ACCOUNT CLERK III
“2014”
EMPLOYMENT OPPORTUNITY
The City of Norton will be accepting the first 50 applications for a qualified
Finance Department Account Clerk. Job responsibilities include, but are not
limited to, payroll, accounts payable, accounts receivable, processing income tax
returns and assisting with taxpayer requests. Professional requirements include
proficiency in Microsoft Excel and Word, and trained experience in governmental
financial software. A current background in municipal finance is preferred. For a
complete job description with qualifications and employment application, visit
www.cityofnorton.org beginning Monday, March 3rd through Friday, March 14th.
Or stop in at the City Administration Building, 4060 Columbia Woods Drive,
Norton, OH 44203 between the hours of 8:00 a.m. and 4:15 p.m. All applications
must be returned no later than 4:00 p.m. on Friday, March 14, 2014 to The City
of Norton Administration Building. Please include resume with completed
application.
submitted to:
Akron Beacon Journal / Ohio.com
The POST Newspapers
Ohio Municipal League website
Ohio GFOA
ACCOUNT CLERK III
CLASSIFIED – UNION
An Account Clerk III performs difficult and complex multi-divisional accounting and auditing duties. The
jobholder assists by supervising, instructing and helping an Account Clerk I and/or Account Clerk II. The
Account Clerk III works with a high degree of independence, and general supervision is provided by the
Director of Finance.
ESSENTIAL DUTIES AND RESPONSIBILITIES – An Account Clerk III is responsible for the billing,
statements, and payment process on behalf of City departments to outside agencies and the public. The
Account Clerk III performs payroll duties as may be assigned. The duties performed on a frequent and
recurring basis by an Account Clerk III include: operates a personal computer, applicable software and
standard office machines and equipment to produce and/or process a variety of materials; enters and
retrieves a variety of data and produces reports; verifies data and generates bills from City departments,
charges, citations, City services and related matters and prepares quarterly collection reports; makes
mathematical calculations; audits open accounts for payments; assigns and maintains reimbursement
project numbers for departments/divisions as assigned; analyzes and makes or recommends appropriate
fund transfers for incorrect posting to fund balances; prepares payroll deductions for employee
insurance; balances amounts to the appropriate statements and reviews a variety of payroll related data
for completeness and accuracy; inputs accounts receivable cash receipts and prepares related
statements; establishes and maintains fund accounts and reconciles same to the general ledger;
prepares the City payroll for processing; posts, assembles, tabulates and compares financial data and
designs and utilizes a variety of forms; is responsible for processing and posting income tax returns,
payments and adjustments; answers resident and business questions concerning filing of income tax
returns and processing; and is responsible for updating tax records. An Account Clerk III establishes and
maintains contact with departmental employees and employees of other City departments. Frequent
interaction occurs with the public, local businesses and/or their representatives regarding bills issued by
the City, and with individuals pertaining to payroll matters. Prepares letters and correspondence and
performs a variety of typing and filing. Provides a wide variety of information to City employees and the
public. Performs other projects/tasks as assigned and may be required to perform unspecified work as
deemed necessary and proper by the Director of Finance.
REQUIREMENTS – An Account Clerk III must be proficient with: English usage; spelling, grammar and
punctuation; business math; computer applications; general office practices and procedures; methods,
practices and terminology used in bookkeeping, financial record-keeping and report preparation;
telephone and customer service techniques; and billing systems and procedures. Must have two years
of experience at the Account Clerk II level or equivalent. An Account Clerk III must be able to: accurately
type at a speed conducive with successful job performance; must be able to operate adding and
calculating equipment with speed and accuracy; and must be able to work a flexible schedule to
accommodate the needs of the Finance Department.
The probationary period is three months, with 45 days for the employee to return to his or her previous
job. Newly hired employees shall be on probation for six months. Physical, polygraph, psychological
and other examinations may be required prior to appointment.
CIVIL SERVICE NOTICE OF EXAMINATION
Notice is hereby given that the Norton Civil Service Commission will hold a 2 part test
for the position of Account Clerk III. Up to 50 candidates will be accepted to sit for the
written test. The written test will be graded on site and the top 15 candidates will advance
to sit for the computer test. Please allow a total of 4 hours for both written and computer
test combined.
ACCOUNT CLERK III
The applicant will serve as an Account Clerk III and may be assigned to the Mayor,
Administrative Officer or Director of Finance. The position requires performing payroll,
accounts receivable, processing income tax returns and assisting with taxpayer requests.
This individual will work under general supervision and may be required to perform
other administrative related assignments and duties as deemed necessary.
Pay Scale:
Hourly Wage Compensation of $16.65 for the first 12 months for
new employee (per AFSCME union contract, Article 34) and will
be considered on probation for a period of 6 months (per AFSCME
union contract, Article 8)
Date/Time
Of Exam:
Saturday, March 29th, 2014 @ 8:00 a.m.
(Check-in begins at 7:30 a.m.)
Place of Exam:
Norton High School
4108 Cleveland Massillon Rd.
Norton, OH 44203
Applications:
Applications may be obtained online at the city’s website:
cityofnorton.org or from the Administration Office, at the City
Administration Building, 4060 Columbia Woods Drive, Norton,
Ohio 44203 between the hours of 8:00 A.M. and 4:30 P.M..
Application
Deadline:
All applications must be notarized and submitted for approval prior
to Friday, March 14th, 2014 by 4:00 p.m.to The City of Norton
Administration Building, 4060 Columbia Woods Drive, Norton,
Ohio 44203.
There is a non-refundable fee of $25.00 (cash only) due at the same
time you submit your application.
Minimum
Qualifications:
I.
II.
III.
Applicant must be a citizen of the U.S. or legally
declared intention to become a citizen of the U.S.
Applicant must have a high school diploma or GED.
Applicant must possess good communication skills, filing
skills, and be proficient in the use of modern office
equipment. Applicant must have general knowledge of
and/or education in Microsoft Excel and Word applications.
CSC/jkb
CSC.Account Clerk III, March 29th, 2014
IV.
V.
VI.
VII.
Probationary
Period:
Applicant must obtain a passing score of 70 on the written
Civil Service Examination.
Appointing Authority will review the top ten (10)
qualifying candidates, which may include a background
check.
The successful candidate may be asked to pass a
comprehensive medical, drug, polygraph, and
psychological examinations prior to appointment.
Applicant should also respect and comprehend the
confidentiality of matters in which he or she has
knowledge.
The appointed candidate shall successfully serve 6 months as a
probationary period.
*Veteran’s Credit: Preference credit in the amount of two (2) points will be added to
the passing score of applicants who provide written proof with
the application of Military Service and Honorable Discharge in
the form of a DD214.
*Residence Credit: Preference credit in the amount of two (2) points shall be added to
the passing score of candidates who have resided within the
corporate limits of the city of Norton for one (1) year immediately
prior to the examination and provide proof of such residence.
*Education
Credit:
Total maximum education credits will be four (4) points. Credits
for education must be from an accredited college or university and
shall be credited as follows:
2 Points-Associates Degree in Business or related field
3 Points-Bachelors Degree in Business or related field
4 Points-Masters Degree or higher in Business or related field
*PLEASE NOTE: Extra credit shall ONLY be added to an Applicant’s
examination grade WHEN the Applicant achieves at least the
minimum passing grade of 70 on the written examination.
(ORC 124.31)
In the event two (2) or more applicants receive the same mark in this open competitive
examination, priority to the time of filing the application shall determine the order in
which their names shall be placed on the eligibility list. (ORC 124.26)
The City of Norton is an Equal Opportunity Employer. No applicant shall be
discriminated against on the basis of race, religion, color, creed, national origin,
disability, age, or sex.
Norton CSC:
Angela Beck, Chair
Judith Dynic-Vice Chair
Peggy Dobbins, Member
Janice Back, Secretary
CSC/jkb
CSC.Account Clerk III, March 29th, 2014
CITY OF NORTON - CIVIL SERVICE COMMISSION
APPLICATION QUESTIONNAIRE
Please complete all questions in addition to the application form and return with application
PLEASE CHECK EACH EXAMINATION YOU WILL BE TAKING
FOR THE POSITION OF ACCOUNT CLERK III
Saturday, March 29th, 2014
Must have picture ID at check in. Check in begins at 7:30 a.m.. Test begins promptly at 8:00a.m.
Name: ________________________________________
Date: ______________________
(PLEASE PRINT)
Last four (4) digits of your SS#:_____________________
(Please answer accordingly:)
1. Are you a citizen of the U.S. or legally declaring intention to
becom a citizen of the U.S.?
Y
N
2. Do you have a high school diploma or GED Certificate?
Y
N
3. Do you qualify for Veteran's Credit?
Y
2 PTS.
If yes, have you enclosed a copy of your discharge papers?
4. Do you qualify for Residence Credit?
2 PTS.
Y
Y
N
If yes, have you completed and notarized the enclosed residency
Y
form? You must have been a resident for at least one year prior to exam.
N
5. Do you qualify for any Education Credits?
Y
N
Note: You must enclose your college transcripts or a copy of your diploma or certificate
with your application to be eligible for any Education Credit(s).
Please indicate the degree(s) you have earned:
2 PTS.
Associates Degree in Business or related field
Y
N
3 PTS.
Bachelors Degree in Business or related Field
Y
N
4 PTS.
Masters Degree or higher in Business or related field
Y
N
Y
N
6. Did you include your non-refundable $25 testing fee?
______________________________________________
Signature of Applicant
Norton CSC Account Clerk Application Questionnaire 2014
__________________________
Date Signed
THE CITY OF NORTON
“RESIDENCE CREDIT” FORM
I, ___________________________ am currently and have been residing within the
corporate limits of the City of Norton for at least one (1) year immediately prior to the
examination for “Account Clerk III” position.
___________________________________
Signature
____________________________
Date
Sworn to and subscribed before me this ___________ day of _________________ 2003
in the County of Summit and the State of Ohio.
____________________________________
Signature of Notary
_____________________________
Date
My commission expires:
(SEAL)
NCSC/jkb
____________
CLK 2003 Posting
City of Norton
4060 Columbia Woods Drive
Norton, Ohio 44203
Offices: 330-825-7815
FAX (330) 825-3104
Website: www.cityofnorton.org
APPLICATION FOR EMPLOYMENT
We consider applicants for all positions without regard to race, color, sexual orientation, religion, gender,
national origin, age, marital or veteran status, the presence of the non-job-related medical condition or
disability or any other legally protected status.
Position Applying For: _______________________________________ Date: __________________
Last Name
Address
First Name
Number
Street
Middle Name
City
State
Zip Code
Telephone Numbers
Home
Work
Cell
E-Mail
Please use a blank sheet of paper for additional information that does not fit within this form.
Are you legally eligible for employment within the USA?
Yes
No
Have you ever been employed with the City of Norton before?
Yes
No
If “Yes”, give dates: _________________________________
Are you age 18 or over?
Yes
No
Type of employment desired: Full Time
Part Time
Seasonal
On what date would be available for work? _______________________________________________
Do you currently possess a valid Ohio Driver’s License?
Yes
No
If “Yes”, Driver’s License number must be given when driving may be required in the position
for which you are applying: _______________________________________ State: __________
Note: Answering “Yes” to the following questions does not constitute an automatic bar to employment. Factors such as date of the
offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.
Has your driver’s license ever been suspended because you operated a motor vehicle while under the
influence of alcohol or drugs of abuse?
Yes
No
If “Yes”, please explain: _________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Have you ever been convicted in a civilian or military court(s) of a felony or a misdemeanor criminal
offense (This does not include a minor traffic offense)?
Yes
No
If “Yes”, please explain: _________________________________________________________
__________________________________________________________________________________
The City of Norton is an Equal Opportunity Employer
Educational Background
List your High School/GED and any Undergraduate/Graduate/Professional schools attended:
School (include City & State)
Years Completed
Degree (type)
GPA/Rank
Major/Minor
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
(Educational level will be considered only to the extent a particular level of educational achievement is necessary for successful job performance.)
Describe any specialized training; skills; licenses; certificates; business or civic activities; honors you have
received; and any additional information you believe may be helpful to us in considering your application:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Employment Experience
Starting with your present or most recent employer, provide the following information:
May we contact:
Your present employer? Yes No - Your past employers? Yes No
1. Employer/Company
Telephone #
Dates Employed
__________________________________________________________________________________
Position Held
Salary
Reason for Leaving
__________________________________________________________________________________
2. Employer/Company
Telephone #
Dates Employed
__________________________________________________________________________________
Position Held
Salary
Reason for Leaving
__________________________________________________________________________________
3, Employer/Company
Telephone #
Dates Employed
__________________________________________________________________________________
Position Held
Salary
Reason for Leaving
__________________________________________________________________________________
4. Employer/Company
Telephone #
Dates Employed
__________________________________________________________________________________
Position Held
Salary
Reason for Leaving
2
Military
Yes
Have you served in any branch of the US Military?
No
If “Yes”, give service name and dates of service: ______________________________________
Were you honorably discharged?
Yes
No
References
List three (3) business/work-related references, not related to you, preferably in a supervisory role.
If not applicable, list three school/personal references that are not related to you:
Name
Title
Relationship
Telephone #
Yrs. Known
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
List any relative(s) presently employed by the City of Norton and state how you are related: ________
__________________________________________________________________________________
Applicant’s Statement
I hereby certify that I have read and fully understand the questions asked in this application and I certify that all
answers given by me are true, complete and correct. I also understand the omission and/or misrepresentation of
any fact made on this application or that I have stated in any interview will be cause for immediate dismissal.
I expressly authorize, without reservation, the City of Norton, its representatives, employees or agents to verify
the accuracy of all information provided by me. I hereby waive any and all rights and claims I may have for the
City to seek, gather and use truthful and non-defamatory information, in a lawful manner, in the employment
process and for anyone furnishing such information about me.
I understand that the City of Norton does not unlawfully discriminate in employment and no question on this
application is used for the purpose of limiting or eliminating any applicant from consideration for employment
on any basis prohibited by applicable local, state or federal law.
If hired, I agree to abide by all of the City of Norton rules and regulations. I understand that, if employed, I may
resign at any time, with our without cause and with or without prior notice, except when required by law.
This application does not constitute an agreement or contract for employment for any specified period or
definite duration. I understand that this application shall remain on-file for ONE YEAR after submittal to the
City of Norton. At the conclusion of that time, if I have not heard from the City and still wish to be considered
for employment, it will be necessary for me to reapply and fill out a new application.
DO NOT SIGN UNTIL YOU HAVE READ THE ABOVE APPLICANT’S STATEMENT.
I certify that I have read, fully understand and accept all terms of the foregoing Applicant’s Statement.
Signature of Applicant: __________________________________________ Date: ______________
The City of Norton is an Equal Opportunity Employer
Revised 4/27/12
3
APPLICANT SIGNATURE AND NOTARY INFORMATION
I have here unto subscribed by my hand this ____day of ________ 2014, at
_____________________________, __________________ county, State of Ohio, being
first duly sworn, on his/her oath states that the statements made and subscribed by
him/her in the foregoing application are true.
Applicant’s Signature___________________________________
Subscribed in my presence by the said affiant and by him/her sworn to before me this
________ day of ________, A.D. 2014.
Signature of Official_______________________________
Official Title
_______________________________
Seal
TO BE COMPLETED BY THE CIVIL SERVICE COMMISSION
Grade Attained: ______
Bonus Points: ______
Total Grade:
______
Remarks:
Promotional Examination: ____Y____N
Years of Service _______years, ____months
HAVE YOU ENCLOSED THE FOLLOWING:






A copy of your DD214 , (if you are a veteran).
Your Notarized Residence Credit Form (if applicable)
Transcripts or copies of of college credits you have earned in Business or a
related field.
Did you have your Application information notarized?
Have you placed your application back into the envelope (provided)?
Your (non-refundable) $25 testing fee (cash only). Do not place your $25 fee into
envelope (provided).