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The Corporation of Delta
COUNCIL REPORT
Executive Meeting
To:
Mayor and Council
From:
Community Planning and Development Department
Date:
February 22, 2013
Approval for Creation and Filling of a Deputy Director Position in the
Community Planning and Development Department
The following report has been reviewed and endorsed by the Chief Administrative Officer.
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RECOMMENDATIONS:
A. THAT a new position of Deputy Director of Community Planning and
Development in the Community Planning and Development Department be
created and filled.
B. THAT this report be released at the March 11,2013 Regular Meeting of Council.
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PURPOSE:
The purpose of this report is to recommend to Council the creation and filling of a
Deputy Director position in the Community Planning and Development Department.
This matter is being presented to Council for consideration during an Executive Meeting
in order to discuss personnel matters, in accordance with Section 90(1)(c) of the
Community Charter.
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BACKGROUND:
Over the past three months the organizational strengths and weaknesses of the
Community Planning and Development Department have been reviewed to identify the
resources and organizational changes needed to address future needs of the
department. The review has clearly identified four specific areas for improvement:
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Succession planning in the department;
Increased technical strength in the Development Services Division;
Communication and coordination within the Development Services Division; and
Increased focus on long-term and policy planning.
To this end, it is recommended that the Departmental Organizational Chart be revised
to clearly define functional streams of service delivery in the following areas
(Attachment A):
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Customer Service
Development Applications
Page 2 of 3
Approval for Creation and Filling of a Deputy Director Position in the Community Planning and
Development Department
February 22, 2013
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Development Engineering
Inspections and Code Compliance
Long-Term and Policy Planning
The Planning Services Division is currently led by Deputy Director, Marcy Sang ret which
has effectively delivered land development applications of all types and complexities.
Part of the reorganization will include the establishment of a long-term and policy
planning section that will focus on issues such as revising out-of-date bylaws and
establishing clear corporate planning policies and plans to guide future development.
Bylaw updates such as these, in addition to the establishment of other planning policies,
will form a streamlined framework to guide development applications and approvals in
an effective manner.
Council Policy:
Filling of exempt positions is approved by Council though a Report for Consent
section of our Regular Council Agenda. In this case, because an additional Deputy
Director's position is being recommended, Council has the opportunity to discuss the
matter In Camera.
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DISCUSSION:
After analyzing the current department organization and existing personnel in the
various positions, one of the more urgent weaknesses identified is not having sufficient
senior people available for leadership and succession planning purposes in the
Development Services Division. Similar to the Engineering Department and the Parks,
Recreation and Culture Department, the creation of a second Deputy Director would
provide these critical functions along with strategic planning to proactively address
future development issues.
The additional Deputy Director position being recommended will be created by
reclassifying an existing vacant exempt position. The additional senior staff member will
lead the Development Services Division to deliver effective and efficient technical
support of land development projects, including improved delivery of plan checking and
building inspection. Once the new Deputy Director is in place, the organizational
structure will be re-evaluated and the filling of remaining exempt vacancies will be
brought to Council for authorization.
Implications:
Financial Implications - This is an existing full-time position being reclassified to the
Deputy Director's position, and is within the Community Planning and Development
Department base budget due to reclassifications and vacancies that are no longer
required.
Page 3 of 3
Approval for Creation and Filling of a Deputy Director Position in the Community Planning and
Development Department
February 22 , 2013
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CONCLUSION:
The creation of a second Deputy Director's position in the Community Planning and
Development Department is a crucial first step in the reorganization and enhancement
of the Community Planning and Development Department to meet the long-term needs
of The Corporation of Delta. The additional position will provide increased senior
technical strength and will help establish effective succession planning streams.
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Jefi[}aY,iE
g.
Director of Community Planning and Development
JOi ce
This report has been prepared in consultation with the following listed departments.
Concurring Departments
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Department
Name
Human Resources and Corporate
Planning
Sean McGill
Finance
Karl Preuss
Signature
ATTACHMENT:
A. Departmental Organizational Chart
G:\ClJrrfllll Deve!opment\Jeff\Secum Foldr.;r\Pp.lsonflcl\Cooflcll R pc:rtS\! ,ec.lItive Agl! lda\2013\Apsnw81 of rH!mg ~m
Vactln{..}'_doex- f-nd:'1Y February 72, 2013 2:MJ-Of' PM
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Chief Administrative Offi~er
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George V. Harvie
Director of CP&D
Admin Asst
Jeff Day
Deputy Director, Development
Christine Edlund
Application Centre Manager
Services
10000447
10000275
Manjit Kaila
Deputy Director,
Planning Services
10000065
Marcy Sangret
Vacant
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Development
Inspections and
Customer Service
Long-Term and
Development
Engineering
Code Compliance
(ACT)
Policy Planning
Applications
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• Identification of engineering
requirements
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• Commercial & residential
building plan review and
inspection services
• Cursory review of plans &
applications
• Front-line customer service
• Engineering ROWs
• Code compliance monitoring
(counter and telephone
inquiries)
• Inspection of civil works
• Plumbing inspection
• Administer/collect DCCs and
development agreements
• Promote environmentally
sustainab le solutions
• Provide advice to the public
and other municipal
departments on building and
land development related
matters
• Building inspection
• Review and approve building
and sub-trade permits
• Streamline applications for
Planning and Plan Checker
staff
• Assist Council, senior staff
and external parties with
statistical information
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• Support Council in
estab lishing a vision, policies
and plans to guide future
growth and development
• Undertake OCP and area plan
reviews, zoning and
development bylaw updates,
heritage planning and
environmental initiatives
• Provide recommendations to
Council on long-term
planning projects
• Liai son to the Delta Heritage
Advisory Commission;
Agricultural Advisory
Committee; North Delta Area
Plan Committee; Downtown
Ladner Waterfront
Redevelopment Advisory
Committee; Hunting
Regulation Advisory
Committee & "Invest in North
Delta" Mayor's Standing
Committee
• Review planning and
development applications
• Provide recom mendation s to
Council on development
applications
• Provide consistent and fair
regulation of land use and
development
• Process soil deposit permits
• Liaise with external and
intergovernmental agencies
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• Liaison to the Community
(1)
Planning Advisory
:r
Committee; Board of
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Variance & Advisory Design """"
Panel
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