgs@nic.in
4
Shri Suresh Kumar,
Jt. Director General
of Shipping (I/C)
Tel.: 022-25752006/
25752040/41/
42/43/45
Fax
02225752057/02225752029/35
Suresh-dgs@nic.in
Capt. L. K. Panda,
Nautical Adviser to
the Govt. of Indiacum-Additional DG
(Nautical)
Tel. 022-25752009/
25752040/41/42/43/
45
Fax 022-25752032
na-dgs@nic.in
85
1
2
3
Technical – Engineering matters.
All
matters Shri S. S. Gadkar
concerning
Dy.
CS-cum-Sr.
Engineering Wing DDG (Tech)
including
Tel.:
022Examinations,
25752024/
Assessment
and 25752040/41/42/43
Certification
/45
Fax:
02225752029/35
gadkar-dgs@nic.in
Dy.
CS-cum-Sr.
DDG (Tech)
Tel.: 22-25752027/
25752040/41/42/43
/45
Fax:
02225752029/35
sukumarandgs@nic.in
Technical – Naval Architecture matters.
Aji
All
matters Shri
concerning Naval Vasudevan,
Architecture Wing Dy.
Chief
Ship
including Port State Surveyor-cum-Sr.
Control/Flag State DDG (Tech)
Implementation,
Tel.:022-25752050/
etc.
25752040/41/
42/43/45
Fax:
02225752029/35
aji-dgs@nic.in
Shri
Nebu
Oommen,
Junior
Ship
Surveyor-cum-DDG
(Tech)
Tel.:022-25752026/
25752040/41/
42/43/45
Fax:
02225752029/35
Nebu-dgs@nic.in
4
Shri
B.
Sekhar
Ratna
Chief Surveyor with
the Govt. of Indiacum-Additional
DG
(Engineering)
Tel.:
02225752008/25752052
25752040/41/42/43/
45
Fax: 022-25752013
cs-dgs@nic.in
Shri Suresh Kumar,
Chief Ship Surveyorcum-Joint DG (Tech)
Tel.: 022-25752006/
25752040/41/
42/43/45
Fax 022-25752057
suresh-dgs@nic.in
86
Section 4 (1) (b) (xvii)
SUCH OTHER INFORMATION AS MAY BE PRESCRIBED
87
Section 4 (1) (b) (xvii)
SUCH OTHER INFORMATION AS MAY BE
PRESCRIBED
For further information, please visit DG Shipping website
www.dgshipping.gov.in
88